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HomeMy WebLinkAboutR-03-0960J-03-768 09/10/03 RESOLUTION NO. 03 — 9 6 0 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5") AFFIRMATIVE VOTE AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE AND WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES; AUTHORIZING THE ACQUISITION OF TWO AREARAE GAS DETECTION SYSTEMS AND FOUR DETECTOR MONITORS, FROM RAE SYSTEM, INC., THE SOLE SOURCE PROVIDER, FOR THE DEPARTMENT OF FIRE -RESCUE, IN AN AMOUNT NOT TO EXCEED $30,900; ALLOCATING FUNDS FROM FIRE -RESCUE HOMELAND DEFENSE PREPAREDNESS PROJECT NO. 313305, ACCOUNT CODE NO. 289307.6.840. WHEREAS, to assure domestic preparedness, the Department of Fire -Rescue ("Fire -Rescue") needs two AreaRAE© gas detection systems and four detector monitors to properly equip the Technical Rescue Team with the most efficient equipment necessary for use in fire and other hazardous conditions; and WHEREAS, Fire -Rescue lacks the necessary equipment for atmospheric monitoring; and WHEREAS, the proposed AreaRAE© gas detection and monitoring systems will be used to detect and measure a wide variety of dangerous atmospheric contaminations and conditions such as CITY COMMISSION MEETING C+F S F P 1 1 2043 R.solution No. 03- 960 , combustible gas and vapor accumulations, oxygen deficiencies and toxic gases such as carbon monoxide, hydrogen sulfide, carbon dioxide, and many other commonly encountered atmospheric hazards; and WHEREAS, a readily available device allows firefighters to communicate and transmit readings and other information in real time, making the devices valuable for use in fire and other hazardous conditions; and WHEREAS, for the safety of firefighters, a wireless gas detection system and detector monitors permits firefighters to establish an emergency perimeter quickly by setting out monitors at strategic locations, then backing off to a position of safety to conduct monitor readings over wireless links; and WHEREAS, the device is compatible with calibration equipment that is currently used by the Fire -Rescue's Technical Rescue Team and other disaster teams throughout Miami -Dade County; and WHEREAS, the Chief Procurement Officer has adopted a finding that RAE System, Inc., is the sole source provider for the purchase of two AreaRAE° Gas Detection Systems and four detector monitors; and WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager has determined that the requirements for competitive formal sealed bidding procedures be Page 2 of 4 93- 960 waived and recommends the procurement of the above service as specified be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4 f 5tns) affirmative vote, after an advertised public hearing, the City Manager's finding of sole source and waiving the requirements for competitive sealed bidding procedures is ratified, approved and confirmed and the acquisition of two AreaRAE gas detective systems and four detector monitors for the Department of Fire -Rescue from RAE Systems, Inc., sole source provider is authorized, in an amount not to exceed $30,900, with funds allocated from Fire -Rescue Homeland Defense Preparedness Project No. 313305, Account Code No. 289307.6.840. Page 3 of 4 93— 960 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 11th day of September , 2003. W I , ATTEST: PRISCIL A. THOMPSON CITY CLERK APPROVED P,' /�O, ORM AND CORRECTNESS !NDRO—VILARELLO ATTORNEY W7488:tr:AS:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 of 3- 960 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and DATE: C` — 2 22CD? FILE: FM-067.doc tubers of City ommiss' n SUBJECT: Sole Source Purchase: �.p A. AreaRAE Gas Detection Systems v and Detector Monitors; Fire -Rescue FROM: oe Ola REFERENCES: hi Administrator/City Manager ' ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of sole source, waiving the requirements for competitive sealed bids and authorizing the acquisition of two (2) AreaRAE gas detection systems and four (4) detector monitors for the Department of Fire -Rescue, from RAE Systems, Inc., a Non-Minority/Non-Local vendor, located at 1339 Moffett Park Drive, Sunnyvale, California, 94089, the sole source provider, for a total contract amount not to exceed $30,900. Funds for this proposed purchase are available from the Fire -Rescue Homeland Defense Preparedness Bond Program Project No. 313305, Account Code No. 289307.6.840. BACKGROUND One of the Department of Fire -Rescue's goals is to ensure that the safety and welfare of the citizens of the City of Miami is maintained in the event of a minor, major and/or catastrophic disaster. In an effort of domestic preparedness the department's Technical Rescue Team must be properly equipped with the most efficient equipment necessary for use in fire and other hazardous conditions. Currently, the Department of Fire -Rescue lacks the necessary equipment for atmospheric monitoring. The proposed AreaRAE gas detection and monitoring systems are used to detect and measure a wide variety of dangerous atmospheric contaminations and conditions such as combustible gas and vapor accumulations, oxygen deficiencies and toxic gases such as carbon monoxide, hydrogen sulfide, carbon dioxide, and many others commonly encountered atmospheric hazards. Having this equipment readily available would allow firefighters to communicate and transmit readings and other information on a real time basis, making them a valuable tool for use in fire and other hazardous conditions. Moreover, for the safety of our firefighters, this wireless device would allow firefighters to quickly establish an emergency perimeter by setting out monitors at strategic locations, then backing off to a position of safety to conduct monitor readings over the wireless links. 93- 960 Honorable Mayor and Members of the City Commission Page 2 of 2 The AreaRAE wireless gas devices are compatible with the existing calibration equipment currently used by our Technical Rescue Team and other governmental agencies throughout Miami -Dade County. During the course of the Technical Rescue Team emergency rescue operations this compatibility is vital to our team and other disaster teams to ensure the safety and well being of our firefighters and citizens and visitors of the City of Miami. As the Chief Procurement Officer has deemed RAE Systems, Inc., as a sole source; it is therefore recommended at this time that the City Commission ratify the City Manager's finding of sole source and authorize the purchase of this equipment. Fiscal Impact: None — Budgeted Item. JA/9 LK/TF/jam FM.067.doc e 3— 960 AGENDA DATE BID/RFP/SS Agenda Item Background Information 9/11 /2003 SOLE SQ_ RC NO Ism 3-193 TITLE ARAE GAS DETECTION SYSTEMS AND DEPARTMENT EIRE -RESCUE DEPARTMENT CONTACT _ DEPARTMENT TELEPHONE NO M/WBE SET-ASIDE M/WBE NOTIFIED N/A M/WBE BID LOCAL VENDORS NOTIFIEDN/A�- LOCAL VENDORS BID TOTAL BIDDERS NOTIFIED: RECOMMENDED VENDOR CONTRACT VALUE TYPE OF CONTRACT CONTRACT PERIOD OPTION TO RENEW SOURCE OF FUNDS ASSIGNED TO tParnela Burns Wednesday, August 20, 2003 TORS ,J3- 960 Department Fire -Rescue .� OF O�CO.F40� Budgetary Impact Analysis Commission Meeting Date: July 24, 2003 Division: Emergency Response Division Title and brief description of legislation or attached ordinance/resolution: Resolution ratifying. amroving. and confirming the Citv Manager's fi_ndiniLof sole source waivirxR the requirements for competitive sealed bids and authorizing the acquisition of two (2) AreaRAE gas detection systems and four (4) detector monitors for the Department of Fire -Rescue, from RAE Systems, Inc., the sole source provider, for a total contract amount not to exceed $30,900. 1. Is this item related to revenue? No ® Yes ❑ Revenue Source: 2. Is this item an expenditure? No ❑ Yes ® Amount: $30.900 General Fund Account No: Special Revenue Fund Account No: CIP Project No: 313305, Account Code No. 289307.6.840 3. Are there sufficient funds in Line Item? No: ❑ Yes: Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL From $ From $ To $ To $ 4. Is this item funded by Homeland Defense/Nei¢hborhood Imnrovement Bonds? No n Yes M PROJECT NAME Total Bond I" Series Dollars Spent to Encumbrances & Balance Allocation Appropriation Date Commitments Fire -Rescue Homeland Defense $5,500,000 $1,500,000 $15,162 $1,449,926 $50,074 Preparedness Comments: APPROVALS CIP: (If applicable) "J3 - 960 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Glenn Marcos, Director Department of Purchasing FROM: Chief William W. Bryson, Director Department of Fire -Rescue DATE: June 4, 2003 FILE: FM-069.doc SUBJECT: Sole Source Purchase: AreaRAE Gas Detection Systems and Detector Monitors REFERENCES: ENCLOSURES: The Department of Fire -Rescue has verified that funding is available for the purchase of two (2) AreaRAE remote basic host and integrated controller systems, and (4) detector monitors from RAE Systems, Inc., the sole source provider, in the amount of $30,900. Funds for this acquisition are available from the Fire -Rescue Homeland Defense Preparedness Bond Program Project No. 313305, Account Code No. 289307.6.840. .............. CIP Approva Pilar S Administrator Date CIP Approval: 3 o ge Cano, P.E., CIP Director Date Budget Approval: Strategic Planning, and Performance WWB/MLK/TF/jam jo)2_410 D to FM.069.doc r .y 960 ai SEP -03-2003 12:10 CITY M44;[ERS OFFICE 305 416 1019 P.01i01 CITY OF MAMI, FtOR10A INTER -OFFICE MEMORANDUM TO: Joe Arriols DATE. August 13, 2t )03 ALE: Chief Administrator/City ager sUwwr : Areak" Gas De udoa Systeme and Detector Monitors =of ef Meer 614"OSURES. Ifto An investigation was 7,,dfby stiff to deWmiue whether RAE Systems, lnc., a Non-Mmorhy)NO11-Local vendor, l.ocat�ed at 133MPant Ihive, Su myvale, Ca. 94089, is the sole source provider of the ArazRAE Gas Deleon = SystammM= tusr, for the Department of Fire-Rewue. The Depadtmer►t of Fire -R ate is secldsrg to secure two (2) AreakAE gas deteca,�a systems, and four (4) detector maniwm b an to auhance its effort for domestic Preparedhss, the departmmt reported it rm= be properly eq*Aed ani the most efficient equipment necessary for usa m fire and other hszmxkaa wn&uons, as it ewwly eks the necessary equ4 m= for atmospheric m =umng The proposed Aw4 AE gas detectim and iaoniuon systems; are used to detect and nwawe a wide variety of dongeww atmoaphem contaminations and candid such as combustible gas and vapor accumulations, oxygen deficiencies and toxic gases, and oder e=mvitered amiospheric bamrds_ This equipment would allow firefighters to communicate and transtttit adings sad other infbx a on on a real time basic, makng them a valuable tool for use in fire and othtr l� conditaions. These devices m compatible with the existing calibration equipment currently used their Twimical Rescue Team and other governmental agencies throughout the area, and this wriopatiL i is vital to the depaz�Car and other disaster scams to casuze thr safety of its £tne£ghtm and c=em According to RAE Systems it is the nnwALfwW= and sole dim-buta of its propicrary w eltas products. Its proprietsuy, pamn pmtecta iL technology iu<s made it the loading n=uiunaa of portable dmctor equipment and its products arc used in nvilian ind government aumospheric as ckwing ptagnms in ova 50 countries and by numerous ttity,Id ederal agencies and departments. imcluft the Department of Justicc. Its rents are usedects of vspots associated witi� eaq�losives, nerve agao=s, and ss part of the pcxsanat protectivissued to bomdrdispo�l. hostage -rescue, clsdestine crime lab, hazardous rmteriiel (IiAZ!~6Ahigh-tisk toase trastts bout the eotmhy, Na athec gas detection systems �h these featwcs could be Zonated. Accarding y, I •mdist the requvements for fb�rnsal venTed4wa sem bidding be waived, and Chase Srndiags be aE Systutras. %nc.. a Ndket-Minarityll�on.Loca1 vcttdar, locaud at 1339 MoffettParkDrive, Sawyv9, is the sok aouaee of AreaRAE Cris Detacticm Systems and DcMvW Monitors, for a tooAt d S30,9 .00. Funding is m be provided from the Fire-RsscveEk mrlxmd DefenseP(ograaa Va. 313305, Accowt Cade No. 289307.6.840. TOTAL P.01 �A- 960 TO: Glenn Marcos, Director Chief Procurement Officer FROM: Pamela Burns, CPPB Sr. Procurement Contracts Officer CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: August 13, 2003 FILE: SUBJECT: AreaRAE Gas Detection Systems and Detector Monitors REFERENCES: ENCLOSURES: I conducted an investigation to determine whether RAE Systems, Inc., a Non-Minority/Non-Local vendor, located at 1339 Moffett Park Drive, Sunnyvale, Ca. 94089, is the sole source provider of the AreaRAE Gas Detection Systems and Detector Monitors, for the Department of Fire -Rescue. The Department of Fire -Rescue is seeking to secure two (2) AreaRAE gas detection systems, and four (4) detector monitors. In an effort to enhance its effort for domestic preparedness, the department reported it must be properly equipped with the most efficient equipment necessary for use in fire and other hazardous conditions, as it currently lacks the necessary equipment for atmospheric monitoring. The proposed AreaRAE gas detection and monitoring systems are used to detect and measure a wide variety of dangerous atmospheric contaminations and conditions such as combustible gas and vapor accumulations, oxygen deficiencies and toxic gases, and other commonly encountered atmospheric hazards. This equipment would allow firefighters to communicate and transmit readings and other information on a real time basis, making them a valuable tool for use in fire and other hazardous conditions. These devices are compatible with the existing calibration equipment currently used by their Technical Rescue Team and other governmental agencies throughout the area, and this compatibility is vital to the department and other disaster teams to ensure the safety of its firefighters and citizens. According to RAE Systems, it is the manufacturer and sole distributor of its proprietary wireless products. Its proprietary, patent protected technology has made it the leading manufacturer of portable detector equipment and its products are used in civilian and government atmospheric monitoring programs in over 50 countries and by numerous city, state and federal agencies and departments, including the Department of Justice. Its instruments are used in the detection of vapors associated with explosives, nerve agents, and as part of the personal protective equipment issued to bomb -disposal, hostage -rescue, clandestine crime lab, hazardous material (HAZMAT) and other high-risk response teams throughout the country. No other gas detection systems with these same types of features could be located. Accordingly, I am recommending that the requirements for formal competitive sealed bidding be waived, and these findings be approved: RAE Systems, Inc., a Non-Minority/Non-Local vendor, located at 1339 Moffett Park Drive, Sunnyvale, Ca. 94089, is the sole source provider of AreaRAE Gas Detection Systems and Detector Monitors, for a total amount not to exceed $30,900.00. Funding is to be provided from the Fire -Rescue Homeland Defense Preparedness Bond Program Project No. 313305, Account Code No. 289307.6.840. APPROVED BY: DATE: It Mar os Chief Pr ure t Officer iA_ 960 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Glenn Marcos, Director Department of Purchasing FROM: Chief William W. Bryson, Director Department of Fire -Rescue DATE: June 4, 2003 FILE: FM-068.doc SUBJECT: Sole Source Acquisition for AreaRAE Gas Detection Systems and Detector Monitors REFERENCES: ENCLOSURES: This memorandum serves to request that you approve a finding that RAE Systems, Inc., located at 1339 Moffett Prak Drive, Sunnyvale, California, 94089, is the sole source provider for the acquisition of AreaRAE gas detection systems and detector monitors for the Department of Fire - Rescue. The Department of Fire -Rescue Technical Rescue Team has a need for two (2) AreaRAE gas detection systems and four (4) detector monitors, in an amount not to exceed $30,900. Funds for this proposed purchase are available from the Fire -Rescue Homeland Defense Preparedness Bond Program Project No. 313305, Account Code No. 289307.6.840. One of the Department of Fire -Rescue's goals is to ensure that the safety and welfare of the citizens of the City of Miami is maintained in the event of a minor, major and/or catastrophic disaster. In an effort of domestic preparedness the department's Technical Rescue Team must be properly equipped with the most efficient equipment necessary for use in fire and other hazardous conditions. Presently, the Department of Fire -Rescue lacks the necessary equipment for atmospheric monitoring. The proposed device will be used to detect and measure a wide variety of dangerous atmospheric contaminations and conditions such as carbon monoxide, hydrogen sulfide, carbon dioxide, and many others commonly encountered atmospheric hazards. Having this equipment ready available would enhance the firefighters ability to communicate and to transmit readings and other information on a real time basis, making them a valuable tool for use in fire and other hazardous conditions. Moreover, for the safety of our firefighters, this wireless gas detection system and detector monitors would allow the firefighters to quickly establish an emergency perimeter by setting out monitors at strategic locations, then backing off to a position of safety to conduct monitor readings over the wireless links. In addition, this proposed gas detection systems and detector monitors are compatible with current calibration equipment that is currently used by the department's Technical Rescue Team and other disaster teams throughout Miami - Dade County. During the course of the Technical Rescue Team emergency rescue operations 93- 960 Glenn Marcos, Director of Purchasing Department Page 2 of 2 June 4, 2003 this compatibility is vital to our team and other fire rescue units to ensure the safety and well being our firefighters and citizens and visitors of the City of Miami. It is therefore respectfully requested that you approve a sole source finding for RAE Systems, Inc., the sole source provider for the acquisition of AreaRAE gas detection systems and detector monitor. Please indicate your approval below. APPROVED: Gle Mar Purting Director ate as WWB/MLK/TF/jam FM.068.doc 0)3— 960 AWARD SOLE SOURCE 02-03-193 ITEM: AreaRAE Gas Detection Systems and Detector Monitors DEPARTMENT: Fire -Rescue TYPE OF PURCHASE: Single Purchase REASON: The Department of Fire -Rescue is seeking to acquire, from RAE Systems, Inc., two (2) AreaRAE gas detection systems and four (4) detector monitors. These devices are compatible with the existing calibration equipment currently used by their Technical Rescue Team and other governmental agencies throughout the area, and this compatibility is vital to the department and other disaster teams to ensure the safety of its firefighters and citizens. It is the manufacturer and sole distributor of its proprietary wireless products, and its products are used in civilian and government atmospheric monitoring programs in over 50 countries and by numerous city, state and federal agencies and departments, including the Department of Justice. RECOMMENDATION: It is recommended that the Department of Fire - Rescue be authorized to procure the AreaRAE Gas Detection Systems and Detector Monitors from RAE Systems, Inc., as a sole source provider, in an amount not to exceed $30,900.00. Funding is to be provided from the Fire -Rescue Homeland Defense Preparedness Bond Program Project No. 313305, Account Code No. 289307.6.840. c'^ h ! `v► nn M cos _(Direct4 of Ourchasing SoleSource02-03-193AreaRAEGasDetectionSystems OJ3- 960 7Y S T E M S 5/9/03 Lt. Joe Zaralban City of Miami Hazmat Miami, FL Dear Lt. Zaralban: Thank you for your interest in RAE Systems, and our wireless gas detection monitoring product line. We look forward to helping you fulfill your remote monitoring needs. Please be aware that RAE Systems wireless products are only available for purchase from RAE Systems directly. We do not offer our wireless products through distributors. Our manufacturer's representative for Fire and Hazmat in Florida is Mr. Rich Fogarty of Dawson Associates. He will be in touch with you after you purchase the equipment from us, to set up training and after the sale follow up. Best Regards, Jim Cox RAE Systems Regional Manager Integrated Systems Business Unit RAE Systems, Inc. 93- 960 RAE Systems Page 1 of 4 AREARAE NEW! Wireless, Multi -channel, Compact and Easily Transportable Multi Gas Monitor Lfe critial information. AreaRAE... Anytime... Anywhere. ch MOVi46 Click hese to see wireless capabilities... The AreaRAE is a one -to -five sensor gas detector which can be optionally equipped with a wireless, RF (radio frequency) modem which allows the unit to communicate and transmit readings and other information on a real-time basis with a remotely located base controller. In its simplest form, the AreaRAE is a rugged, weatherproof, one -to -five sensor portable monitor that can run over 24- hours on either rechargeable lithium -ion, or alkaline batteries. It is also the first "lunch box" type multi -sensor instrument able to include a photoionization detector (PID) for parts -per -million measurement of volatile organic compounds (VOCs), as well as LEL, 02 and up to two electrochemical toxic sensors for measurement of specific toxic substances such as CO and H2S. The optional RF modem allows real-time data transmission with a base controller located up to two -miles away from the AreaRAE detector. Any personal computer can be used as the base station for an AreaRAE system. The standard ProRAE Remote software used to control AreaRAE systems is capable of monitoring the input of up to 16 remotely -located monitors. #j3- 960 http://www.raesystems.com/area.html 5/30/2003 Applications for RAE Systems Gas Detection Products in Chemical Warfare and Anti - Terrorist Response Contents: Purpose...................................................................................................... 1 Overviewof RAE Systems.............................................................................. 1 Military, WMD and other United States government programs currently using RAE Systems products......................................................... 2 Specific RAE Systems Products and Applications................................................... 2 Using photoionization detectors in integrated WMD and TIC Response............................................................................................ 6 Conclusion................................................................................................. 7 Purpose of this document The tragic events of September 11, 2001 have shown that terrorist armaments and tools are not limited to traditional explosives and chemical warfare agents. The most prudent approach to discovering, identifying and neutralizing explosives and chemical warfare agents, as well as toxic industrial chemicals which might be used in terrorist attacks, is to use an integrated approach which includes both broadly -responding, as well as substance -specific gas detection technology. RAE Systems' technology and instruments are uniquely suited for use in the detection, identification and response to chemicals and vapors associated with weapons of mass destruction (WMD), chemical warfare agents (CWAs), and toxic industrial chemicals (TICs). This paper provides a brief overview of the applications and capabilities of current RAE Systems products for use in WMD and other military and government gas detection programs. This paper also includes a proposal for the development of an enhanced, field -deployable, wide area grid of monitors equipped with radio frequency (RF) modems which allow real- time, wireless transmission of monitoring data, position, video, and other information to local control and command centers, or via cellular telephone or Internet connection, to designated oversight agencies or command centers located literally anywhere in the world. Overview of RAE Systems RAE Systems manufactures a wide array of technologically advanced single and multiple sensor atmospheric monitors, photo -ionization detectors, gas detection tubes, and sampling pumps. Based in the heart of California's "Silicon Valley", RAE Systems is a progressive, high-tech company with manufacturing and distribution networks spanning the entire globe. The Company's proprietary, patent protected technology has made it the .-101-- ; -101-- A World's Leading Manufacturer of portable photoionization detector equipped instruments. The Company's products are used in WMD, environmental, safety, HAZMAT, petrochemical, semiconductor, and confined space entry monitoring programs all over the world. RAE Systems' monitors are used in civilian and government atmospheric monitoring programs in over 50 countries. The Company's products are used in all major United States manufacturing industries, as well by numerous city, state and federal agencies and departments. A substantial number of municipal agencies and city departments have standardized their programs on RAE Systems' products for confined space and HAZMAT incident response. RAE Systems is also the leading supplier of gas detectors used for jet fuel vapor monitoring programs. Commercial aviation customers with sizable numbers of RAE Systems' instruments include American Airlines, United Airlines and US Airways. RAE Systems' customers include many of the World's Leading corporations, such as General Motors, Honda, Exxon, IBM, Mobil, Dow, Texaco, DuPont, Chevron, Hewlett-Packard, British Petroleum, Amoco, Motorola, Boeing and Intel. RAE Systems' commitment to quality can be seen in every aspect of the Company's business. RAE Systems has been ISO 9001 Certified since 1998. The Company's Quality Systems constantly reinforce our customer focused culture of continuous improvement. --102-- Military, -102-- Military, WMD and other United States government programs currently using RAE Systems products RAE Systems has significant numbers of instruments currently in service with the United States Navy, Marine Corps, Army, Air Force, Canadian Department of Defense, Environmental Protection Agency, Occupational Safety and Health Administration, and the Department of Justice (including the FBI, Treasury Department, Secret Service, and Drug Enforcement Agency). RAE Systems instruments are used in a wide variety of programs for the detection of vapors associated with explosives, nerve agents, CWAs, TICs, and as part of the personal protective equipment issued to bomb - disposal, hostage -rescue, clandestine crime lab, hazardous material (HAZMAT), and other high-risk response teams throughout the country. To date, RAE Systems has over 3,000 instruments fielded with these various United States government departments, agencies and programs. Specific RAE Systems Products and Applications MultiRAE Plus The MultiRAE Plus is the Company's most widely used product in government service. The MultiRAE Plus is an extremely versatile instrument capable of being configured for a wide variety of specific atmospheric monitoring missions. �J3- 960 Figure 1. MultiRAE Plus Multi -Gas Monitor with PID Weighing only 16 ounces, the instrument is excellent for basic confined space entry, as well as advanced WMD, HAZMAT, TIC, aviation, hygiene, and many other special purpose monitoring applications. The MultiRAE Plus monitors up to five atmospheric hazards simultaneously: oxygen, combustible gas, and a choice of sensors and detection technologies for toxic gas measurement. The MultiRAE Plus is the only instrument available to offer a choice of both substance -specific TIC sensors, as well as true, broad -range, toxic gas detection by means of a built-in photoionization detector — all in the same, compact , multi -sensor instrument package. The MultiRAE Plus can be equipped with up to two substance specific sensors for toxic gas measurement. RAE Systems' sensors provide accurate, dependable, direct readings for the detection of chlorine (C12), hydrogen cyanide, (HCN), carbon monoxide (CO), carbon dioxide (CO2), hydrogen sulfide (H2S), sulfur dioxide (SO2), and other commonly encountered TICs. The MultiRAE Plus may also be equipped with RAE Systems' unique, miniaturized, photoionization detector for the broad range detection of a wide variety of volatile organic compounds (or VOCs) in 0.1 — 2,000 parts -per -million (PPM) range concentrations. --103— Photoionization detectors, or PIDs, use ultraviolet light to break up the molecules of the substances being detected into charged fragments or "ions". This produces a flow of electrical current proportional to the concentration of contaminant. A lamp located within the photoionization detector housing is used to provide the UV light. RAE Systems' patented photoionization detector technology allows dependable, linear, part - per -million range readings for many toxic gases and vapors that are effectively undetectable by any other means. Photoionization detection is particularly suited to the detection of the highly toxic, long -chain, low vapor -pressure VOCs associated with many explosives, TICS, nerve agents and CWAs. The MultiRAE Plus is housed in a rugged, weatherproof, housing designed to stand up to the toughest environmental conditions. The instrument is highly resistant to radio frequency and other electromagnetic interference, showing no effect when exposed to a 5 watt transmitter held at 12 inches (or 30 cm) from the detector. The MultiRAE Plus is used by the FBI, Treasury Department, Secret Service, DEA, Navy, USMC, Army, and various national guard programs as a first line surveying, or personal protective gas ;J3- 960 Figure 2. ppbRAE (PGM -7240) Parts -Per -Billion Photoionization Detector for VOC Measurement detector for confined space entry, jet fuel vapor detection, general explosive gas detection, as well as for CWA and TIC response. The MultiRAE Plus is deployed in WMD, bomb -disposal, hostage rescue, clandestine drug lab investigation, and general HAZMAT response programs throughout the country. Most importantly, the instrument is inexpensive, and extremely easy to use. The personnel who routinely use MultiRAE Plus detectors are not always experts in the use of complex analytical equipment. With the MultiRAE Plus design, they don't have to be. ppbRAE The ppbRAE is RAE Systems' most accurate and sensitive photoionization detector. The ppbRAE is designed to provide real-time, broad -range detection of a wide variety of volatile organic compounds. Weighing only 19.5 ounces (553 grams), the ppbRAE is the most advanced and versatile hand-held photoionization detector on the market today. The ppbRAE offers unparalleled sensitivity and resolution over a wide dynamic measurement range, with maximum resolution of plus or minus 1 part - per -billion, and a full dynamic range of 0 — 200 PPM. The instrument automatically displays readings in the correct measurement units as a function of concentration. The easily accessible lamp and sensor, reduced humidity interference, and user friendly operating software make the ppbRAE the World's Most Advanced Photoionization Detector. The ppbRAE is excellent for the detection of highly toxic industrial chemicals, as well as indoor air quality investigations, leak detection, industrial hygiene, environmental remediation, and many other special purpose monitoring applications. The exceptional sensitivity of the ppbRAE detector makes it especially --104- 0)3- -104- 0)3- 960 t RF equipped`detectors located at periphery of ' "HolZone" ary host controller Safe Area Passive monitor located dquarters or nation center Figure 3 RF equipped portable AreaRAE monitors used to establish used to establish a monitoring perimeter during a hazardous material response' useful for the detection of low vapor pressure and highly toxic VOCs such as nerve agents and other CWAs, vapors associated with a wide variety of explosives, pesticide residues, and in low level permeation breakthrough detection. AreaRAE The AreaRAE is a one -to -five sensor gas detector which can be optionally equipped with a wireless, RF (radio frequency) modem which allows the unit to communicate and transmit readings and other information on a real-time basis with a remotely located base controller. In its simplest form, the AreaRAE is a rugged, weatherproof, one -to -five sensor portable monitor that can run over 24 -hours on either rechargeable lithium -ion, or ► Figure 3 diagram courtesy of Chris Wrenn, RAE Systems Inc., Sunnyvale, CA —105-- 93- 105-- alkaline batteries. The AreaRAE includes a photoionization detector (PID) for parts -per - million measurement of volatile organic compounds (VOCs), as well as a combustible gas sensor, an oxygen sensor, and up to two electrochemical toxic sensors for measurement of specific toxic contaminants. A built-in RF modem allows real-time data transmission with a base controller located up to two -miles away from the AreaRAE detector. Any personal computer can be used as the base station for an AreaRAE system. The standard ProRAE Remote software used to control AreaRAE systems is capable of monitoring the input of up to 16 remotely -located monitors. AreaRAE options include the ability to track and display readings from remotely 93- 960 Figure 4 RF equipped multi -sensor gas detector, and wirelessly integrated AreaRAE gas detection system. (Courtesy RAE Systems Inc., Sunnyvale, CA) located detectors on a GPS map, using the wireless communications link for two-way voice communication, and even video image transmission between AreaRAE detectors and the base controller. The AreaRAE is ideal for WMD, CWA, HAZMAT and other emergency response monitoring programs. AreaRAE detectors can be used to quickly establish an emergency perimeter by setting out multiple monitors at strategic locations, then backing off to a position of safety to monitor readings over the wireless link. The AreaRAE can also be used to provide readings from a moving vehicle, or "dropped off' in especially hazardous locations by means of self -mobile robots. Readings can be displayed directly on a GPS grid, on a PC, on a ruggedized laptop, or by means of one of RAE Systems' integrated touch panel controller systems. — 106 -- Using photoionization detectors in integrated WMD and TIC response In a terrorist chemical attack, responders cannot rely on their senses for decision- making. Many chemical warfare agents, as well as many highly toxic industrial chemicals, have very poor warning properties, and are effectively undetectable by means of human senses. Without readily available, field -portable, real-time, CWA and TIC detection techniques, responders are unable to respond appropriately to the true level of threat. Minus real-time information, the only option is to assume the highest level of threat, and respond accordingly. Inappropriate over -response can be almost as damaging as under - response. The greater the understanding of the hazards which are potentially present, the more feasible it is to implement a risk- based response at the lowest level necessary to prevent undue risk to the responder, while n�`�— 960 ' = Recognized (military) Chemical Warfare Agent (CWA) = Toxic Industrial Chemical (TIC) Figure S. Role of PID in screening for broadest range of hazards still protecting the public. Over -responding can easily lead to erosion of community confidence, as well as loss of public support for the responding agency as a consequence of ordering what are perceived as unnecessary, expensive and time-consuming evacuations, business shut -downs, highway closures, and other protective measures which affect the community. WMD preparedness programs initially focused only on military CWAs. Ironically, many chemical compounds designed to either kill or debilitate opposing military forces were originally developed from civilian toxic industrial chemicals (TICS). It is clear today that WMD and CWA response programs must include the many other, potentially equally deadly, types of toxic chemicals that are used widely in many industries. As an example, one of the earliest — 107 — and most effective chemical warfare agents used in World War I was chlorine gas. A tanker truck carrying a full load of chlorine, or ammonia, or phosgene, or any of a long list of other dangerous toxic industrial chemicals, can be a formidable delivery device for a chemical terrorist attack. For that matter, the only difference between a serious traffic accident involving the transportation of hazardous materials, and a deliberate chemical terrorist attack, is one of intent. An integrated response to WMD chemical threats must encompass both CWA and 'TIC detection capabilities. CWA detection techniques which were designed for the battlefield environment tend to be highly focused on a limited number of recognized chemical warfare agents. CWA specific detection techniques such as ion -mobility 93_ 960 spectroscopy (IMS), and surface acoustic wave (SAW) may not measure TICs, and when used alone, can be fooled by common chemicals such as brake fluid, and the glycol ethers and vinyl esters in cleaning products. Broad -range chemical detectors like PIDs are very useful in a risk based WMD response. PIDs are already one of the primary tools that HAZMAT responders use to measure toxic chemicals at PPM and PPB concentrations. PIDs are used both as a screening tool to identify the presence of chemical contaminants, as well as tools for the accurate measurement and quantification of contaminants once they have been identified. The role of PIDs as a primary screening tool for risk-based response to chemical hazards is illustrated in Figure 5. Each circle represents the range of chemicals seen by a specific chemical detection technique. No one technique by itself is adequate to identify and measure all types of CWAs and TICs. By overlaying multiple detection techniques, however, we can provide the balance between broad - range and substance -specific detection necessary to develop the most prudent response. Anhydrous ammonia presents an excellent example of the efficacy of this overlapping detection strategy. Physical clues include appearance of the gas (white cloud), and ammonia odor. While typical CWA detectors based on IMS or SAW technology, show no response, PID shows a strong response. Follow-up testing with substance -specific ammonia detector tubes, or substance -specific electrochemical sensors for ammonia provides confirmation. Carbon disulfide (CS2), is a highly toxic, explosive, and common TIC. Physical clues include a sweet, ether -like odor. Once again, typical CWA detectors show no response, while PID again shows a strong response. Follow-up testing with substance -specific CS2 detector tubes provides confirmation. Chlorine gas provides yet another good example. Physical clues include the presence of a greenish/yellowish cloud with a pungent odor. Typical CWA detectors show no response, while once again PID shows a strong response. Follow-up testing with substance -specific chlorine detector tubes, or a substance -specific electrochemical sensor provide confirmation. At the same time that PIDs are able to detect many substances that traditional CWA detectors are unable to measure, PIDs are able to detect a wide variety of recognized military CWAs and nerve agents such as Lewisite, Mustard Gas (HD), phosgene, Sarin (GB), Soman (GD), Tabun, VX and GF, as well as vapors associated with many common explosives such as ammonium nitrate/fuel oil (ANFO), nitroglycerin, blasting caps, blasting cord, Semtex, C4 and dynamite. In this case, use of IMS or SAW based CWA detectors can be used to provide confirmation of the specific agent. --108-- Conclusion RAE Systems products are particularly well suited to use in WMD screening programs for gases and vapors associated with many toxic industrial chemicals, chemical warfare agents, and vapors associated with a variety of explosive substances. Using photoionization detectors in conjunction with other WMD detection and monitoring techniques ensures the ability to detect and resolve the widest possible spectrum of WMD agents. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Priscilla A. Thompson City Clerk FROM: Chief William W. Tyson, Director Department of Fire -Rescue DATE: June 4, 2003 FILE: FM-070.doc SUBJECT: Public Hearing Notice Waive Competitive Bidding Sole Source; Department of Fire -Rescue REFERENCES: ENCLOSURES: Attached please find the public hearing notice for a waiver of the requirement for competitive sealed bidding procedures for the purchase of two (2) AreaRAE gas detection systems and four (4) detector monitors from RAE Systems, Inc., the sole source provider, at a total cost not to exceed the amount of $30,9 r the Department of Fire -Rescue. This item is scheduled for the Commission meeting o Od Contact Assistant Chief To lores at ext. 1692 or Julia Martin at ext. 1672 if you have any questions. Approved: lvi Alonso, Agenda Coordinator Date XL W WB/MLK/TF/jam FM.070.doc °�3- 960 Wil 31 . uii NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida on September 11, 2003, at 9:00 a.m. in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of waiving the requirements of obtaining sealed bids for the acquisition of AreaRAE gas detection systems and detector monitors for the City of Miami Fire -Rescue Department from RAE Systems, Inc., a Non- Minority/Non-Local vendor, the sole source provider, located at 1339 Moffett Park Drive, Sunnyvale, California, 94089, in a total amount not to exceed a total of $30,900; Funds will be allocated from the Fire -Rescue Homeland Defense Preparedness Project No. 313305, Account Code No. 289307.6.840. Inquiries from other potential sources of such a product who feel that they might be able to satisfy the City's requirement for this item may contact Pamela Burns, CPPB, City of Miami Department of Purchasing, at (305) 416-1905. (City Seal) Priscilla A. Thompson (# 11082) City Clerk +33, b6o MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says that he or she is the SUPERVISOR, Legal Notices of the Miami Daily Business Review f/Wa Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper. published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of PO #11082 CITY OF MIAMI - PUBLIC HEARING 9/11/03 RE: AREARAE GAS DETECTION SYSTEMS, ETC. in the XXXX Court, was published in said newspaper in the issues of 08/27/2003 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing thig adv ' nt for publication in the said newspaper (i Sworn to and subspnVed before me this 27 slay of (SEAL) O.V. FERBEYRE persf,ft'",*MATZ 4Cttr NA OF FLORIDA OOMMISSION NO. CC 912958 OIMOF#M A publia hearing :will be �hNd by #0 City .em"ftow of #0 City of Miami. F1Orida on Sepbmber 11, 2000, at 9:00 a.m. in ft Cly Comraiadm Crambam at City Hall, 3500 Pan Awn Drive, Miami, Fbrida, for the PuMose Of waiW VAhe woftmsnfs of obtaining sealed bids for to w -of 9n defection systema and dsfadw rawkm for ft Cty.of Mie Few4becue Deparlmant from RAE &jqlams.#fa•. a vendor, the soleaowoe provider, loca11 aI 1389 Moffett P*k drive, SWINWale, California: 94M, in a total wrio nit not to exosed a total of s9 OW, FreMs will bataMvcoled fivmt o F m4bsoue Hmwbnd. Dsignsa Preparedness Project N0. A'I3305, AocouM Cods No. 2MO7.6.840. Inquiries from other 11111KI4erdial sdumes of such a product who MN that they .rnlggf be 111111111,110,f0. #0 We mqu wfmd. fqr this Imm may oordad Pamela SINM City of Miami Dep u nrerd of ftmh airrg, at (305) 41.&1906. C .�,4 c I Priaolft A. Thompeon Cb+Cedc 8/271) , 03-3-441390330M