HomeMy WebLinkAboutR-03-0784J-03-605
07/08/03
RESOLUTION NO. 03— 784
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), EXTENDING THE TERM OF THE
PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT")
BETWEEN THE CITY OF MIAMI AND CORPORATE
SYSTEMS, INC. TO DECEMBER 31, 2003,
INCREASING THE MAXIMUM COMPENSATION BY
$72,000, AND BY A FOUR-FIFTHS (4/5 THS)
AFFIRMATIVE VOTE, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDING OF AN
EMERGENCY IN AUTHORIZING CORPORATE SYSTEMS,
INC. TO PROVIDE ON-LINE CLAIMS ADMINISTRATION
SERVICES FOR THE DIVISION OF RISK MANAGEMENT;
FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SECOND AMENDMENT TO THE
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED
FORM, WITH CORPORATE SYSTEMS, INC. TO
IMPLEMENT SAID EXTENSION; ALLOCATING FUNDS,
IN AN AMOUNT NOT TO EXCEED $72,000, FROM THE
PROFESSIONAL SERVICES ACCOUNT
NO. 515001.624401.6.270.
WHEREAS, Resolution No. 02-1278, adopted December 12, 2002,
authorized the extension of the term of the Professional Services
Agreement ("Agreement") between the City of Miami ("City") and
Corporate Systems, Inc. from April 1, 2003 to June 30, 2003, to
provide on-line claims administration services for the Division
of Risk Management on a month-to-month as -needed basis until no
later than September 30, 2003; and
WHEREAS, the City is actively negotiating a third party
administrator contract with Gallagher Bassett Services, Inc., the
selected provider following a competitive procurement process to
CITY COMISSION
Y�EET7.NG OF,
7 291-03
P..solution No.
3- 784
provide claims administration services which includes an on-line
claims administration system and the proposed contract has not
yet been fully negotiated; and
WHEREAS, in the interim, the City must have a claims
administration system and its current provider, Corporate Systems
is willing to provide said service and this is an emergency
condition necessitating the amendment to the existing Agreement
and there are funds available for this period covered by the
Second Amendment.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The term of the Agreement between the City
and Corporate Systems, Inc. is extended to December 31, 2003, and
by a four-fifths (4/5th,) affirmative vote, the City Manager's
finding of an emergency in authorizing Corporate Systems, Inc. to
provide on-line claims administration services for the Division
of Risk Management is ratified, approved and confirmed, with the
maximum compensation increased by $72,000, with funds allocated
from Professional Services Account No. 515001.624401.6.270.
Page 2 of 3
03- 784
Section 3. The City Manager is further authorized!' to
execute the Second Amendment to the Agreement, in substantially
the attached form, with Corporate Systems, Inc. to implement said
extension.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'
PASSED AND ADOPTED this 17th day of _July , 2003.
NUEL A. DIAZ, MAYOR
ATTES .
s
PRISCILLA A. HOM ON
CITY CLERK
61:tr:AS
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
provisions of the City Charter and Code.
If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 3 of 3
03- 784
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT is made this day of , 2003,
and is incorporated into and shall be deemed to amend that certain Agreement dated
October 1, 2002 as amended (the "Agreement"), and Schedule A thereto ("The Financial
Agreement") between the City of Miami ("City") and Corporate Systems, Inc.
That Section 6.1 of the agreement is amended as follows:
The term of the contract is hereby extended with a retroactive effective date of June 30,
2003 to December 31, 2003 in an amount not to exceed $72,000, subject to Section 5
herein.
2. The total fee paid to Corporate Systems, Inc,. for the on-line claims
administration system, inclusive of administrative fees and reimbursable expenses, for the
extended term shall not exceed $72,000, as a guaranteed maximum sum. Billing and
performance will continue per the applicable provisions of the agreement.
3. In the event of an express conflict between the provisions of the Agreement and
this Amendment and Schedule A, the provisions of this Amendment and its Schedule
shall control.
4. Except as expressly amended herein, every term, condition, obligation, and
stipulation the Agreement and its exhibits continues to be in operative form and effect.
5. The City Manager may cancel this agreement, as amended, for convenience at any
time upon ten (10) days written notice to Corporate Systems, Inc. Corporate Systems,
Inc. will be paid, on a pro -rated basis, for services rendered prior to date of termination.
IN WITNESS WHEREOF, the parties have executed this Second Amendment as
of the day and year first above written.
ATTEST: CITY OF MIAMI, a Florida municipal
Corporation
Lo
Priscilla A. Thompson, City Clerk
(Affix City Seal)
51
Joe Arriola, City Manager
03- '784
tis
APPROVED AS TO FORM
AND CORRECTNESS
By:
Alejandro Vilarello, City Attorney
Attest:
Corporate Secretary
(Affix Corporate Seal)
APPROVED AS TO INSURANCE
REQUIREMENTS
In
Diane Ericson, Administrator
Risk Management
Corporate Systems, Inc.
John Champlin
Vice President
o) I, 7S4
CITY OF MIAMI, FLORIDA 18
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: JUL $ W FILE:
of the City ssion
SUBJECT: Resolution Amending
C5�Existing Agreement with
" Corporate Systems, Inc.
FROM: REFERENCES:
J Arriola
'ef Administrator/City Manager ENCLOSURES:
RECOMVIENDATIONS:
It is respectfully recommended that the City of Miami Commission adopt the attached
Resolution authorizing the City Manager to execute a second amendment to the existing
agreement with Corporate Systems, Inc. for the purpose of extending the term of the
agreement from a retroactive effective date of June 30, 2003 to December 31, 2003. The
Resolution ratifies the City Manager's finding of an emergency by four-fifths vote,
authorizing the allocation of fdnds in an amount not to exceed $72,000 from Professional
Services, Account No. 515001.624401.6.270.
BACKGROUND:
The Department of Risk Management recommends that the City of Miami amend the
existing agreement with Corporate Systems, Inc. from June 30, 2003 to December 31,
2003.
Corporate Systems, Inc. is our on-line claims administration system which is essential to
our daily operations. The Resolution additionally ratifies by an affirmative four-fifths
vote, the City Manager's finding of an emergency in order to extend the Corporate
Systems Agreement during the interim period the City negotiates a contract with
Gallagher Basset Services, Inc., the selected provider following a competitive
procurement process to provide claims administration third party administrator services
to the City which includes an on-line claims administration system.
LH:DE:bw
03- 784
Budgetary Impact Analysis
Department Risk Management Division:
Commission Meeting Date: 7-17-03
Title and brief description of legislation or attached ordinance/resolution: CorRorate Systems, Inc.
Second Amendment to Professional Services Agreement
1. Is this item related to revenue? No Yes ❑ Revenue Source:
2. Is this item an expenditure? NoWYes ❑ Amount:
General Fund Account No:
Special Revenue Fund Account No:
CIP Project No: 515001.624401.6.270 FY ` 03 $36,000
pending approval FY' 04 $36,000
3. Are there sufficient funds in Line Item? No: ❑ YesNJJX
Sufficient funds will he transferred frnm the fnllnwina line items•
ACTION ACCOUNT NUMBER
TOTAL
From
$
From
$
To
$
To
$
4. Is this item funded by Homeland Defense/Neiahhorhoad Imnrnvement Rnnds9 Nom Vec I-1
Project Name
Total Bond
Allocation
1" Series
Appropriation
Dollars Spent to
Date
Encumbrances
&
Commitments
Balance
Comments:
roved by:
;P_v3
Department Director esignee Date
APPROVALS
I
Date: W)1/10 -
Verified
)1/o
Verified by CIP: (If applicable)
Director/Designee
Date:
03— 7,84
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Joe Arriola DATE: FILE:
Chief Administrator/City Manager
SUBJECT: Emergency Resolution
FROM: Diane Ericsb—nTE, REFERENCES:
Risk Management Administrator
ENCLOSURES:
The Department of Risk Management is requesting authorization of an emergency
resolution necessitating an amendment to the existing agreement with Corporate Systems,
Inc. to extend the term of the agreement from a retroactive effective date of June 30, 2003
to December 31, 2003, for the claims administration systems, in an amount not to exceed
$72,000 from the Professional Services Account No. 515001.624401.6.270.
The Department of Risk Management is actively negotiating a claims administration third
party administrator contract with Gallagher Bassett Services, Inc., the selected provider
following a competitive procurement process to provide claims administration services
which includes an on-line claims administration system to the City and the proposed
contract has not yet been fully negotiated.
Estimated Cost: $72,000
Approve isapproved
Joe Arriola
Chief Administrator/
City Manager
LH:DE:db
Account Code No. 515001.624401.6.270
4