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J-03-593
07/08/03
RESOLUTION NO. 03— 783
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), EXTENDING THE TERM OF THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
CITY OF MIAMI AND OCCUPATIONAL HEALTH
SYSTEMS, INC. ("'AGREEMENT") TO DECEMBER 31,
2003, IN AN AMOUNT NOT TO EXCEED $162,500,
AND BY A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE
VOTE, RATIFYING, APPROVING AND CONFIRMING THE
CITY MANAGER'S FINDING OF AN EMERGENCY IN
AUTHORIZING OCCUPATIONAL HEALTH SYSTEMS, INC.
TO PROVIDE MANAGED CARE CLAIMS SERVICES FOR
THE DIVISION OF RISK MANAGEMENT; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
SECOND AMENDMENT TO THE AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, WITH
OCCUPATIONAL HEALTH SYSTEMS, INC. TO
IMPLEMENT SAID EXTENSION; ALLOCATING FUNDS
FROM THE WORKERS' COMPENSATION MISCELLANEOUS
ACCOUNT NO. 515001.624401.6.668 TO COVER THE
COSTS FOR SERVICES FOR THE EXTENDED TERM.
WHEREAS, Resolution No. 03-192, adopted February 27, 2003,
authorized the extension of the term of the Professional Services
Agreement ("Agreement") between the City of Miami ("City") and
Occupational Health Systems, Inc. ("OHS") until June 18, 2003, to
provide managed care claims services for the Division of Risk
Management; and
WHEREAS, the City is actively negotiating a managed care
claims services contract with Preferred Governmental Claims
Solutions ("PGCS"), the selected provider following a competitive
procurement process to provide managed care services to the City
and the proposed contract has
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CITY COMOSSION
MEETING OF
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Resolution No.
03- 783
WHEREAS, in the interim period, the City must have managed
care claims services and its current provider, OHS is willing to
provide this service and this is an emergency condition
necessitating this Second Amendment and there are funds available
for this period covered by this amendment.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals set forth in the Preamble to
this Resolution are adopted by reference and incorporated as if
fully set forth in this Section.
Section 2. The term of the Agreement between the City
and OHS is extended until December 31, 2003, and by a four-fifths
(4/5th,) affirmative vote, the City Manager's finding of an
emergency is ratified, approved and confirmed in authorizing OHS
to provide managed care claims services for the Department of
Risk Management, in an amount not to exceed $162,500, with funds
allocated from the Workers Compensation - Miscellaneous Account
No. 515001.624401.6.668, to cover the costs for services for the
extended term.
Page 2 of 3 03— 783
Section 3. The City Manager is authorized -L' to execute
the Second Amendment to the Agreement, in substantially the
attached form, with OHS to implement said extension.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'
PASSED AND ADOPTED this 17th day of July 2003.
MANAL A. DIAZ, MAYOR /
ATTES
PRISCILLA A. TH SON
CITY CLERK
APPROVE S FOR D CORRECTNESS:
,JFJNNPFRO VILAWLLO
TY TTORNEY
W7A53:tr:AS
�i The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
provisions of the City Charter and Code.
zi If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 3 of 3
03-- 783
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT is made this day of , 2003,
and is incorporated into and shall be deemed to amend that certain Agreement dated
September 23`d, 1999 as amended (the "Agreement"), and Schedule A thereto ("The
Financial Agreement") between the .City of -Miami ("City") and Occupational Health
Systems, Inc.
1. That Section 6. 1, of the agreement is amended as follows:
The term of the contract is hereby extended with a retroactive effective date of June 18,
2003 to December 31, 2003 in an amount not to exceed $162,500.
2. The total fee paid to Occupational Health Systems for all managed care services,
inclusive of administrative fees and reimbursable expenses, for the extended term shall
not exceed $162,500, as a guaranteed maximum sum. Billing and performance will
continue per the applicable provisions of the agreement.
3. In the event of an express conflict between the provisions of the Agreement and
this Amendment and Schedule A, the provisions. of this Amendment -and its schedule
shall control.
4. Except as expressly amended herein, every term, condition, obligation, and
stipulation the Agreement and its exhibits continues to be in operative form and effect.
5. The City Manager may cancel this agreement, as amended, for convenience at any
time upon ten (10) days written notice to OHS. OHS will be paid for services rendered
prior to date of termination.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the
day and year first above written.
ATTEST: CITY OP MIAMI, a Florida municipal
Corporation
By:
Priscilla A. Thompson, City Clerk
(Affix City Seal)
IC
Joe Arriola, City Manager
03- 783
APPROVED AS TO FORM
AND CORRECTNESS
0
Alejandro Vilarello, City Attorney
Attest:
Corporate Secretary
(Affix Corporate Seal)
APPROVED AS TO INSURANCE
REQUIREMENTS
By:
Diane Ericson, Administrator
Risk Management
Occupational Health Systems, Inc.
Luis A. Ramos, President
03- 783
CITY OF MIAMI, FLORIDA 17
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: JUL — 8 M FILE:
o the City mmiss ,n
SUBJECT: Resolution Amending
Existing Agreement with
Occupational Health
FROM: REFERENCES: Systems
Administrator/City Manager ENCLOSURES:
RECOMMENDATIONS:
It is respectfully recommended that the City of Miami Commission adopt the attached
Resolution authorizing the City Manager to execute a second amendment to the existing
agreement with Occupational Health Systems, Inc. for the purpose of extending the term
of the agreement from a retroactive effective date of June 18, 2003 to December 31,
2003. The Resolution ratifiese City Manager's finding of an emergency by four-fifths
vote, authorizing the allocation of funds in an amount not to exceed $162,500 from
Workers' Compensation — Miscellaneous, Account No. 515001.624401.6.668.
BACKGROUND:
The Department of Risk Management recommends that the City of Miami amend the
existing agreement with Occupational Health Systems, Inc. from June 18, 2003 to
December 31, 2003.
Occupational Health Systems, Inc. is the Managed Care Services for the Department of
Risk Management. The Resolution additionally ratifies by an affirmative four-fifths vote,
the City Manager's finding of an emergency in order to extend the OHS Agreement
during the interim period the City negotiates a contract with Preferred Governmental
Claims Solutions (PGCS), the selected provider following a competitive procurement
process to provide managed care services to the City.
03- 783
Budgetary Impact Analysis
Department Ri Rk Management Division
Commission Meeting Date: 6-26-03
Title and brief description of legislation or attached ordinance/resolution:
Second Amendment to Professional Services Agreement
Occupational Health Systems, Inc.
1. Is this item related to revenue? NO = Yes ❑ (If yes, skip to item #4)
2. Are there sufficient funds in Line Item?
CIP Project #:
Yes
(If applicable)
Yes: Index Code:624401 Minor: 668 Amounts ' 03 $87,500
No: Complete tl following information ding approval FYI 04 $75,000
s Total $162,500
3. Source of funds: Amount budgeted in the line item: $ 1,952,000
Balance in line item: $ 646,746
Amount needed in line item: $ 87,500
Sufficient funds will he transferred from the fnllnurino line itPmv
ACTION ACCOUNT NUMBER
TOTAL
Project NoAndex/Minor Object
From
$
From
$
To
$
To
$
4. Comments:
LAAr ved by: T
Department Director/Designee Date
APPROVALS 0 lo tnuomA
:tsdT� �IIMil1�N
V
Date: (Q -IS,
Veri
Director/Designee
Date:
03- 783
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Joe Arriola DATE: FILE:
Chief Administrator/City Manager
SUBJECT: Emergency Resolution
FROM: Diane ErlcsOTT,�_ REFERENCES:
Risk Management Administrator
ENCLOSURES:
The Department of Risk Management .is requesting authorization of an emergency
resolution necessitating an amendment to the existing agreement with Occupational
Health Systems to extend the term of the agreement from a retroactive effective date of
June 18, 2003 to December 2003, for the managed care services, in an amount not to
exceed $162,500 from the Workers' Compensation Miscellaneous Account No.
515001.624401.6.668.
The Department of Risk Management is actively negotiating a managed care contract
with Preferred Governmental Claims Solutions (PGCS), the selected provider following a
competitive procurement process to provide managed care services to the City and the
proposed contract has not yet been full negotiated.
Estimated Cost: $162,500
A proved/D' pproved:
Joe Arriola
Chief Administrator/
City Manager
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Account Code No. 515001.624401.6.668
63- 783