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Home My WebLink AboutR-03-0951J-03-766 09/10/03 RESOLUTION NO. 03- 9 51 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 00-662, ADOPTED JULY 27, 2000, WHICH AUTHORIZED THE PURCHASE OF GASOLINE FOR THE DEPARTMENT OF MUNICIPAL SERVICES TO: (1) CHANGE THE CONTRACT TO BE UTILIZED CITYWIDE, (2) TO CHANGE THE EXPIRATION DATE OF THE CONTRACT FROM JULY 3, 2003 TO APRIL 30, 2004, (3) PROVIDE FOR REPLACEMENT CONTRACTS, AND (4) CHANGE THE ALLOCATION OF FUNDS FROM ACCOUNT CODE NO. 50900.420901.6.715 TO THE GENERAL OPERATING BUDGETS OF THE VARIOUS USER DEPARTMENTS AND AGENCIES. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Resolution No. 00-662, adopted July 27, 2000, is amended in the following particulars:l/ 1� Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. CITY C0141MISSION MEETING OF SEP 1 1 2003 Resolution No. iJ3- 951 "RESOLUTION NO. 00-662 Section 1. The purchase of gasoline and diesel fuel on a spot market basis for the Dcpaitment— of General Serviees AdministratJ Department of Purchasing to be utilized by various user departments and agencies Citywide from various vendors listed on the attached contract award sheet, under existing Miami -Dade County Contract No. 3143 0/03 SW, on a contract basis until effective through july-31, 29G3, April 30, 2004 and any extensions or replacement contracts �e, a-- a —tea=—affieu_ c nn nnn nn -illy, is herehy approved, with funds hereby allocated from the Department of General Serviees, Heavy Equipment Gar -age, T e rt Gene =fie—»90. 4 9901-6—'S subje-et to the availability of funds General Operating Budgets of the various users departments and agencies. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayoral 2J If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 1)3- 951 PASSED AND ADOPTED this 11th day of September 2003. UEL A.IIAZfRiAYOR ATTEST: PRISCILLA A. 4TOPM�Psdfq CITY CLERK APPROVED�� FORM AND CORRECTNESS'/ NDRO VILARELLO ATTORNEY W7486:tr:AS:13SS Page 3 of 3 "JJ— 97 1 CITY OF MIAMI, FLORIDA CA=35 INTER -OFFICE MEMORANDUM TO : DATE: FILE H norable Ma an etF — 2 2003 e hers of e City Commi ion SUBJECT: Resolution Authorizing the Provision of Gas and Diesel J e Arriola Fuel on a Spot Market Basis FROM : h f Administrator/City Manager REFERENCES: under Miami -Dade County ENCLOSURES: Contract 3143-0/03 RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Amendment to Resolution 00-662, authorizing a citywide contract for the provision of gasoline, and diesel fuel on a spot market basis, awarded under existing Miami -Dade County Contract No. 3143-0/03, to various vendors, on an as needed contract basis, effective through July 31, 2003, subject to any extension or replacement contracts by Miami - Dade County and allocating funds from the General Operating Budgets of the various user departments and agencies, authorizing said purchases, as needed, subject to availability of funds. BACKGROUND Various municipalities and agencies have realized substantial savings utilizing the Miami -Dade County contract for the provision of Gasoline and Diesel Fuel on a spot market basis. The Purchasing Department has seen a need to secure a citywide contract for this commodity for use by various city departments and agencies, under existing Miami -Dade County Contract No. 3143-0/03, to various vendors for the purchase of said commodity. JA/L TSB Bid File Encl. ResoMemo 03- 951 x Agenda Date: 9/11/03 Item No: AGENDA BRIEFING FORM Department/Division: Citywide Department Contact Name/Number: Terry Byrnes 416-1917 Staff Meeting Date: Agenda Office Received: August 8, 2003 Summary/Description of Purchase: Gasoline and diesel fuel State of Florida No. Description: 3143-0/03 The Department of Purchasing has seen a need to secure a citywide contract for gas and diesel fuel on a spot market basis For use by various user departments and agencies on an as needed contract basis. Type of Item: Source of Item: Recommended Vendor(s) Various Vendors ® Resolution ❑ Commission Directive ❑ Ordinance ❑ Normal Purchase ❑ Sole Source ® Contract Item ❑ Emergency Ratification Discussion Item ❑ Public Hearing Item Contract Period Thru July 31, 2003 OTR: Subject to any extensions by Miami -Dade Coun No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value N/A N/A $N/A $N/A Total Value of Award/Contract (including value associated with potential OTR): AgendaBrefrorm �J3- 951 AMENDMENT MIAMI-DADE CONTRACT NO. 3143-0/03 ITEM: Gas & Diesel Fuel on a Sport Market Basis DEPARTMENT: Citywide TYPE OF PURCHASE: Amend Section 1 of Resolution No. 00-662 RECOMMENDATION: It is recommended that Resolution No. 00-662 adopted July 27, 2000, authorizing the purchase of gasoline and diesel fuel on a sport market basis for the Department of General Services Administration from Various Vendors under Miami Dade County Contract No. 3143 -0/03 -SW, to reflect the change to a citywide contract, to reflect a change of the expiration date from July 31, 2003 to April 30, 2004, and to add phrases "or replacement contracts" and "General Operating Budgets of the various user departments and agencies". Director of Purchasing 51jW0,;5 Dat AwardAmend NJ3- 951 MEMORANDUM Agenda Item No. 7(0)(1)(F) TO: Honorable Chairperson and Members Board of County Commissioners FROM: Steve Shiver • County Mana!Ar g RECOMMENDATION DATE: June 3, 2003 SUBJECT: Bid Award Recommendations It is recommended that the Board approve the attached contract awards, modifications and requests to advertise for bids. The allocations shown represent the maximum authorized spending authority based on an estimated value of purchases, and in no way guarantee the value of orders placed with the awarded vendors. BACKGROUND Section 1 AWARD OF COMPETITIVE BIDS All contracts in this section are recommended for award to the lowest responsive, responsible bidder(s) who meet the bid specifications in accordance with established policies and procedures. Minority and small business measures are applied to the purchases in accordance with the requirements of Administrative Orders 3-3, Black Business Enterprise Program; 3-17, Hispanic Business Enterprise Program; 3-18 Women Business Enterprise Program; and 3-22, Community Small Business Enterprise Program. Bid announcements were advertised on the DPM website and in four local newspapers: Diario Las Americas, Haiti En Marche, Miami Times and Daily Business Review. The following awards are recommended: Award of Item 1.1 (Temporary Clerical Personnel) to provide temporary clerical personnel services. Award of Item 1.2 (Security and Storm Mitigation Systems, Pre -qualification of Bidders) to furnish and install systems such as storm shutters, safety glass and related material. Award of Item 1.3 (Original Equipment Manufacturer (OEM) Replacement Parts and Repair Services) for Metrorail and Metromover Systems. Section 2 REJECTED BIDS None. ")3- 951 Honorable Chairperson and Members Board of County Commissioners Page 2 Section 3 COMPETITIVE CONTRACT MODIFICATIONS A competitive contract modification is when the requested supplemental allocation for goods or services is within the scope of the original contract award and allocation. Item 3.1 (Gasoline and Diesel Fuel) is for additional spending authority and time to allow for the award of the replacement contract. Item 3.2 (Admission to Special Events) is for additional spending authority to allow the Police Department to purchase admission to area attractions and seasonal activities for middle school participants of the Gang Resistance Education and Training Program Item 3.3 (Performance Evaluation of Architects and Engineers) is for additional spending authority and time to allow for the County to assemble its own Architect/Engineer performance database. Section 4 PURCHASES MADE UNDER COMPETITIVELY AWARDED CONTRACTS OF OTHER GOVERNMENTAL ENTITIES The County occasionally accesses items from contracts competed and awarded by federal, state and local governments, and by not-for-profit organizations, when it is determined to be in the best interest of the County and the item is not available through an existing County contract. 4 Item 4.1 (Portable Steps and Ramps) is for authorization to purchase portable classroom trailers for the Community Action Agency under a Palm Beach County contract. Section 5 REQUESTS TO ADVERTISE FOR BIDS The bid listed in this Section requires approval to advertise to solicit bids under full and open competition. Item 5.1 (Tire Leasing and Vehicle Tire Services) 03- 951 L� SECTION # 1 AWARD OF COMPETITIVE BIr • It is recommended that the following item solicited through formal competitive bidding procedures, be awarded to the following bidder(s) meeting specifications as follows: 1.1 BID NUMBER: 1099 -3/07 -OTR Title: Temporary Clerical Personnel Description: To provide temporary clerical personnel services such as data entry specialist, clerk I, 11, III and IV, office support specialist I, II, III and IV, secretary, administrative secretary, executive secretary and paralegal specialist during a two-year contract term (with three one-year options to renew). Department(s): Allocation(s): Audit & Mgmt. $ 160,500.00 Aviation $ 504,855.00 Budget $ 33,148.00 Building $ 948,000.00 Building Code Compliance $ 192,500.00 CAA $ 2,753,050.00 CED $ 71,574.00 Clerk of Courts $ 650,000.00 Consumer Services $ 80,000.00 Corrections & Rehab. $ 238,000.00 County Manager $ 115,000.00 DBD $ 200,000.00 DERM $ 990,000.00 DPM $ 440,000.00 Elections $ 100,000.00 Employee Relations $ 20,000.00 Empowerment Trust $ 63,500.00 Finance $ 610,660.00 Fire $ 1,540,000.00 GSA $ 562,000.00 Homeless Trust $ 112,000.00 Human Services $ 2,200,000.00 Independent Review $ 6,000.00 ITD $ 150,000.00 Judicial Admin. $ 40,000.00 Library $ 24,000.00 MDHA $ 4,000,000.00 MDPD $ 977,000.00 MDT $ 1,882,000.00 Medical Examiner $ 160,000.00 MMAP $ 79,500.00 MPO $ 39,500.00 Park & Recreation Planning & Zoning $ $ 359,786.00 300,000.00 Property Appraisal $ 70,000.00 Public Works $ 1,614,310.00 03- 951 Seaport $ 520,022.00 SFETC $ 330,000.00 Solid Waste Mgmt. $ 720,000.00 . Team Metro $ 299,694.00 Urban Task Force S 16,000.00 Vizcaya Museum & Garden $ 47,800.00 $24,262,399.00 Term of Contract: Two years Option(s) to Renew: Three one-year options to renew Number of Bid Announcements Issued (including electronic): Seventy-seven Number of Bid Packages Sold: Three Number of Bid Packages Downloaded: Thirty-seven Number of Bids Received: Ten Special Conditions: Insurance Review Committee BBE Set aside for Group B only (Clerk 1, 11, III and IV) in an Recommendation: amount of $3,797,923.94. MDHA will not be accessing Group B since the department is using federal funds and County measures cannot be applied. No measure for the following three groups: Group A (Data Entry Spec. I & Telephone Console Operator 1), Group C (Admin. Secretary, Executive Secretary and Paralegal Specialist 1), Group D (Office Support Specialist I, Il and III) in the amount of $20,464,475.06 Group A: (Primary) Tri-State Employment Services, Inc.; (Secondary) Careerxchange, Inc.; (Tertiary) AIA Employment Group B: (Primary) Deanna Enterprise, Inc. d/b/a AIA Employment of Miami Group C: (Primary) Tri-State Employment Services, Inc.; (Secondary) Careerxchange, Inc., (Tertiary) AIA Employment of Mianu GroupD: ) (Primary) Tri-State Employment; (Secondary) Careerxchange, Inc.; (Tertiary) Creative Staffing, Inc. 2 1 °.)3- 951 Review Committee Date: July 17, 2002; Item #2-03 Advertisement Date: November 26, 2002 Living wage: The services to be provided are a "covered service" under the ordinance and the Living Wage is included in the specifications. Method of Award: Three low responsive, responsible bidders with primary, secondary and tertiary awards. While the award to three bidders assures availability, the primary vendor, as the established low bidder, will be given the first opportunity. Vendor(s): Careerxchange, Inc.; Creative Staffing, Inc.; Deanna Enterprise, Inc. d/b/a AlA Employment of Miami; Tri-State Employment Services, Inc. Estimated Contract Usage: Two years: $24,262,399.00 Previous Contract Usage: Two years: $18,364,180.63 Continents: Authorization is requested to award the contract in accordance with the terms and conditions contained in the solicitation document (ITB). Although three firms submitted a bid for Group B, only one is a certified BBE firm. A primary award only, therefore, is being made for this group. Manpower International, Inc. was allowed to withdraw its bid upon establishing it made a good faith error in the calculation of its bid. The new contract incorporates the Living Wage for the first time, resulting in a dollar increase of approximately 39% over the previous contract usage. Responsive to discussion at the Budget & Finance Committee meeting of April 14, 2003, each department's explanation for their requested allocation is presented by way of a supplement agenda item for your information. Award to Creative Staffing, Inc.; Deanna Enterprise, Inc. d/b/a AIA Employment of Miami; Tri-State Employment Services, Inc. are contingent upon satisfactory submission of an Affirmative Action Plan. The bid was advertised on the DPM website and in four local newspapers: Diario Las Americas; Miami Times; Daily Business Review; and Haiti En Marche. 3 �J3- 951 1.2 BID NUMBER: 5101 -2/05 -OTR Title: Security and Stone Mitigation Systems, Pre -qualification of Bidders Description: To furnish and install various types of security and storm mitigation systems such as storm shutters, safety glass and related material at various County facilities. Department{s): Allocation(s): CAA $ 700,000.00 MDHA $2.600.000.00 $3,300,000.00 Term of Contract: One year Option(s) to Renew: Two one-year options to renew Number of Bid Announcements Issued (including electronic): Thirty-six Number of Bid Packages Sold: One Number of Bid Packages Downloaded: Twelve Number of Bids Received: Six Special Conditions: Insurance Review Committee Recommendation: This contract is federally funded; therefore, County measures cannot be applied. Review Committee Date: October 16, 2002; Item #3-07 Advertisement Date: November 19, 2002 Living Wage: Not applicable (the services to be provided are not a "covered service" under the ordinance). Method of Award: Pre -qualification of bidders who meet the minimum requirements specified in the bid documents, and who will then form a pool and be invited to compete and quote a price on a spot market basis. When an order is identified, all vendors will be solicited for price quotations. There is no guarantee that the pre -qualified firms will receive orders. i Uj • Vendor(s): Exeter Architectural Products, Inc.; Hurricane Protection Industries, Inc.; Hurst Awning Company, Inc.; Lynn Contracting, Inc.; Seaview Industries, Inc. Estimated Contract Usage: One year: $3,300,000.00 Previous Contract Usage: One year: $4,305,528.50 Comments: Authorization is requested to award the contract in accordance with the terms and conditions contained in the solicitation document (ITB). Authorization is requested to add vendors to the pool who meet the minimum requirements of the bid and/or the County's administrative requirements. The two departments reduced their requested allocation resulting in a decrease in the estimated contract usage when compared to the previous contract. The bid was advertised on the DPM website and in four local newspapers: Diario Las Americas; Miami Times: Daily Business Review; and Haiti En Marche. 5 pJ3- 951 1.3 BID NUMBER: 7256 -2/06 -OTR Title: Original Equipment Manufacturer (OEM) Replacement Parts and ' Repair Services for Metrorail and Metromover Systems Description: To purchase original equipment manufacturer (OEM) parts, components and repair services for Metrorail and Metromover systems. Department(s): Allocation(s): MDT $11,000,000.00 Term of Contract: Two years Option(s) to Renew: Two one-year options to renew Number of Bid Announcements Issued (including electronic): Nineteen Number of Bid Packages Sold: One Number of Bid Packages Downloaded: Forty-seven Number of Bids Received: Twenty-one Special Conditions: None Review Committee Recommendation: This contract is federally funded; therefore, County measures cannot be applied. Review Committee Date: August 21, 2002 Advertisement Date: November 11, 2002 Living Wage: Not applicable (the services to be provided are not a "covered service" under the ordinance). 2 ;j3- 951 4 Method of Award: Group A (Parts and Repair for Zvenue Vehicles). To all bidders for parts by manufacturer offering a percentage discount off the manufacturer's suggested retail price, whereunder specific Purchase orders shall be placed with the vendor offering the lowest discounted price. To all bidders who offer repair services based on lowest hourly labor rate, who will form a pool for repair services and will be invited to compete and quote a price for each repair when identified by the user department on an as needed basis. When an order is identified, all vendors will be solicited for price quotations. Group B (Parts and Repair for Guideway and Outside Plant). To all bidders for parts by manufacturer offering a percentage discount off the manufacturer's suggested retail price, whereunder specific purchase orders shall be placed with the vendor offering the lowest discounted price. To all bidders who offer repair services based on lowest hourly labor rate, who will form a pool for repair services and will be invited to compete and quote a price for each repair when identified by the user department on an as needed basis. When an order is identified, all vendors will be solicited for price quotations. There is no guarantee that the pre -qualified firms will receive orders. Vendor(s): Modern Track Machinery, Inc.; National Electrical Carbon Products, Inc.; Portec Rail Products, Inc.; Standard Change - Makers, Inc. Estimated Contract Usage: Two years: S 11,000,000.00 Previous Contract Usage: This figure is the consolidation of 17 contracts. Comments: The award of the purchase of these parts and services was competed for the first time. DPM worked with Transit to consolidate seventeen existing sole source contracts and several one-time purchases to establish and utilize this contract under full and open competition. Authorization is requested to award the contract in accordance with the terms and conditions contained in the solicitation document (rM). Authorization is requested to add vendors to the pool who meet the minimum qualifications of the bid and the County's administrative requirements. The bid was advertised on the DPM website and in four local newspapers: Diario Las Americas; Miami Times; Dailv Business Review; and Haiti En Marche. 7 �J3- y5i SECTION # 3 CONTRACT MODIFICATIONS 3.1 , BID NUMBER: 3143-0/03 Title: Gasoline and Diesel Fuel Existing Additional Modified Department(s): Allocation(s): Allocation(s): Allocation(s): Aviation $ 1,087,596.77 $ 163,139.52 $ 1,250,736.29 Corrections & Rehab. $ 31,323.50 $ 4,698.52 $ 36,022.02 Fire $ 1,895,310.04 $ 284,296.51 $ 2,179,606.55 GSA $ 40,118,855.03 $6,017,828.25 $46,136,683.28 MDRA $ 12,014.00 $ 1,802.10 $ 13,816.10 MDPD $ 5,000.00 $ 750.00 $ 5,750.00 MDT $ 54,460,902.31 $8,169,135.35 $62,630,037.66 MDWASD $ 12,809,840.76 $1,921,476.11 $14,731,316.87 Park & Recreation $ 3,005,663.92 $ 450,849.59 $ 3,456,513.51 Seaport $ 30,000.00 $ 4,500.00 $ 34,500.00 Vizcaya Museum & Gardens $ 10,000.00 $ 1,500.00 $ 11,500.00 Unallocated Funds: $ 783,893.67 $ -0- $ 783,893.67 Vendor(s): B V Oil Company, Inc.; Mansfield Oil Company; Osher Oil Corp. d/b/a Costa Oil Company; Petroleum Traders Corp.; Port , Consolidated, Inc. Type of Change: Increase in spending authority and time Original Allocation: $114,250,400.00 on June 2, 1998 commencing August 1, 1998 for a five-year period with no options to renew. Existing Allocation: $114,250,400.00 Increase By: $ 17,019,975.95 Modified Allocation: $131,270,375.95 Current Expiration: July 31, 2003 Modified Expiration: April 30, 2004 Reason for Change: This contract utilizes Spot Market Pricing. The vendors submit their prices for gasoline and diesel fuel every Friday. The bid is awarded to the lowest bidder per type of fuel. Prices are held in place for one week beginning with Sunday and ending on Saturday. L 4 • Staff anticipates having the newly replacement contract before the Board in March 2004 for approval. Target date for new contract to be in place: May 1, 2004 9 - 951 3.2 BID NUMBER: BW5434-0/04 is a Title: Admission To Special Events Vendor(s): Actors Playhouse Productions, Inc.; African Caribbean American Performing Artists Inc; Amazing Entertainment Inc; Bird Bowl; Biscayne National Underwater Park Inc; C & T Holdings Inc; Cloverleaf Lanes Inc; Don Carter Kendall Lanes Ltd; Galaxy Skateway LC; Kendall Ice Arena Inc; Marine Exhibition Corp; Miami Children's Museum Inc; Miami Ice Arena Inc; Monkey Jungle Inc; Museum Of Science Inc; Parrot Jungle & Gardens Limited Inc; Paula Carters Pro Bowl Homestead; Piper Lanes Inc; School House Children Theatre; Super Wheels Corporation; Thunder Wheels Skating Center Inc; Tropical Fun Center Type of Change: Increase in spending authority 4 Original Allocation: $100,000.00 on March 25, 2003 commencing April 1, 2003 for a one-year period with no options to renew. Existing Allocation: $100,000.00 Increase By: $ 37,500.00 Modified Allocation: $137,500.00 Current Expiration: March 31, 2004 Modified Expiration: Same Reason for Change: Authorization is requested for additional spending authority to allow the Miami -Dade Police Department to access this contract that was awarded as a bid waiver to purchase admission to area attractions and seasonal activities. The Police Department's Gang Resistance Education and Training (GREAT) program graduates over 4,000 middle school students each year. Funding for the program is provided under a federal grant by the Bureau of Alcohol, Tobacco and Firearms. Grant guidelines state that activities must be presented to the students throughout the year such as bowling leagues and field trips of an educational nature. 10 r.J3- 951 Existing Additional Modified Department(s): Allocation(s): Allocation(s): Allocation(s): MDPD $ -0- $37,500.00 $ 37,500.00 Park & Recreation $100,000.00 $ -0- $100,000.00 Unallocated Funds: $ -0- $ -0- $ -0- Vendor(s): Actors Playhouse Productions, Inc.; African Caribbean American Performing Artists Inc; Amazing Entertainment Inc; Bird Bowl; Biscayne National Underwater Park Inc; C & T Holdings Inc; Cloverleaf Lanes Inc; Don Carter Kendall Lanes Ltd; Galaxy Skateway LC; Kendall Ice Arena Inc; Marine Exhibition Corp; Miami Children's Museum Inc; Miami Ice Arena Inc; Monkey Jungle Inc; Museum Of Science Inc; Parrot Jungle & Gardens Limited Inc; Paula Carters Pro Bowl Homestead; Piper Lanes Inc; School House Children Theatre; Super Wheels Corporation; Thunder Wheels Skating Center Inc; Tropical Fun Center Type of Change: Increase in spending authority 4 Original Allocation: $100,000.00 on March 25, 2003 commencing April 1, 2003 for a one-year period with no options to renew. Existing Allocation: $100,000.00 Increase By: $ 37,500.00 Modified Allocation: $137,500.00 Current Expiration: March 31, 2004 Modified Expiration: Same Reason for Change: Authorization is requested for additional spending authority to allow the Miami -Dade Police Department to access this contract that was awarded as a bid waiver to purchase admission to area attractions and seasonal activities. The Police Department's Gang Resistance Education and Training (GREAT) program graduates over 4,000 middle school students each year. Funding for the program is provided under a federal grant by the Bureau of Alcohol, Tobacco and Firearms. Grant guidelines state that activities must be presented to the students throughout the year such as bowling leagues and field trips of an educational nature. 10 r.J3- 951 • The field trips will be conducted monthly to locations such as the Miami Children's Museum, Inc., the Museum of Science and Space Planetarium and Monkey Jungle. Accessing the contract will provide a formalized and contractually advantageous process for the department to obtain these services. �� i3 ij3-- 951 33 BID NUMBER: Title: Department(s): CICC Unallocated Funds: Vendor(s): Type of Change: Original Allocation: Existing Allocation: Increase By: Modified Allocation: Current Expiration: Modified Expiration: Reason for Change: BW7081-4/06-OTR Performance Evaluation of Architects and Engineers Existing Additional Modified Allocation(s): Allocation(s): Allocation(s): $100,000.00 $50,000.00 $150,000.00 $ -0- -0- $ -0- Ratingsource, Inc. Increase in spending authority and time $100,000.00 on April 23, 2002 for a one-year period with four one-year options to renew. $100,000.00 $ 50,000.00 $150,000.00 April 30, 2003 July 31, 2003 Authorization is requested for additional spending authority and time since the County's performance evaluation database has yet to contain sufficient past performance evaluations completed by County project managers for use in the County's Architect/Engineer selection process. The vendor provides an online database of Architect/Engineer past performance information used by the County in the selection of Architect/Engineer firms for County projects. The County requires the vendor's services for an additional three months only, and does not intend to exercise the option to renew. 12 ;13- 951 4 • • SECTION # 4 PURCHASES MADE UNDER COMPETITIVELY AWARDED CONTRACTS OF OTHER GOVERNMEN'T'AL ENTITIES 4.1 BID NUMBER: OOC-18F(B) Government Agency: Palm Beach County Title: Portable Steps and Ramps Description: To authorize access of a Palm Beach County contract for the purchase of portable classroom trailers for the Community Action Agency. Department(s): GSA/Construction Mgmt. Term of Contract: Option(s) to Renew: Vendor(s): Estimated Value of Contract: Review Committee Recommendation: Review Committee Date Allocation(s): $1,600,000.00 Eleven months None Halfacre Construction Company $1,600,000.00 No measure (accessing state contract). February 5, 2003; Item #2-11 Comments: Authorization is requested to access this Palm Beach County contract to replace approximately 10 to 20 classroom trailers that are not cost-effective to repair. This contract was competitively bid in February 2000 by Palm Beach, for two years with two options to renew. Market research indicates utilization of this contract to be more cost-effective with a savings of approximately 18% over current market prices. 13 93- 951 SECTION # 5 REQUESTS TO ADVERTISE FOR BIDS It is recommended that the Board of County Commissioners approve the issuance and advertisement of the items listed in this agenda package in order to solicit bids under full and open competition for the following contracts: 5.1 REOUISITION NUMBER: RQMT0300055 Title: Tire Leasing and Vehicle Tire Services Description: To replace the County's existing contract for tire leasing and vehicle tire services for use in relation to Miami -Dade Transit owned or leased buses, mini buses and service vehicles operated by MDT. Tires already purchased by the County may, at the County's sole discretion, be maintained under the "tire services" feature of the contract. The number of tires to be furnished shall be sufficient to keep all buses, minibuses and service vehicles fully equipped and to provide a reserve supply to be mounted on wheel rims and stored in MDT owned facilities or any other bus maintenance facility providing service to MDT as may be required. Department(s): Estimated Allocation(s): MDT $15,000,000.00 Term of Contract: Five years , Option to Renew: None Review Committee Date: March 19, 2003 Review Committee Recommendation: This contract is federally funded; therefore, County measure cannot be applied. Previous Contract Measure: No measure Living Wage: Not applicable (the services to be provided are not a "covered service" under the ordinance). Planned Method of Award: One low responsive, responsible bidder for all items in the aggregate. Estimated Advertisement Date: Ten days after adopted by the BCC, unless vetoed by the Mayor. ;,)3— 951 14 �� 4 c v j MEMORANDUM (Revised) TO: Honorable Chairperson and Members DATE: ,lune 3, 2003 Board of County Commissioners FROM: Robert A. Ginsburg SUBJECT: Agenda Item No. 7 (0) (I) County Attorney Please note any items checked. "4 -Day Rule" ("3 -Day Rule" for committees) applicable if raised 6 weeks required between first reading and public hearing 4 weeks notification to municipal officials required prior to public hearing Decreases revenues or increases expenditures without balancing budget Budget required Statement of fiscal impact required Bid waiver requiring County Manager's written recommendation Ordinance creating a new board requires detailed County Manager's report for public hearing Housekeeping item (no policy decision required) No committee review 11 . �J3- 951 Approved Mayor Agenda Item No. 7 (o) (1) (F ) 6-3-03 Veto Override e RESOLUTION NO. RESOLUTION AUTHORIZING AWARD OF COMPETITIVE BIDS, CONTRACT MODIFICATIONS, PURCHASES MADE UNDER COMPETITIVELY AWARDED CONTRACTS OF OTHER GOVERNMENTAL ENTITIES, REQUESTS TO ADVERTISE FOR BIDS AND EXECUTE OPTIONS TO RENEW ESTABLISHED THEREUNDER FOR THE PURCHASE OF COMMODITIES AND SERVICES WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference; and WHEREAS, a description of these awards, modifications and bid advertisements are attached and incorporated herein by reference, , NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board authorizes award of competitive bids, contract modifications, purchases made under competitively awarded contracts of other governmental entities, requests to advertise for bids and execute options to renew established thereunder for the purchase of commodities and services. F- Ll F x.13- 951 Agern 'tem No. Page No. 2 The foregoing resolution was offered by Commissioner moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Bruno A. Barreiro Jose "Pepe" Diaz Sally A. Heyman Jimmy L. Morales Dorrin D. Rolle Katy Sorenson Sen. Javier D. Souto 7(0)(1)(F) Dr. Barbara Carey -Shuler Betty T. Ferguson Joe A. Martinez Dennis C. Moss Natacha Seijas Rebeca Sosa , who The Chairperson thereupon declared the resolution duly passed and adopted this 3rd day of June, 2003. This resolution shall become effective ten (10) days after the date of its adoption unless vetoed by the Mayor, and if vetoed, shall become effective only upon an override by this • Board. Approved by the County Attorney as to form and legal sufficiency._ wZ 1 Hugo Benitez MIAMI -DADS COUNTY, FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS HARVEY RUVIN, CLERK By: Deputy Clerk rj3- 951 I N T R A C T BID NO.: 3143 -0/03 -SW GASOLINE AND DIESEL FUEL (AUTOMOTIVE) CONTRACT PERIOD: 8/1/98 COMMODITY CODE: 405-15 PART #1: VENDORS AWARDED F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: ' CONTACT PERSON`' F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: thru 7/31/03 AWAR.. SHEET (Previous Bid No. 3143-0/98) OTR YEARS: -0- 581091383. Mansfield Oil C6. -T,4_1 Gainesville,- Inc.- 1025 Airport 'Pkti y Gainesville, "G'30501�'3. r'' N 30 Days_,: As requested ( 770) 532-7571 (770) 535-.0127 Li bby Norris . 7592304457 :'' 592033270 B.V. Oil Corp. Osher Oil Corp. 7950 NW 58 Street 2990 NW 24 Street Miami, Fl. 33166 Miami, -Fl. 33142 Dest. Dest. N 30 Days N 30 Days As Requested As Requested (305) 593-0705 (305) 635-8558 (305) 591-1769 (305) 635-6147 John Wright Luis Costa 591173292 Consolidated Oil Co. 11550 N. W. 36 Avenue Miami, FL 33168 Dest. N 30 Days As Requested (305) 687-1266 (305) 685-8729 Harvey Jacobson i)3- F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY:1 PHONE: FAX: CONTACT PERSON: 4614622Z7 Petroleum Traders, Inc. 7110 Pointe Inverness Way Fort Wayne, Inc. 46804-7928 Dest. N 30 Days As Requested (219) 432-6622 (219) 432-6564 Diane Wroblewski PART #2: ITEMS AWARDED 840429897 6 Coastal Refining b Mktng., Inc. 8700 W. Flagler St. Miami, FL 33174 Dest. N 30 Days As Requested (305) 551-5336 (305) 551-5377 Arnold Seaton Gasoline, Regular Unleaded, Midrange Unleaded, Premium Unleaded Diesel No. 2., Dyed, Non -dyed and flow meter delivery Listed below are the people to :•be conAtted for the placemertl delivery on weekends and holidays:• �..: ;:T4.•ii q; • y. Weekdays Petroleum Traders Gayle 1-800-348-3705. L Mansfield Oil John Wright;. _. - - _ 305 593-070! Teresa Shuoate 1-800 283 w3f Coastal McKenzie Tank'Liads 1-800-432-72 305 687-1266• Consolidated Customer Svc. Osher Oil Luis Costa Carlos Rubiera Weekendb Holiday Petroleum Traders Dispatch B.V. Oil Corp. John Wright Mansfield Oil Various people with beeper Coastal McKenzie Tank Lines Consolidated ' Dispatcher Osher Oil Corp Luis Costa Carlos tlubiera 305 635-8558 305 882-6213 1-800-348-3705 #337 305 737-3159 pgr. 305 829-2177 1-800-695-6626 1-800-432-7213 305 410-0984 305 635-8558 305 882-6213 33- 95t of aiders and xt - •:z•� 3 1-800-348-3705 #337 305 737-3159 pgr. 305 829-2177 1-800-695-6626 1-800-432-7213 305 410-0984 305 635-8558 305 882-6213 33- 95t SPOT MARKET PURCHASE .OR FUEL In accordance with Section 2.6 of the Special Conditions, the County shall pre -qualify Bidders for participation in spot market purchases. The County shall perform spot market purchasing for all fuel requirements listed in this Invitation to Bid on a weekly basis. Accordingly, the pre -qualified Bidders shall submit a fixed unit price to be charged to the County for each gallon of each type of fuel based on various transport methods identified in the Technical Specifications. This submission shall be in written form (electronic mail shall be acceptable) and must be received in the County -'s GSA Procurement Management Office each Friday no later than 11:00 p.m. .local time in order to be considered. The successful Bidder shall be verbally notified of its weekly Bid Award by the same Friday at 2:00 p.m. local time. Written confirmation of the weekly award shall be subsequently submitted to the Bidder. The prices provided by the successful Bidder shall be fixed and firm and shall be valid for all fuel orders placed with the successful Bidder during the subsequent week which shall be defined as Sunday, 12:00 a.m. local time to the following Saturday, 11:59 p.m::__ local time. It is hereby agreed and understood that the prices offered at they time of the fuel order shall prevail; regardless of the time when fuel -'is actually delivered to the County facility. EMERGENCY PROCEDURE - In the event of an emergency, a spot -market purchase will be conducted on the of the emergency and the lowest qualified bidder will be awarded the bid and the:: spot market prices will prevail for the term of the emergency. Description of Zones Zone A = North of Flagler Street to Dade County Northern Boundary Line. Zone B = Between South of Flagler Street to North of Coral Reef Drive (S.W. 152nd Street) Zone C = South of Coral Reef Drive (S.W. 152nd Street) to Dade County Southern Boundary Line Deliveries shaft be made on the basis of quantities corrected to 60 Degrees Fahrenheit and delivery tickets shall reflect the net gallons delivered after temperature compensation. Metropolitan Dade County shall be invoiced for NET gallons delivered. Schedule of Delivery: Schedule of delivery (Quantities, Time and Location), shall be mutually established by Dade County and supplier after bid award. The establishment and agreement of these schedules shall be a Dade County Fleet Management Division and MDTA Metrobus Management decision. It must be clearly understood that the exception of a future imposed Federal or State Petroleum Product Allocation Regulation of similar authoritative limitations, the County will not accept bids in which the bidder purposes to make unilateral scheduling decisions. NOTE: No deliveries will be accepted during any period time of_day which will cause interruption of service or operations. The County and MOTA Metrobus fueling facilities will make available to the Contractor ease of acceptability to the, facilities fuel drops. Deliveries to MDTA should be scheduled between the hours of 8:00 AM and 2:00 PM Monday thru Friday. PART #3: AWARD INFORMATION (x)BCC ( )PMD AWARD DATE: 6/2/98 AGENDA ITEMS #: BIDS b CONTRACTS RELEASE DATE:7/16/98 OTR YEAR: -0- f ADDITIONAL ITEMS ALLOWED: N/A SPECIAL CONDITIONS: N/A TOTAL CONTRACT VALUE: $103,864,000.00 MODIFIED CONTRACT VALUE: .'`-= = DOLLAR ' AMOUNT USER OEPAR •:' _ - ALLOCATO ::-:�;:'•_h:'_ -t;.•' .r ,_ :.:.: ; h`f•?�^•'.'v �;i'='a.:•::.� � • � ti _ - �' 6:-: � :roti; r.4'�'r� •.:�.:, ;` - qt •i�,f�:_� ' X53 750 OOOR00` Fire - - $ 1,3009000.00: Aviation . , .:.: :.`:..:: - . ; 840,000.00 Correcti ons• b Rehab: 14t'000. 00 HUDS. 10,000:00 NOTA :.....;.:.. _ ;35 000,000_00:':.: Parks b Roc. ;� �; ,= : _ = ' 2; _500000. - - WASO = `- _ `t�` ; 10;2001,'00:00• �:. GSA Fad�Uti 1 _.--250,900.,00, SR. PROCUREMENT AGENT: William Garviso,CPPB WAG/wag 07-15-98 It �A - 951 J-00-641 7/18/,00 RESOLUTION NO. l`0— 662 A RESOLUTION OF THE MIAMI CITY COKMISSION AMENDING RESOLUTION NO. 98-1218 WHICH APPROVED THE PROCUREMENT OF GASOLINE A"%M DIESEL FUEL ON A SPOT MARKET BASIS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION FROM VARIOUS VENDORS ON A CONTRACT BASIS, UNDER MIAMI-DADE COUNTY CONTRACT NO. 3143 -0/03 -SW, EFFECTIVE UNTIL JULY 31, 2003, THEREBY (1) INCREASING THE COSTS FOR SAID PROCUREMENT FROM $660,116 TO $1,100,000 ANNUALLY, AND (2) AUTHORIZING EXTENSIONS TO THE CONTRACT, SUBJECT TO ANY EXTENSIONS BY MIAMI-DADE COUNTY; ALLOCATING FUNDS THEREFOR, IN AN AMOUNT NOT TO EXCEED $439,884 ANNUALLY, FROM THE DEPARTMENT OF GENEP.AL SERVICES ADMINISTRATION, HEAVY EQUIPMENT GARAGE, ACCOUNT CODE NO. 509000.420901.6.715, FOR SAID INCREASE, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to Resolution. No. 98-1=18, adopted November 17, 1998, the City Commission approved the procurement of gasoline and diesel fuel on a spat market basis for the Department of General Services Administration, from various vendors on,a contract basis, utilizing existing Miami -Dade County Contract No. 3143 -0/03 -SW, effective through July 314, 2003, at a total annual amount not to exceed $660,116; and WHEREAS, due to continuing diesel and fuel price increases and the recent acquisition of light fleet vehicles, the Department of General Services Administration seeks to increase CTI'Y COMMSSION p'IECr U SO' d S00' ON 7Z: OT OO, ST Ent! �5� �� i — � �i -1 the annual amount, in an amount not to exceed $439,884, thereby increasing the contract from $660,116 to $1,100,000 annually for the term of the contract; and WHEREASE, the City Commission wishes to authorize an extension to the City of Miami's contract with the various vendors, subject to any extensions authorized by Miami -Dade County for Contract No. 3143 -0/03 -SW; and WHEREAS, funds are available from the General Services Administration, Heavy Equipment Garage, Account Code No. 509000.420901.6.715, for the increase; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully aet. forth in this Section. Section 2. Resolution No. 98-11:8, adopted November 17, 1998, is hereby amended in the following particulars:11 RESOLUTION NO. 98-1198 Section 2. The purchase of gasoline and diesel fuel on a spot market basis for the Department of General Services Administration from vendors listed on the attached contract award sheet, under existing Words and/or figures stricken through shall be deleted. . Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 3 an - A cnn • ov n7 : n T nn . C T 6nH Miami -Dade County Contract No. 3143 -0/03 -SW, on a contract basis until July 31, 2003, and any extensions thereto, dm n se. -} � —, at a total amuel amount not to exceed k---6$ S1.100,000.00 annually, is hereby approved, with funds therefor herebv allocated from the Department of General Services, Heavy Equipment Garage, Account Code No. 509000.420901.6.715, slibiect to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2,1 PASSED AND ADOPTED this 27th day of July 2000. JOE CAROLLO, MAYOR In accordance with Mir_mi Code Sec. 2-33, since tt►e Wvar 6d not ind'cate epppnv- -A this IeSisl6i°cn b',/ s:3-n:;u; I in the de .sjr.:_':j�- bec0rns-s u;1:zct, rc i:r::i'i t°i:.' ei--P3of+nr, (10) n Cl regarding same, without the,s�cislt}gt�� ATTEST: WALTER J. FOEMAN CITY CLERK APPRO T FORM A&RRECTNESS :/ RO REL I ATTO Y 553:BSS v If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Comission. Page 3 of 3 n•a cnn•ori h7.:ni nn.gi End :-131 93 941 7/10/03 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 00-662, ADOPTED JULY 27, 2000, TO CHANGE CONTRACT TO A CITYWIDE CONTRACT, TO CHANGE EXPIRATION DATE TO APRIL 30, 2004, AND TO ADD "OR REPLACEMENT CONTRACTS" AND "GENERAL OPERATING BUDGETS OF THE VARIOUS USER DEPARTMENTS AND AGENCIES". BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Resolution No. 00-662, adopted July 27, 2000, is hereby amended in the following particulars.'/ RESOLUTION NO. 00-662 "Section 1. The purchase of gasoline and diesel fuel on a spot market basis for the Department of Purchasing to be utilized by various user departments and agencies from various vendors listed on the attached contract award sheet, under existing Miami -Dade County Contract No. 3143 -0/03 - SW, on a contract basis uRtAl effective through ju y 31, 2G93, April 30, 2004 and any extensions or replacement contracts therto, at a te`aafnetint-- net —ze--emee ed $1, , is hereby approved, with funds therefore hereby allocated from the Department ef General Serviees, Heavy Equipment Garage, Aeeeunt Gede Na S ^ "�iz9991-6 1-5 s availability , _ t. , _ f �"e'= - tom,-#� }�a a�r�a-Z-a � _ -1 fund s General Operating Budgets of the various users departments and agencies. I/ Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. ResoArnendGasDieselDade �� 3 _ 9 C� 1