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Home My WebLink AboutR-03-0931J-03-747 09/04/03 RESOLUTION NO. 03- 9 31 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS OF A & S EQUIPMENT CO., (PRIMARY VENDOR) AND NATIONAL LIFT TRUCK SERVICES (SECONDARY VENDOR), FOR THE PROVISION OF FORKLIFT MAINTENANCE AND REPAIR SERVICES, TO BE USED CITYWIDE ON A CONTRACT BASIS, FOR A TWO-YEAR PERIOD WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS FROM THE GENERAL OPERATING BUDGETS OF THE VARIOUS USER DEPARTMENTS AND AGENCIES, SUBJECT TO BUDGETARY APPROVAL. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bids of A & S Equipment Co., (primary vendor) and National Lift Truck Services (secondary vendor), for the provision of forklift maintenance and repair services to be used Citywide on a contract basis, for a two-year period with the option to renew for two additional one-year periods are accepted, with funds allocated from the General Operating Budgets of the various user departments and agencies, subject to budgetary approval. CITY Comma ox loom NO CW SEP 1 1 2003 semri. w.. #J 3- 931, Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 11th day of September , 2003. ATTEST: & A I A A Z*,2 PRISCILLA A. THOMPSON CITY CLERK APPROVED A� FORM 3 CORRECTNESS :* -E'/-/ TY MTTORNEY 71:tr:AS:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 931 CITY OF MIAMI, FLOC- INTER -OFFICE MEMORAI' Honorable Mayor and Il�embers of�the City�Commiss' n/) Jo4 Arriola Ch of Administrator/City Manager RECOMMENDATION CA -11 Resolution Authorizing Forklift Maintenance & Repair Services -Citywide Bid No. 02-03-161 It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of A & S Equipment Co., a Hispanic/Dade vendor, located at 1900 NW 95 Ave., Miami, Florida 33172 as Primary Vendor and National Lift Truck Services, a Non-Local/Non-Minority vendor, located at 1901 NW 2 St., Ft Lauderdale, FL 33311 as Secondary Vendor, for the Forklift Maintenance & Repair Services -Citywide for two (2) years, with the option to renew for two (2) additional one (1) year periods to be utilized citywide on an as needed contract basis. Allocating funds therefore from the General Operating Budgets of the various departments and agencies, authorizing said purchases, as needed, subject to availability of fiends. BACKGROUND The Department of Purchasing has analyzed the bids received on June 23, 2003. Pursuant to Bid No. 02-03-161, twenty-six (26) Invitation for Bids were mailed and two (2) responses were received. A&S Equipment Co., submitted the lowest responsive and responsible bid and National Lift Truck Services submitted the next lowest responsive and responsible bid and. therefore, are recommended for the award. FISCAL I AT TIME OF NEED _4 JA/L1GIH/ /TSB C: Bid File RcsoMci„o 03— 9 31 OF M/ sun Agenda Item Background Information �.. Qui i AGENDA DATE 9/11/2003 BID/RFP/SS JBID, NO 102-03-161 TITLE FORKLIFT MAINTENANCE & REPAIRS - CITYWIDE DEPARTMENT CITYWIDE DEPARTMENT CONTACT ITerry Byrnes DEPARTMENT TELEPHONE NO 305-416-1917 MIWBE SET-ASIDE r MIWBE NOTIFIED HISPANIC-5/FEMALE-1 MIWBE BID LOCAL VENDORS NOTIFIED ,,._....._... LOCAL VENDORS BID TOTAL BIDDERS NOTIFIED: RECOMMENDED VENDOR CONTRACT VALUE TYPE OF CONTRACT ITerm Contract CONTRACT PERIOD ITwo Years OPTION TO RENEW lTwo Additional One Year Periods SOURCE OF FUNDS ASSIGNED TO ITerry S. Byrnes Friday. August 15. 2003 iJ3- 931 AWARD RECOMMENDATION AND APPROVAL FORM Date:7/9/03 Department/Division: Citywide Department Contact Name/Phone Number: Terry Byrnes. CPPB Bid/Contract Number: 02-03-161 Sr. Buyer: TerryBvrnes, CPPB Summary/Description of Purchase: a primary and secondary service provider by brand(s) serviced, to supply maintenance and repairs to forklifts for the City of Miami departments on an as needed, when needed basis. Justification for Award/Contract: The purpose of this contract is to provide uniform, predetermined costs for maintenance and repairs to all forklifts owned and operated by the City of Miami. Type of Contract: Method of Purchase: ❑Single Purchase ®Formal Bid (include bid tabulation) ❑Short -Term Contract ❑Competitive Negotiated Purchase (include documentation) ❑Lease ❑Other Governmental Contracts (include documentation) ®Term Contract Contract Period: Two Years OTR: Two Additional One -Year Periods (if applicable) Recommended Vendor(s): MWBE/L.ocation Status: Award/Contract Value: A R S Equipment Co.Qritnary) Dade/ Hispanic CITYWIDF Nat'l Lift Truck service(B enticlAry) Non—Local/Hispanic Total Value of Award/Con Award Recommended By: Source(s) of Funds: .-account Code(s):_ Funding Approval: DMB Director,Designee AWARDRE"OMAN DAPPROVALF0RM (including values associated with potential OTR): CITYWIDE r ! yam- -->., Certified By: II _ --4- , - Si=nature Approval: f N- f_ �signee City anager Date 93- 931 Prepared By Terry Byrnes. CPPB 7/9103 03- AWARD SHEET BID NO. 02-03-161 Forklift Maintenance Repairs - Citywide PRIMARY SECONDARY A A S Equipment Co. National Lift Truck Service 1900 NW 95 Ave 1901 NW 2 St. Miami, FL 33172 Ft. Lauderdale, FL 33311 ITEM DESCRIPTION Dade)Hispanc Non-Local/Hispanic Service and Repairs per Specifications, Section 4.0 Ulm Ulm Fork Lift Units 1 Coconut Grove Exposition Center A. New World -Lift, WFG-35C Lift Truck Preventive Maintenance Services (In accordance with Section 4.0 (2) $ 40.00 S 108.00 Hourly Labor Rate #1, Repairs, Monday -Friday, 8AM-5PM $ 3900 / Hr S 58.00 / Hr. Hourly Labor Rate #2, Repairs, Overtime(after 5 PM)/Weekends $ 6500 / Hr S 8700 1 Hr. B. Clark Forklift, GCS 15, Type G Preventive Maintenance Services (In accordance with Section 4.0 (2) " S 40.00 $ 90.00 Hourly Labor Rate #1, Repairs, Monday -Friday, SAM -SPM $ 39.00 / Hr $ 58.00 /Hr Hourly Labor Rate #2, Repairs, Overtime(after 5 PM)1Weekend3 $ 65.00 1 Hr S 8700 / Hr Percentage off Manufacturers List Price for: New World Lift,WFG-35C °'0 20 % 0% % Clark Forklift °0 20 % 0% % 2 City of Miami Marina A Taylor Marine Forklift, TY 120M Preventive Maintenance Services (in accordance with Section 4.0 (2) S 225.00 $ 250.00 Hourly Labor Rate #1, Repairs, Monday -Friday, 8AM-SPM = $ 3900 / Hr S 5800 / Hr Hourly Labor Rate #2, Repairs. Overtime(after 5 PM^eekends $ 6500 1 Hr $ 8700 1 Hr 8 Wiggins Marine Forklift, W22Om2-)30 Preventive Maintenance Services (in accordance with Section 4.0 (2) $ 22500 S 25000 Hourly Labor Rate #I. Repairs, Monday -Friday, 8AM-5PM 3 3900 / Hr S 58 00 / Hr Hourly Labor Rate #2. Repairs, 0%ertime(after 5 P%I)/%%eekends $ 6500 1 Hr S 87 00 / Hr Percentage off Manufacturers List Price for: Ta%lor Marine Forklift 20 % 0% % Wiggins Marine Forklift 20 % 0% % 3 Manuel Artime Theater A. JLG, 25EL (25AM) Preventive Maintenance Services (In accordance with Section 4.0 (2) $ 7500 $ 9500 Hourly Labor Rate #1. Repairs, Monday -Friday, 8AM-5PM $ 39 00 1 Hr S 58 00 / Hr Hourly Labor Rate #2, Repairs, Overtime(after 5 PM)AVeekends $ 6500 / Hr $ 8700 W B Bil-Jax. XLT- CAT23 Preventive .Maintenance Services (in accordance with Section 4.0 (2) $ 7500 $ 90.00 Hourly Labor Rate #1, Repairs, %londay-Friday, 8AM-5PM $ 3900 1 Hr $ 5800 / Hr Hourly Labor Rate #2, Repairs, Overtime(after 5 P%I)1%%'eekends $ 6500 / Hr $ 8700 /Hr Percentage off ..%tanufacturers List Price for: JLG °0 20 % 0% % Bil-Jas 20 % 0% % 4 Bayfront Park A Baker Forklift (Electric) Preventive Maintenance Services (In accordance with Section 4.0 (2) $ 4000 $ 5800 Hourly Labor Rate # 1, Repairs, Nlonday-Friday, 8A.%I-5PM $ 3900 / Hr $ 58 00 / Hr Hourly Labor Rate #2, Repairs, Overtime(after 5 PN"eekends S 6500 1 Hr S 87 00 / Hr Prepared By Terry Byrnes. CPPB 7/9103 03- Prepared By Terry 71903 Byrnes. CPPB l� �'� _ 931 AWARD SHEET BID NO. 02-03-161 Forklift Maintenance Repairs - Citywide PRIMAR SECONDARY A & S Equipment Co. National Lift Truck Service 1900 NW 95 Ave. 1901 NW 2 St. Miami, FL 33172 Ft. Lauderdale, FL 33311 Percentage off manufacturers List Price for: Baker Forklift °'0 20 % 0% % World -Lift, WFG-30 20 % 0% % 5 Fire Department Garage A. Allis Chalmers, ACC20 Preventive Maintenance Services (In accordance with Section 4.0 (2) $ 50.00 $ 95.00 Hourly Labor Rate #1, Repairs, Monday -Friday, 8AM-5PM $ 39 00 ! Hr $ 5800 /Hr Hourly Labor Rate #2, Repairs, Overtime(after 5 PM)fWeekends $ 6500 ! Hr $ 8700 ! Hr B Baker, FJA-030 Preventive Maintenance Services (In accordance with Section 4.0 (2) $ 40.00 $ 9500 Hourly Labor Rate 01, Repairs, Monday -Friday, 8AM-5PM $ 39.00 ! Hr $ 58 00 ! Hr Hourly Labor Rate #2, Repairs, Overtime(after 5 PM)1Weekend3 $ 6500 ! Hr $ 87 00 ! Hr Percentage off Manufacturers List Price for: Allis Chalmers o0 20 % 0% % Baker Forklift o.a 20 % 0% % 6 Parks & Recreation A. Toyota, 7FGU32FSV Preventive Maintenance Services lin accordance with Section 4.0 (2) $ 50.00 $ 115.00 Hourly Labor Rate #1, Repairs, Monday -Friday, 8AM-5PM $ 3900 ! Hr $ 58 00 ! Hr Hourly Labor Rate #2, Repairs, Overtime(after 5 PM)1Weekend3 $ 6500 / Hr $ 97 00 r Hr Percentage off Manufacturers List Price for: Towta Lift o,0 20 % 0% % Prepared By Terry 71903 Byrnes. CPPB l� �'� _ 931 TABULATION SHEET BID NO. 02-03-161 Forklift Maintenance Repairs - Citywide B. World -Lift, WFG-30 Litt Truck Preventive Maintenance Services (In accordance with Section 4.0 (2) Hourly Labor Rate 41, Repairs, Monday -Friday, 8AM-5PM Hourly Labor Rate #2, Repairs, Overtime(after 5 PM)/Weekends Percentage off Manufacturers List Price for: Baker Forklift % World -Lift, WFG-30 % 5 Fire Department Garage A. Allis Chalmers, ACC20 Preventive Maintenance Services (In accordance with Section 4.0 (2) Hourly Labor Rate 41, Repairs, Monday -Friday, 8AM-5PM Hourly Labor Rate #2, Repairs, Overtime(after 5 PM)/Weekends B. Baker, FJA-030 Preventive Maintenance Services (In accordance with Section 4.0 (2) Hourly Labor Rate 41, Repairs, Monday -Friday, 8AM-5PM Hourly Labor Rate 92, Repairs, Overtime(after 5 PM)/Weekends Percentage off Manufacturers List Price for: Allis Chalmers % Baker Forklift % Prepared By: Terry Byrnes, CPPB 7/9/03 50.00 $ 39.00 / Hr. $ 65.00 / Hr. $ 20 % 20 % 50.00 $ 39.00 / Hr. $ 65.00 / Hr. $ 40.00 39.00 / Hr 65.00 / Hr 20 % 20 % 108.00 58.00 87.00 0% 0% 95.00 58.00 87.00 95.00 58.00 87.00 0% 0% roved.. SDep.ector r Designee TABULATION SHEET BID NO. 02-03-161 Forklift Maintenance Repairs - Citywide 6 Parks & Recreation A. Toyota, 7FGU32FSV Preventive Maintenance Services (In accordance with Section 4.0 (2) Hourly Labor Rate #1, Repairs, Monday -Friday, 8AM-5PM Hourly Labor Rate #2, Repairs, Overtime(after 5 PM)/Weekends Percentage off Manufacturers List Price for: Toyota Lift __% Prepared By: Terry Byrnes, CPPB 7/9/03 50.00 39.00 / Hr 65.00 / Hr 20 % 115.00 58 D0 8700 0% 5Deped BByF er esignee CIT W MIAMI OFFICE OF THE CIT` LERK BID SECURITY LIST BID ITEM: Forklift Maintenance and Repairs - Citywide BID NO: 02-03-161 DATE BID OPENED: June 23,2003 TIME: 1:00 PM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK A&S Equipment Company See Attached Bid National Lift Truck Service (submitted only original) " �lrrl NO BID: Kelly Tractor Co. ulgw,vl;i q Vt) PrOvl' C k0eyl7e1L y.0oZ5- Power Depot Inc. to ocf- e-Pfee . Py-ocIUQ--- oe SVCS, National Crane Services no no-+ p e. pro aC'#- of 5u�, Tri -County Equipment Dc,) rnc-j- C g'e 12 v u C - (- Altec Industries Inc. bio a-)Grt- o C "L Q( -cd �VL,CJ . "Offers fnrn o- other of^r^ E,,,. • P, A _ `- -� - - - r�Athe only offers r'rflo and time. All are hereby rejected c.,31c: 1�tt•.,. a ion, iny,s -4 C /' �recei d (7) eri elo eon behalf of PURCHASING p — e n Receiving Bid(s) City Department on ,� 3 / C PREPARED BY: Today's1Date ` ` Dek City Clerk 03- 931