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Home My WebLink AboutR-03-0753J-03-585 06/30/03 RESOLUTION NO. 03— 753 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF HERRERA TIRE SERVICE, TO PROVIDE SPECIALIZED FLAT TIRE REPAIR SERVICES, FOR THE DEPARTMENT OF MUNICIPAL SERVICES, FLEET MANAGEMENT DIVISION, ON AN AS -NEEDED CONTRACT BASIS FOR A TWO-YEAR PERIOD, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED $60,000, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $240,000; ALLOCATING FUNDS FROM THE DEPARTMENT OF MUNICIPAL SERVICES, LIGHT FLEET DIVISION, ACCOUNT CODE NO. 503001.420905.6.670. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Herrera Tire Service to provide specialized flat tire repair services for the Department of Municipal Services, Fleet Management Division is accepted, on an as -needed contract basis for a two-year period with the option to renew for two additional one-year periods, at an annual amount not to exceed $60,000, for a total contract amount not to exceed $240,000, with funds allocated from the Department of Municipal CITY CC)MUSSiON KEETI.NG OF i m 1 7 2003 Resokution No. 03- 753 Services, Light Fleet Division, Account Code No. 503001.420905.6.670. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 17th day of July 2003. MANUEL A. DIAZ, MAYOR AT T E.91T zz PRISCILLA A. THO SON CITY CLERK APPRO A 0 FORM AND CORRECTNESS DRO VILARELLO Y ATTORNEY W7345:tr:AS Li If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 753 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorab yor and Me ers TO: pA the City orn Sion FROM: Jo Arriola Ci Manager RECOMMENDATION: CA -2 DATE : — L'1.')QJFILE SUBJECT: Recommendation for Resolution to Accept Bid No. 02-03-120 Specialized Flat Tire REFERENCES Repair Services ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid received pursuant to Bid No. 02-03-120 from Herrera Tire Service, a Hispanic/Local vendor, located at 2701 NW 7 Avenue, Miami, Florida 33127, for the provision of specialized flat tire repair services, on an as needed, when needed contract basis, for the Department of Municipal Services, Fleet Managemertt Division, for the initial term of two (2) years with the option to extend for (2) two additional one (1) year periods in a proposed annual amount not to exceed $60,000. Funds are available from the Department of Municipal Services, Light Fleet Division, Account Code No. 503001.420905.6.670, in the amount of $12,500 (FY03') and $47,500 (FY04'). The approval for FY04' funding is subject to the budget process, as such funding amounts have yet to be approved and/or appropriated and funding levels have yet to be established. BACKGROUND: The Department of Municipal Services, Fleet Management Division, has analyzed the bids received pursuant to Bid No. 02-03-120. Eight (8) Invitation for Bids were mailed and one (1) response was received. Herrera Tire Service, submitted the. only response and is, therefore, recommended for award. The Department of Municipal Services, Fleet Management Division, is in need of specialized flat tire repair services to adequately provide flat tire repairs to city vehicles 24 hours a day, 7 days per week. The awarded vendor will be required to respond within a specified period of time whenever a city vehicle is in need of flat tire repairs. Once on the scene, the vendor will perform the necessary repairs which will facilitate the availability of the vehicle for service to the public. FISCAL IMPACT: NONE J_ JC/AJMinbd Bid Resolution-Reso-Specialized Flat Tire Repair Svcs 753 �3- AGENDA BRIEFING FORM Agenda Date: 7/17/03 Department/Division: Municipal Services, Fleet Management Division Item No: Department Contact Name/Number: Nancy Dorta 575-5130 Staff Meeting Date: Agenda Office Received: June 20, 2003 Summary/Description of Purchase: Specialized Flat Tire Repair Services Bid No. Description: 02-03-120 The Department of Municipal Services, Fleet Management Division has a need for specialized flat tire repair services to adequately provide flat tire repairs to city vehicles 24 hours a day, 7 days per week. Type of Item: Source of Item: Recommended Vendor(s) Herrera Tire Service ❑ Resolution ❑ Commission Directive ❑ Ordinance ❑ Normal Purchase ® Sole Source ® Contract Item ❑ Emergency Ratification Discussion Item ❑ Public Hearing Item Contract Period 2 years OTR: 2 years No. of Bidders NotiSed/MWBE Status: No. of Bids Receive/MWBE Status: 14 Bids Notified 1 Bid Received 0 Black 8 Unknown 0 Black 0 Unknown 1 Hispanic 0 Hispanic 0 Female 0 Female 5 Non -Minority 1 Non -Minority Total Value of Award/Contract (including value associated with potential OTR): AgendaBreffortn Award/Contract Value $62,298.40 $62,298.40 03- 753 Budgetary Impact Analysis Department MUNICIPAL SERVICES Division: FEET MANAGEMENT Commission Meeting Date: JULY 10, 2003 Title and brief description of legislation or attached ordinance/resolution: SPECIALIZED FLAT TIRE REPAIR SERVICES 1. Is this item related to revenue? No E3 Yes ❑ Revenue Source: 2. Is this item an expenditure? No ❑ Yes ❑ Amount: General Fund Account No: Special Revenue Fund Account No: CIP Project No: 3. Are there sufficient funds in Line Item? No: ❑ Yes: ❑ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL From 503001.420905.6-:670 (FY03`) $12,500 From 503001.420905.6.670 (FY04') $47,500 To $TOTAL PROPOSED ANNU To $NOT TO EXCEED $60,0 :r__--�_-� r�_c _.. n.t,.: l.t.. L......i i......v..•mm�n* S—A.7 Tin M VPC 1 I L AMOUNT 0 Comments: THE APPROVAL FOR FY04' FUNDING IS SUBJECT TO THE BUDGET PROCESS, AS SUCH FUNDING AMOUNTS HAVE YET TO BE APPROVED AND/OR APPROPRIATED AND FUNDING Approvedby: LEVELS HAVE YET TO BE ESTABLISHED. & Jos 1lPr,nrrmPn 11 rtnr _cigne Date V Dept. of Date: L I I ( 1-%:) APPROVALS Verified by CIP: (If applicable ignee Date: 03— 753 - Total Bond 1" Series Dollars Spent to Encumbrances Balance Project Name& Allocation Appropriation Date Commitments Comments: THE APPROVAL FOR FY04' FUNDING IS SUBJECT TO THE BUDGET PROCESS, AS SUCH FUNDING AMOUNTS HAVE YET TO BE APPROVED AND/OR APPROPRIATED AND FUNDING Approvedby: LEVELS HAVE YET TO BE ESTABLISHED. & Jos 1lPr,nrrmPn 11 rtnr _cigne Date V Dept. of Date: L I I ( 1-%:) APPROVALS Verified by CIP: (If applicable ignee Date: 03— 753 TABULATION SHEET BID NO. 02-03-120 SPECIALIZED FLAT TIRE REPAIR SERVICES ITEM TIRE REPAIRS AND/OR SERVICE CALLS: 1 Automotive and Light Trucks in the City of Miami 2 Heavy Truck in the City of Miami 3 Automotive and Light Trucks in Miami -Dade County 4 Heavy Truck in Miami -Dade County 5 Automotive and Light Trucks in Broward County 6 Heavy Truck in Broward County 7 Automotive and Light Trucks in Monroe County 8 Heavy Truck in Monroe County TIRE REPAIR AND/OR REPLACE 9 Automotive and Light Truck (same call, additional tire) Heavy Trucks (same call, additional tire) WARRANTY PARTS AND LABOR ADDITIONAL INFORMATION DELIVERY AFTER RECEIPT OF PO Prepared By: Terry Byrnes, CPPB 5/7/03 Herrera Tire Service 2701 NW 7 Ave. Miami, FL 33127 Local/ Hispanic CHARGE PER CALL U/M $ 25.00 per call $ 30.00 per call $ 25.00 per call $ 30.00 per call $ 40.00 per call $ 45.00 per call $ 45.00 per call $ 45.00 per call $ 10.00 per tire $ 15.00 per fire LABOR- IF PROBLEM WILL FIX NO CHARGE Can service at $35.00 per tire: 16-9 x 24 14x24 15.5 x 25 20.5 x 25 23.5 x 25 SAME DAY K5vedB1 y: , ept. Directo nee �- 753 CIT1 of MIAMI OFFICE OF THE CITY w,LERK BID SECURITY LIST BID ITEM: Specialized Flat Tire Repair Services BID NO: 02-03-120 DATE BID OPENED: May 5, 2003 TIME: 1:00 PM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK Herrera Tire Service See Attached Bid NO BID: Molina Garage Do n o+ 01 p ae- "Offers from the ~ 1me.y as of the above op other, offers submitted in response to fivreby rejectect as late.,, n°n 9 date' and fir, , All ' f , rr. l eceived (2) envelopes) on behalf of Purchasing ersor►4P,eceiving Bid(s)_City Department on Aj PREPARED BY: Today's Date Clerk AWARD,RECOMMENDATION AND APPROVAL FORM Date: May 8. 2003 Department/Division: Municipal Services / GSA/ Fleet Department Contact Name/Phone Number: Alan Savarese / 305-575-5171 Bid/Contract Number: 02-03-120 Sr. Buyer: Terry Bvrnes, CPPB Summary/Description of Purchase: To provide Specialized Flat Tire Repair Service for City Vehicles in conjunction with the Department of Municipal Services GSA/ Fleet Management Division. on an as needed, when needed basis. This bid was restricted to City of Miami tire repair companies only. Justification for The Department of Municipal Services, Fleet Management Division, is in need of specialized flat tire repair services to adequately provide flat tire repairs to city vehicles 24 hours a day, 7 days per week. Type of Contract: Method of Purchase: ❑Single Purchase gFormal Bid (include bid tabulation) ❑Short -Term Contract ❑Competitive Negotiated Purchase (include documentation) ❑Lease ❑Other Governmental Contracts (include documentation) ®Term Contract Contract Period: TWO YEARS OTR: Two Additional One -Year Periods (if applicable) Recommended Vendor(s): MWBE/Location Status: Award/Contract Value: HERRERA TIRE SERVICE HISPANIC / LOCAL $ 60,000.00 Total Value of Award/Contract (including values associated with $240,000.00 ( g potential OTR): Award Recommended By Source(s) of Funds: Account Code(s):_ Approval: AWARDRECOMANDAPPROVALFORM Certified By: 04 City Manager Date v3- 753