HomeMy WebLinkAboutR-03-0933J-03-764
09/10/03
RESOLUTION NO. 03— 933
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BIDS OF RONALD M. GIBBONS, INC.
(GROUP I) FOR THE PURCHASE AND INSTALLATION
OF BATTING CAGES AT THE FOLLOWING CITY OF
MIAMI ("CITY") PARKS: CORAL GATE, HADLEY,
DOUGLAS AND GRAPELAND, IN AN AMOUNT NOT TO
EXCEED $34,340, AND ISLAND FENCE OF FLORIDA,
INC. (GROUP II) FOR THE PURCHASE AND
INSTALLATION OF STEEL PICKET FENCING AT THE
FOLLOWING CITY PARKS: TRIANGLE AND MELROSE,
FOR THE DEPARTMENT OF PARKS AND RECREATION,
IN AN NOT TO EXCEED $67,227.75, FOR A TOTAL
CONTRACT AMOUNT NOT TO EXCEED $101.567.75;
ALLOCATING FUNDS FROM SAFE NEIGHBORHOOD PARK
BOND AND HOMELAND DEFENSE AND NEIGHBORHOOD
IMPROVEMENT BOND FUNDS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bids of Ronald M. Gibbons, Inc. (Group I)
for the purchase and installation of batting cages at the
following City of Miami ("City") parks: Coral Gate, Hadley,
Douglas and Grapeland, in an amount not to exceed $34,340 and
Island Fence of Florida, Inc. (Group II) for the purchase and
installation of steel picket fencing at the following City parks:
Triangle and Melrose for the Department of Parks and Recreation,
are approved, in an amount not to exceed $67,227.75, for a total
CITY COMOSWON
jr= T323C OF
FF = 1 1 2003
aeso.wtwnNo.
9
i� " 3 3
contract amount not to exceed $101.567.75, with funds allocated
from Safe Neighborhood Park Bond and Homeland Defense and
Neighborhood Improvement Bond Funds.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 11th day of SP=tPmhPr , 2003.
EL A. DIAZ, MAYOR
ATTEST:
qPIS4C4It:LA A. THOMPSON
CITY CLERK
APPROVEI;,� FAND CORRECTNESS:/
WDRO VILARELLO
ATTORNEY
W7484:tr:AS
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 2
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Me ers
of the CitCommissio
FROM:
J e rriola
C ie Administrator
RECOMMENDATION:
CA -15
DATE: Com` 2 2003
SUBJECT: Resolution
Approving the
Purchase and
REFERENCES: Installation of
Fences and Other
ENCLOSURES: Park Equipment
FILE:
It is respectfully recommended that the City Commission
adopt the attached Resolution accepting the award of Bid
No. 02-03-175 in the grand total amount of $101,567.75,
consisting of a bid from Ronald M. of Gibbons, Inc., 1301
N.W. 198 Street, a Black minority contractor, in the amount
of $34,340 under Group I, for purchase and installation of
batting cages at various City Parks and a bid from Island
Fence of Florida, Inc., 711 E. Okeechobee Road, Hialeah, a
Hispanic minority contractor, in the amount of $67,227.75
under Group II, for the purchase and installation of steel
picket fencing at Triangle and Melrose Park. Funding for
this purpose is allocated in the respective Park's Capital
Improvement projects account utilizing City, Safe
Neighborhood Park Bond and Homeland Defense and
Neighborhood Improvement Bond funds.
BACKGROUND:
The Department of Parks and Recreation
bids pursuant to bid No. 02-03-175 for
installation of batting cages at Cora
Douglas and Grapeland Parks as well as
fences at Melrose and Triangle Parks.
invitations for bids, four (4) responses
Ronald M. Gibbons, Inc., and Island Fence
submitted the lowest most responsible and
and is therefore recommended for award.
FISCAL IMPACT: NONE
6ZP 1
JA/JC/SC/pr
has analyzed the
the purchase and
1 Gate, Hadley,
new steel picket
Of the requested
were received.
of Florida, Inc.
responsive bids
93- 933
r�+
AGENDA DATE
BID/RFP/SS
TITLE
Agenda Item Background Information
1.9/11120.10.31
BID _ NO
BATTING CAGES AND STEEL PICKET FENCE AT VARIOUS CITY PARKS,
FURNISH AND INSTALL
DEPARTMENT PARKS & RECREATION
DEPARTMENT CONTACT Raul Garcia/Jose Cerdan
DEPARTMENT TELEPHONE NO305-575-5256/416-130
M/WBE SET-ASIDE
M/WBE NOTIFIED HISPANIC-12/13LACK- M/WBE BID Hispanic-2/Black - 2
7/FEMALE-2
LOCAL VENDORS NOTIFIED-�- LOCAL VENDORS BID {
TOTAL BIDDERS NOTIFIED: 127
RECOMMENDED VENDOR
Ronald Gibbons/Island Fence of FL
CONTRACT VALUE
$101,567.75
TYPE OF CONTRACT
ShortTerm_ Contrat
CONTRACT PERIODShort-Term
OPTION TO RENEW
n/a
SOURCE OF FUNDS
General
ASSIGNED TO
Maritza Suarez
Wednesday, August 20, 2003
iJ3- 933
AWARD RECOMMENDATION AND APrROVAL FORM
Date: August 1, 2003 Department/Division: Parks and Recreation
Department Contact Name/Number: Raul Garcia - 575-5256
Bid/Contract Number: 02-03-175 (Group I) Sr. Buyer:
Summary/Description of Purchase:
Furnishing and installation of batting cages at various city parks.
Justification for Award/Contract:
Maritza Suarez, CPPB
Contract Period Short -Term OTR:
Recommended Vendor(s): MMME/Location Status: Award/Contract Value
Ronald M. Gibbons, Inc. Black/Dade $34,340.00
Total Value of Award/Contract (including value associated h potential OTR): $
Award Recommended By:
Dep t Director/Desi a Signatu
Source(s) of Funds: City Funds/Safe Neighborho d Parks Bond
AccountCode(s): Coral Gate - 001000.580302.6.340 Hadley - 331369.589301.6.830 `x
Douglas - 333102.589305.6.860 Grapeland - 331310.589305.6.860 i,,
Approval:
Certified By:
0 ( _
gnee Chief z
ure nt Officer esignee
BIDAWARDRECOMFORM
City Manager
Date
il3- 933
Type of Contract:
Method of Purchase:
❑
Single Purchase
®
Formal Bid (include bid tabulation)
Short -Term Contract
❑
Competitive Negotiation (include documentation)
Lease
❑
Other Governmental Contracts (include documentation)
❑
Term Contract
❑
Contract Increase
Contract Period Short -Term OTR:
Recommended Vendor(s): MMME/Location Status: Award/Contract Value
Ronald M. Gibbons, Inc. Black/Dade $34,340.00
Total Value of Award/Contract (including value associated h potential OTR): $
Award Recommended By:
Dep t Director/Desi a Signatu
Source(s) of Funds: City Funds/Safe Neighborho d Parks Bond
AccountCode(s): Coral Gate - 001000.580302.6.340 Hadley - 331369.589301.6.830 `x
Douglas - 333102.589305.6.860 Grapeland - 331310.589305.6.860 i,,
Approval:
Certified By:
0 ( _
gnee Chief z
ure nt Officer esignee
BIDAWARDRECOMFORM
City Manager
Date
il3- 933
AWARD RECOMMENDATION AND APeROVAL FORM
Date: August 1, 2003 Department/Division: Parks and Recreation
Department Contact Name/Number: Jose Cerdan — 416-1304
Bid/Contract Number: 02-03-175 (Group II) Sr. Buyer: Maritza Suarez, CPPB
Summary/Description of Purchase:
Furnishing and installation of steel picket fence at Melrose Park and Triangle Park
Justification for Award/Contract:
Contract Period Short -Term OTR:
Recommended Vendor(s): MWBE/Location Status: Award/Contract Value
Island Fence of Florida, Inc. Hispanic/Dade $67,227.75
Total Value of Award/Contract (including value associated th p ntial OTR): $67,227.75
Award Recommended By:
Lep eni vireciovliesignee signature-
Source(s) of Funds: Homeland Defense Neighbo ood Improvement Bond
s) — 933
Type of Contract:
Method of Purchase:
❑
Single Purchase
®
Formal Bid (include bid tabulation)
®
Short -Term Contract
❑
Competitive Negotiation (include documentation)
❑
Lease
❑
Other Governmental Contracts (include documentation)
❑
Term Contract
❑
Contract Increase
Contract Period Short -Term OTR:
Recommended Vendor(s): MWBE/Location Status: Award/Contract Value
Island Fence of Florida, Inc. Hispanic/Dade $67,227.75
Total Value of Award/Contract (including value associated th p ntial OTR): $67,227.75
Award Recommended By:
Lep eni vireciovliesignee signature-
Source(s) of Funds: Homeland Defense Neighbo ood Improvement Bond
s) — 933
BID NO. 02-03-175
TABULATION OF BIDS
BATTING CAGICB AND STEEL PICKET FENCE, FURNISH AND INSTALL
1 Ronald M. Gibbons, Inc. Island Fence of Florida, Inc.
1301 NW 198 Street 711 E. Okeechobee Road
E Miami, FL 33169 Hialeah, FL 33010
i I Dade/Black A Dade/Hispanic
Est Unit Extended �' Unit Extended
ITEM DESCRIPTION: ? (,fit UOM Price Amounts Price Amount
GROUP I:
1 Furnishing and installation of a batting cage
at the following locations:
a. Coral Gate Park
b. Hadley Park
C. Douglas Park
d. Grapeland Park
e. Provision for Special Items
Total for Group I:
GROUP II:
1 Furnishing and installation of steel picket fence
at the following locations:
a. Melrose Park
1) Removal and scrap of existing chain
link fence, including pull posts, footings
and wood bollards
2) Furnish and install Thigh 14 ga. Steel
picket fence
3) Furnish and install 4' walk gates
4) Furnish and install 4' walk gates
5) Furnish and install 14' double drive gates
6) Provision for special items
Total for Melrose Park:
b. Triangle Park
1) Removal and scrap of existing chain
link fence, including pull posts and footings
2) Furnish and install 8' high 14 ga. Steel
picket fence
3) Furnish and install 4' walk gates
4) Furnish and install 14' double drive gates
6) Provision for special items
Total for Melrose Park:
Total for Group II:
I each
$7,085.00
/ea $7,085.00
$8,300.00
/ea $8,300.00
1 4 each
$7,085.00
/ea $7,085.00
$8,300.00
/ea $8,300.00
1 each
$7,085.00
/ea $7,085.00
$8,300.00
/ea $8,300.00
1 s each
$7,085.00
/ea $7,085.00
$8,300.00
/ea $8,300.00
$6,000.00
$6,000.00
$34,340.00
$39,200.00
831 1.f.
�F
831 1.f.
2 each
2 each
2 1each
731 Il.f.
731 111
2 each
1 1. each
$2.00 /l.f. $1,662.00 1 $1.75 /l.f. $1,454.25
$29.45 /ea $24,472.95 1 $28.00 /ea $23,268.00
$300.00 /ea $600.00
$150.00 /ea $300.00
$300.00 /ea $600.00
$150.00 /ea $300.00
$1,050.00 /ea $2,100.00
1
$600.00 /ea $1,200.00
$5,000.00
$5,000.00
$34,434.95 1 $31,522.25
$2.50 /11 $1,827.50 1 $2.50 /11 $1,827.50
$35.50 /ea $25,950.50
$360.00 /ea $720.00
$1,260.00 /ea $1,260.00
$5,000.00
$34,758.00
$69,192.95
$38.00 /ea $27,778.00
$200.00 /ea $400.00
$700.00 /ea $700.00
$5,000.00
$35,705.50
$67,227.75
Prepared by Maritza Suarez, 8/1/03 Page 1 of 2 Deptment Director/De AiC ne
3 e 933
BID NO. 02-03-175
TABULATION OF BIDS
BATTING CAGtS AND STEEL PICKET FENCE, FURNISH AND INSTALL
Rapid Awnings & Fences - Broco Inc Professional Welding, Inc.*
x
5528 NE 2 Avenue 675 NW 5 Street
Miami, FL 33137 Miami, FL 33128
Local/Black Local/Hispanic
Est. Unit Extended Unit Extended
ITEM DESCRIPTION: > 4t ; Price Amount Price Amount
GROUP I:
1 Furnishing and installation of a batting cage
at the following locations:
a. Coral Gate Park
b. Hadley Park
C. Douglas Park
d. Grapeland Park
e. Provision for Special Items
Total for Group 1:
GROUP II:
1 Furnishing and installation of steel picket fence
at the following locations:
a. Melrose Park
1) Removal and scrap of existing chain
link fence, including pull posts, footings
and wood bollards
2) Furnish and install 8' high 14 ga. Steel
picket fence
3) Furnish and install 4' walk gates
4) Furnish and install 4' walk gates
5) Furnish and install 14' double drive gates
6) Provision for special items
Total for Melrose Park:
b. Triangle Park
1) Removal and scrap of existing chain
link fence, including pull posts and footings
2) Furnish and install 8' high 14 ga. Steel
picket fence
3) Furnish and install 4' walk gates
4) Furnish and install 14' double drive gates
6) Provision for special items
Total for Melrose Park:
Total for Group II:
1
1
1
1
831
831
2
2
2
731
731 t
2
F.
1
$15,000.00
/ea $15,000.00
$15,000.00
/ea $15,000.00
$15,000.00
/ea $15,000.00
$15,000.00
/ea $15,000.00
no bid
$6,000.00
$9.00
$66,000.00
$9.00 /l.f. $7,479.00
$57.00 /ea $47,367.00
$700.00
/ea $1,400.00
$700.00
/ea $1,400.00
$2,295.00
/ea $4,590.00
no bid
$5,000.00
no bid
$67,236.00
$9.00
/l.f. $6,579.00
$69.00 /ea $50,439.00
$700.00 /ea $1,400.00
$2,295.00 /ea $2,295.00
$5,000.00
$65,713.00
Prepared by Maritza Suarez, 8/1/03 Page 2 of 2
no bid
/ea
no bid
no bid
/ea
no bid
no bid
/ea
no bid
no bid
/ea
no bid
no bid
no bid
$1.00 /l.f. $831.00
$35.89 /ea $29,824.59
$350.00 /ea $700.00
$450.00 /ea $900.00
$600.00 /ea $1,200.00
$5,000.00
$38,455.59
$1.00 /l.f. $731.00
$36.60 /ea $26,754.60
$350.00 /ea $700.00
$600.00 /ea $600.00
$5,000.00
$33,785.60
$132,949.00 $72,241.19
*Vendor deemed non-responsive
for Group I for failure to attend
the mandatory pre-bid meeting
Approval:
Depa ment Director/Designee
NJ3- 933
CIT—OF MIAMI OFFICE OF THE CIT" CLERK
BID SECURITY LIST
BID ITEM: Batting Cages and Steel Picket Fence at Various City Parks, Furnish and
Install
BID NO: 02-03-175
DATE BID OPENED: July 30, 2003 TIME: 2:00 PM
BIDDER
TOTAL BID
ANIOUNT
BID BOND (ER)
CASHIER'S CHECK
Professional Welding, Inc.
See Attached Bid
PIIS It
Island Fence of Florida, Inc. (submitted original only)
44 66"
(-f'!�1 i G
Ronald Gibbons, Inc.
46
jj
Rapid Awnings and Fences
"
NO BID:
"
R.L. Saum Construction Co.
.Do nDt erg Prccluct
Repor Brothers Inc.
CSI it Sehedu 1 e- WLU1
U S +D f le.-gtxe
fifers
"Offers from the vendors listed herein
are the cr-!Y
j
receive irrje y as of the r-bove oFe
other offers subrnitted in resecnse to
:ng date and t`r--
his solicitaticn, if
P!'
any,
are hereby rejected as ate.
t
l
2f4aLw- C[�ll�j re eived ( 6 ) bids n behalf of Purchasing
Pe on Receiving Bid(s)_ City Department
Oil %/3I/d� PREPARED BY:1'111I In
Today's Date Clerk
93- 933