HomeMy WebLinkAboutR-03-0849J-03-437
07/23/03 033— 849 O 4 9
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A FOUR-FIFTHS (4/5TIS ) AFFIRMATIVE VOTE AFTER
AN ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE ACQUISITION OF
THE UNIQUE SERVICE OF "OVERHEAD TO
UNDERGROUND CONVERSION OF ELECTRICAL
DISTRIBUTION FACILITIES" FROM FLORIDA POWER
AND LIGHT COMPANY ("FPL"), LOCATED AT 122
SOUTHWEST 3 P STREET, MIAMI, FLORIDA, AND FOR
ALL OTHER ELECTRICAL DISTRIBUTION FACILITIES
LOCATED WITHIN THE CITY OF MIAMI ("CITY")
THAT ARE OWNED OR MAINTAINED BY FPL, THE
SOLE SOURCE PROVIDER, FOR A TEN-YEAR PERIOD
FOR AN AMOUNT TO BE DETERMINED FOR EACH
SPECIFIC CIRCUMSTANCE AT THE TIME OF NEED,
FOR THE CITY DEPARTMENT/OFFICE REQUIRING
SUCH SERVICES, SUBJECT TO BUDGETARY
APPROVAL.
WHEREAS, the City of Miami ("City") on occasion seeks to
relocate electrical distribution facilities for improvements to
City -owned lands; and
WHEREAS, Florida Power and Light Company ("FPL") is the
owner and manager of electrical distribution facilities
throughout the City; and
CITY COMNMOX
MEETING OF
ul 1 0 1 2 4 2003
Resolution No.
033- 849
WHEREAS, the service of overhead to underground conversion
of electrical distribution facilities can only be acquired from
FPL, the sole source provider and the owner of such facilities;
and
WHEREAS, the Chief Procurement Officer has adopted a
finding that FPL is the only provider of this unique and
valuable service; and
WHEREAS, the finding of the Chief Procurement Officer has
been approved and adopted as the finding of the City Manager;
and
WHEREAS, the City Manager recommends that the requirements
for competitive formal sealed bids be waived and the procurement
of the above service as specified be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Page 2 of 4
ij3- 849
Section 2. By a four-fifths (4/5ths) affirmative vote,
after an advertised public hearing, the City Manager's finding
of sole source is ratified, approved and confirmed, the
requirements for competitive sealed bidding procedures are
waived and the acquisition of the unique service of overhead to
underground conversion of electrical distribution facilities
provided by FPL, located at 122 Southwest 3rd Street, Miami,
Florida, is approved, and for all other electrical distribution
facilities located within the City that are owned or maintained
by FPL, the sole source provider, for a ten-year period, for an
amount to be determined for each specific circumstance at the
time of need for the City department/office requiring such
services, subject to budgetary approval, is approved.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor Y
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 3 of 4 03- 849
PASSED AND ADOPTED this
ATTEST:
PRI CILLA A. T MPSON
CITY CLERK
24th day of July , 2003.
APPROVED AS,-.Tb'L RM AND CORRECTNESS:
J
iDRO VILARELLO
ATTORNEY
W7229:tr:AS:BSS
MAI�JEL A. DIAZ, MAYOR
Page 4 of 4 03- 849
TO: The Honorable Mayor and
Members of the City mission
FFIOM :
Joe la
CIT" OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
i
CJ
DATE: APR
v n M FILE:
SUBJECT: Conversion of Electric Utilities on South
Side of Watson Island
REFERENCES: Commission Meeting of May 22, 2003
ChiuAjdministrator/City Manager ENCLOSURES: Resolution, Agreement and
tf Budgetary Impact Form
RECOMMENDATION
It is respectfulhv recommended that the City Commission adopt the attached Resolution authorizing the
City Manager to execute an agreement, in substantially the attached form, with Florida Power & Light to
provide for the overhead to underground conversion of the electrical distribution facilities that affect the
operation of the aviation and visitors center. This resolution further allocates $314,150 to cover the cost
of said conversion from Capital Improvements Project Account No. 333126
BACKGROUND
On February 27, 2003, the City Commission approved an Amended and Restated Interlocal Agreement
Miami Sports and Exhibition Authority ("Authority") f f developing, operating and
managing an Air Transportation Facility and Regional N-ClILI-1 un approximate]-, 5.6 acres on
Watson Island. The Commission further approved an Amended and Restated Funding and Development
Agreement between the City, Authority and the Greater Miami Convention and Visitors Bureau which
agreement delineates the obligations of the parties with respect to the construction, development and
funding of the project.
Section 3.10 of the Amended and Restated Funding and Development Agreement provides an
acknowledgment that the utilities must be placed underground and that if the cost of relocation does not
exceed $400,000, then the relocation work will be performed by, or at the direction of the City, at no cost
to the Bureau. If the cost of relocation exceeds $400,000, then the City shall have until June 1, 2003 in
which to notify the parties of its intent to terminate this Agreement if additional funds to complete the
cost of relocation are not secured by September 1, 2003.
The City has received a quote from FPL in the amount of $314,150 for this work. Bell South utilities will
also need to be relocated and is estimated to cost approximately $86,000 for a total estimated cost for
utility relocation of $399,150, which is less than the $400,000 cap. While certain conditions precedent
must still be met prior to commencing construction of the Air Transportation Facility and Regional
Visitors Center, it is recommended that the electrical utilities be placed underground at this time.
FISCAL EYIPACT
,This project is funded by Capital Improvements Project Account No. 333126 as amended today by
Ordinance.
JA/LW/LB, MJl�
z.-fiverside\economic development\meredith\watsonisland\island-wide\utilities\memo.fplcommission.doc
03- 849
l
Budgetary Impact Analysis
Deparanent Economic Development Division:
Commission Meeting Date: May 22, 2003
Title and brief descrintinn of lezislation or attached ordinance/resolution:
A r e-Qn„ t ; n n for the relocation of electrical facilities on the south side of Watson Island and
authorizing the City manager to execute an agreement for this work with Florida Power and Light.
1. Is this item related to revenue? No ® Yes ❑ Revenue Source:
2. Is this item an expenditure? No ❑ Yes ® Amount: $314.150.00
General Fund Account No:
Special Revenue Fund Account No:
CIP Project No: 333126 Watson Island Improvements
3. Are there sufficient funds in Line Item? No: ❑ Yes:
C. V;^;o t A—Ac mi11 l,. tranef^r A frnm 1'he f^11mvino line itemc-
ACTION ACCOUNT NUMBER
TOTAL
From
$
From
$
To
To
$
A Tc thic item fimded by T4nmeland T)efense/Neiahhnrhnnd Tmnmvement Ronds? No M Yes n
PROJECT NAME
TOTAL BOND
ALLOCATION
P` SERIES
APPROPRIATION
DOLLARS SPENT
TO DATE
BALANCE
Comments: Funds will be allocated into CIP account No. 333126 by separate Ordinance during the
May 22°d Commission meeting
A2prov.ed -al .by:
0
t Director/Des'
n Budgeting &
Date: +38 -01
April 30, 2003
Date t
APPROVALS
wACIP: F7(If applicable) Mm��
r/Designee
Date:
03- 849