HomeMy WebLinkAboutR-03-0927J-03-843
09/10/03
RESOLUTION NO. 9 3 9 2 I
A RESOLUTION OF THE MIAMI CITY COMMISSION
WITH ATTACHMENT(S), ACCEPTING THE BID OF
BISCAYNE AQUACULTURE, INC., FOR THE PROJECT
ENTITLED "SIMPSON PARK HISTORIC POND
RESTORATION, B -6319A," IN THE AMOUNT OF
$102,700, FOR THE TOTAL BID OF THE PROPOSAL
BASED ON LUMP SUM AND UNIT PRICES;
ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS
PROJECT NO. 331346, IN THE AMOUNT OF
$81,000, AND NO. 331371, IN THE AMOUNT OF
$68,700, TO COVER THE CONSTRUCTION CONTRACT
COSTS, IN THE AMOUNT OF $102,700, AND
MISCELLANEOUS CONSTRUCTION COSTS AND
ESTIMATED EXPENSES TO BE INCURRED BY THE
CITY, IN THE AMOUNT OF $47,000, FOR TOTAL
PROJECT COSTS OF $149,700, AS SET FORTH IN
INFORMAL BID SHEET AND PROJECT FACT SHEET,
ATTACHED AND INCORPORATED; AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, FOR SAID
PROJECT.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bid of Biscayne Aquaculture, Inc., in
the amount of $102,700, for the project entitled "SIMPSON PARK
HISTORIC POND RESTORATION, B -6319A," for the total bid of
'ATTACHMENT (S)I
CONTAINED
SEP 1 1 2003
.` �`A"' 9e,"7
the proposal, based on lump sum and unit prices, is accepted at
the price stated herein.
Section 2. The total estimated project costs of
$149,700 are allocated from Capital Improvements Project
No. 331416, in the amount of $81,000, and No. 331371, in the
amount of $68,700. The total project costs consist of $102,700
for construction contract costs and $47,000 for miscellaneous
construction costs and estimated expenses to be incurred by the
City, as set forth in Informal Bid Sheet and Project Fact Sheet,
attached and incorporated.
Section 3. The City Manager is authorized!/ to execute
an Agreement, in substantially the attached form, with BISCAYNE
AQUACULTURE, INC. for said project.
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
provisions of the City Charter and Code.
Page 2 of 3
,J3- 927
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.2/
PASSED AND ADOPTED this 11th day of September , 2003.
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED AS�rFORM AND CORRECTNESS
0W,AQ" VILARELLO
ATTORNEY
7552:tr:AS:BSS
If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the
City Commission.
Page 3 of 3
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SIMPSON PARK HISTORIC POND RESTORATION - INFORMAL BID
Project Number: B -6319A
Project Manager: SANDRA M. VEGA
Person who received the bids: SANDRA M. VEGA
Construction Estimate = $ $150,000.00
CIP Number:
Date:
Received at:
Time:
331346
08.11.03
MRC
10:00 A.M.
BIDDER
BISCAYNE AQUACULTURE, INC
URDL'S WATERFALL CREATIONS
FOLIAGE DESIGN SYSTEMS PALM SCAPES INC
ADDRESS
21900 SW 169 Avenue
Miami, Florida, Florida 33170
1800 SW 27th Avenue # 310
Miami, Florida 33145
7104 SW 47th Street 2552 NW 7th Street
Miami, Florida 33155 Miami, Florida 33125
BID BOND AMOUNT
5% - BB Check
5% -BB
5% -BB 5% -BB
IRREGULARITIES
NO
B,M
F F
MINORITY OWNED
NO
NO
NO NO
ITEM No. DESCRIPTION
UNIT PRICE TOTAL
UNIT PRICE TOTAL
UNIT PRICE TOTAL UNIT PRICE
TOTAL
BASE BID,ITEMS 1 TBRU 8 + ADD ALT.1 & 2
$102,700.00
$167,794.00
$0.00
$P -�
1 DIVISION 1 - GENERAL REQUIREMENTS
$10,000.00
$9,693.00
$0.00
$t..
2 DIVISION 2 - SITE WORK
$5,000.00
$5,408.00
$0.00
$0.00
3 DIVISION 3 - CONCRETE
$20,000.00
$11,355.00
$0.00
$0.00
4 SPECIAL SITE TREE PROTECTION
$5,000.00
$5,535.00
$0.00
$0.00
5 POND CONSTRUCTION -SECTION 02810
$10,000.00
$56,470.00
$0.00
$0.00
6 DIVISION 15 - PLUMBING
$30,000.00
$46,957.00
$0.00
$0.00
7 DIVISION 16 - ELECTRICAL
$3,000.00
$13,500.00
$0.00
$0.00
8 SPECIAL PROVISIONS
$15,000.00
$15,000.00
$0.00
$0.00
ALT 1 PLANTS MATERIALS
$3,500.00
$2,601.00
$0.00
$0.00
ALT WOOD SIGN
$1,200.00
$1,275.00
$0.00
$0.00
* IRREGULARITIES LEGEND
A -- No Power - of - Attorney
B -- No Affidavit as to Capital & Surplus of Bonding Company
C -- Corrected Summation of Base Bid Total
D -- Proposal Unsigned or Improperly Signed or no Corporate Seal
E -- Incomplete Extensions
F -- No Bid Proposal
G -- Improper Bid Bond
H -- No Certificate of Competency Number
I -- No First Source Hiring Compliance Statement
J -- No Minority Compliance Statement
K -- No Duplicate Bid Proposal
L -- No City Occupational License
M -- No Bid Bond
IT HAS BEEN DETERMINED BY THE DEPARTMENT OF CAPITAL IMPROVEMENTS THAT THE
LOWEST RESPONSIBLE AND RESPONSIVE BID 1S FROM BISCAYNE AQUACULTURE, INC
FOR THE TOTAL AMOUNT OF $102,700.00 -
IF THE ABOVE CONTRACTOR IS NOT THE LOWEST BIDDER, EXPLAIN:
I OF 1
I OF City of Miami
Department of Capital Improvements
PROJECT FACT SHEET
0
7�Fc0. FLO��
Date: Auaust 28th. 2003
Emergency: El
Project Name:
SIMPSON PARK HISTORIC POND RESTORATION
Project Location:
55 SW 17th Road, Miami FI 33129
Commissioner District: 3
Project Number:
B-631 9A
Initiating Dept.: Parks Department
Project Manager/Ext. No.:
Sandra Vega, #1243
Project Budget: $149,700.00
Homeland Defense
Account Number:
Amount:
Federal (C.D.B.G.)
C
Account Number:
Amount:
S.N.P.B.
FY7
Account Number:
331346 Amount: $81,000.00
Other:
=Y
Account Number:
331371 Amount: $68,700.00
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The project consists of the furnishing of all labor, materials and equipment for the restoration of approximately
2,000 sq.ft. of two existing historic pond made of stone,concrete and gravel bog filter including plumbing
and electrical work.
Contractor: Biscayne Aquaculture, Inc
Address: 21(I00 SW 169 Avenue
City, State, Zip:
Contact Person:
Telephone/E-mail: 305.248.8203
Class: P
(J = Joint P = Prime S = Sub)
Minority Status:
(B = Black F = Female H = Hispanic
Established: 7 years
License Number: CPC 1456456
Sub -Contractors:
Self
Miami, Florida 33170
James Post
N
N = None)
PROJECT COSTS
Construction Contract Amount: $102,700.00 (BID)
CIP Construction Administration: $4,500.00 (E)
Misc. Construction Costs: (E)
Construction Phase Total $107,200.00
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CONTRACT
This AGREEMENT, made and entered into this day of , A.D., 2003,
by and between the City of Miami, Florida, a municipal corporation of the State of
Florida, party of the first part, (hereinafter sometimes called the "City"), and
BISCAYNE AQUACULTURE, INC.
Party of the second part (hereinafter sometimes called the "Contractor")
WITNESSETH: That the parties hereto, for the considerations hereinafter set
forth, mutually agree as follows:
ARTICLE 1. SCOPE OF THE WORK: The Contractor shall furnish all labor,
materials and equipment and perform all the work in the manner and form provided
by the Contract Documents, for the project entitled:
SIMPSON PARK HISTORIC POND RESTORATION, B -6319A
ARTICLE 2. THE CONTRACT SUM: The City shall pay to the Contractor,
for the faithful performance of the Contract, in lawful money of the United States, and
subject to additions and deductions and based on unit prices (where applicable), all as
provided in the Proposal and other Contract Documents, the sum of ($ 102,700.00 ).
One Hundred Two Thousand Seven Hundred Dollars and NO Cents.
ARTICLE 3. PARTIAL AND FINAL PAYMENTS: In accordance with the
provisions fully set forth in the "General Conditions" of the "Specifications," and subject
to additions and deductions as provided, the City shall pay the Contractor as follows:
(a) On or before the 10th day of each calendar month, the City shall make
partial payments to the Contractor on the basis of a duly certified and
approved estimate of work, performed during the preceding calendar
month by the Contractor, less ten (100/6) percent of the amount of such
estimate, which is to be retained by the City until all work has been
performed strictly in accordance with this Agreement and until such
work has been accepted by the City.
(b) Upon submission by the Contractor of evidence satisfactory to the City
that all payrolls, material bills and other costs incurred by the Contractor
in connection with the construction of the work have been paid in full,
and also, after all guarantees that may be required in the Specifications or
by the Contractor have been furnished and are found acceptable by the
City, final payment on account of this Agreement shall be made within
sixty (60) days after completion by the Contractor of all work covered by
this Agreement and acceptance of such work by the City.
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ARTICLE 4. TIN, OF COMPLETION: The C cractor shall
commence the work to be performed under this Contract within the number of
consecutive days after the date of written notice from the Director of the
Department of Capital Improvements to begin work as noted in the Proposal, and
shall fully complete the Contract in accordance with the Contract Documents
within the number of working days as set forth in the Proposal.
It is mutually agreed between the parties hereto, that time is the essence of this
Contract, and, in the event that construction of the work is not completed within
the time herein specified, it is agreed that from the compensation otherwise to be
paid to the Contractor, the City may retain for each day thereafter, Sundays and
holidays included, that the work remains uncompleted, the sum set forth in the
General Conditions of the Specifications, as modified by Division 2 - Special
Provisions, which sum represents the actual damage which the City of Miami,
Florida, will have sustained per day by failure of the Contractor to complete the
work within the time stipulated, and this sum is not a penalty, but will be the
liquidated damage that City will have sustained in event of such default by the
Contractor.
ARTICLE 5. ADDITIONAL BOND: It is further mutually agreed
between the parties hereto, that if, at any time after the execution of this
Agreement and the Performance Bond hereto attached, when required for its
faithful performance, the City shall deem the surety or sureties upon such bond to
be unsatisfactory, or if, for any reason, in the opinion of the Engineer; such bond
ceases to be adequate to cover the performance of the work, the Contractor shall,
at his expense, within five (5) days after receipt of notice from the Engineer so to
do, furnish an additional bond or bonds in such form and amount, and with such
surety or sureties as shall be satisfactory to the City. In such event, no further
payment to the Contractor shall be deemed to be due under this Agreement until
such new or additional security for the faithful performance of the work shall be
furnished in manner and form satisfactory to the City.
ARTICLE 6. CONTRACT DOCUMENTS: All of the documents
hereinafter listed form the Contract and they are as fully as part of the Contract as
if hereto attached, or repeated in this Agreement:
ADVERTISEMENT FOR BIDS
PROPOSAL
BID BOND
CONTRACT
PERFORMANCE BOND
MAINTENANCE PERFORMANCE BOND
INSTRUCTIONS TO BIDDERS
SPECIFICATIONS
ADDENDA
PLANS: As prepared by: Wallace Roberts and Todd, LCC
Entitled: Simpson Park Historic Pond Restoration
Project, B -6319A
2
13- 927
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the
day and date first above written in five (5) counterparts, each of which shall, without
proof or accounting for the other counterparts, be deemed an original contract.
(SEAL) THE CITY OF MIAMI, FLORIDA
Party of the first part
ATTEST: BY:
Joe Arriola
City Manager
Priscilla A. Thompson
City Clerk
WITNESS: Of Corporation, CONTRACTOR:
attach Seal and Attest by Secretary)
Party of the second part
BY:
RESOLUTION NO.
APPROVED AS TO ENGINEERING:
Jorge C. Cano, P.E.
Director
Department of Capital Improvements
(Title)
(Employer Tax I.D. Number)
APPROVED AS TO
INSURANCE REQUIREMENTS:
Diane Ericson, Director,
Director
Risk Management
APPROVED AS TO FORM AND
CORRECTNESS:
Alejandro Vilarello
City Attorney
3 J3- 927
CITY OF MIAMI, FLORIDA A=7
INTER -OFFICE MEMORANDUM
TO: The Honorable Ma or and Members
Of e City mmis 'on
FROM: J trriola
it Manager
DATE: August 29th, 2003 F11 E:B-6319A
SUBJECT: Resolution Awarding Contract
for "Simpson Park Historic
Pond Restoration", B -6319A
REFERENCES:
ENCLOSURES: Seven (7) Documents
It is respectfully recommended that the City Commission adopt the attached
Resolution accepting the bid of "Biscayne Aquaculture, Inc.", for "Simpson Park
Historic Pond Restoration", B -6319A, received on August 11, 2003 in the amount
of $102,700.00 Total Bid. "Biscayne Aquaculture, Inc.", is a company located
within Miami -Dade County at 21900 SW 169 Avenue, Miami, Florida, 33170, whose
Principal is Mr. James Post, President. Also, authorizing the City Manager to
enter into contract on behalf of the City.
Amount of Total Bid: $ 102,700.00
Const. Cost Estimate: $ 100,000.00
Cost Estimate: 102.7%
Construction Time: 60 Calendar
Days
Source of Funds: CIP No.331346 and CIP No.331371
Minority Representation: N/A
N/A Contractors picked up specs
( N/A Hispanic, N/A Black, N/A Female)
N/A Contractors submitted bid
( N/A Hispanic, N/A Black, N/A Female)
Public Hearings/Notices: No
Discussion: The Department of Capital Improvements has evaluated the bids
received on August 11, 2003, and determined that the lowest responsible and
responsive bid, in the amount of $102,700.00 is from Biscayne Aquaculture,
Inc. Funds are available to cover the contract cost, and for such incidental
items as postage, blueprinting, advertising, reproduction costs, testing,
etc.
FISCAL IMPACT: NONE - BUDGETED ITEM
Enclosures: Resolution ; Tabulation of Bids
Project Fact Sheet ; Contract
Budgetary Impact Analysis Form
Memo / Emergency Finding
JA C/JBO/SV/sv
j4t-Y3 41"
03- 927
Budgetary Impact Analysis
Department Capital Improvements Division:
Commission Meeting Date: September 11`h, 2003
Title and brief description of legislation or attached ordinance/resolution: Resolution awarding "SIMPSON
PARK HISTORIC POND RESTORATION PARK B -6319A" to Biscayne Aquaculture, Inc. The project consists of
the furnishing of all labor, materials and equipment for the restoration of approximately 2,000 sq.ft. of two wexisting
historic ponds made of stone, concrete and Gravel bog filter including plumbing and electrical work.
1. Is this item related to revenue? No ® Yes ❑ Revenue Source:
2. Is this item an expenditure? No ❑ Yes ® Amount: $149,700
General Fund Account No:
Special Revenue Fund Account No:
CIP Project No: 331346 and 331371
3. Are there sufficient funds in Line Item? No: ❑ Yes:
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER
TOTAL
From
$
From
$
To
$
To
$
4. Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? No ® Yes ❑
Project Name
Total Bond V Series
Total Allocations/
Balance
Dollars Spent
Allocation Appropriation
to Date
Encumbrances
Comments:
roved by:
ent Director/Designee Da e
APPROVALS
Verifiedby.CIP• le)
/Designee
Date:gi 3
",3- 927
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Joe Arriola
Chief Administrator/
City Manager
FROWJorge Cano, Director
Department of Capital Improvements
DATE: May 1, 2003
SUBJECT:
Emergency Finding for
Simpson Park Historic
REFERENCES: Pond Restoration
ENCLOSURES:
FILE:
This memorandum serves to request your authorization of an emergency finding and
permit the utilization of an informal bidding process to award to the lowest responsible
bidder a contract for the restoration of 2000 sq. feet of existing historic pond at Simpson
Park. We have experienced significant challenges in moving this project forward due to
the following factors: 1) The time required to research and identify the proper methods
to utilize to restore the existing historic pond in this park, 2). The environmentally
sensitive nature of the project and the need to obtain consensus from the community as to
the proposed improvements. 3). The need to identify sufficient funds at one time to be
able to complete the project and 4). The permitting and specialized design work required.
The Department of Parks and Recreation has successfully resolved these issues and we
are now prepared to move forward with this project. The need to declare this an
emergency is based on the fact that the available funds from the Safe Neighborhood
Parks Bond Program must be expended by December 2003.
We need your authorization to proceed with the restoration work through an informal
bidding process in which at least three (3) companies will be contacted to submit bids.
This item will be placed on the next available commission agenda for ratification as soon
as possible after the work is completed.
03- 927
Joe Arriola
Chief Administrator/
City Manager
Page 2 of 2
Funding in the amount of $84,800 is available from CIP Project No. 331346 (Safe
Neighborhood Parks Bond Funds). If this request meets with your approval, please
indicate by signing below.
Budget Approval:
i
anj
S g, ie Strategic
Plannin udgeting & Performance
JC/sb
c: Santiago C. Corrada, Director
Department of Parks and Recreation
Pilar Saenz, CIP Administrator
Allan Poms, Chief Architect, CIP
oval:
-riola, City Manager
1
MAY 2 3 20M
93- 9^7