HomeMy WebLinkAboutR-03-0752J-03-583
07/02/03
RESOLUTION NO. 03— 752
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENTS(S), ACCEPTING THE BID OF
PETRO HYDRO, INC., FOR THE PROJECT ENTITLED
"ROAD REHABILITATION PROJECT, B-4651," IN
THE AMOUNT OF $737,543.05, TO COVER
CONSTRUCTION CONTRACT COSTS, PLUS
$106,581.95 FOR ESTIMATED EXPENSES INCURRED
BY THE CITY, FOR A TOTAL ESTIMATED PROJECT
COST OF $844,125, AS SET FORTH IN THE
FORMAL BID SHEET AND THE DEPARTMENT OF
CAPITAL IMPROVEMENTS PROJECT FACT SHEET,
ATTACHED AND INCORPORATED; ALLOCATING FUNDS
FROM CAPITAL IMPROVEMENTS PROJECT
NO. 313855; AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, FOR SAID PURPOSE.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1.
The
bid of Petro
Hydro, Inc., for
the
project entitled
"Road
Rehabilitation
Project, B-4651"
is
accepted, in the amount of $737,543.05 for construction contract
costs, plus $106,581.95 for estimated expenses incurred by the
City, for the total estimated project costs of $844,125 as set
Apr " 15 M r m r 7 r I
a
t.
CITY COMMISSION
MEETIN,C OF,
J U 1_, 1 7 2003
Resolution N.O.
03- '752
r .,
forth in the Formal Bid Sheet and the Department of Capital
Improvements Project Fact Sheet, attached and incorporated, with
funds allocated from Capital Improvements Project No. 313855.
Section 2. The City Manager is authorized!' to execute
an Agreement, in substantially the attached form, with PETRO
HYDRO, INC., for said purpose.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.��'
�i The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
provisions of the City Charter and Code.
If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 3
03- 752
PASSED AND ADOPTED this 17th day of July , 2003.
ATTEST:
e
RISC LLA A. HO SON
CITY CLERK
APPROVED ASS FORM AND CORRECTNESS:L/
OJANDRO = LARELLO
TY ATTORNEY
W7343:tr:AS:BSS
Page 3 of 3 03- 752
CONTRACT
This AGREEMENT, made and entered into this day of , A.D., 2003, by and
between the City of Miami, Florida, a municipal corporation of the State of Florida, party of the
first part, (hereinafter sometimes called the "City'), and PETRO HYDRO, INC.
Party of the second part (hereinafter sometimes called the "Contractor")
WITNESSETI E That the parties hereto, for the considerations hereinafter set
forth, mutually agree as follows:
ARTICLE 1. SCOPE OF THE WORK: The Contractor shall furnish all labor,
materials and equipment and perform all the work in the manner and form provided by
the Contract Documents, for the project entitled:
"Road Rehabilitation Project, B-4651"
ARTICLE 2. THE CONTRACT SUM: The City shall pay to the Contractor, for the
faithful performance of the Contract, in lawful money of the United States, and subject to
additions and deductions and based on unit prices (where applicable), all as provided in
the Proposal and other Contract Documents, the sum of ($737,543.05), Senn Hr and
TlxSeim TlFite H and Fon;�Tbmw Dollars and Fite Cents
ARTICLE 3. PARTIAL AND FINAL PAYMENTS: In accordance with the
provisions fully set forth in the "General Conditions" of the "Specifications," and
subject to additions and deductions as provided, the City shall pay the Contractor as
follows:
(a) On or before the 10th day of each calendar month, the City shall make partial
payments to the Contractor on the basis of a duly certified and approved
estimate of work, performed during the preceding calendar month by the
Contractor, less ten (10%) percent of the amount of such estimate, which is
to be retained by the City until all work has been performed strictly in
accordance with this Agreement and until such work has been accepted by
the City.
(b) Upon submission by the Contractor of evidence satisfactory to the City that
all payrolls, material bills and other costs incurred by the Contractor in
connection with the construction of the work have been paid in full, and
also, after all guarantees that may be required in the Specifications or by the
Contractor have been furnished and. are found acceptable by the City, final
payment on account of this Agreement shall be made within sixty (60) days
after completion by the Contractor of all work covered by this Agreement
and acceptance of such work by the City.
03- 752
Ift Q3 -Of
ARTICLE 4 TIi. " OF COMPLETION: The Contractor shall commence the
work to be performed under this Contract within the number of consecutive days after the
date of written notice from the Director of the Department of Capital Improvements to
begin work as noted in the Proposal, and shall fully complete the Contract in accordance
with the Contract Documents within the number of working days as set forth in the
Proposal.
It is mutually agreed between the parties hereto, that time is the essence of this Contract,
and, in the event that construction of the work is not completed within the time herein
specified, it is agreed that from the compensation otherwise to be paid to the Contractor,
the City may,retain for each day thereafter, Sundays and holidays included, that the work
remains uncompleted, the sum set forth in the General Conditions of the Specifications,
as modified by Division 2 - Special Provisions, which sum represents the actual damage
which the City of Miami, Florida, will have sustained per day by failure of the Contractor
to complete the work within the time stipulated, and this sum is not a penalty, but will be
the liquidated damage that City will have sustained in event of such default by the
Contractor.
ARTICLE 5. ADDITIONAL BOND: It is further mutually agreed between the
parties hereto. that if, at any time after the execution of this Agreement and the
Performance Bond hereto attached, when required for its faithful performance, the City
shall deem the surety or sureties upon such bond to be unsatisfactory, or if, for any
reason, in the opinion of the Engineer, such bond ceases to be adequate to cover the
performance of the work, the Contractor shall, at his expense, within five (5) days after
receipt of notice from the Engineer so to do, furnish an additional bond or bonds in such
form and amount, and with such surety or sureties as shall be satisfactory to the City. In
such event, no further payment to the Contractor shall be deemed to be due under this
Agreement until such new or additional security for the faithful performance of the work
shall be furnished in manner and form satisfactory to the City.
ARTICLE 6. CONTRACT DOCUMENTS: All of the documents hereinafter
listed form the Contract and they are as fully as part of the Contract as if hereto attached,
or repeated in this Agreement:
ADVERTISEMENT FORBIDS
PROPOSAL
BID BOND
CONTRACT
PERFORMANCE BOND
MAINTENANCE PERFORMANCE BOND
INSTRUCTIONS TO BIDDERS
SPECIFICATIONS
ADDENDA
PLANS:
As prepared by: Department of Capital Improvements
Entitled: "Road Rehabilitation Project, B-4651"
2 03- 752
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the
day and date first above written in five (5) counterparts, each of which shall, without
proof or accounting for the other counterparts, be deemed an original contract".
(SEAL)
ATTEST: ,
Priscilla A. Thompson
City Clerk
WITNESS: (If Corporation,
attach Seal and. Attest by Secretary)
RESOLUTION NO.
APPROVED AS ENGINEERING:
Jorge C. Cano, P.E.
Director
Department of Capital Improvements
THE QTY OF MIAMI, FLORIDA
Party of the first part
BY:
Joe Arcola
City Manager
CON'T'RACTOR:
Party of the second part
BY:
(Title)
(Employer Tax I.D. Number)
APPROVED AS TO INSURANCE
REQUIREMENTS:
Diane Ericson, Director
Risk Management
APPROVED AS TO FORM AND
CORRECTNESS:
Alejandro Vilarello
City Attorney
"IN THE EVENT THAT THE CONTRACTOR IS A CORPORATION, THERE SHALL BE ATTACHED TO
EACH COUNTERPART A CERTIFIED COPY OF A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE CORPORATION, AUTHORIZING THE OFFICER WHO SIGNS THE CONTRACT TO DO SO
IN ITS BEHALF.
03- 752
City of Miami Date: June 9, 2003
Department of Capital Improvements
1."', HATI. PROJECT FACT SHEET Emergency:
Project Name: ROAD REHABILITATION PROJECT _
Project Location: _ Citywide _ Commissioner District: 1,4
Project Number: B-4651 _ Initiating Dept.: _Public Works
Project Manager/Ext. No.: Tatiana Acosta, #1263 J_4V Project Budget:
Homeland Defense Account Number: 313855 _ Amount: _ _ _$1,157,883
Federal (C.D.B.G.) Account Number: Amount: _
S.N.P.B. Account Number: _ Amount:
Other: C.I.P. No. Account Number: V Amount:
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The proposed areas are bounded by No.1: NW 35th Street, NW 20th Street, NW 25th Avenue and NW 18th
Avenue; and No.2: West Flagler Street, SW 4th Street, SW 61st Avenue and SW 60th Court.
The Project consists of the re -construction and/or re -surfacing including limited drainage improvements in
various roads. The drainage includes new systems with exfiltration drain and structures, as indicated in
Specifications and Contract Documents.
A/E Firm: Kunde Sprecher and Associates, Inc.
Address: 7300 N. Kendall Drive, Suite 400
City, State, Zip: Miami, Florida 33156_
Contact Person: Luis Olivares, PE
Telephone/E-Mail: (305)-279-2298
Type of Work: Highway Improvements
Comments
Contractor: Petro Hydro, Inc.
Address: 10450 NW 31 Terrace
City, State, Zip:
Contact Person:
Telephone/E-mail:
Miami, Florida 33172
Orlando Garcia Jr.
(305}477-0878
Class: P
(J = Joint P = Prime S = Sub)
Minority Status: H
(B = Black F = Female H = Hispanic N = None)
Established: _12 years
License Number S55771
Sub -Contractors:
LNC Engineering
Miami Stripping
PROJECT COSTS
(A) - Actual
(E) - Estimate
A/E Firm Fees:
$276,881
(A)
Additional Design Services: Y
N/A
(A)
In -House Design Cost:
N/A
(A)
Miscellaneous Services: _
N/A
(A)
CIP Design Administration:
$36,877
(A)
Design Phase Total:
$313,758
Construction Contract Amount:
$737,543 (BID)
CIP Construction Administration:
$36,877 (E)
Misc. Construction Costs: !
$69,705 (E)
Construction Phase Total
$844,125
Total Project Cost: $1,15_7,883
Copies to: CIP Senior Accountant, CIP Administrator, File, Initiating Department 0 3 - 752
FORMAL BID
"ROAD REHABILITATION PROJECT"
Project Number: B-4651 CIP Number: 313855
Project Manager: Tatiana Acosta Date: 5 / 29/ 2003
Person who received the bids: Tatiana Acosta Received at: City Clerk's Office, Miami City Hall
Construction Estimate = $ 820,687.00 Time: 10:00 a.m.
BIDDER
PETRO HYDRO, INC.
APAC CROUP, INC.
TLMC ENTERPRICES, INC.
ITEM No. DESCRIPTION
ADDRESS
10450 NW 31 'I efface
MIAMI, FLORIDA 33172
5190 NW 167S'IKEE'1
MIAMI, FLORIDA 33015
3800 NW 22 AVENUE, #1W
MIAMI, FLORIDA 33142
BID BOND AMOUNT
5% BID BOND
NOT SUBMITTED
5% BID BOND
BASE BID: ITEMS 1 THRU 5
IRREGULARITIES
C
A. B. F. C.
MINORITY OWNED
YES
YES
YES
ITEM No. DESCRIPTION
UNIT
PRICE TOTAL
UNIT
PRICE TOTAL
UNIT
PRICE TOTAL
UNIT
PRICE TOTAL
BASE BID: ITEMS 1 THRU 5
$737,543.05
$801,800.40
$844,137.70
1 ROAD RESURFACING,SWALES, DRIVEWAYS AND
DRAINAGE IMPROVEMENTS. PROJECT LOCATION 1-A
$277,407.56
$373,392.40
$320,758.77
2 MILLING AND OVERLAY. PROJECT LOCATION 1-B
$67,440.00
$76,100.00
$96,168.50
3 ROAD RESURFACING, SWALES, DRIVEWAYS, SIDEWALKS
AND DRAINAGE IMPROVEMENTS. PROJECT LOCATION 1-C
$120,441.00
$136,558.00
$150,991.39
4 ROAD RESURFACING, DRIVEWAYS AND DRAINAGE I I I '
IMPROVEMENTS. PROJECT LOCATION 1-D 1 1 $138,255.00 1 1 $117,750.00 1 1 $146,423.04 1 1'1
5 SURVEY WORK, MISCELLANEOUS ITEMS AND
PROVISION FOR SPECIAL ITEMS
* IRREGULARITIES LEGEND
A -- No Power- of- Attorney
B -- No Affidavit as to Capital & Surplus of Bonding Company
C�> C -- Corrected Extensions
D -- Proposal Unsigned or Improperly Signed or no Corporate Seal
�J E -- Sub-contractor(s) not Identified
F -- Non -responsive bid
U -- Improper Bid Bond
H -- No Certificate of Competency Number
1-- No Mist Source Hiring Compliance Statement
J -- No Mmonty Compliance Statement
K -- No Duplicate Bid Proposal
L -- No City of Miami or County Occupational License
$134,000.00 1 1 $98,000.00 1 1 $129,796.00 I I
IT HAS BEEN DETERMINED BY THE DEPARTMENT OF CAPITAL IMPROVEMENTS THAT THE
LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM PETRO HYDRO, INC.
FOR THE TOTAL AMOUNT OF $737,543.05
It the above contractor is not the lowest bidder exDlaln: N/A
• PREPARED BY: TATIANA ACOSTA-
REVISED BY: JUAN B. ORDONEZ, P.E.
DATE: JUNE 9, 2003
SHEFI I Of I
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM Aml
JUL - 8 2003
TO: The Honor fey
an embers
the Cl? ty Commission
"s
FROMJ e Arriola
ity Manager
REC iDATION:
DATE: FILE: B-4651
FORNAL BID
SUBJECT: Resolution Awarding Contract
for "ROAD REHABILITATION
PROJECTR, B-4651
REFERENCES:
ENCLOSURES: Three ( 3 ) Documents
It is respectfully recommended that the City, Commission adopt the attached
Resolution accepting the bid of "Petro Hydro, Inc. for "Road Rehabilitation
Project", B-4651, received on May 29, 2003 in the amount of $737,543.05 Total
Bid. "Petro Hydro, Inc.", is a company located within Miami -Dade County at
10450 NW 31 Terrace, Miami, Florida, 33172, whose Principal is Orlando Garcia
Jr., President. Also, authorizing the City Manager to enter into contract on
behalf of the City.
Amount of Total Bid: $ 737,543.05
Const. Cost Estimate: $ 820,687.00
Source of Funds: CIP No. 313855
Cost Estimate: 90%
Construction Time: 150 Calendar
Days
Minority Representation: 30 invitations faxed to Black, Hispanic and Female
- Owned Firms.
8 Contractors picked up specs
( 4 Hispanic, 2 Black, 0 Female)
3 Contractors submitted bid
( 1 Hispanic, 1 Black, 1 Female)
Public Hearings/Notices: No
Discussion: The Department of Capital Improvements has evaluated the bids
received on May 29, 2003, and determined that the lowest responsible and
responsive bid, in the amount of $ 737,543.05 is from Petro Hydro, Inc.,
Hispanic - minority controlled corporation. Funds are available to cover the
contract cost, and for such incidental items as postage, blueprinting,
advertising, reproduction costs, testing, etc.
FISCAL IMPACT: NONE - BUDGETED ITEM
Enclosures: Tabulation of Bids
Project Fact Sheet
/ ReessoRltion
JA// C�/ta
03- 715 -2
rs
Budgetary Impact Analysis
Department Capital Improvements Division:
Commission Meeting Date: 7/10/03
Title and brief description of legislation or attached ordinance/resolution: Resolution awarding contract to
Petro Hydro; -Inc. for "B4651 Road Rehabilitation Project"
1. Is this item related to revenue? No ® Yes ❑ Revenue Source:
2. Is this item an expenditure? No ❑ Yes ® Amount: $844,125
General Fund Account No:
Special.Revenue Fund Account No:
CIP Project No: 313855
3. Are there sufficient funds in Line Item? No: ❑ Yes:
Sufficient funds will he transferred frnm the fnllnurino lin,- itpmc-
ACTION ACCOUNT NUMBER
TOTAL"
From
$
From
$
To
$
To
$
4_ is this item fiinded by T-Tnm,-lanA Tl,-fane./KT,-inikl.nrl.nnA T--.----+ D.....7..0 XT_ " v__ r_1
Project Name
Total Bond
1" Series
Dollars Spent to -
Encumbrances.
Allocation
Appropriation
Date
&
Balance
Commitments
Comments:
V 'f db
Dj4t. o S t cP , Budgetin &
rfo e
Date:
/2 Q3
Date
APPROVALS
Verified by pplic ble)
t ee
Date:
752