HomeMy WebLinkAboutR-03-0717J-03-559
06/20/03
RESOLUTION NO. 03— 717
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), APPROVING THE ASSIGNMENT
OF THE PROFESSIONAL SERVICES AGREEMENT
("AGREEMENT") BETWEEN THE CITY OF MIAMI AND
IMAGE NETWORK, INC. D/B/A DOVER, KOHL &
PARTNERS, AND A+S ARCHITECTS, EXECUTED ON
SEPTEMBER 1, 2001, TO THE MODEL CITY
COMMUNITY REVITALIZATION DISTRICT TRUST, FOR
MASTER PLANNING SERVICES IN THE MODEL CITY
HOMEOWNERSHIP ZONE; AUTHORIZING THE CITY
MANAGER TO EXECUTE AN ADDENDUM TO THE
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED
FORM, FOR SAID PURPOSE.
WHEREAS, Resolution No. 01-160, adopted February 10, 2001,
authorized certain pre -development costs necessary for the
implementation of the Model City Homeownership Zone Pilot
Project; and ,
WHEREAS, the City Manager's Office, the Department of
Community Development and the Department of Planning and Zoning
engaged a competitive negotiation process to identify a master
planner for the Model City Homeownership Zone Pilot Project area
between April and June 2001; and
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WHEREAS, an evaluation committee consisted of the Director
of the Department of Community Development, the Director of
Planning and Zoning, and Elizabeth Plater-Zyberk, Dean of
Architecture at the University of Miami; and
WHEREAS, the team that included The Image Network, Inc. and
A+S Architects was the successful proposer in the competitive
negotiation process; and
WHEREAS, a Professional Services Agreement ("Agreement")
dated September 1, 2001, between the Image Network, Inc. with
A+S Architects and the City of Miami resulted from the
competitive negotiation process; and
WHEREAS, The Image Network with A+S Architects began
performing immediately to develop the conceptual plan that was
presented at the Orientation of the Model City Homeownership
Trust ("Trust") on June 2002; and
WHEREAS, the City Commission adopted Ordinance No. 12082
July 10, 2001, to create and establish the Trust; and
WHEREAS, Resolution No. 01-637, adopted July 10, 2001, made
the first appointment of Board Members to the Trust; and
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WHEREAS, the first meeting of the Trust Board of Directors
occurred on April 26, 2002; and
WHEREAS, the contracts engaged on behalf of the Model City
Homeownership Zone Pilot Project were not formally assigned by
the City Commission to the Trust;
WHEREAS, the initial agreement expired on June 2002, and
two 60 -day options to renew were exercised; and
WHEREAS, additional performance is necessary to complete
the scope of services and incorporate such additional services
approved by the Board of Directors of the Trust at its meeting
of May 12, 2003; and
WHEREAS, additional compensation and an extension in time
for performance for this increased scope of services were also
approved by the Trust on May 12, 2003; and
WHEREAS, a balance of funds and unperformed obligations
remain on the initial Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
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Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The Agreement between the City of Miami, the
Image Network, Inc. d/b/a Dover, Kohl & Partners and A+S
Architects executed on September 1, 2001, is assigned to the
Trust.
Section 3. The City Manager is authorized!/ to execute
an Addendum to the Agreement, in substantially the attached
form, for said purpose.
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor./
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
provisions of the City Charter and Code.
If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 4 of 5 03— 717
PASSED AND ADOPTED this 25th day of June , 2003.
ATTEST:
PP,4SCILLA A. THOMPSON
CITY CLERK
RM AND CORRECTNESS:/
7323:tr:AS:ENW:BSS
MAlUEL A. DIAZ, MAYO
Page 5 of 5
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ADDENDUM TO CONTRACT
THE IMAGE NETWORK D/B/A DOVER, KOHL
& PARTNERS WITH A+S ARCHITECTS
FOR THE MODEL CITY HOMEOWNERSHIP ZONE PILOT PROJECT
This Addendum to an original Agreement with the City of Miami is entered
into this day of 2003, by and between the Model City
Community Revitalization District Trust, ("Model City Trust"), a limited agency and
instrumentality of the City of Miami and The Image Network, Inc. d/b/a Dover,
Kohl & Partners, a Delaware corporation whose offices are located at 1571 Sunset
Drive Coral Gables, FL 33143, and A+S Architects, Planners, P.A. whose offices are
located at 3045 NW 49th Street, Miami, FL 33152, hereafter called the "Provider."
RECITALS
A. The City of Miami engaged Provider for the development of a master plan for
the Model City Homeownership Zone Pilot Project in an agreement that was
entered into on September 1, 2001 ("Agreement").
B. The term of the initial contract was to be nine months with two six months
options to extend.
C. The several changes in the administrative approach to the Model City
Homeownership Zone Pilot Project have created several delays in the
completion of the project such that additional extensions are necessary.
D. At its meeting of February 10, 2003, the Board of Directors of the Model City
Trust approved a change in contract scope to include in the master plan the
area of Martin Luther King Boulevard between I-95 and the western City
limits.
E. The specific tasks associated with the changes in scope are contained herein as
Amendment #1.
F. At its meeting of May 12, 2003, the Board of Directors of the Model City Trust
approved the additional tasks and increased costs associated with the change
in scope as presented in Amendment #1.
G. Upon the Model City Trust's formation and assumption of management of the
Homeownership Zone Pilot Project, the City of Miami assigned all contracts
associated with performance for the Model City Homeownership Zone Pilot
Project to the Model City Trust.
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TERMS
1. RECITALS: The recitals contained in this amendment are true and correct and
hereby incorporated into and made a part of the Addendum.
2. OPTION TO EXTEND: The Model City Trust shall have the option(s) to
extend the term hereof, as necessary, subject to the availability and
appropriation of funds. The parties shall have up to six (6) six-month options
to renew.
3. COMPENSATION:The amount of compensation payable by the Model City
Trust to Provider shall be increased from $215,000 to $295,700 with an
additional $7,000 remaining available' for reimbursable expenses. An
amendment to scope of services for the Agreement dated May 9, 2003, is
attached hereto as Attachment A, which is incorporated by reference and
made a part hereof. I
4. NOTICES: All notices or other communications required under this
Agreement shall be in writing and shall be given by hand -delivery or
registered or certified U.S. Mail, return receipt requested, addressed to the
other party at the address indicated herein or to such other address as a party
may designate by notice given as herein provided:
To Provider:
Mr. Joseph A. Kohl
Dover, Kohl & Partners
1571 Sunset Drive
Coral Gables, FL 33143
AND
Derrick W. Smith, President
A+S Architects, Planners P.A.
3045 NW 49th Street
Miami, FL 33142
To the Model City Trust:
Ms. Marva L. Wiley
Acting President/CEO
444 SW 2nd Avenue, 10th Floor
Miami, FL 33130
With copies to:
Alejandro Vilarello
City Attorney
444 SW 2nd Avenue, 91h Floor
Miami, FL 33130
5. All references to the City of Miami in the original contract shall be read as
references to the Model City Trust, as appropriate, in the original document.
All rights and entitlements that are designated for the City of Miami in the
original agreement shall inure to the Model City Trust.
6. City of Miami hereby assigns the Agreement to the Model City Trust.
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IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective officials thereunto duly authorized, this the day and
year above written.
ATTEST:
Priscilla A. Thompson, City Clerk
ATTEST:
Print Name:
ATTEST:
By:
Witness to Mr. Kohl's Signature
By:
Witness to Mr. Smith's Signature
Print Name:
Witness to Mr. Smith's Signature
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"CITY OF MAIMI"
am
Jose Arriola
Chief Administrator/
City Manager
"MODEL CITY TRUST"
By:
Marva L. Wiley
Acting President/CEO
Image Network, Inc. d/b/a
Dover, Kohl and Partners, a
Delaware corporation
By:
Title:
A+S Architects, Planners, P.A.
A Florida Professional Association
By:
Derrick W. Smith
President
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APPROVED .AS TO FORM AND
CORRECTNESS:
Alejandro Vilarello
City Attorney
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APPROVED AS TO INSURANCE
REQUIREMENTS:
Diane Ericson
Risk Administrator
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DOVER, KbHL & PARMERS
% u w a v l s a n l a r
Memorandum
Date: May 9, 2003
To: Marva Wylie, Executive Director,
Model City Community Revitalization District Trust
From: Joseph Kohl
Subject: Change Order for consultant services, Model City Community Revitalization District Trust
Thank you for considering extending our contract and scope to cover the extra work required to as the
project moves toward implementation. We have outlined the tasks below and propose additional fees for
that work. Should the Board pass a resplution for Dover, Kohl and Partners to complete this work; this
Memorandum may serve as the amendment for our cont act.
Amendment #1
Dover, Kohl & Partners Professional Services Agreement
Model CIty Revitalization District
I. SCOPE:
Delete all of Task Three in Attachment "A," Scope of Services, to the agreement, and replace with:
Task Three — Design Workshop
The Design Workshop phase includes assisting in the preparation and facilitation of a workshop for the
project area. Participants will include the staff and officials of the City of Miami, and the consultants
3.01 Design the Workshop format
The Provider will assist in tailoring the workshop to obtain the best possible input and resulting
work products. The format will incorporate the findings of the initial site analysis, City input,
and Planning Staff input. The City will coordinate the logistics with the Provider.
3.02 generate necessary maps
The Provider will create the base maps needed for the workshop with the help of the City. The
City will provide base information including general graphic information in an AutoCAD or *.dxf
format, zoning ordinances, and other regulatory information; and locations of public utilities
including water, sewer and lighting.
3.03 The Design Workshop
The Provider will provide a staff of seven Planners, which will include a Principal and Project
Director to facilitate the workshop. The goal of the workshop will be to engage City staff in a
discussion regarding the project area The results of the workshop will guide the creation of the
work products identified as part of this planning project.
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IM
Model City I. 1 - - wnenhip Trust
MsY 9, 2003, Page 2 ot3
Under Task Four — Master Plan, in Attachment "A," Scope of Services, to the agreement, add the
following the existing 4.01— 4.08:
4.09 Perspective Illustrations for Martin Lather Khng Boulevard
The provider will provide at least three (3) renderings to illustrate the intent of a new masts plan
for Martin Luther King Boulevard, based on public participation and input. The locations for the
illustrations will be determined during or atter meetings with the public to find the areas of
greatest concern. Each drawing will be rendered in color, and will show typical street conditions.
4.10 Revisions to two Perspective Mustntions of the new African Square Park.
Because the detailed design for the area of Model City surrounding the newly proposed African
Square Park has changed due to un -willing sellers in the project area, the illustrations will be
updated to portray the current design.
Add this new task after Task Six in Atbwhment'4A," Scope of Services:
Task Seven — Public Participation
This task includes assisting in the preparation and facilitation of a public involvement workshop for the
primary project area and for Martin Luther King Boulevard (NW -62w Street) between I-95 on the can and
NW 17th Avenue on the west.. The public Workshop will be open to everyone, with particular invitations
to representatives of various agencies, businesses, institutions, and community groups. The City and
Homeownership Trust will be responsible for the promotional effort.
Tasks:
7.01 Workshop Setup
The Provider will assist in tailoring the workshop to obtain the best possible community input and
resulting work products. The format will incorporate the findings of the initial site analysis, City
input', and Planning Staff input. The City will coordinate the logistics with the Provider. The
results of the workshop will guide the creation of the work products identified as part of this
planning project.
7.02 Generate Necessary Base Maps
The Provider will create the base maps needed for the workshop with the help of the City. The
City will provide base information including general graphic information in an AutoCAD or •.dxf
format, zoning ordinances, and other regulatory information; and locations of public utilities
including water, sewer and lighting.
7.03 Public Design Workshop
The Provider will provide a staff of seven Planners, which will include a Principal and Project
Director to facilitate the public workshop. The Provider understands that this public workshop
will be part of a larger community exercise addressing other issues, such as housing needs,
financing, and jobs. The Provider will not be responsible for the larger workshop efforts, only the
urban design and planning aspects.
The goal of the public design workshop will be to engage the community in a discussion
regarding the project area, and to perhaps decide on a new name for the neighborhood. The
format will be designed to generate individual involvement and teamwork. Participants will write
and draw their ideas onto large maps that will later be used by the Provider and the City to
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Model City Homeownership Trust
May 9, 2003, Page 3 of 3
synthesize the public's ideas. Depmding on the format of the Workshop derived in Task 7.o 1,
above, the Workshop may be a combination of 2 to 3 meetings and public gatherings.
7.04 Summary of Design Concepts for MLK Boulevard and the Homeownership zona
A brief written summary of the design concepts that come out of the public workshop
will be prepared with the illustrations as a handout for the community. The intent for this
item is to be produced in time for distribution at the follow-up presentation
7.04 Follow up Presentation mW discussion bellowing Public Workshop
Following the Public Workshop, tip Provider will present the design concepts and strategies to
the community at a Model City Trust Board meeting, approximately two months after the Public
Workshop. Additional fend back from the Board and the public will sought following the
Presentation.
Under TERMS, number 3, Option to extend:
Strike all text in this section and replace with: Q�
The City shall have the option(s) td extend the to reef, as necessary, subject to the
availability and appropriation of funds. ' approval shall not be required as long
as the total extended term does not exceed six (6) years.
Under TERMS, number 5, Compensation:
Replace the amount of compensation limit of $215,000 and replace it with a limit of $ 295,700.
II. PROFESSIONAL FEES
Additional Fees are as follows:
$8,500 Task 4.09, Perspective illustrations for Martin Luther King Boulevard
6,000 Task 4. 10, Revisions to two (2) Perspective Illustrations of new African Square
13,000 Additional budget added to Task 6.01, General Project Management
53,200 Task Seven — Public Participation
$80,700 TOTAL Additional Fees
Reimbursable expenses shall remain within the $7,000 previously budgeted. Should the need
arise to spend more for expenses; the Provider shall seek approval the Trust Board
03- '71'7
CONTRACT REVIEW AND ANALY. ' FORM
ATTACTi SUPPORTING DOC L MEN I
DATE: Ai wt 29.2001
DEPARTMENT/DIVISION: ajyManage-es Office
CONTACT PERSON/CONTACT NUMBER Marra Wiley/ (305) 416-1033
CONTRACTING ENTITY The Image Network Inc d/b/a Dover. Kohl & Partners
RESOLUTION NUMBER: 01-160 BID/PROJECT NUMBER:-
(IF
UMBER:(IF APPLICABLE)
BUDGETARY INFORMATION. Are funds budgeted? X YES ❑ NO If yes,
TOTAL DOLLAR AMOUNT: $215.000 XEXPENSE ❑ REVENUE
SOURCE OF FUNDS: CDBG Acoowr CODE(S):
If grant funded, is there a City match requirement? ❑ YES ❑ NO AMOUNT: N/A
Are matching funds Budgeted? ❑ YES ❑ NO Account Code(s):
TERMS OF CONTRACT: (To be filled out by Purchasing Department)
Effective Date: J. R=&Rpnrowal by the Contract RevieW CDmmittee
Escalating Clause, if any.
Contract Period (s): Nine months •
Penalties, (if any), for termination:
Payment terms:
If grant funded, list restrictions/requirements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? ❑ YES X NO Final extension of existing contract:
If YES, actual expenditures in previous contract Year?
Summary/Description of Contract Agreement- K= to several decisions about the Fr�gress
of the Model Car Homeownership Zone is a master gbmiug process.
JUSTIFICATION FOR CONTRACT OR AGREEMENT .
(Inch ide why it is needed,consequences if not authozaed or approved and rine constraints, if any)
METHOD OF PURCHASE (If applicable)
❑ Telephone quotes ❑ Single Purchase
❑ Written quotes ❑ Short -Term Contract
X Negotiated Purchase ❑ Term of Contract
❑ Sole Source (include documentation) ❑ Lease (Type: )
❑ Bid Waiver (include documentation) ❑ Other
❑ Formal Bid/Proposal (include bid tabulation/proposal ranking)
PREVIOUS AWARDS OF BIDS (IF APPLICABLE) CSC CCbI MENTS:
From most recent: 1)
2)
3)
APPROVAL: DATE: v -
os ez, Cityr
APPROVAL: DATE:
FiaaMmW Oversight Board
CA=5
Partntrships fo.r a
1AM1
To: Honorable Mayor and Members of the City Commission •�
From: Marva L. Wiley, Acting President/CEO, Model City TrustQJI�%,,�
Subject: Assignment of Professional Services Agreement between City of
Miami and The Image Network, Inc. with A+S Architects
Date: June 19, 2003
RECOMMENDATION:
It is respectfully requested that the City Commission assign the Agreement
between the City of Miami and The Image Network, Inc. d/ b/ a Dover, Kohl &
Partners with A+S Architects to the Model City Community Revitalization
District Trust (the "Trust"). -,to perform master planning services for the Model
City Homeownership Zone Pilot Project.
BACKGROUND:
On February 10, 2001, the City Commission authorized the City Administration
to make commitments of funds related to the pre -development activities
necessary for the Model City Homeownership Zone Pilot Project through
Resolution No. 01-160. After a competitive negotiation process, consistent with
the procurement policies at that time, an ensuing commitment was made to The
Image Network, Inc. d/b/a Dover, Kohl & Partners with A+S Architects for the
master planning services necessary to create an overlay district and the design
standards for the new construction area of the Homeownership Zone.
A Professional Services Agreement -between the parties was executed by the City
Manager and approved by the Contract Review Committee of the Financial
Oversight Board, as was the process at that time. The Agreement was dated
September 1, 2001.
As you may recall, Ordinance 12082 (passed on first reading June 14, 2001, and
passed and adopted on the second and final reading July 10, 2001) created the
Model City Community Revitalization District Trust (the "Trust") as the vehicle
to assume administration of the established Homeownership Zone Pilot Project.
A formal assignment of the Agreement with the master planning team never
occurred, however.
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Although the scope of work for this Agreement exclusively benefits the Model
City Homeownership Zone Project, the master planning team took effort
capitalized on the expertise of the Department of Planning & Zoning through
most of this process. As the effort moves closer to implementation, the Trust has
been more involved and has given the planning team most of its direction.
The master planning team presented the conceptual plan initially at the Trust's
Board of Directors' Orientation of June 2002. This plan, however, does not
incorporate several community meetings that were contemplated in the
finalization of the plan. Thus, several components of the Scope of Services as
well as a significant portion of the contract value remains.
Most recently, Trust staff has worked with the master planners in detailing the
living unit distribution within the northern area of the Homeownership Zone
and with the coordination for community planning workshops.
At its meeting of May 12, 2003, the Board of Directors approved a change in the
scope of work and an increase in the compensation to accommodate the
expanded scope of work, which includes an expansion of the planning effort on
Martin Luther King Boulevard throughout the Model City Community
Revitalization District (i.e. I-95 to 17th Avenue). In order to capture the expanded
scope of work and increased compensation in an addendum, an assignment of
the Agreement is necessary and is proposed in the attached Resolution.
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