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Home My WebLink AboutR-03-0939J-03-763 09/10/03 RESOLUTION NO. 93- 939 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE CONTRACT AMOUNT WITH VARIOUS VENDORS, IN AN AMOUNT NOT TO EXCEED $50,000, FROM $158,000 TO $208,000, FOR THE PURCHASE OF ADDITIONAL MOTOROLA RADIO PARTS AND ACCESSORIES, FOR VARIOUS USER DEPARTMENTS AND AGENCIES CITYWIDE; ALLOCATING FUNDS FROM THE VARIOUS USER DEPARTMENTS AND AGENCIES BUDGETS AT TIME OF NEED, SUBJECT TO BUDGETARY APPROVAL. WHEREAS, pursuant to Resolution No. 03-508, adopted May 22, 2003, the City Commission approved the purchase of Motorola radio parts and accessories, on an as needed contract basis for one (1) year, with the option to renew for two (2) additional one-year periods, at an estimated annual amount of $158,000, subject to increases due to the addition of new items as needed and as allowed by conditions of the bid; and WHEREAS, the Police Department has determined that they will require additional radio parts beyond their original requirement due to the upcoming Free Trade Area of the Americas ("FTAA") Conference in November, 2003; and CITY CO1�[IBSION MEETillti GY SEP 1 1 2003 y3- 939 WHEREAS, the City Manager/Chief Executive Officer and the Chief of Police recommend an increase in the contract with Various Vendors for the purchase of Motorola radio parts and accessories, in an amount not to exceed $50,000, increasing the total contract amount from $158,000 to $208,000; and WHEREAS, funds are available from the General Operating Budgets of the various departments and agencies, at time of need subject to availability of funds; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The increase in the contract with Various Vendors in an amount not to exceed $50,000, from $158,000 to $208,000, for the purchase of additional Motorola radio parts and accessories, is authorized, with funds allocated from the General Operating Budgets of the various departments and agencies, at time of need, subject to budgetary approval. Page 2 of 3 1 3_ 939 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.lf PASSED AND ADOPTED this 11th_ day of September 2003. • 7 OLEL A. DIAZ MAYOR ATTEST: (F�WSCAILLA A. THOMPSON CITY CLERK /' APPROVED AS,,W67AND CORRECTNESS:�j LLO W748]F.tr:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 0.3- 939 CITY OF MIAMI, FLORIDA CAm22 INTER -OFFICE MEMORANDUM TO: DATE: FILE Honorable Ma d Resolution Authorizing Increase to mbers o he City om ss� n Motorola Radio Parts &Accessories- Citywide susJEcBid No. 02-03-076R FROM: REFERENCES: Administrator/City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission amend Resolution No. 03-508 to increase the contract amount by $50,000; and total contract amount from $158,000 to $208,000 for the purchase of Motorola Radio Parts and Accessories from various vendors on a citywide, as needed contract basis for one (1) year, with the option to renew for two (2) additional one (1) year periods, subject to increases due to the addition of new items as needed and as allowed by conditions of the bid. Allocating funds therefore from the General Operating Budgets of the various departments and agencies, authorizing said purchases, as needed, subject to availability of funds. BACKGROUND The Police Department has determined that they will require additional parts beyond their original requirement due to the upcoming FTAA Conference in November, 2003. FISCAL IMEP AT TIME OF NEED JA/L�vIH// ''^ C: Bid File ResoMemo M� 3 AGENDA BRIEFING FORM Agenda Date: 9/11/03 Department/Division: Citywide Item No: Department Contact Name/Number: Terry Byrnes 416-1917 Staff Meeting Date: Agenda Office Received: August 8, 2003 Summary/Description of Purchase: Motorola Radio Parts & Accessories Bid No. Description: 02-03-076R The Department of Police has seen a need to increase said contract for the purchase of additional parts beyond their Original requirements due to the upcoming Free Trade Area of the Americas Conference. Type of Item: Source of Item: Recommended Vendor(s) Various Vendors ® Resolution ❑ Commission Directive ❑ Ordinance ❑ Normal Purchase ❑ Sole Source ® Contract Item ❑ Emergency Ratification Discussion Item ❑ Public Hearing Item Contract Period N/A OTR: N/A No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value N/A N/A $50,000 $208,000 Total Value of Award/Contract (including value associated with potential OTR): 03— 939 �ndaB�om J-03-435 05/13/03 RESOLUTION NO. 03— 508 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS FROM VARIOUS VENDORS FOR THE PURCHASE OF MOTOROLA RADIO PARTS AND ACCESSORIES TO BE UTILIZED BY VARIOUS USER DEPARTMENTS AND AGENCIES, ON AN STEM -BY -ITEM, AS -NEEDED CONTRACT BASIS FOR A ONE-YEAR PERIOD, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, AT AN ESTIMATED ANNUAL AMOUNT OF $158,000, SUBJECT TO INCREASES DUE TO THE ADDITION OF NEW ITEMS AS NEEDED AND AS ALLOWED BY CONDITIONS OF THE BID; ALLOCATING FUNDS FROM THE OPERATING BUDGETS OF THE VARIOUS USER DEPARTMENTS AND AGENCIES, SUBJECT TO BUDGETARY APPROVAL. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bids from various vendors for the purchase of Motorola Radio Parts and accessories to be used by various user departments and agencies, on an item -by -item, as -needed contract basis for a one-year period, with the option to renew for two additional one-year periods, are approved, at an estimated annual amount of $158,000, subject to increases due to the addition of new items as needed, and as allowed by conditions CITY -CQIKIMOR WEETMG OF MAY 2 2 2003 Aesolutioa NO, , ij3- 939 of the bid, with funds allocated from the Operating Budges c - the various user departments and agencies, subject to budgeta_v approval. Section 2. This Resolution shall become e`feczive immediately upon its adoption and signature of the Mayor.- PASSED AND ADOPTED this 22nd day of May 2003. /MANUEL A. DIAZ, OR ATTEST: PRI4CILLA A. THOMPSON ` CI CLERK APPROVLOOA057 FORM -A**D CORRECTNESS:& RLEJVDRO VILARELLO CI ATTORNEY 227:tr:AS:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. i.! 3 -- 939 Page 2 of 2 INCREASE OF CONTRACT BID NO. 02-03-076R ITEM: Motorola Radio Parts & Accessories DEPARTMENT: Citywide TYPE OF PURCHASE: Increase Contract REASON: The Department of Department of Police has seen a need to increase said contract for the purchase of additional parts beyond their original requirements due to the upcoming Free Trade Area of the Americas (FTAA) Conference in November, 2003. RECOMMENDATION: It is recommended that an increase to the contract amount awarded to Various Vendors in an amount not to exceed $50,000 thereby increasing the total contract amount from $158,000 to $208,000, for the purchase of additional Motorola Radio Parts and Accessories, under existing Bid No. 02-03-076R, be approved, for the various user departments and agencies citywide; allocating funds therefor from the General Operating Budgets of the various departments and agencies, at time of need subject to availability of funds. (-- �� ,, ,,, C- /616qn Marco4 CPPB Dire of P t hasing `t 3i 3 Date AwardIncrease AJ3- 939