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Home My WebLink AboutR-03-0909FA J-03-586 06/30/03 03- 909 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF MOBILE MINI, INC., FOR THE PURCHASE OF FIVE METAL STORAGE CONTAINERS, FOR THE DEPARTMENT OF MUNICIPAL SERVICES, FLEET MANAGEMENT DIVISION, FOR A TOTAL AMOUNT NOT TO EXCEED $62,298.40; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS PROGRAM, PROJECT NO. 311702.429401.6.840. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received from Mobile Mini, Inc., for the purchase of five metal storage containers, for the Department of Municipal Services, Fleet Management Division, for a total amount not to exceed $62,298.40 is accepted, with funds allocated from Capital Improvements Program, Project No. 311702.429401.6.840. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ Li If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. CITY COMMISSION MEETING OF J U L 2 4 2003 Resolution No. 03- 909 PASSED AND ADOPTED this 24th day of July , 2003. INUEL�A.DIAZ, MAYOR ATTEST: f/ i �/mow '-PAIS ILL A. TH MPSO CITY CLERK APPROV ,;e S 'FORM AN ORRECTNESS el- OrANDR7 VILARELLO TY ATTORNEY W7346:tr:AS:BSS Page 2 of 2 IJ90- 909 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members aT� City Co issl FROM: "4^ln Manager RECOMMENDATION: S6 DATE: JUL - 8 2003 FILE SUBJECT Recommendation for Resolution to Accept Bid No.02-03-044R Metal Storage Containers REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Mobile Mini, Inc., a Dade/Non-Minority vendor, located at 17707 NW Miami Court, North Miami, Florida 33314 for the purchase and delivery of five (5) metal storage containers for the Department of Municipal Services, Fleet Management Division, in a total amount not to exceed 562,298.40. Funding is allocated from Capital Improvement Program, Project No. 311702.429401.6.840. BACKGROUND: The Department of Municipal Services, Fleet Management Division, has analyzed the bids received pursuant to Bid No. 02-03-044R. Fourteen (14) Invitation for Bids were mailed and one (1) response was received. Mobile Mini Inc., submitted the only responsive and responsible bid, meeting specifications and offering the lowest prices for the units and removal of existing containers when added in the aggregate, and is, therefore, recommended for award. The Department of Municipal Services, Fleet Management Division, has found the need to purchase five (5) metal storage containers to replace old wom out units. Due to the limited space at the garage and the need to ensure the availability of bulky parts to reduce equipment downtime, these containers will be used to store garage supplies and inventory. The containers will also provide a secure and weather resistant environment. Three (3) of the containers will be used for tires which take up a major part of space and the remaining two (2) will be used to store special hydraulic hoses, pumps and other miscellaneous bulky items. FISCAL IMPACT: NONE JT/JC/ M/nbd Bid Resolutions -Reno Storage Containers - FMD 909 03- AWARD RECOMMENDATION AND APPROVAL FORM Date: April 18, 2003 Department/Division: Municipal Services / GSA Department Contact Name/Phone Number: Nancy Dorta / 305-575-5130 Bid/Contract Number: 02-03-044R Sr. Buyer: Terry Byrnes. CPPB Summary/Description of Purchase: Purchase five (5) metal storage containers for the General Services Administration. Justification for Award/Contract: The Department of Municipal Services, Fleet Management Divi has found the need to purchase five (5) metal storage containers to replace old worn out units. Due to limited space at the garage and the need to ensure the availability of bul; parts to reduce equipment downtime, these containers will be used to store garage supplies and inventory. Type of Contract: Method of Purchase: ®Single Purchase ®Formal Bid (include bid tabulation) ❑Short -Term Contract ❑Competitive Negotiated Purchase (include documentation) ❑Lease 00ther Governmental Contracts (include documentation) ❑Term Contract Contract Period: SINGLE PURCHASE OTR: (if applicable) Recommended Vendor(s): MWBE/Location Status: Award/Contract Value: Mobile Mini NON -MINORITY/ DADE $ 62,298.40 Total Value of Award/Contract (including values associated with potential OTR): $ 62,298.40 Award Recommended By Source(s) of Funds: Account Code(s): Funding Approval: Certified By: -1 ) - ire signee Chiefp&uret Offic /Designee x- 7iry Manager Date AWARDRECOMANWWOVALFORM 909 .on Agenda Date: 7/17/03 Item No: AGENDA BRIEFING FORM Department/Division: Municipal Services, Fleet Management Division Department Contact Name/Number: Nancy Dorta 575-5130 Staff Meeting Date: Agenda Office Received: June 20, 2003 Summary/Description of Purchase: Metal Storage Containers Bid No. Description: 02-03-044R The Department of Municipal Services, Fleet Management Division has a need for five (5) metal storage containers to replace old worn out units. Type of Item: ❑ Resolution ❑ Ordinance ® Sole Source ❑ Emergency Ratification ❑ Public Hearing Item Contract Period Source of Item: ❑ Commission Directive ❑ Normal Purchase ® Contract Item Discussion Item Single Purchase OTR: No. of Bidders Notified/MWBE Status: 14 Bids Notified 0 Black 8 Unknown 1 Hispanic 0 Female 5 Non -Minority No. of Bids Receive/MWBE Status: 1 Bid Received 0 Black 0 Unknown 0 Hispanic 0 Female 1 Non -Minority Total Value of Award/Contract (including value associated with potential OTR): a Recommended Vendor(s) Mobile Mini, Inc. Award/Contract Value $62,298.40 $62,298.40 Budgetary Impact Analysis Department MUNICIPAL SERVICES Division: FLEET MANAGEMENT Commission Meeting Date: JULY 10, 2003 Title and brief description of legislation or attached ordinance/resolution: PURCHASE_ AND DELIVERY OF 5 METAL STORAGE CONTAINERS 1. Is this item related to revenue? No a Yes ❑ Revenue Source: 2. Is this item an expenditure? No ❑ Yes ❑ Amount: General Fund Account No: Special Revenue Fund Account No: CIP Project No:311702.429401.6. 840 3. Are there sufficient funds in Line Item? No: ❑ Yes; o Sufficient funds will be transferred frnm the fnllnwing line items - ACTION ACCOUNT NUMBER TOTAL From CIP Pro'ect No- 311702. 429401.6,840 $ TOTAL AMOUNT NOT T From $ EXCEED $62,298.40 To $ To $ 4_ Is this item funded by Hnmeland T)efense/Neiuhhnrhnnd TmnrnvemPnt RnnAc9 Nn3m VPc 1-1 Project Name Total Bond Allocation I' Series Appropriation Dollars Spent to Date Encumbrances & Commitments Balance Comments: VeFifie b v' JWV f S isudgeting & Performan e Date: f c% L� APPROVALS erifi CIP: (If applicable) Dir or/Designee Date: (r1S 1 1 � TABULATION SHEET BID NO. 02-03-044R Metal Storage Containers Item Description 1 Metal Storage Container per Specifications, Section 4.3. 1) 2 Metal Storage Container (per Specifications, Section 4.3.2) 3 Metal Storage Container (per Specifications, Section 4.3.3) 4 Trade -In Allowance for Existing Containers (per container) X 5 (subtract) (Multiplier is for evaluation purposes only) 5 Relocation Cost of Existing Containers (within three miles radius) TOTAL EXPENSE Manufacturer/Model No: Manufacturer Standard Warranty: Day to Delivery after receipt of PO: Prepared by Terry Byrnes, 4/17/03 Unit of GITY Measurei 3 Ea 1 Ea 1 Ea Mobile Mini, Inc. 17707 NW Miami Ct. Miami, FL 33314 Non -Minority 1 Dade UNIT Extended Price Price $ 12,612.00 $ 37,836.00 12,347.40 $ 12,347.40 1 13,915.00 $ 13,915.00 400.00 ($2,000.00) $ 200.00 $ 62,298.40 No Response 90 Days Parts And Labor 4 Dept. Director or Designee 03- 909 TY OF MIAMI OF THE CITY CLI K BID SECURITY LIST BID ITEM: Metal Storage Containers BID NO.: 02-03-044R DATE BID OPENED: April 14, 2003 TIME: 2:00 PM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK Mobile Mini, Inc. See Attached Bid NO BID: Container Care ► w •... �is-••�f ^N� torr Tt . l T.j rece; ped timely crs of tho cb, zve _14gra in o to ihin date and time. mliciferflon, AP are hereby rejected as late." f ZZ CC- dk re ived (2)env ope(s) on behalf of PURCHASING erson Receiving Bi (s) City Department on PREPARED BY: oda 's Date ty Cit 03- 909