HomeMy WebLinkAboutR-03-0836J-03-638
07/16/03
RESOLUTION NO. 03— 836
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), AUTHORIZING THE CITY
MANAGER'S ENGAGEMENT OF MARLIN ENGINEERING,
INC., ("MARLIN") SELECTED FROM THE LIST OF
PRE -APPROVED GENERAL ENGINEERING SERVICES
FIRMS APPROVED BY RESOLUTION NO. 02-144,
ADOPTED FEBRUARY 14, 2003, TO DESIGN AND
DEVELOP A TRAFFIC STUDY FOR THE PROJECT
ENTITLED "FLAGAMI AREA TRAFFIC STUDY,
B-4672" IN DISTRICT 4, BASED ON (1) THE
SCOPE OF SERVICES REQUIRED FOR THE PROJECT,
AND (2) TERMS AND CONDITIONS SET FORTH IN
THE AGREEMENT WITH MARLIN EXECUTED PURSUANT
TO RESOLUTION NO. 02-144; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE WORK ORDER, IN
SUBSTANTIALLY THE ATTACHED FORM, FOR SAID
PURPOSE; AND ALLOCATING FUNDS, IN AN AMOUNT
NOT TO EXCEED $59,443.50, FOR SERVICES AND
EXPENSES INCURRED BY THE CITY, FROM CAPITAL
IMPROVEMENTS PROJECT NO. 341206 ENTITLED:
"DISTRICT 4 STREET & TRAFFIC CIRCLES."
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section
1.
The City
Manager's
engagement
of Marlin
Engineering,
Inc.,
selected
from the
list of
pre -approved
General Engineering Services firms, approved by Resolution
No. 02-144 is authorized, to design and develop a traffic study
:CITY COMWSSION
MEETING OF
RK d 4 ?"1
Resolution No.
03- 836
for the project entitled: "FLAGAMI AREA TRAFFIC STUDY, B-4672"
in District 4, based on (1) the scope of services required for
the project and (2) terms and conditions set forth in the
Agreement executed with Marlin Engineering, Inc. pursuant to
Resolution No. 02-144, with funds, in an amount not to exceed
$59,443.50, for services and expenses incurred by the City,
allocated from Capital Improvement Program Project No. 341206.
PASSED AND ADOPTED this 24th day of July , 2003.
•
&10W*Wei4-4
/61ANUEL A. DIAZ, MAY
ATTEST
i'�
RISCILLA A. TH MPSON
CITY CLERK
APPROVED Ay✓ 'ORM 2� XDCORRECTNESS:9-
LLO
ATTORNEY
73og8:tr:AS
Page 2 of 2
03- 836
JORGE C. CAVO. P.E.
Director
May 23, 2003
QLT; " i t v of ffliaxtti
MARLIN ENGINEERING, INC.
2191 NW 97`h Ave.
Miami Florida 33172-2313
Attn: Hesham R. Elbadrawi, Ph.D.,P.E.
Dear Mr. Elbadrawi:
Re: Flagami Area Traffic Study, B-4672 — Work Order Authorization.
10E AFR10L A
This work order is issued pursuant to the Professional Service Agreement between the
City of Miami ("City") and MARLIN ENGINEERING, INC. dated May 16, 2002 which
is deemed as being incorporated by reference herein and all of the terms and conditions
set forth herein shall apply to the performance of services, except as otherwise
specifically provided.
1-- Scope of services
The project consists of the study of traffic on the Flagami Area , prepare study reports
including analysis of existing conditions, development and recommendation of a traffic
calming Master Plan, provide Engineering Drawings and obtain the final approval from
Miami -Dade County, Public Works Department, Traffic Section.
2.- Time of performance
The schedule for this project is Six (6) Months from the date of execution of this work
order.
3.- Compensation
In consideration for the services provided in this Work Order, The City agrees to pay
MARLIN ENGINEERING, INC. a total fee guaranteed not to exceed of $ 59,443.50
4.- Subconsultants
Subconsultants were not specified on this proposal.
DEPARTMENT OF CAPITAL IMPROVEMENTS
444 S.W. 2nd Avenue, 8th Floor / Miami, FL 33130 / (305) 416-1280 / Fax: (305) 416-2153
Mailing Address: P.O. Box 330708 Mlami, FL 33233-0708 03- V
MARLIN ENGINEERING, INC.
Flagami Area Traffic Study, B4672.
Page No. 2-
5.-
5.- Budeet
A budget of S 300,000.00 has been allocated for design and construction of this project.
6.- Fundin
Source of founding is CIP Number 341206, entitled "Distrit 4 Streets and Traffic
Circles".
7.- References
a) Commission Resolution No. :
Authorized by:
Joe Arriola
City Manager
Witness
JC/JO/CG/ML/ml
Accepted and accepted by:
MARLIN ENGIRINC�
Hesham Elbadrawi, Ph.D., P.E.
/1 ,—
Wi�ess
03- 83C
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA -4
TO: e Hono le Mayor Me a DATE: J�JL 16 2103 FILE:
of he City Commission
SUBJECT : Resolution Authorizing the
O Execution of Work Order
For Professional Services
Arriola, City Manager Agreement for "Flagami Area
FROM: REFERENCES: Traffic Study, 84672".
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the City Manager to negotiate and execute, in a form acceptable to the City
Attorney, a Work Order Agreement with Marlin Engineering, Inc. for professional
services not to exceed $59,445.50 related to "Flagami Area Traffic Study, B-4672".
BACKGROUND
The Department of Capital Improvements has analyzed the need to enter into an
agreement with a general engineering consulting firm for the Traffic Study of the
Flagami Area defined within the boundaries: Eats of 37 Ave, South of S.W. 8 St, North
of N.W. 7 St and West of Tamiami Canal Road. The scope consists of the study of
traffic on the referenced area, prepare study reports including analysis of existing
conditions, development and recommendations of a traffic calming master plan, provide
Engineering drawings and obtain the final approval from Miami -Dade County, Public
Works Department, Traffic Section. Marlin Engineering, Inc. was selected from the
Department of Capital Improvements pre -approved consultants list. Negotiation for the
cost of professional services is necessary to ensure the City receives an equitable
proposal. Funds have been identified from CIP Account No. 341206, entitled "District 4
Streets and Traffic Circles".
Referenced
FISCAL IMPACT
None
�Jc.-�JO.CGWL:ml
Q3-- 836
7 _
City of Miami
Flagami Traffic Calming Master Plan
Scope of Services
The Consultant shall provide engineering services for the preparation of a Traffic
Calming Plan for the Flagami Area, under its current contract with the City of Miami.
The study area is defined within the following boundaries: west on Tamiami Canal,
south on SW 8"' Street, east on SW 37 Avenue (Douglas Rd) and north on NW r
Street. The Scope of Services for the preparation of the Traffic Calming Plan
includes the following tasks:
1.0 Public Involvement: In accordance with the City guidelines, the Consultant will
coordinate two public workshops. The first step toward an effective public
involvement program is to identify the audiences, or stakeholders, in the project,
including coordination with permitting agencies such as FDOT, Miami -Dade County
Traffic Engineering, Emergency Services and Public Works Departments.
Development of a project mailing list to reach the residents and businesses,
complemented with pubrrcations in local newspapers, will be part of the public
information effort.
First workshop: A scope workshop for the study neighborhood with an initial issue
identification process, possibly some walking examination of specific issues and
determination of potential solutions, and a mapping session where participants will
actually draw their own picture of the proposed traffic calming solution.
Second . workshop: A follow-up workshop incorporating public and city input, and
technical planning tasks, to present a draft Traffic Calming Plan concept for
comments and fine-tuning.
Drafts of minutes from meetings will be completed within 48 hours, and the final
minutes within seven days. letters responding to specific comments and questions
will be prepared. A public input and analysis summary document will be developed.
2.0 Analysis of Existing Conditions: The Consultant will obtain all available
relevant studies and traffic counts from the City. All existing data will be analyzed to
determine the need for additional data collection. The Consultant will review and
analyze traffic volume studies, speed studies, traffic accident reports and any other
available data from traffic impact reports. In addition, the Consultant will perform site
visits and field observations to complete the evaluation of the existing traffic
conditions. Information related to traffic concerns, expressed by the public through
meetings, workshops and requests will be also classified and analyzed to provide
appropriate response to the public on recommended solutions.
•
2191 NW 97 Avenue Miami, Florida 33172-2313 Tel. (305) 477.7575 Fax (305) 477-7590
03836
Data Collection: Activities within this task involve physical and operational
characteristics of the corridors and streets within and adjacent to residential
neighborhoods. The collected information will include all data necessary to per form
an adequate evaluation of the existing condition, development of traffic calming
alternatives, and their associated impacts on residential neighborhoods and roads.
Such data will include, but not be limited to, road functional classification, geometric
characteristics (typical section, intersection type and operation), traffic volumes
(peak hour, daily), speed, accidents, signage, origin -destination surveys (if needed),
pedestrian and bicycle facilities, Transportation Improvement Plan, neighborhood
boundaries, emergency service providers, and any other engineering data, as
needed, for the development of the Traffic Calming Plan. The collected data will be
tabulated, reviewed and analyzed to determine the need for any additional data.
Existing functional classification of roadways within the area will be investigated.
Traffic Volume and Speed Studies Review: The Consultant will obtain and review
existing traffic volume and speed studies. This review is anticipated to provide data
for state, county, city and unclassified roads throughout the study area. .This
information will be tabulated for the neighborhood and used in the identification of
roadways that may need traffic calming measures or will have the operational
capacity that can accomrupdate diverted traffic.
Additional Data Collection: If available ini
traffic and speed counts or any other
performed, additional fee will be applied.
performed according to the FDOT Traffic
City's Project Manager.
xmation is not sufficient and additional
additional engineering data should be
The engineering data collection will be
Studies Manual and as directed by the
Crash Review: The Consultant will obtain and review accident summaries and detail
crash reports for. the past three years, and will review any additional safety
information and current safety programs within the study area. After the probable
causes of the accidents have been identified, several countermeasures will be
introduced to enhance the safety along the neighborhoods in conjunction with traffic
calming measures, as well as, to improve safety on collector streets receiving the
diverted traffic.
Engineering Analysis: Engineering analysis of all data collected, including
information obtained from site visits and field observations, will be performed to
determine traffic problems related to speeding and/or cut -through traffic, the need for
traffic calming in neighborhood roads, and the capacity of nearby collectors and
arterials to receive re -directed traffic. Also, input from the public and all agencies
involved in the traffic calming process will be reviewed and assessed. The analysis
will follow the requirements of the Traffic Calming Plan criteria discussed in a
separate section of this scope. For the study neighborhood, the analysis will provide
a list of roadways, identify traffic calming issues and potential recommended
mitigation measures and impact. Results of the analysis will be documented in
report form and submitted for City's review and approval.
03- 836
3.0 Development of Traffic Calming Plan: The Consultant will develop a Traffic
Calming Plan documented in flow charts and graphics, based on the City goals and
using current information on traffic volumes, speed studies and traffic impact studies.
The following basic steps are anticipated to develop the plan:
Establish Traffic Calming Criteria
Determine Traffic Calming Alternatives
• Develop Scoring Model to select road candidates
• Prioritize Traffic Calming Projects
Traffic Calming Criteria: A traffic calming warrant criteria will be established
following the Miami -Dade County Traffic Calming guidelines for traffic calming
eligibility and the City of Miami identified local needs:
Traffic Calming Alternatives: Analysis of existing conditions and future
developments, input concerns from the public and associated agencies, and
warrants of traffic calming criteria will be used to determine appropriate traffic
calming measures for cagdidate roads. Critical areas of public concern due to traffic
intrusion, speeding and safety will be grouped and assessed with. specific traffic
calming projects for each neighborhood.
Scoring Model: A scoring model will be developed to select locations candidates for
traffic calming measures. This model will allow the assignment of points on traffic
calming needs for traffic calming factors such as: traffic volume, speed, school area,
pedestrian activities, bicycle routes, absence of sidewalks.
Prioritize Traffic Calming Projects: Implementation of the Traffic Calming Plan will
require a priority list of projects. Costs, availability of funds and future funding
sources will be considered during this process. Location and time of installation of
temporary and permanent traffic calming devices will be phased and graphically
shown on a City map for the study neighborhood.
4.0 Recommendations for Implementation: The Consultant will assist the City in
developing an action plan for the implementation phases of the Traffic Calming Plan.
Activities for this task will include the preparation of a list of priority neighborhood
projects, based on the scoring obtained from applying the traffic calming criteria for
mitigation of cut -through traffic volumes, speeding and to improve safety. At locations
where the Consultant anticipates that there is a need to install a four-way stop control of
a traffic signal, additional studies will be performed, which is outside this scope of the
services.
Cost estimates for each project and potential funding sources will be identified. During
the investigation of potential funding sources, all safety and traffic calming funds that
may be available to cities from federal, state, FDOT, MPO, and other comprehensive
03- 836
transportation programs, including FDOT TIP, will be reviewed for requirements,
quantity and availability. Then, a phase schedule for the construction of traffic calming
measures will be prepared and recommended to the City for implementation.
5.0 Final Products: The Consultant will prepare a study report including analysis of
existing conditions, development of traffic calming plan, public involvement and
recommendations for the Traffic Calming Plan for the study neighborhood.
Documentation for the proposed Traffic Calming Plan will be presented in Power Point
Format and read-only (PDF) format. The report will include graphical and written
documentation of the Traffic Calming Process and Procedures including specific
flowcharts to facilitate the implementation of the plan for the study neighborhood. In
addition, the report will include hard copies and digital copies (CAD) of the temporary
and permanent typical drawings for the installation of each type of the proposed traffic
calming devices approved .by Miami -Dade County. The report will be submitted to the
City in a paper format as well as a digital format according to the City's software
requirements.
6.0 Final Approval and Presentation to City Commission: The Consultant will
incorporate review comments and submit the Traffic Calming Plan document report for
final approvals. Findings, results and recommendations of the study will be presented
to the City Commission in a formal meeting. After this presentation, a revised final
document in digital format, plus one bound and one unbound hard copies, will be
submitted to the City.
Project Schedule: Six (6) months, see attached schedule.
03- 836
CONDUCT 1sr PUBLIC MEETING
TRAFFIC DATA COLLECTION
• Perform Volume Coins
• Perform Speed Stuck es
• Perform PedestrianStudtes
• Perform Origin -Destination Studies
• Obtain Accident Records
eue i iaui
NoCalt Perform Traffic C aiming Warrant
\equirements Analpus
Met?
L -Yes Prepare PreliminzyTrafHc
Cal mingPlan
Present Preliminary Traffic
C almingPlan to CIPD
IsPlan
Approved by
ModifyPreliminzyTrafPic No CIPD7
Calming Plan
Modify Preliminary Trafii c
Calming Plan
Create PriorityList and Finalize
Traffic CAmingPlan
I Yes
EEUCT
2w PUBLIC MEETING
NO I
Obtain Approval from
- City of Miami Police Dept
-City of Miami Fire Dept Yes
- Miami Dade C ouity PWD
PRESEN:FFIRNAL TRAFFIC CALMING PLAN
CITY COMMISSION
03- 836
MARLIN ENGINEERING INC
Revised 113012003
CITY OF MIAMI
FLAGAMI AREA
1
WORK ITEMS
Qw
Qw �
4�t� �+ w
Q hA;
J
\�$
TOTAL
Loaded 1111111951 $
1142.901 t 150.001$
110.00: 100.00 1 S
100.001 S 100,001; 100.001 f 65.00I S $8.0016 37.00
Task 1: Public Invrlhrsmsnt
A 1st Public Meetin s
2
1
6
4
2
3
18.00
B 2nd Public mettino
1
6
4
2
3
18.00
TOTAL HOURS
Task 2: Analysis of Existing Conditions
4
2
12
8
4
0 0 0 0'
8
38.00
A Review of Existing Traffic ft Crash Data
2
4
8
14.00
B Site Visits 6 Field Observations
12
12
24
48.00
Q PeAOrm Additional Data Collection t50 Locations
7.5
40
225
25
297.60
D Perform Traffic Data Analysis
2
18
24
24
66.00
91 Develop Traffic Cakning Criteria
1
1
2
8
/2
24.00
TOTAL HOURS
1
1
8
48
98
1 0 1 0 0 273
25
149.50
Task 3: DsvalOp T181fk Claming Master Plan
A Develop Traffic Cal no Warrants
1
4
8
1300
81 Perfoan Traffic Calming Warrant Analysis
1
4
813.00
C Develop Scoringat
1
2
12
15.00
D Perform Traffic Calming Prioritization
1
4
6.00
E Ranking of Traffic Cahning Pr ' is.
2
1
3.00
F DevelopOrad Master Plan
1
2
2
6
10
1
4
41.00
TOTAL HOURS
1
2
5
17
44
0 0 0 18
5
90,00
Task 4: Pnpan Engln"dng Drawings
A Prepare TwnPOrarY Installation Drawings (Typical)
2
2
2 4 30 40
80.00
B Prepare Pemonent Installation Drawings (Tvocal)
1
2
2
2 4 40 69
120.00
TOTAL HOURS
1
4
4
0
0
4 8 70 109
0
200.00
Task 5: PWM[Wng of Proposed Traffic Calming Plan
A Obtain Approval from necessary Agencies
1
4
4
9.00
TOTAL HOURS
I_...
0
1
4
0
4 0 0
0
0
9.00
Task 6: Recommartdatbns for Impismentadons
A Develop Cost Estimates
1
1
1
2
4
2 2 4
1
18.00.
B Develop Action Plan
2
2
4
4
1290
C Finalize Master Plan
1
2
2
4
8
8
4
2900
TOTAL HOURS
2
5
5
10
16
2 2 4 8
5
59.00
TOTAL HOURS
c
7 9
on, en e , een nn
28
e
77
144
8 8 70 396
36
764.50
_ .... .......vv a —.w a i —m—W i 1.0JL.W i Oe.44J.0u
Page 1 of 1
�1 M
go
M
0
MARLI
ENGINEERING
City of Miami
Flagami Traffic Calming Master Plan
Scope of Services
The Consultant shall provide engineering services for the preparation of a Traffic
Calming Plan for the Flagami Area, under its current contract with the City of Miami.
The study area is defined within the following boundaries: west on Tamiami Canal,
south on SW a Street, east on SW 37 Avenue (Douglas Rd) and north on NW r
Street. The Scope of Services for the preparation of the Traffic Calming Plan
includes the following tasks:
9.0 Public Involvement: In accordance with the City guidelines, the Consultant will
coordinate two public workshops. The first step toward an effective public
involvement program is to identify the audiences, or stakeholders, in, the project,
including coordination with permitting agencies such as FDOT, Miami -Dade County
Traffic Engineering, Emergency Services and Public Works Departments.
Development of a projee-t mailing list to reach the residents and businesses,
complemented with publications in local newspapers, will be part of the public
information effort.
First workshop: A scope workshop for the study neighborhood with an initial issue
identification process, possibly some walking examination of specific issues and
determination of potential solutions, and a mapping session where participants will
actually draw their own picture of the proposed traffic calming solution.
Second workshop: A follow-up workshop incorporating public and city input, and
technical planning tasks, to present a draft Traffic Calming Plan concept for
comments and fine-tuning.
Drafts of minutes from meetings will be completed within 48 hours, and the final
minutes within seven days. Letters responding to specific comments and questions
will be prepared. A public input and analysis summary document will be developed.
2.0 Analysis of Existing Conditions: The Consultant will obtain all available
relevant studies and traffic counts from the City. All existing data will be analyzed to
determine the need for additional data collection. The Consultant will review and
analyze traffic volume studies, speed studies, traffic accident reports and any other
available data from traffic impact reports. In addition, the Consultant will perform site
visits and field observations to-- complete the evaluation of the existing traffic
conditions. Information related to traffic concerns, expressed by the public through
meetings, workshops and requests will be also classified and analyzed to provide
appropriate response to the public on recommended solutions.
2191 NW 97 Avenue Miami, Florida 33172-2313 Tei. (305) 477-7575 Fax (305) 477.7590
www.marlinengineering.com
- 03- 830
Data Collection: Activities within this task involve physical and operational
characteristics of the corridors and streets within and adjacent to residential
neighborhoods. The collected information will include all data necessary to per form
an adequate evaluation of the existing condition, development of traffic calming
alternatives, and their associated impacts on residential neighborhoods and roads.
Such data will include, but not be limited to, road functional classification, geometric
characteristics (typical section, intersection type and operation), traffic volumes
(peak hour, daily), speed, accidents, signage, origin -destination surveys (if needed),
pedestrian and bicycle facilities, Transportation Improvement Plan, neighborhood
boundaries, emergency service providers, and any other engineering data, as
needed, for the development of the Traffic Calming Plan. The collected data will be
tabulated, reviewed and analyzed to determine the need for any additional data.
Existing functional classification of roadways within the area will be investigated.
Traffic Volume and Speed Studies Review: The Consultant will obtain and review
existing traffic volume and speed studies. This review is anticipated to provide data
for state, county, city and unclassified roads throughout the study area. This
information will be tabulated for the neighborhood and used in the identification of
roadways that may need traffic calming measures or will have the operational
capacity that can accommodate diverted traffic.
Additional Data Collection: If available information is not sufficient and additional
traffic and speed counts or any other additional engineering data should be
performed, additional fee will be applied. The engineering data collection will be
performed according to the FDOT Traffic Studies Manual and as directed by the
City's Project Manager.
Crash Review: The Consultant will obtain and review accident summaries and detail
crash reports for the past three years, and will review any additional safety
information and current safety programs within the study area. After the probable
causes of the accidents have been identified, several countermeasures will be
introduced to enhance the safety along the neighborhoods in conjunction with traffic
calming measures, as well as, to improve safety on collector streets receiving the
diverted traffic.
Engineering Analysis: Engineering analysis of all data collected, including
information obtained from site visits and field observations, will be performed to
determine traffic problems related to speeding and/or cut -through traffic, the need for
traffic calming in neighborhood roads, and the capacity of nearby collectors and
arterials to receive re -directed traffic. Also, input from the pubic and all agencies
involved in the traffic calming process will be reviewed and assessed. The analysis
will follow the requirements of -the Traffic Calming Plan criteria discussed in a
separate section of this scope. For the study neighborhood, the analysis will provide
a list of roadways, identify traffic calming issues and potential recommended
mitigation measures and impact. Results of the analysis will be documented in
report form and submitted for City's review and approval.
03- 836
3.0 Development of Traffic Calming Plan: The Consultant will develop a Traffic
Calming Plan documented in flow charts and graphics, based on the City goals and
using current information on traffic volumes, speed studies and traffic impact studies.
The following basic steps are anticipated to develop the plan:
• Establish Traffic Calming Criteria
• Determine Traffic Calming Alternatives
• Develop Scoring Model to select road candidates
• Prioritize Traffic Calming Projects
Traffic Calming Criteria: A traffic calming warrant criteria will be established
following the Miami -Dade County Traffic Calming guidelines for traffic calming
eligibility and the City of Miami identified local needs:
Traffic Calming Alternatives: Analysis of existing conditions and future
developments, input concerns from the public and associated agencies, and
warrants of traffic calming criteria will be used to determine appropriate traffic
calming measures for caMidate roads. Critical areas of public concern due to traffic
intrusion, speeding and safety will be grouped and assessed with specific traffic
calming projects for each neighborhood.
Scoring Model: A scoring model will be developed to select locations candidates for
traffic calming measures. This model will allow the assignment of points on traffic
calming needs for traffic calming factors such as: traffic volume, speed, school area,
pedestrian activities, bicycle routes, absence of sidewalks.
Prioritize Traffic Calming Projects: Implementation of the Traffic Calming Plan will
require a priority list of projects. Costs, availability of funds and future funding
sources will be considered during this process. Location and time of installation of
temporary and permanent traffic calming devices will be phased and graphically
shown on a City map for the study neighborhood.
4.0 Recommendations for Implementation: The Consultant will assist the City in
developing an action plan for the implementation phases of the Traffic Calming Plan.
Activities for this task will include the preparation of a list of priority neighborhood
projects, based on the scoring obtained from applying the traffic calming criteria for
mitigation of cut -through traffic volumes, speeding and to improve safety. At locations
where the Consultant anticipates that there is a need to install a four-way stop control of
a traffic signal, additional studies will be performed, which is outside this scope of the
services.
Cost estimates for each project and potential funding sources will be identified. During
the investigation of potential funding sources, all safety and traffic calming funds that
may be available to cities from federal, state, FDOT, MPO, and other comprehensive
_ -
03- 836
transportation programs, including FDOT TIP, will be reviewed for requirements,
quantity and availability. Then, a phase schedule for the construction of traffic calming
measures will be prepared and recommended to the City for implementation.
5.0 Final Products: The Consultant will prepare a study report including analysis of
existing conditions, development of traffic calming plan, public involvement and
recommendations for the Traffic Calming Plan for the study neighborhood.
Documentation for the proposed Traffic Calming Plan will be presented in Power Point
Format and read-only (PDF) format. The report will include graphical and written
documentation of the Traffic Calming Process and Procedures including specific
flowcharts to facilitate the implementation of the plan for the study neighborhood. In
addition, the report will include hard copies and digital copies (CAD) of the temporary
and permanent typical drawings for the installation of each type of the proposed traffic
calming devices approved by Miami -Dade County. The report will be submitted to the
City in a paper format as well as a digital format according to the City's software
requirements.
6.0 Final Approval and Presentation to City Commission: The Consultant will
incorporate review comments and submit the Traffic Calming Plan document report for
final approvals. Findings, results and recommendations of the study will be presented
to the City Commission in a formal meeting. After this presentation, a revised final
document in digital format, plus one bound and one unbound hard copies, will be
submitted to the City.
Project Schedule: Six (6) months, see attached schedule.
03- 836
CONDUCT lsr PUBLIC MEETING
TRAFFIC DATA COLLECTION
• Perform 9 olune Courts
• Ped rmSpeedStudies
• Perform PedesrrimSbadies
• PerformOri&,De9imtionStudies
• ObtainAcadentRecords
• No C
almingPmf m Traffic CaimingVVzrm t.ments physis
.
�y. Prepare PreliminzyTraffic
ti
CalmingPlan
Present Preliminary Traffic
C almingPlan to CIPD
4CIPD?
Plan
oved by
ModifypreliminaryTraffic No
Calm Plan
I Yes
ModifyPreliminaryTraffic CONDUCT 2m PUBLIC MEETING
Calming Plan
No
Create PrimityList and Finalize
Traffic CalmingPIant
s Plan Approv
ray 213 Resi&nW
Obtain Approval from
-City of Miani Police Dept,
-City of khan Fire Dept Yes
-Nmni4)adeCmmjyPWD _
PRESENT FINAL TRAFFIC CALMING PLAN
TO CTTY C OMmsslON
03- 836
MARLIN ENGINEERING INC
Revised 113012003
CITY OF MIAMI
FLAGAMI AREA
- •----- ... •--'-- - �w.w + a,ew.w a w,voq.w i 7,.732.00 3 59,443.50
Page 1 of 1
040
M
Q
AV 01YYT
WORK ITEMS
41t 4?
} 44z
N
yr ^
( �{
idP
TOTAL
Loaded Rates ;
142.00 ; 150.001$ 110.001$ 100.001
; 100.001$ 100.00 ; 100-001 ; $6.001 ; 50.001$ 37.00
Task 1: Public Involvement
A 1St Public Meetings
2
1
6
4
2
B 2nd Public Matting
2
1
8
4
2
3
18.00
3
18.00
Task 2: Analysis of Existing Conditions TOTAL HOURS
4
2
12
8
4 0
0 0 0
8
3
8.00
A Review of Existing Traffic 8 Crash Data
2
4
8
B Site Visits d Field Observations
12
12
1400
Q Perform Additional Data Colledon 60 Logtions
7.5
40
24
48,00
226
26
297,60
D Perform Traffic Data Anal 's
2
18
24
E Devel Traffic Calming Criteria
i
1
2
8
12
24
68,00
24.00
TOTAL OURSI
Task 3: Develop Traffic Claming MasterPlan
1
1
8
1 48
96 1 0
1 0 1 0 1 273
1 25
449.50
A Develop Traffic Calming Warrants
1
4
8
13.00
B Perform Traffic Calming Warrant Analysis
1
4
8
1300
C Develop Scoring Model
1
2
12
16.00
O Perform Traffic Calming Prioridzabon
1
4
5.00
E Ranking of Traffic Calming Projects
2
F DevelopDraft Master Plan
1
2
2
8
10
1
300
18
4
41.00
TOTAL HOURS
Task 4: Prepare Engineering DrawingsA
1
2
6
17
44 0
0 0 18
6
9000
Prepare TemMary Installation Drawin s T 1-1
2
2
2
4 30 40
B Pre re Permanent Installation Drawings(Typical)
1
2
2
2
4
88,88
TOTAL HOURS
1
4
4
0 1
0 4
40 69
8 70 109
0
12000
Task 5: Permitting of Proposed Traffic Calming Plan
200
A Obtain Approval from necessary Agencies
1
4
4
9.00
TOTAL HOURS
0
0
1
4
0 4
0 0 0
F-0
9.00
Task 6: Recommendations for Implementations
A) Develoo Cost Estimates
1
1
1
2
4 2
2 4
1
18,00
B Develop Action Plan
2
2
4
4
C Finalize Master Plan
1
2
2
4
8
1200
8
4
29.00
TOTAL HOURS
2
5
6
10
16 2
2 4 8
5
69.00
TOTAL HOURS
7
9
28
77
144 8
8 70 398
36
784,59
S
997 En
S T atn m
it v non nn
e- c.n
- •----- ... •--'-- - �w.w + a,ew.w a w,voq.w i 7,.732.00 3 59,443.50
Page 1 of 1
040
M
Q
PROFESSIONAL SERVICES AGREEMENT
[General Engineering Services]
This Agreement entered into this 16 day of May, 2002, by
and between the CITY of Miami, a Municipal Corporation of the
State of Florida, (the "CITY"), and Marlin Engineering, Inc.,
a State of Florida Corporation, (the "PRINCIPAL").
WITNESSETH
WHEREAS, the CITY has scheduled a substantial number of
Projects for fiscal years 2002, 2003 and 2004 (the "Projects")
that require professional engineering services; and
WHEREAS,
the Commission
of the CITY of Miami, by
Resolution No.
02-144 adopted
on February
14, 2002, approved
the selection
of six (6)
Engineering
firms to provide
engineering services for the Projects during the planning,
design and construction phases thereof and authorized the CITY
Manager to negotiate the terms of and execute agreements with
said firms for the provision of the Services; and
WHEREAS, the PRINCIPAL is one of the firms selected to
provide general engineering services and the PRINCIPAL and the
CITY wish to execute this Agreement to set -forth the terms and
conditions of the engagement.
a3 836
i
NOW, THEREFORE, in consideration of the mutual covenants
set forth herein, the CITY and the PRINCIPAL agree as follows:
TERMS
1. Recitals. The recitals and all statements contained
therein are hereby incorporated into and made a part of
this Agreement.
2. Term. The term of this Agreement shall be three (3)
years, commencing on the date hereof and ending three (3)
years thereafter (the "Expiration Date"), subject, however,
to the provisions of Section 19 hereof. The CITY has the
right to extend the term hereof for an additional period of
one (1) year subject to the approval of the CITY Manager.
3. Subject Matter. This Agreement sets forth the terms and
conditions pursuant to which the CITY may request, and
PRINCIPAL shall provide, the Services, as defined in
Section 4 and 5 below, for one or more Projects. No
specific Project is designated under this Agreement. The
Project and the specific details of the Services required to
be performed by the PRINCIPAL shall be described in a Work
Order to be issued by the CITY in accordance with Section S.B
hereof.
4. Definitions.
A. PROJECT - means the proposed improvements (new or
restoration) to a street, sewer, property, or other CITY
TA: GenSngServMarlinEng 2
03836
facility as generally designated and programmed by the
CITY or other related professional services requested by
the CITY.
B. WORK - means Services to be rendered or provided by the
PRINCIPAL for the PROJECT.
C. SERVICES - means the Basic Services and/or the Scope of
Work, as described in Section 6 hereof, to be performed
by the PRINCIPAL under this Agreement.
D. CONSTRUCTION BUDGET - means the amount allocated by the
CITY for construction of the PROJECT and all increases
authorized by the CITY.
E. PROJECT MANAGER - means the Director of the Department
of Public works or his/her designee.
S. Services. 4
A. General
i. At the CITY's request, made in accordance with Sub -
Section B below, PRINCIPAL shall perform the Services
described in Section 6 below. The Services include
but are not limited to the services outlined in
Section 6 herein and services that may be required in
connection with a Project. The Work shall be performed
in a sound, economical, efficient and professional
manner and within the time and the manner required in
TA.GerXUVServ91ar1in6ng 3
03- 836
the Work Order, as mutually agreed upon by the
PRINCIPAL and the CITY.
ii. The PRINCIPAL shall perform the Work under the
direction of, and in close coordination with, the
Project Manager. The PRINCIPAL shall provide all
professional and technical services comprising the
Work and shall be fully responsible for all the
professional and technical aspects thereof. The
CITY's review and approval of the Work will relate
only to overall compliance with the general
requirements of the Project and whenever the term
"approval by the CITY" or like term is used in this
Agreement, the phraseology shall in no way relieve the
PRINCIPAL from any duties or responsibilities under
the terms of this Agreement or from using the best
professional engineering practices.
iii. The PRINCIPAL shall, in the performance of the
Work, comply with all Federal, State and Local codes,
ordinance and regulations, pertaining to the Project,
including, without limiting the generality of the
foregoing, the Federal Wage -Hour Law, Walsh -Healy Act,
The Occupational Safety and Health Act, The National
Environmental Policy Act and Equal Employment
Opportunity Legislation.
TA:GenEngSerVN&r1i18ng 4
03- 836
iv. In the per=ormance of the Work, the PRINCIPAL agrees
to:
a. Strive to complete the Work within the time allowed
by maintaining an adequate staff of qualified
employees on the Work at all times.
b. Be fully responsible for the professional and
technical services that required to be rendered in
the performance of the work.
c. Cooperate fully with the CITY in order that all
phases of the Work may be properly scheduled,
coordinated, and executed.
d. Report the status of the Project to the Project
Manager upon request or as required by this
Agreement, andL maintain all notes, calculations,
and related Work open to inspection by the CITY, at
all times during the term hereof.
e. Prepare the plans, specifications and all other
documents pertaining to the Project in compliance
with all applicable federal, state and local laws,
codes, ordinances and regulations.
f. Promptly deliver to the Project Manager copies of
minutes of all relevant meetings relating to the
Project at which PRINCIPAL is present.
TA: GenBngServMarlinBng 5
4 03 836
g. Be available for general consultation and advice at
all times during the term of the Project.
v. The CITY agrees to make available to the PRINCIPAL
any plans and other data in CITY's possession
pertaining to the Work to be performed for the
Project. The PRINCIPAL shall recommend to the CITY and
be responsible for the review and interpretation of
appropriate investigations, surveys, tests, analysis
and reports that need to be obtained or performed for
the proper execution of the PRINCIPAL's services. The
PRINCIPAL shall be responsible of contacting utility
companies and obtaining as -built of existing utilities
within the project area, and to make his/her own site
investigations. v
B. Requests For Services.
i. Except in emergency situations, all requests for
services shall be made by a written Request For
Services ("RFS") issued by the Project Manager. In
case of emergency, the CITY may issue a verbal RFS to
be followed by a written RFS (or, after approval, by a
Work Order) and a Notice to Proceed, as soon as
practicable thereafter. The RFS shall describe the
Project and each section of the Work to be performed
TA:GenBngServ"arlinXng 6
03- 836
�, - < Zx
by the PRINCIPAL and the time schedule in which the
Work must be completed.
ii. Upon receipt of the RFS, the PRINCIPAL shall make
arrangements to meet with the Project Manager and a
meeting shall be held within ten (10) days following
receipt of the RFS, to discuss the Construction
Budget, estimated amount of compensation, Project
schedule and deadline, and the schedule and scope of
the Work. All formats for the Work are to be as
presently used :by the CITY of Miami Public Works
Department, unless otherwise directed by the Project
Manager. This is to include but not be limited to
plans, specifications and contract documents.
iii. Subsequent to the meeting, the PRINCIPAL shall
submit to the CITY a proposal at no cost to the CITY.
If CITY and PRINCIPAL agree on the amount of
compensation and the schedule and time for completion
of the Work, then the Project Manager shall issue a
Work Order and Notice to Proceed.
iv. The Services to be rendered by the PRINCIPAL for the
Project shall commence within twenty-four (24) hours
upon receipt of the Notice to Proceed and shall be
completed within the time agreed upon as shown in the
Work Order.
TA:Gen6agServ14ar1iaio9 7
03- 836
v. PRINCIPAL understands and agrees that failure to
comply with the foregoing provisions within the time
required herein may result in the Project being
awarded to another firm.
6. Scope of Work - Scope of Work consists of complete
professional services for any or all of the six (6) Phases
described in Sections A through F below. To the extent
that the provision of Services for a Project require any
engineering services, including but not limited to, civil,
soils, water and sanitary sewer, structural, construction
management or transportation, the PRINCIPAL shall perform
such services and use the services of Engineers who have
been designated as "Approved Sub -consultants," as the term
.4
is defined in section 16 herein. The PRINCIPAL agrees to
coordinate its effort with that of the Sub -consultants
involved in a Project to assure fully coordinated and
complete Work. The PRINCIPAL shall prepare the final bid
package including bid documents and specifications to be
prepared by the Sub -consultants or to be provided by the
CITY. The PRINCIPAL may also be required to provide
consulting services to the CITY on various matters which do
not result in drawings or specifications. The CITY
acknowledges that any agency of the CITY may purchase
services in part or in whole from this contract, provided
TA: GenEn9SezvX&r1in8n9 6
03- 836
`i
that written permission is given by the CITY Manager or his
designee.
A. Phase I - Programming and Schematic Design:
i. The PRINCIPAL shall confer with the Project Manager
and other designated representatives of the CITY,
including the Department in charge of the Project, to
determine the general requirements for the completion
of the Project all within the Construction Budget.
ii. The PRINCIPAL shall use proper and adequate design
control to assure the CITY that the Project will be
constructed within the Construction Budget.
iii. The PRINCIPAL shall prepare a Design Concept and
Schematic Report for presentation to the CITY. This
presentation shall include the proposed Project
Schedule, a Planning Summary (if applicable), and
Schematic Design Studies (as described below), and an
estimate of probable Construction Costs.
iv. The proposed Project Schedule shall include a
timetable indicating the proposed completion date for
each Phase of the Project through Design, Bidding and
Construction, and the projected date of completion.
v. The Planning Summary (if applicable), shall consist
of vicinity plan and a site plan indicating the
Project orientation, and a brief summary of all
TA:GenZWServMar1inZn9 9
03— bU
pertinent planning criteria being considered or to be
considered in the Project.
vi. The Schematic Design Studies shall consist of all
drawings (i.e. plans, sections, etc.) as may be
required, to show the scale and relationship of the
parts and the overall design concept.
vii. If necessary, as determined by the CITY, the
PRINCIPAL shall present the Schematic Design Studies
to the appropriate CITY Boards (such as Historic
Preservation Board, Planning and Zoning Boards, etc.)
for their approval of the proposed plans.
viii. The estimate of probable Construction Cost shall
include the estimated cost of the Project including
governmental permit fees, new utilities, proposed CITY
purchased equipment, contingencies (if any), and
escalation factors adjusted to the estimated bid date,
(if applicable).
ix. The PRINCIPAL shall submit to the CITY two (2)
copies of all documents required under this Phase, at
no additional charge, for approval by the CITY. The
PRINCIPAL shall not proceed with the next Phase until
directed by the Project Manager.
B. Phase II - Design Development:
TA: GenEMServMarlinEng 10
03-- 836
i. From the approved Schematic Design documents, the
PRINCIPAL shall prepare Design Development Documents,
including the drawings, outline specifications and
other documents to describe the size and character of
the entire Project as to construction, finish
materials, and other items incidental to the Project
as may be appropriate and applicable.
ii. The Design Development Documents shall include the
updated Proposed Project Schedule, Outline
Specifications of Proposed Materials and Equipment,
Updated Estimate of Probable Construction Cost, and
the Design Development Drawings, as required to
clearly delineate the Project. If the probable
Construction Costs exceed the Construction Budget,
then, appropriate reductions in costs or Scope of
Project shall be included for CITY's evaluation.
iii. The PRINCIPAL shall submit to the, CITY, two (2)
sets of all documents required under this Phase, at no
additional charge, for CITY's approval. The PRINCIPAL
shall not proceed with the next phase until directed
by the Project Manager.
C. Phase III - Construction Documents:
i. From the approved Design Development Documents, the
PRINCIPAL shall prepare Final Construction Documents
TA:GenEngServMarlinRng 11
03- 836
setting forth in detail the requirements for the
construction of the Project. The Final Construction
Documents shall include complete Drawings and
Specifications, the Proposal (Bid) form, Special or
Supplemental General Conditions, and other necessary
information for bidders. PRINCIPAL shall use the CITY
of Miami Public Works Department Standard forms for
the preparation of the Proposal (Bid) forms,
Instructions to Bidders, Conditions of Contract, and
other CITY required documents. In the preparation of
the Construction Documents, the PRINCIPAL shall use
Construction Specifications Institute (CSI) Standards,
including the 16 Division and the 3 part Section
format developed and recommended by the C.S.I. for
construction specifications.
ii. The Construction Documents shall be prepared in a
manner that will assure clarity of lineWork, notes,
and dimensions, when the documents are reduced to 50%
of their size. All drawings shall be on 24" x 36"
size first quality drawing paper or Mylar using CITY's
standard format, unless otherwise approved.
iii. Whenever possible, the Construction Drawings shall
be created by computer using AutoCad. Where AutoCad is
used, the PRINCIPAL will also submit a copy of the
TA:GenEngServMar1inEag 12
�3. 91, . ����: 03- 836
drawings on a compact disk. When possible, the
PRINCIPAL's specifications shall be produced on a word
processor using Microsoft "Word" format. Another
format may be used only if approved by the CITY.
iv. When the development of Construction Drawings has
progressed to at least S0%- completion, the PRINCIPAL
shall submit to the CITY, at no additional charge, two
(2) copies thereof together with an updated set of
Specifications and an updated Estimate of Probable
Construction Costs.
v. The PRINCIPAL shall not proceed with the further
development of the Construction Documents until it has
received CITY's approval of the SOV Check Set. The
PRINCIPAL shall make all reasonable changes required
by the CITY. In the event the latest estimated
Probable Construction Costs reveal that the cost of
the Project will exceed the Construction Budget, then,
at the Project Manager's request, all Work shall be
stopped until the PRINCIPAL and the CITY agree on
methods of cost reductions or changes in scope
sufficient to enable construction of the Project
within the Construction Budget.
vi. Upon completion of the Construction Documents, the
PRINCIPAL shall submit to the CITY, at no additional
?A:Gen"ServK&rlinZM 13
03- 836
charge, a final Estimate of Probable Construction
Costs along with two (2) sets of final construction
drawings and specifications, for final review, and
approval.
vii. The PRINCIPAL shall make all the necessary
presentations of the final plans to the appropriate
CITY Boards for their approval, as outlined and
identified within the Work order and corresponding
scope of Work.
viii. PRINCIPAL small make all required changes or
additions and resolve all questions resulting from the
CITY's final review. This shall be at no additional
charge to the CITY, except for changes requested by
.g
the CITY that are in conflict with prior CITY
directives or approvals or constitute the CITY's
modifying the scope or program of the project. All
revised documents shall be submitted to the CITY for
approval. After final approval by the CITY, the
PRINCIPAL shall furnish, at no additional charge, a
master set of reproducible drawings and specifications
and provide two (2) sets of prints of the final
drawings and specifications to the CITY. If
additional sets of prints are authorized for bidding
purposes, the CITY shall reimburse the PRINCIPAL for
TA:GenSngSelv14ar1in8n9 14
03- 836
the cost of printing additional drawings and
specifications.
ix. The PRINCIPAL shall conduct "dry runs" of the final
construction plans to the Building Department and
other appropriate governmental authorities, as
necessary to ascertain that the construction documents
meet all the requirements for construction permits.
The PRINCIPAL shall make all necessary corrections,
modifications, and additions to the construction
documents (plans,= specifications, etc.) necessary for
permitting. The PRINCIPAL shall assist the CITY in
filing the necessary documents and obtaining the
approval for utilities (such as water, sewer, etc.) as
well as the approval from all other applicable
governmental authorities (such as environmental,
health, building, zoning, etc.).
D. Phase IV - Bidding and Negotiation Phase:
i. The Bidding and Negotiation phase shall be conducted
in accordance with the CITY's established or approved
process. The PRINCIPAL shall assist the CITY in
obtaining and awarding bids and preparing Construction
Contracts. After receipt of bids, the PRINCIPAL shall
evaluate the bids and assist the CITY in making a
recommendation to the CITY Commission.
TA.GenEngServNarlinHng is
03- 836
ii. During the advertisement and bidding period the
PRINCIPAL shall prepare any necessary Addenda, with
accompanying drawings or other materials, as may be
required. An original copy of each Addendum shall be
submitted to the Project Manager for approval and a
copy of the same shall be furnished to each of the
Bidders that have picked up a set of Contract
Documents for purposes of bidding.
iii. The PRINCIPAL shall attend pre-bid conferences when
they are deemed necessary by the CITY.
iv. During the bidding period, the PRINCIPAL shall
interpret Construction Documents in writing, and
prepare any supplementary drawings or specifications
necessary for the clarification of the documents. The
PRINCIPAL shall also assist the CITY in preparing
responses to inquiries from prospective bidders.
v. If the lowest responsible bid received exceeds the
Construction Budget the CITY may:
a. approve the increase and award the Construction
Contract to such bidder, or
b. reject all bids and rebid the Project within a
reasonable time with no change in the Project Bid
Documents, or
TA: GerALWSerVKarlin8ng 16
y 03- 836
c. direct the PRINCIPAL to revise the Scope of the
Project only if the bid exceeds the construction
budget by more than ten (10) percent. In such
event the PRINCIPAL shall modify the Construction
Documents as necessary to bring the Estimated
Probable Construction Cost within the Construction
Budget. Such modifications shall be at no
additional charge to the CITY unless the excess in
Construction Costs is due to a change in scope
requested by= the CITY or due to unforeseen
circumstances such as force majeur or undue delay
on the part of the CITY in bidding the Project, or
d. suspend or abandon the Project.
E. Phase V - Administration of the Construction Contract:
i. The Construction Phase will begin with the award of
the Construction Contract and will end when the
Contractor's final payment is approved -by the CITY.
ii. Unless otherwise provided, the CITY's Public Works
Department will administer the Construction Contract
and will assign an inspector to the Project. The
PRINCIPAL shall advise and consult with the Project
Manager or the CITY Inspector when appropriate. The
PRINCIPAL shall have only limited authority to act on
behalf of the CITY and only to the extent provided in
TA: GenEngServl4ar1in8n9 17
03- 836
the General Conditions or in the Supplementary
Conditions of the Construction Contract. CITY shall
have final approval of all changes in the Construction
Work and Costs.
iii. The PRINCIPAL shall attend pre -construction
meetings and job meetings where its presence is
required to resolve problems or disputes with the
construction runs.
iv. The PRINCIPAL shall at all times have access to the
Project during =the construction phase, so it may
adequately perform as intended under this Agreement.
v. The PRINCIPAL shall visit the construction site at
regular intervals appropriate to the project and
.4
during all key construction events, as defined in the
Work order or otherwise agreed by the PRINCIPAL and
Project Manager to evaluate the progress of the
Project and to determine, in general, if the Project
is proceeding in accordance with the Contract
Documents. The PRINCIPAL will not be required to
provide continuous daily on-site inspections to check
the quality or quantity of the Work unless otherwise
authorized or directed in writing by the CITY, and
compensated accordingly for his services.
TA:cenBngServMarlinEng 18
03- 836
vi. The PRINCIPAL shall have no responsibility to
supervise and control those actions of any parties not
directly employed or retained by the PRINCIPAL. On
the basis of the on-site observations, the PRINCIPAL
will advise the CITY as to the progress of the Work
and any observed defects and deficiencies. The
PRINCIPAL shall not be responsible for construction
means, methods, techniques, sequences, procedures or
for safety precautions and programs developed by the
Contractor during the construction of the project,
since these are the Contractor's responsibilities.
vii. The PRINCIPAL shall furnish to the CITY a written
report describing its observations of the Work, during ,
each visit to the site, and the general status and
progress of same. All reports shall be submitted in a
timely manner. The PRINCIPAL shall ascertain, at
least monthly, that the Contractor is making timely,
accurate, and complete notations on record drawings.
viii. Based on" observations at the site and on its
review of the Contractor's Payment Certificate, the
PRINCIPAL shall assist the CITY in determining the
amount due the Contractor and shall recommend approval
or rejection of the Certificate of Payment and the
amounts of each.
TA:GenBngServMarlinEng 19
03- 836
ix. The PRINCIPAL's recommendation for approval of a
Payment Certificate shall constitute the PRINCIPAL's
representation and certification to the CITY that the
Work has progressed to the point indicated, and that
it has been performed in accordance with the Contract
Documents subject to:
a. an evaluation of the Work for conformance with the
contract documents upon substantial completion.
b. the results of any subsequent tests required by the
Contract Documents, and
c. minor deviations from the Contract Documents
correctable prior to completion and acceptance of
the Project.
x. The PRINCIPAL shall have an affirmative duty to
recommend rejection of Work which does not conform to
the Contract Documents. Whenever, in its reasonable
opinion, the PRINCIPAL considers it necessary or
advisable to insure compliance with the Contract
Documents, the PRINCIPAL will have authority, after
approval from the Project Manager, to recommend
special inspections or testing of any Work deemed not
to be in accordance with the Contract Documents
whether or not such Work has been fabricated and
delivered to the Project, or installed and completed.
TA:GenEngServK&r1in8n9 20
J
03- '836
1
However, neither this authority of the PRINCIPAL nor a
decision made in good faith either to exercise or not
to exercise such authority shall give rise to a duty
or responsibility of the PRINCIPAL to the Contractor,
Subcontractors, material and equipment suppliers,
their agents or employees or any other persons or
entities performing portions of the Work.
i Formalbd: Bullets and M mfth p
xi. The PRINCIPAL shall promptly review and approve shop
drawings, samples, and other submissions of the
contractor for conformance with the design concept of
the Project and for compliance with the Contract
Documents. Changes or substitutions to the Contract
Documents shall not be authorized without concurrence
by the Project Manager.
Ixii. The PRINCIPAL shall provide the CITY with copy of
all shop drawings, duly reviewed by the PRINCIPAL, for
the CITY's permanent records.
Ixiii. The PRINCIPAL shall review all test reports
required by the Contract Documents and notify the CITY
of any noncompliance with the Contract Documents.
xiv. The PRINCIPAL shall witness all tests that it is
required to witness by Code or by the Contract
Documents and shall provide to the CITY written
reports of all such tests.
TA: Gen1=9Serv14ar1in8n9 21
03-* 836
l
Ixv. The PRINCIPAL shall receive all samples required to
be furnished by the contractor and shall record the
date of receipt and its source, examine said samples,
notify the CITY of the approval or rejection of said
samples, and maintain custody of approved samples.
Ixvi. As part of the Project Scope, the PRINCIPAL shall,
if necessary, assist the CITY in the preparation of
bids for the purchases of equipment, fixtures, and
furnishings for the Project. Upon receipt of these
bids, the PRINCIPAL shall assist the CITY in its
evaluation and make recommendations related to the
procurement and the installation of said equipment,
fixtures, and furnishings.
Ixvii. The PRINCIPAL shall review and recommend action on
proposed Change Orders within the scope of the
Project. This includes Change Orders initiated by
others or any proposed Change Orders recommended by
the PRINCIPAL based on his observations.
xviii. The PRINCIPAL shall examine the Work upon receipt
of the Contractor's Certificate of Substantial
Completion for the Project and shall prepare a punch
list of any defects and discrepancies in conjunction
with the Project Manager. After the punch list items
have been satisfactorily completed and approved by the
TA:GenEngServMarlinHng 22
03- 836
F
PRINCIPAL, tae PRINCIPAL shall recommend execution of
Certificate of Final Acceptance and Final Payment to
the contractor. PRINCIPAL shall also obtain from the
contractor all warranties, guarantees, operation and
maintenance manuals, releases of lien, extra materials
required by the contract, and certificates as may be
required by the specifications or applicable laws, and
deliver them to the CITY.
xix. The PRINCIPAL shall provide assistance in obtaining
contractor's compliance with the Contract Documents
relative to, a) initial instruction of CITY personnel
in the operation and maintenance of any equipment or
system, b) initial start-up and testing, adjusting and
balancing of any equipment or systems, and c) final
clean-up of the Project.
F. Phase VI - Post Construction Administration:
i. The PRINCIPAL shall furnish to the CITY reproducible
"as -built" record drawings based on signed and sealed
information provided by a Florida registered Surveyor
retained by the CITY or the Contractor. These
drawings shall become the property of the CITY.
ii. The PRINCIPAL shall assist the CITY in the
observation of the Work one month before the
expiration of any guarantee period and shall report to
TA:GenEngServ14ar1in8ng 23
Q3- 836
1
the CITY any defective Work in the Project which is
under guarantee/warranty. The PRINCIPAL shall also
assist the CITY with the administration of guarantee/
warranties for correction of any defective Work that
may be discovered during the guarantee/warranty
period.
7. Pro .ect Completion Time. The Work shall be performed
within the time allocated to each phase thereof and shall
be completed within the time agreed upon. A reasonable
extension of the Work =time will be granted in the event of
a delay caused by the CITY's failure to fulfill its part of
the Agreement as herein required or by other reasons, such
as review period by regulatory agencies, weather beyond the
control of the PRINCIPAL. In the event the delay is
attributable to the PRINCIPAL or any of its employees,
agents or sub -consultants, at the sole discretion of the
Director of the Department of Public Works, the costs
associated with the delays will be the sole and complete
responsibility of the PRINCIPAL.
8. Extension of Expiration Date. In the event the
PRINCIPAL is engaged in a Project(s); on the Agreement
Expiration Date, then this Agreement shall remain in effect
until completion or termination of said Project(s). No new
work orders shall be issued after the Expiration Date.
TA:GenEngServMarlinEag 24
03 836
9. CITY's Services and Responsibilities. The CITY shall make
available to the PRINCIPAL for its inspection, all plats,
maps, surveys, aerials, records and other information
regarding the Project that the CITY has as its disposal.
i FaMaMd: Ballets and Numbering
110. Compensation. Compensation shall be based on a "Fixed
Fee" or a "Not to Exceed Fee", as described hereunder,
based on the nature and scope of the Work. The method of
compensation shall be agreed upon prior to issuance of the
Work Order. Notwithstanding anything herein to the
contrary, the CITY and the PRINCIPAL agree that the total
compensation permitted for all Work under this Agreement
shall not exceed the sum of $700,000.
A. FIXED FEE: The fee for a task or a scope of Work based
on a fixed fee shall be mutually agreed upon by the CITY
and the PRINCIPAL.
B. NOT TO EXCEED FEE: If a "Not to Exceed" fixed fee is
mutually agreed upon, the amount of compensation shall
be based on an hourly rate fee. The hourly rate fee
shall be computed based on the hours worked by
individuals in the following categories. The Hourly Rate
for each category, as shown below, includes all
equipment, supplies, materials, tools, labor, wages,
taxes, insurance, benefits, overhead and profit and
shall be applicable to any necessary overtime Work.
TA:GenEMServM&r1in®ng 25
03- 836
Category Hourly Rates
Principal in Charge
$142.50
Principal Engineer
$150.00
Project Manager
$110.00
Professional Engineer
$100.00
Engineer
585.00
Draftsperson
$51.00
Engineering Technician
557.00
Administrative (Billing, Reports Preparer)
546.00
Clerical (Filing, Light Word Processing)
537.00
Construction Manager (Swavisor)
$92.00
Construction Inspector
549.00
Cadd Operator
$58.00
11. Payments of Compensation. Compensation shall be paid
monthly in accordance with invoices detailing the fees and
expenses, for Work performed during the immediate preceding
calendar month. Payment shall be made within thirty (30)
days following Project Manager's receipt of the invoices,
in triplicate. The invoices shall include the following
information:
A. Total contract amount.
B. Percent of Work complete to date.
C. Total amount paid to date.
D. Amount previously billed.
E. Amount of invoice.
TA:Gen&ngServMar1in6ng
26
03- 836
F. Summary of Work done during the billing period.
G. Invoice number and date.
12. Schedule of Work. The CITY shall have the sole right to
determine which Project shall be assigned to the PRINCIPAL.
The schedule of Work and time for performance will be
mutually agreed upon by the CITY and the PRINCIPAL.
Foe mftd: Suxds and Nw bv"
13. Extra Work Expenses. If the PRINCIPAL has incurred extra
work or expense due to changes ordered by CITY after any
portion of the Work is approved by the CITY, then the
payment for such extra Work shall be the subject of a
Change Order, and shall be approved, in writing, by the
CITY if, in the CITY's reasonable opinion, such Change
Order is warranted. If the PRINCIPAL caused extra Work or
expense without previous approval by the CITY, such extra
Work shall be the subject of an additional work order and
the cost of the extra Work shall be sole responsibility of
the PRINCIPAL.
14. Reimbursable Expenses: Reimbursable expenses are to be
paid in addition to compensation for Basic Scope Services
and include expenses incurred by the PRINCIPAL, its
employees and other consultants in the interest of each
Project, as identified as follows and if authorized in
writing, by the CITY's Project Manager and proper
documentation is provided to the CITY's Project Manager.
TA:GenBngSerVNarlinLbg 27
03- 836
A. Providing the services of special specialists, in
addition to those that are required to provide the basic
scope of services. Unless otherwise agreed, the extra
expense of specialists, when authorized, shall be the
amount paid to the specialist. The compensation for
these services shall be done as reimbursable expenses.
This Section does not apply to Professional Services of
those individuals and specialists employed by the
PRINCIPAL.
B. Expenses of surveys of existing sites and buildings if
paid by the PRINCIPAL.
C. Fees paid by the PRINCIPAL for securing approval of
authorities having jurisdiction over the projects.
D. Costs of testing,y strength of materials, soils,
chemical, mechanical or other tests, connected with
construction projects, if paid by the PRINCIPAL.
E. Traveling outside of Miami -Dade County when authorized
in advance by the CITY's Project Manager.
Transportation and living expenses of PRINCIPALs or
employees shall be paid not to exceed limitations
established by law.
F. If required by the CITY's Project Manager, providing
site personnel, threshold inspector, etc.
TA:GenEn9ServMar1inM9 28
' 03- 836
G. Changes in the Project initiated by the CITY or
Contractor.
15.Approval of Calculations, Reports and Drawings. The CITY
agrees within thirty (30) days after delivery, it will,
approve, reject, or return with indicated suggested
revisions or recommendations, all field notes, drawings,
calculations, reports or other written communications
submitted by the PRINCIPAL to the CITY for approval. Such
approval, revisions or recommendations by the CITY shall
not relieve the PRINCIPAL of its responsibility for the
Work. Any errors noted in the calculations or drawings
submitted by the PRINCIPAL will be corrected at no
additional cost to the CITY.- All certified plans and other
final drawings required under this agreement shall be
delivered tot he CITY in a reproducible form such as an
original ink drawing on high quality Vellum or a reverse
Mylar made from an original ink drawing. -In either case,
the reproducible of registered plans shall be affixed with
the engineers, embossed seal and signature.
Fw�arM* &d m and Mimmerhv
15.Sub-consultants.
A. Selection of the PRINCIPAL by the Competitive Selection
Committee was based, in part, on the qualifications and
expertise of the Sub -consultants listed in response to
the "Request for Proposals" (RFP) if Sub -consultants
TA:GenEngServX&r1in2ng 29
U3-- 836
I
were listed (the "Approved Sub -consultants"). The
PRINCIPAL shall employ Approved Sub -consultants where
their specialties are required to perform the Work for
an assigned Project.
B. The PRINCIPAL may choose additional Sub -consultants
provided it first obtains the prior written approval of
the CITY. The PRINCIPAL may not exclude Approved Sub -
consultants from a Project without the CITY's prior
written consent. The reasons for hiring additional Sub -
consultants or for=the replacement of the Approved Sub -
consultants shall be detailed in the PRINCIPAL's written
request for CITY's consent.
C. The PRINCIPAL shall be responsible for all the Work of
its organization, employees and its sub -consultants.
Nothing contained in this Agreement shall create any
contractual relationship between any of the sub -
consultants Working for the PRINCIPAL and the CITY. The
PRINCIPAL agrees and understands that it is in no way
relieved of any responsibility under the terms of this
Agreement by virtue of any other professional who may
associate with it in performing the Work.
D. Sub -consultants that must be used are:
Architects International, Inc.
Geosol, Inc.
TA:GenSngServK&rlinBng 30
03836
17.Conflict of Interest.
A. PRINCIPAL covenants that no person under its employ who
presently exercises any functions or responsibilities in
connection with this Agreement has any personal
financial interest, direct or indirect, with the CITY.
PRINCIPAL further covenants that, in the performance of
this Agreement, no person having such conflicting
interests shall be employed. Any such interests on the
part of PRINCIPAL or its employees, must be disclosed in
writing to CITY.
B. PRINCIPAL is aware of the conflict of interest laws of
the CITY of Miami (CITY of Miami Code Chapter 2, Article
V), Miami -Dade Count}, Florida (Miami -Dade County Code
Section 2-11.1) and the State of Florida, and agrees
that it shall fully comply in all respects with the
terms of said laws.
18 -Ownership of Documents. All reports, tracings, drawings,
plans, specifications, survey information maps, computer
media, and other data developed by the PRINCIPAL for the
purpose of this Agreement shall become the property of the
CITY without restriction or limitation upon use and shall
be made available by the PRINCIPAL at any time upon request
of the CITY. When any Work contemplated under this
TA:Gensngservnarlsaenq 31
03- 836
Agreement is completed or for any reason terminated prior
to completion, all of the above data shall be delivered to
the Project Manager.
19.Termination and Suspension of Agreement.
A. The CITY retains the right to terminate this Agreement
at any time prior to the completion of the work without
penalty to the CITY. In such event, the CITY shall give
written notice of termination to the PRINCIPAL and the
PRINCIPAL shall be paid for services rendered up to the
date of the notice, provided, however, that the
PRINCIPAL is not in default under the terms of this
Agreement and as set forth in Section 30 hereof.
B. In the event of termination, all documents, plans, and
other documents developed by PRINCIPAL under this
Agreement shall become the property of the CITY, with
the same provisions of use as set forth herein.
C. It is further understood by and between the parties that
any information, contract documents, plans, drawings, or
any other matter whatsoever which is given by the CITY
to the PRINCIPAL pursuant to this Agreement shall at all
times remain the property of the CITY and shall not be
used by the PRINCIPAL for any other purposes whatsoever
without the written consent of the CITY.
20.Award of Agreement.
TA:GenEngServK&rlinEng 32
03- 836
A. The PRINCIPAL warrants that it has not employed or
retained any company or person to solicit or secure this
Agreement, that it has not paid or agreed to pay any
company or person any fee, commission, percentage,
brokerage fee, or gifts or any other consideration
contingent upon or resulting from the award or making of
this Agreement.
B. The PRINCIPAL also warrants that to the best of its
knowledge and belief no Commissioner, Mayor or other
officer or employee of the CITY is interested directly
or indirectly in the profits or emoluments of this
Agreement or the Work.
21.Entire Agreement. This Agreement represents the entire and
integrated agreement between the CITY and the PRINCIPAL
and supersedes all prior negotiations, representations or
Agreements, either written or oral. This Agreement may be
amended only by written instrument executed by CITY and
PRINCIPAL.
22.Successors and Assigns. This Agreement shall be binding
upon the parties hereto and their respective heirs,
executors, legal representatives, successors and assigns.
23.Right to Audit. The CITY reserves the right to audit
records of the PRINCIPAL pertaining to this Agreement
anytime during the term hereof, and for a period of three
TA:Gen2agServN&r1in1tng 33
03— 830
I
(3) years after final payment is made under this
Agreement.
24.Insurance. PRINCIPAL shall maintain during the terms of
this Agreement the following insurance:
A. Comprehensive General Liability Insurance in amounts not
less than $1,000,000.00 Combined Single Unit for bodily
injury and property damage liability and said insurance
shall include contractual liability coverage. The CITY
of Miami shall be named as primary Additional Insured.
B. Professional Liability Insurance in a minimum amount of
$1,000,000.00 covering all liability arising out of the
terms of this Agreement.
C. Workers' Compensation Insurance in the statutory
amounts.
D. Automobile Liability Insurance covering all owned, non -
owned, and hired vehicles used by PRINCIPAL in
connection with Work arising out of this Agreement.
Coverage shall be written with at least statutory
amounts for Bodily Injury and Property Damage.
E. All insurance policies shall be issued by companies
authorized to do business under the laws of the State of
Florida and which are approved according to
specifications of the Risk Management Division of the
TA:GenEngServMarlinSng 34
)
CITY of Miami. All policies required hereunder shall
name the CITY as `Additional Insured".
F. The PRINCIPAL shall furnish certificates of insurance to
the CITY prior to the commencement of any work, which
shall clearly indicate that the PRINCIPAL has obtained
insurance in the type, amount and classification as
required for strict compliance with this Section and
that no material change or cancellation of the insurance
shall be effective without the thirty (30) days written
notice of the CITY.-
G.
ITY:G. Compliance with the foregoing requirements shall not
relieve the PRINCIPAL of its liability and obligations
under this Section or under any portion of this
Agreement. s
25.Right of Decisions.
A. All services shall be performed by the PRINCIPAL to the
satisfaction of the Project Manager who -shall decide all
questions, difficulties and disputes of whatever nature
which may arise under or by reason of this Agreement,
the prosecution and fulfillment of the Services
hereunder, and the character, quality, amount, and value
thereof, and the Project Manager's decisions upon all
claims, questions of fact, and disputes shall be final,
TA:GeaSngSerVHarlinSng 35
03- Sao
conclusive and binding, upon the parties hereto, unless
such determination is clearly arbitrary or unreasonable.
B. In the event that the PRINCIPAL does not concur in the
judgment of the Project Manager as to any decision made
by him, the PRINCIPAL shall present his written
objections to the CITY Manager.
26.Non-Discrimination. The PRINCIPAL shall not discriminate
against any employee or applicant for employment because
of race, color, religion, sex, age, national origin,
handicap or marital status. The PRINCIPAL shall take
affirmative action to ensure that applicants are
employed, without regard to their race, color, religion,
sex, age, national origin, handicap or marital status.
Such action shall include, but not be limited to the
following: employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship.
The PRINCIPAL agrees to post in conspicuous places,
available to employees and applicants for employment,
notices to be provided by the Personnel Officer setting
forth the provisions of this Equal Opportunity Clause.
27.Construction of Agreement. The parties hereto agree that
this Agreement shall be construed and enforced according
TA.GenEn9Ser"%az1inZn9 36
03- 836
1
to the laws, statutes and case law of the State of
Florida.
28. Independent Contractor. The PRINCIPAL and its employees
and agents, shall be deemed to be Independent Contractors
and not agents or employees of the CITY; and shall not
attain any rights or benefits under the Civil Service or
Pension Ordinance of the CITY, or any right generally
afforded classified or unclassified employees; further
they shall not be deemed entitled to Florida Workers'
Compensation benefits=as employees of the CITY.
29.Non-Delegability. It is understood and agreed that the
obligations undertaken by the PRINCIPAL pursuant to this
Agreement shall not be delegated or assigned to any other
i�
z
person or firm without the CITY's prior written consent,
which may be withheld at CITY's sole discretion.
30.Default Provision. In the event that PRINCIPAL shall fail
to comply with each and every term and condition of this
Agreement or fails to perform any of the terms and
conditions contained herein, then the CITY, in addition
to all other remedies available by law, at its sole
option, upon written notice to PRINCIPAL may cancel and
terminate this Agreement, and all payments, advances or
other compensation paid to PRINCIPAL by CITY while
TA:QenEngser"ftrliatng 37
03- 836
j
PRINCIPAL was in default of the provisions herein
contained, shall be forthwith returned to CITY.
31.Contingency Clause. Funding for this Agreement is
contingent on the availability of funds and continued
authorization for program activities and is subject to
amendment or termination due to lack of funds or
authorization, reduction of funds, and/or change in
regulations.
32.Minority Procurement Compliance. The PRINCIPAL acknowledges
that it has been=furnished a copy of Ordinance No.
10062, the Minority Procurement Ordinance of the CITY of
Miami, and agrees to comply with all applicable
substantive and procedural provisions therein, including
any amendments thereto.
33.Indemnification. The PRINCIPAL covenants and agrees that
it will indemnify and hold harmless the CITY, its
officers, agents and employees from any and all claims,
losses, damages, costs, charges or expenses arising out
of or in connection with the negligent acts, actions, or
omissions of the PRINCIPAL or any of its officers,
agents, employees, whether direct or indirect, provided,
however, that PRINCIPAL shall not be liable under this
Section for damages or injury arising out of or directly
caused by or resulting from the sole negligence of the
TA:OenBngServK&r1in2n9 38
G,_ 03 836
CITY or any of its agents, officers or employees. The
indemnity provided herein is not limited by reason of
any particular insurance coverage in this Agreement.
34.Notice. All notices or other communications which shall or
may be given pursuant to this Agreement shall be in
writing and shall be delivered by personal service, or
by registered mail addressed to the other party at the
address indicated herein or as the same may be changed
from time to time. Such notice shall be deemed given on
the day on which personally served; or, if by mail, on
the fif th day after being posted or the date of actual
receipt, whichever is earlier.
CITY OF DCUM : PRINCIPAL:
City Manager
444 S.W. 2'd Avenue
Miami, Florida 33130
Public Works Department
Attn: John H. Jackson
444 S.W. 2'4 Avenue
Miami, Florida 33130
(305) 416-1223
City Attorney
444 S.W. 2" Avenue
Suite 945
Miami, Florida 33130
Marlin Engineering, Inc.
Attn: Ramon Soria
2191 N.W. 97th Avenue
Miami, FL 33172
(305) 477-7575
35.Amendments. NO amendments to this Agreement shall be
binding on either party unless in writing and signed by both
parties.
TA:GenBngSezvnar1in8bg 39
03- 836
36.Miscellaneous Provisions.
A. Title and paragraph headings are for convenient
reference and are not a part of this Agreement.
B. In the event of conflict between the terms of this
Agreement and any terms or conditions contained in any
attached documents, the terms in this Agreement shall
rule.
C. No waiver or breach of any provision of this Agreement
shall constitute a waiver of any subsequent breach of
the same or any other provision hereof, and no waiver
shall be effective unless made in writing.
D. Should any provision, paragraph, sentence, word or
phrase contained in this Agreement be determined by a
court of competent jurisdiction to be invalid, illegal
or otherwise unenforceable under the laws of the State
of Florida or the CITY of Miami, such provision,
paragraph, sentence, word or phrase shall be deemed
modified to the extent necessary in order to conform
with such laws, or if not modifiable to conform with
such laws, then same shall be deemed severable, and in
either event, the remaining terms and provisions of this
Agreement shall remain unmodified and in full force and
effect.
TA:GenBngservMarlinsag 40
,y 03- 836
?: wi_..__' w'_3F_.-, the nnrt__.. ;er_t^ : a•. _. _:
their groper co=porate mf'_icials, exe` ed th-> Agreeme: c.
t.e da? and VeA first abzve set t=rt._.
Marlin Engineering, Iae.
a Florida Corporation
A EST
—rppzrati- Secretary iga Sora
pr s_=orc.
CITY OF KXANX, a mmi.eipal
Corporation of the State of
Florida
..__I ___rk City Mang r
r,eoartmert c` Pub=ic: Works
A?2?O:-- Ag* TV ?ORM ;XD ArI=R0V=^ AS TO TiISU A.10E
CC&REC NESS : R$QOTR-SI4ER i f.• :
A,-ZJPADRC t Z ARELT-.C' R. SUE WEL i.a j:,o ir•�tar
ZSTY Amtcrnev v Risk. Management W ---.L.
!.i r 3�nFn4.fx�war: infra: 41
TA:GenEngSezvNarlia8ng 41
03- 836
CORPORATE RESOLUTION
WHEREAS. the Board of Directors of NIARI.IN VNGINEERI\C.. I1C. has exrun::i
icrmS. conditions. and oblistations of the proposed contract with the City of k1wrr.: for
Prwmss,onal Genera! BnOneermt: Services
WHEREAS. the Board or Directors at a duiv held corporate meetsu_ have cowicemi she
:tiara_ in accordance with use hy4aws of the corporation:
\.('W. TH REF ORE, BE ff RESOLVED BY THE BOARD OF DIRECTORS Ur
MARLIN E% Mw I\C., that the presidetst and secretary are hemby ituthorized and
irstructed w enter into a contract in the name o£ and on behalf of this corporation, with the Cir.- of
Miami for Profession! Genera! Engineering Services, in accordance with the ooiuract documents
furnished by tU Citi of Miami, and for the price and upon the terms and payments contained in
tis_ proposed cor_cum submined by the City of Miami.
IN 'OTINTSS WHEREOF, this 9 April. 2002
Clj %.
of Directors
President
.i
ol'um, Sertctani.
i
Secretary
TA -GCC agSezvnazlissiBisg 42
03- 836