HomeMy WebLinkAboutR-03-0938J-03-705
8/14/03 93— 938
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING AN INCREASE IN THE CONTRACT WITH
J. BALSERA SCHOOL SERVICE, INC., IN AN
AMOUNT NOT TO EXCEED $25,000, FROM $42,500
TO $67,500 ANNUALLY, FOR YEAR-ROUND
INCREASED BUS TRANSPORTATION SERVICES FOR
THE DEPARTMENT OF PARKS AND RECREATION FOR
SUMMER ACTIVITIES AND PROGRAMS AND
ADDITIONAL ACTIVITIES RELATED TO THE HEART
OF THE PARKS PROGRAM; ALLOCATING FUNDS FOR
INCREASED SERVICES FROM THE RECREATION AND
DEVELOPMENT YOUTH PROGRAMS PROJECT
NO. 114017, EXPENDITURE ACCOUNT
NO. 580602.340; AMENDING RESOLUTION
NO. 02-510, ADOPTED MAY 9, 2002, TO REFLECT
THE INCREASE IN THE CONTRACT AMOUNT AND TO
DELETE REFERENCE TO ADJUSTMENTS BASED ON THE
CURRENT YEAR CONSUMER PRICE INDEX; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, FOR SAID PURPOSE.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase in the contract with J. Balsera
School Services, Inc., approved by Resolution No. 02-510 adopted
May 9, 2002, in an amount not to exceed $25,000, from $42,500 to
$67,500 annually, is authorized, for year-round increased bus
CITY COMMISSION
MEETING OF,
S E P 1 1 2003
xesohgim.
03, 938
transportation services for the Department of Parks and
Recreation, for summer activities and programs and additional
activities related to the Heart of the Parks Program, with funds
for said increased services allocated from Project No. 114017,
Recreation and Development Youth Programs: Expenditure Account
No. 580602.340.
Section 2. Resolution No. 02-510 is amended to reflect
the increase in the contract amount and to delete reference to
adjustments based on the current year Consumer Price Index in
the following particulars:'/
"RESOLUTION NO. 02-510
Section 1. The bid of J. Balsera School
Service, Inc., the lowest responsive and responsible
bidder pursuant to Invitation for Bids No. 01-02-083,
for the provision of year-round bus transportation
services for the Department of Parks and Recreation,
on a contract basis for a period of two years, with
the option to renew for two additional one-year
periods, in an annual amount not to exceed $^'�0
$67,500, r– gg ep a�nt^c
the—eurrent year Censumer Pi-=ee index, is accepted,
with funds allocated from Parks and Recreation General
Fund, Account Code No. 001000.580301.530.
1� Words and/or figures stricken through shall be deleted.
Underscored words and/or figures shall be added. The remaining
provisions are now in effect and remain unchanged. Asterisks
indicate omitted and unchanged material.
Page 2 of 3
iJ3- 938
• Section 3. The City Manager is authorized/ to execute
the necessary documents, in a form acceptable to the City
Attorney, for said purpose.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this llth day of September , 2003.
ATTEST:
9 el� aJ22�1r'
PRISCILLA A. THO SON
CITY CLERK
APPROVE /i`O FORM AND CORRECTNESS
NDRO VILARELLO
ATTORNEY
W7442:tr:AS:BSS
ai The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
3/ If the Mayor does not sign this Resolution, it shall become
effective at the end of ten (10) calendar days from the date it
was passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 3 of 3 eJ 3- 938
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honor a e Mayor d
ers f t Cit C mmission
\
V
FROM:
Arriola
5h'ef Administrator
RECOMMENDATION:
DATE:
CA -21
FILE:
SUBJECT:
Resolution Increasing
The Service Contract
REFERENCES: with J. Balsera School
Service, Inc.
ENCLOSURES:
It is respectfully recommended that the City Commission adopt
the attached resolution authorizing an increase in the contract
award to J. Balsera School Service, Inc., for the provision of
year-round bus transportation services for programs provided by
the Department of Parks and Recreation, in the increased amount
of $25,000, from $42,500 to $67,500 for the current contract
period, and annually thereafter. This increase is necessary due
to the additional summer programs and activities associated with
the Heart of the Parks Program. Funding, in the amount of
$25,000 is available from Project No. 114017, Recreational and
Development Youth Programs: expenditure account No. 580602.340.
BACKGROUND:
The Department of Parks and Recreation is experiencing a
substantial increase in programs and activities taking place in
our city parks, including the new Heart of the Parks Programs,
which have generated additional activities. As a result, the
bus transportation services, being provided by the J. Balsera
School Service Company, have increased accordingly beyond the
level originally bid and awarded through Resolution 02-510.
Adoption of this Resolution will compensate the contractor for
the unanticipated increase in the level of services being
provided.
FISCAL IMPA T: YES (FUNDS BUDGETED IN THE PARKS AND RECREATION
DEPARTMENTS PROJECT NO. 114017, ACCOUNT NO.
2 580602.340)
JA /Se
93- 938
Budgetary Impact Analysis
Department Parks and Recreation Division:
Commission Meeting Date: September 11, 2003
Title and brief description of legislation or attached ordinance/resolution: Resolution authorizing an increase
in the amount of $25,000 in the annual contract with J.Balsera School Service for the provision of year-round
transportation services for the Parks and Recreation Department
1. Is this item related to revenue? No ® Yes ❑ Revenue Source: _
2. Is this item an expenditure? No ❑ Yes ® Amount: $25,000
General Fund Account No:
Special Revenue Fund Account No: 114017.580602.340
CIP Project No:
3. Are there sufficient funds in Line Item? No: ❑ Yes:
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER
TOTAL
From
$
From
$
To
$
To
$
4. Is this item funded by Homeland Defeme/Neiuhborhnod Tmnrnvement Ronds? Nn M Yes n
Project Name
Total Bond
Allocation
1" Series
Appropriation
Dollars Spent to
Date
Encumbrances
&
Commitments
Balance
Comments:
Strategic Planning, Budgeting &
Date:
Date: 341— r1b 3
P)3_ 938
;ITY OF 11iiA'11/11, - !-,D —, = -
!MTER-O ;=ICE �MEPj'10=;A1� D1,1,d1
Jose Matas
Staff Analyst' -Principal
Tuan Pascual
' Chief of Operations for Recreation
- July 3, 2003
Contact Increase for: Year Round
Bus Transportation Services
Bid No. 01-02-083 Res. 02-510
As a result of increase summer activities and programs, we are in need of additional bus
tran,;nortation services. Please initiate a request for Contract Increase for Year Round B»s
Transportation Services: Bid. No. 01-02-083 Resolution No. 02-510. We are requesting an
increase from $42,500 to $67,500. The contract increase should be charged to Project 114017
Recreational & Developmental Youth Programs: Expenditure Account 580602.340.
Should you have any questions, please advise.
C: Santiago Corrada, Director
Gwen Kitchen, Act. General Recreation Programs Planner
Attachments: Resolution 02-510 / Project Revenue & Expenditure Detail
03- 938
J-02-403
4/30/02
RESOLUTION NO.
02- 510
R RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF J. BALSERA SCHOOL
SERVICE, INC., THE LOWEST RESPONSIVE AND
RESPONSIBLE' BIDDER PURSUANT TO INVITATION FOR
BIDS NO. 01-02-083, FOR THE PROVISION OF
YEAR-ROUND BUS TRANSPORTATION SERVICES FOR
THE DEPARTMENT OF PARKS AND RECREATION, ON A
CONTRACT BASIS FOR A PERIOD OF TWO YEARS,
WITH THE OPTION TO RENEW FOR TWO ADDITIONAL
ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO
EXCEED $42,500, WITH APPROPRIATE PRICE
ADJUSTMENTS BASED ON THE CURRENT YEAR
CONSUMER PRICE INDEX; ALLOCATING FUNDS FROM
PARKS AND RECREATION GENERAL FUND, ACCOUNT
CODE NO. 001000.580301.530.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section I. The bid of J. Balsera School' Service, Inc.,
the lowest responsive and responsible bidder pursuant to
Invitation for Bids No. 01-02-083, for the provision of year-
round bus transportation services for the Department of Parks and
I Recreation, on a contract basis for a period of two years, with
the optical to renew i two additional -= year periods, an
annual amount not to exceed $42,500, with appropriate price
CITY COMMISSION
-mrTmG b
$::aou:tea❑ ilo.
-1.
P)3- 938
adjustments based on the current year Consumer Price Index, is
accepted, with funds allocated from Parks and Recreation General
Fund, Account Code No. 001000.580301.530.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.V
PASSED AND ADOPTED this 9th day of May 2002.
ATTEST:
PRISCILLA A. THOMP ON
CITY CLERK
APP
RGDRO VILARELLO
ATTORNEY
w6194:tr:LB
AND CORRECTNESS:
MANUEL A, DIAZ, MATO
ii If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days frov, the date it was passec, and adopted. If
the Mayor vetoes his Resolution, it sha'.1 become effective ixnediately
upon override of th,: veto by the Cia.
ty Com-,sion,
Page 2 of 2 J
�J 3
KU?: _•.'iE:
06/_: 2003 DETAILED REVENUE P14D EXPEI:DITURES BY PROD::
T RPT
RFC:REPORT 10
i9 FISCAL MONT.i
AS OF
' ,'28/2003
106
7 r..KS & RECREATIC: SERVICES
CT 114017,
:._ REATIONAL & D:. -'LOPMEN'I'AL YOUTi:
PROGRAMS
E' _TLEMEN"'
RIC- 09/30/02 TO )/30/03
TION EXE'
.P.D 925.0 a
:STATUS
ACTIVE
INDEX MI:;
OF,
REVIS.
* * REVENUES /
EXPENDITURES * * * OUTSTANDING
REMAINING
CODE OBI
DESCRIPTICt; 'UDGET TOTAL
BI--
CURR MONTH CURR
Y-T-D
TOTAL T-D ENCUMBRANCE
BALANCE
R E V S'
U E S
058602
SUMMER :RIM.PREVENTION:LOG'--24
-,y8
LAW EN' CEMENT BLOCK C'.F-"! 100.0
40,000
0,000
40,000
INDEX ':.�E 058602 100.0
40,000
0,000
40,300
NO^: ':'`ID. CRIM.PREVE'•1:DN PROG
698
' ElPFORCEMENT BLOCK ''RANT 100.0
15,000
15,000
15,000
D" -'ODE 05860100.0
15,C J
15,000
15,000
058604
R. C. PROGRP_
69:-
_.4W ENFORCEMEN-' BLOCK GRANT 100.0
20,
20, 000
20,000
_:4DEX CODE 38604 100.0
20,�J0
20,000
20,000
058605
PARTSH" STUD_' -'R. PREVF_''..OF '.'O
_-
OTHER _JBLIC AND PRIVA" C' TR 99.9
1,450
1,450
1,450
INDEX C"-__Z 058605 99.9
1,450
_,450
1,450
TOTAL
REV" _:.-ES 99.9
76,450
76,450
76,450
:: P E N_
T U R E S**
-0602
!"' _R CRIM. PREVENT='id PROGR::'
340
" :ER CONTRACTU'L SERVICES - C
40,!_0
40,000
.DE."' CODE 580602
40, 0
40,000
St50603
NON-RESID.CRIM."REVENTION :«O-,
017
SALARIES - TE:::ORARY 43.1
13,935
266
6,013
6,013
7,921
1'
SOCIAL :;ECUP._'I'Y CONTE: 43.2
1,065
20
460
460
604
INDEX C'580603 43.1
15,000
286
x,473
6,473
8,526
(Zd RUt4
DAT:7 6/28/2003 DETAILED
REVENUE ARID
11XPENDITURES BY-:ZOJEC'P
RPT RFC:REPORT 10
09 FISCAL MONTH
AS OF
06/28/2003
UND
PARKS & RECREA':SOF] SERVI::ES
C.00JECT
L7 RECREATIOF:-.L & DEVELOPMENTAL YOUTH
PROGR:."'
(WTITLE':1?E'
'ERIOD 09/30/-2 TO 09/30/C_
O'PORTION ':.___RED
925.0
STATUS
ACTIVE
Page: 1 contin <d)
\ \DATAS'.;:2�i R2 5\BLDIS- BARKS
All\U38U /45
. K1;(-)
a OF REVIS:-
* * REVENUES /
EXPENDITURES
* ' * OUTSTANDING
REMAINING
:]DEX M I?:
BUDGET TOTAL
BU:'.-
CURB MONTH CURR
Y -T -D TOTAL ENCUMBRAIICE
BALANCE
CODE OBJ
DESCRIPTION
is X P E
I T U R E S
H0604
P.A.R.C. PROGRI
SERVIC": -
0 26.3
20,)00
573-
5,26II
5,268
14,731
OTHER COt:'IRAC
INDEX -_DE 580604
26.3
20,000
573-
5,268
5,268
14,731
0S
PARTS STUDY FR.PRE',- VF VO
1,450
340
OTHEP. DNTRACTUAL SEP. -S
0
1,450
INC-.:: CDDE 5806G-�
1,450
1,450
"IDITURES
15.3
76, D
287-
11,742
11,742
64,707
..
TC,
_. ='<F
REC.
_EVENUES LES.` -E?:PENDITURES
287
64,707
64,707