HomeMy WebLinkAboutR-03-0702J-03-543
6/24/03
RESOLUTION NO. 03— 702
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), AUTHORIZING THE
ALLOCATION OF 29TH YEAR COMMUNITY DEVELOPMENT
BLOCK GRANT ("CDBG") PROGRAM FUNDS, IN THE
AMOUNT OF $1,519,800, AND PROGRAM INCOME
FUNDS, IN THE AMOUNT OF $226,200, FOR A
TOTAL NOT TO EXCEED $1,746,000, IN THE
PUBLIC SERVICES CATEGORY FOR THE 29TH PROGRAM
YEAR BEGINNING OCTOBER 1, 2003, TO THE
AGENCIES SPECIFIED IN "ATTACHMENT A,"
ATTACHED AND INCORPORATED, ENTITLED "CITY OF
MIAMI -DEPARTMENT OF COMMUNITY DEVELOPMENT,
REQUEST FOR PROPOSALS 2003-2004, AGENCIES
RECOMMENDED FOR PUBLIC SERVICES FUNDING";
AUTHORIZING THE CITY MANAGER TO EXECUTE
INDIVIDUAL AGREEMENTS, IN SUBSTANTIALLY THE
ATTACHED FORM, WITH EACH AGENCY, FOR SAID
PURPOSE; AND FURTHER DIRECTING THE CITY
MANAGER TO RELEASE A SUPPLEMENTAL REQUEST
FOR PROPOSALS FOR THE DISTRIBUTION OF 29TH
YEAR CDBG FUNDS IN THE CATEGORY OF PUBLIC
SERVICES FROM THE DISTRICT 5 PRIORITY
RESERVE WITH PRIORITY GIVEN TO AGENCIES THAT
WERE FUNDED IN PREVIOUS YEARS.
WHEREAS, federal regulations require the City of Miami
("City") to provide an opportunity for citizen participation in
the planning process for the Office of the United States
Department of Housing and Urban Development ("HUD") related
grant activities; and
124 U
CON TA:
CITY COMMISSION
MEETING OF
J U N 2 4 2003
ReSGIUIUM NO -
s) 3
A.s)3— 702M
WHEREAS, Public Hearings were held in each City Commission
District to solicit public participation in the planning process
for each District's HUD related grant activities; and
WHEREAS, on March 27, 2003, the City Commission approved
the distribution of funds by District based on the HUD formula
allocation and the Priority Activities by District, as follows,
to be processed through the Request for Proposals ("RFP") for
29th Year Funding of Public Services Activities:
and
District 1 -
20%
District 2 -
16%
District 3 -
23%
District 4 -
15%
District 5 -
26%
Total
100%
District
Priority Activities
District 1:
1
— Elderly Meals & Transportation
2
— Child Care
District 2:
Open to all facets of Public Services
District 3:
1
— Elderly
2
— Child Care
District 4:
1
— Elderly
2
— Child Care
3
— Programs for Persons with Disabilities
District 5:
1
— Partnering with City Park Programs
2
— After -School Programs
3
— Little Haiti Bi -Centennial Activities
WHEREAS, the City solicited proposals from agencies
providing public services activities to City residents through
the RFP process; and
Page 2 of 5 03- 702
WHEREAS, a Public Hearing was properly advertised to
provide public notice regarding the proposed use for said grant
funds;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The allocation of 29th Year Community
Development Block Grant Program funds, in the amount of
$1,519,800, and Program Income, in the amount of $226,200, for a
total amount not to exceed $1,746,000, in the Public Services
Category for the 29th Program Year beginning October 1, 2003, to
the agencies specified in "Attachment A," attached and
incorporated, entitled "City of Miami -Department of Community
Development, Request For Proposals 2003-2004, Agencies
Recommended For Public Services Funding," is directed.
Section 3. The City Manager is authorizedll to execute
individual agreements, in substantially the attached form, with
each agency, for said purposes.
1� The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including
but not limited to those prescribed by applicable City Charter and
Code provisions.
Page 3 of 4 o)3- 702
Section 4. The City Manager is directed to release a
supplemental Request For Proposals for the distribution of 29th
Year CDBG Funds in the category of Public Services from the
District 5 priority reserve with priority given to agencies that
were funded in previous years.
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.21
PASSED AND ADOPTED this 24th day of .hmP 2003.
MTIUEL A. DIAZ, MAYOR
ATTEST:�-
-4RI CILLA A. T MP O
7 CITY CLERK
CORRECTNESS t/
LARELLO
10:tr:AS:BSS
ai If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Page 4 of 4
03- 702
CITY OF MIAMI, FLORIDA
COMMUNITY DEVELOPMENT BLOCK GRANT
SOCIAL PROGRAMS AGREEMENT
THIS AGREEMENT (hereinafter the "Agreement") is entered into this _ day of
2003, between the City of Miami, a municipal corporation of the State of
Florida (hereinafter referred to as the "CITY') and the
(__ _,.b a Florida not for profit corporation
(hereinafter referred to as the "SUBRECIPIENT").
FUNDING SOURCE: Community Development Block Grant Funds
AMOUNT: (S 1
TERM OF THE AGREEMENT:
IDIS NUMBER:
SCI NUMBER:
ADDRESS:
NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set
forth, the parties understand and agree as follows:
ARTICLE I
EXHIBITS AND DEFINITIONS
1.1 EXHIBITS. Attached hereto and forming a part of this Agreement are the following
Exhibits:
Exhibit A Corporate Resolution Authorizing Execution of this Agreement.
Exhibit B Work Program
Exhibit C Budget Summary
Exhibit D Certification Regarding Lobbying Form.
Exhibit E Certification Regarding Debarment, Suspension and other
Responsibility Matters (Primary Covered Transactions Form).
Exhibit F Crime Entity Affidavit
03- '702
VAA
1.2 DEFINED TERMS.
As used herein the following terms shall mean:
Act or 24 CFR 570
Title I of the Housing and Community
Development Act of 1974, as amended.
Agreement Records:
Any and all books, records, documents,
information, data, papers, letters, materials, and
computerized or electronic storage data and media,
whether written, printed, computerized, electronic
or electrical, however collected or preserved which
is or was produced, developed, maintained,
completed, received or compiled by or at the
direction of the SUBRECIPIENT or any
subcontractor in carrying out the duties and
obligations required by the terms of this Agreement,
including, but not limited to, financial books and
records, ledgers, drawings, maps, pamphlets,
designs, electronic tapes, computer drives and
diskettes or surveys.
CDBG Program:
Community Development Block Grant Program.
CDBG Requirements:
The requirements contained in 24 CFR Part 570,
Rule 9I of the Florida Administrative Code and as
established by the City of Miami, Florida.
Department:
The City of Miami Department of Community
Development.
Federal Award: Any federal funds received by the SUBRECIPIENT
from any source during the period of time in which
the SUBRECIPIENT is performing the obligations
set forth in this Agreement.
Low -and -Moderate A member of a low- or moderate -income family
whose income is within specific income levels set
Income Person: forth by U.S. HUD.
U.S. HUD or HUD: The United States Department of Housing and
Urban Development.
03- 702
2
ARTICLE II
BASIC REQUIREMENTS
The following documents must be approved by the CITY and must be on file with the
Department prior to the CITY'S execution of this Agreement:
2.1 The Work Program submitted by the SUBRECIPIENT to the CITY which shall become
attached hereto as Exhibit B to this Agreement and shall include the following:
2.1.1 The description section shall detail the activities to be carried out by the
SUBRECIPIENT. It should specifically describe the activities to be carried out as
a result of the expenditure of CDBG Funds. Where appropriate it should list
measurable objectives, define the who, what, where and when of the project, and
in general detail how these activities will ensure that the intended beneficiaries
will be served.
2.1.2 The schedule of activities and measurable objectives plays an essential role in the
grant management system. The schedule should provide projected milestones and
deadlines for the accomplishment of tasks in carrying out the Work Program.
These projected milestones and deadlines are a basis for measuring actual
progress during the term of this Agreement. These items shall be in sufficient
detail to provide a sound basis for the CITY to effectively monitor performance
by the SUBRECIPIENT under this Agreement.
2.2 The Budget Summary attached hereto as Exhibit C, which shall include: completion of
the SUBRECIPIENT'S Itemized Budget, Cost Allocation, Budget Narrative, Staff
Salaries Schedule and a copy of all subcontracts.
2.3 A list of the SUBRECIPIENT'S present officers and members of the Board (names,
addresses and telephone numbers).
2.4 A list of key staff persons (with their titles) who will carry out the Work Program.
2.5 Completion of an Authorized Representative Statement.
2.6 Completion of a Statement of Accounting System.
2.7 A copy of the SUBRECIPIENT'S corporate personnel policies and procedures.
2.8 Job description and resumes for all positions funded in whole or in part under this
Agreement.
2.9 A letter accepting the Office of Management and Budget ("OMB") Circular No.A-87
"Principles for Determining Costs Applicable to Grants and Agreements with State,
J- 702
Local and Federally recognized Indian Tribal Governments;" OMB Circular No. A-110,
Attachments "A" (Cash Depositories), "B" (Bonding and Insurance), "C" (Retention and
Custodial Requirements for Records), "F" (Standards for Financial Management
Systems), "H" (Monitoring and Reporting Progress Performance), "N" (Property
Management Standards), and "O" (Procurement Standards); OMB Circular Nos. A-122
and A-21: "Cost Principles for Non -Profit Organizations and Cost Principles for
Educational Institutions," as modified by 24 CFR Section 570.502(a)(b); "Applicability
of Uniform Administrative Requirements" of the CDBG Program Regulations Final Rule
and Lead Based Paint Regulations 24 CFR Part 35.
2.10 Copy of the SUBRECIPIENT'S last federal income tax return (IRS Form 990).
2.11 The following corporate documents:
(i) Bylaws, resolutions, and incumbency certificates for the SUBRECIPIENT,
certified by the SUBRECIPIENT'S Corporate Secretary, authorizing the
consummation of the transactions contemplated hereby, all in a form
satisfactory to the CITY.
2.12 ADA Certification.
2.13 Drug Free Certification.
2.14 All other documents reasonably required by the CITY.
ARTICLE III
TERMS AND PROCEDURES
3.1 CITY AUTHORIZATION:
For the purpose of this Agreement, the Department will act on behalf of the CITY in the
fiscal control, programmatic monitoring and modification of this Agreement, except as
otherwise provided in this Agreement.
3.2 EFFECTIVE DATE AND TERM:
This Agreement shall begin on [October 1, 2003 and end on September 30, 2004.]
3.3 OBLIGATIONS OF SUBRECIPIENT:
The SUBRECIPIENT shall carry out the services and activities as prescribed in its Work
Program, which is attached and incorporated herein and made a part of this Agreement, in a
manner that is lawful, and satisfactory to the CITY, and in accordance with the written policies,
4 o33— 702
procedures, and requirements as prescribed in this Agreement, and as set forth by HUD and the
CITY.
3.4 POLICIES AND PROCEDURES MANUAL:
The SUBRECIPIENT is aware of and accepts the "Policies and Procedures Manual for
Community Development Block Grant Subrecipients" as the official document which outlines
the fiscal, administrative and federal guidelines which shall regulate the day-to-day operations of
the SUBRECIPIENT. The "Policies and Procedures Manual for Community Development
Block Grant Subrecipients" is incorporated herein and made a part of this Agreement.
3.5 LEVEL OF SERVICE:
Should start-up time for the Work Program be required or in the event of the occurrence
of any delays in the activities thereunder, the SUBRECIPIENT shall immediately notify the
Department in writing, giving all pertinent details and indicating when the Work Program shall
begin and/or continue. It is understood and agreed that the SUBRECIPIENT shall maintain the
level of activities and expenditures in existence prior to the execution of this Agreement. Any
activities funded through or as a result of this Agreement shall not result in the displacement of
employed workers, impair existing agreements for services or activities, or result in the
substitution of funds allocated under this Agreement for other funds in connection with work
which would have been performed in the absence of this Agreement.
ARTICLE IV
CDBG FUNDING AND DISBURSEMENT REQUIREMENTS
4.1 COMPENSATION
A. The CITY shall pay the SUBRECIPIENT, as maximum compensation for the
services required pursuant to this Agreement the sum of [$15,000.00.1
B. During the term hereof and for a period of three (3) years following the date of the
last payment made hereunder, the CITY shall have the right to review and audit
the time records and related records of the SUBRECIPIENT pertaining to any
payments by the CITY.
C. All payments shall be reimbursements for expenditures incurred only during the
term of this Agreement, and in compliance with the previously approved program
line -item Itemized Budget. Each written request for payment/reimbursement shall
5 o)3— 702
contain a statement declaring and affirming that all expenditures were made in
accordance with the approved budget. All documentation in support of each
request shall be subject to approval by the CITY at the time the request is made
and all invoices are required to be paid by the SUBRECIPIENT prior to
submission. All reimbursements must be in line -item form and be in accord with
this Agreement. All expenditures must be verified by the original invoice with a
copy of the check which was used to pay that specific invoice. Within 60 days of
submitting each reimbursement request, copies of the canceled checks evidencing
the payments by the SUBRECIPIENT for which reimbursement has been
requested shall be submitted. In the event that an invoice is paid by various
funding sources, a copy of the invoice may be submitted but must indicate the
exact amount paid by various funding sources equaling the total of the invoice.
No miscellaneous categories shall be accepted as a line -item in the budget.
Requests for line -item changes are allowable, with prior review and approval by
the CITY. All line -item changes must be made sixty (60) days prior to the end of
the term of the Agreement.
D. Requests for payment should be made at least on a monthly basis.
Reimbursement requests should be submitted to the CITY within thirty (30)
calendar days after the indebtedness has been incurred. Failure to comply with
these time frames for requesting reimbursement/payment may result in the
rejection of those invoices within the reimbursement package which do not meet
these requirements.
E. The SUBRECIPIENT must submit the final request for payment to the CITY
within 30 calendar days following the expiration date or termination date of this
Agreement. If the SUBRECIPIENT fails to comply with this requirement, the
SUBRECIPIENT shall forfeit all rights to payment and the CITY shall not honor
any request submitted thereafter.
F. Any payment due under this Agreement may be withheld pending the receipt and
approval by the CITY of all reports due from the SUBRECIPIENT as a part of
this Agreement and any modifications thereto.
4.2 BONDING AND INSURANCE:
6 o)3— 702
At all times during the term hereof, the SUBRECIPIENT shall maintain insurance and
bonding coverage acceptable to the CITY. Prior to commencing any activity under this
Agreement, the SUBRECIPIENT shall furnish to the CITY original certificates of insurance and
bonding indicating that the SUBRECIPIENT is in compliance with the provisions of this Article.
4.2.1 The SUBRECIPIENT shall provide the following coverage:
(i) Comprehensive General Liability and umbrella liability coverage in an
amount not less than $1,000,000.00 per person per occurrence, protecting
the CITY and the SUBRECIPIENT against liability incidental to the use
of, or resulting from an accident occurring on or about, its property,
including coverage for: (a) fire, explosion, collapse and underground
hazards, completed operations and independent contractors, and (b)
automobile liability for all owned vehicles, as well as coverage for non -
owned and hired automobiles.
(ii) Workers' compensation insurance as required by the laws of the State of
Florida.
(iii) Flood insurance, if applicable, in such amount as may be required by the
CITY.
(iv) A bid bond or performance bond in such form as may be required by the
CITY.
4.2.2 Fidelity bonding for all persons handling funds received or disbursed under this
Agreement in an amount equal to or greater than the amount of the grant of funds
hereunder. The CITY shall be named as Loss Payee.
4.2.3 All such insurance shall insure the CITY as the primary additional insured, with a
loss payable clause in favor of the CITY. The SUBRECIPIENT shall be required
to furnish evidence of any other insurance coverage the CITY may reasonably
require during the term of this Agreement. All such policies shall require the
insurance carrier to give the CITY at least 30 days prior written notice of
termination, cancellation, expiration or modification, and all such policies shall be
written by insurance companies satisfactory to the CITY. There shall be no
exclusions in such policies that override the CITY'S coverage.
o)3— 702
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4.2.4 Compliance with the foregoing requirements shall not relieve the
SUBRECIPIENT of its liability and obligations under this section or under any
other section of this Agreement.
8 a)3— 702
4.3 FINANCIAL ACCOUNTABILITY:
The CITY reserves the right to audit the records of the SUBRECIPIENT at any time
during the performance of this Agreement and for a period of three years after its
expiration/termination. The SUBRECIPIENT agrees to provide all financial and other
applicable records and documentation of services to the CITY. Any payment made shall be
subject to reduction for amounts included in the related invoice which are found by the CITY, on
the basis of such audit, not to constitute allowable expenditures. Any payments made to the
SUBRECIPIENT are subject to reduction for overpayments on previously submitted invoices.
4.4 RECAPTURE OF FUNDS:
The CITY reserves the right to recapture funds in the event that the SUBRECIPIENT
shall fail: (i) to comply with the terms of this Agreement, or (ii) to accept conditions imposed by
the CITY at the direction of the federal, state and local agencies.
4.5 CONTINGENCY CLAUSE:
Funding pursuant to this Agreement is contingent on the availability of funds and
continued authorization for CDBG Program activities, and is also subject to amendment or
termination due to lack of funds or authorization, reduction of funds, and/or changes in
regulations.
ARTICLE V
AUDIT
5.1 As a necessary part of this Agreement, the SUBRECIPIENT shall adhere to the following
audit requirements:
5. 1.1 If the SUBRECIPIENT expends $300,000 or more in the fiscal year it shall have
a single audit or program specific audit conducted for that year. The audit shall
be conducted in accordance with GAGAS and OMB Circular A-133. The audit
shall determine whether the financial statements are presented fairly in all
material respects in conformity with generally accepted accounting principles.
In addition to the above requirements, the auditor shall perform procedures to
obtain an understanding of internal controls and perform sufficient testing to
ensure compliance with the procedures. Further the auditor shall determine
whether the SUBRECIPIENT has complied with laws, regulations and the
provisions of this Agreement.
9 03- 702
A reporting package shall be submitted within the earlier of 30 days after receipt
of the auditor's report(s) or nine (9) months after the end of the audit period. The
reporting package will include the certified financial statements and schedule of
expenditures of Federal Awards; a summary schedule of prior audit findings; the
auditor's report and the corrective action plan. The auditor's report shall include:
a) an opinion (or disclaimer of opinion) as to whether the financial statements
are presented fairly in all material respects in conformity with generally
accepted principles and an opinion (or disclaimer of opinion) as to whether the
schedule of expenditures of Federal Awards is presented fairly in all material
respects in relation to the financial statements taken as a whole.
b) a report on internal controls related to the financial statements and major
programs. This report shall describe the scope of testing of internal controls
and the results of the test, and, where applicable, refer to the separate schedule
of findings and questioned costs.
c) a report on compliance with laws, regulations, and the provisions of contracts
and/or this Agreement, noncompliance with which could have a material
effect on the financial statements. This report shall also include an opinion (or
disclaimer of opinion) as to whether the SUBRECIPIENT complied with the
laws, regulations, and the provisions of contracts and this Agreement which
could have a direct and material effect on the program and, where applicable,
refer to the separate schedule of findings and questioned costs.
d) a schedule of findings and questioned cost which shall include the
requirements of OMB Circular A-133.
5.1.2 If the SUBRECIPIENT expends less than $300,000 in the fiscal year it is
exempted from Federal audit requirements for that year and consequently the
audit cost is not a reimbursable expense. The City, however, may request the
SUBRECIPIENT to have a limited scope audit for monitoring purposes. These
limited scope audits will be paid for and arranged by the City and address only
one or more of the following types of compliance requirements: activities allowed
or unallowed; allowable costs/cost principles; eligibility; matching, level of effort,
earmarking; and, reporting.
10 03- 702
All reports presented to the City shall, where applicable, include sufficient information to
provide a proper perspective for judging the prevalence and consequences of the findings,
such as whether an audit finding represents an isolated instance or a systemic problem.
Where appropriate, instances identified shall be related to the universe and the number of
cases examined and quantified in terms of dollar value.
ARTICLE VI
RECORDS AND REPORTS
6.1 The SUBRECIPIENT shall establish and maintain sufficient records to enable the CITY
to determine whether the SUBRECIPIENT has met the requirements of the CDBG Program.
At a minimum, the following records shall be maintained by the SUBRECIPIENT:
6.1.1 Records providing a full description of each activity assisted (or being assisted)
with CDBG Funds, including its location (if the activity has a geographical locus),
the amount of CDBG Funds budgeted, obligated and expended for the activity,
and the specific provision in 24 CFR Subpart C of the CDBG Program regulations
under which the activity is eligible.
6.1.2 Records demonstrating that each activity undertaken meets one of the criteria set
forth in 24 CFR 570.208 of the CDBG Program regulations. Where information
on income by family size is required, the SUBRECIPIENT may substitute
evidence establishing that the person assisted qualified under another program
having income qualification criteria at least as restrictive as that used in the
definitions of "low- and moderate -income person" and "low- and moderate -
income household" as set forth in 24 CFR 570.3; or. the SUBRECIPIENT may
substitute a copy of a verifiable certification from the assisted person that his or
her family income does not exceed the applicable income limit established in
accordance with 24 CFR 570.3; or, the SUBRECIPIENT may substitute a notice
that the assisted person is a referral from any governmental agency that
determines persons to be "low- and moderate -income persons" based upon
HUD's criteria and agrees to maintain documentation supporting those
determinations. Such records shall include the following information:
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(i) For each activity determined to benefit low- and moderate -income
persons, the income limits applied and the point in time when the benefit
was determined.
(ii) For each activity determined to benefit low- and moderate -income persons
based on the area served by the activity:
(a) The boundaries of the service area;
(b) The income characteristics of families and unrelated individuals in
the service area; and
(c) If the percent of low- and moderate -income persons in the service
area is less than 51 percent, data showing that the area qualifies
under the exception criteria set forth in 24 CFR 570.208(a)(1)(ii);
(iii) For each activity determined to benefit low- and moderate -income persons
because the activity involves a facility or service designed for use by a
limited clientele consisting exclusively or predominantly of low- and
moderate -income persons:
(a) Documentation establishing that the facility or service is designed
for and used by senior citizens, disabled persons, battered spouses,
abused children, the homeless, illiterate persons, or migrant farm
workers, for which the regulations provide presumptive benefit to
low- and moderate -income persons; or
(b) Documentation describing how the nature and, if applicable, the
location of the facility or service establishes that it is used
predominantly by low- and moderate -income persons; or
(c) Data showing the size and annual income of the family of each
person receiving the benefit.
6.1.3 Equal Opportunity Records containing:
(i) Data on the extent to which each racial and ethnic group and single -
headed households (by gender of household head) have applied for,
participated in, or benefited from, any program or activity funded in whole
or in part with CDBG Funds. Such information shall be used only as a
basis for further investigation relating to compliance with any requirement
12 03- 702
to attain or maintain any particular statistical measure by race, ethnicity, or
gender in covered programs.
(ii) Documentation of actions undertaken to meet the requirements of 24 CFR
570.607(b) which implements Section 3 of the Housing Development Act
of 1968, as amended (12 U.S.C. 1701U) relative to the hiring and training
of low- and moderate -income persons and the use of local businesses.
6.1.4 Financial records, in accordance with the applicable requirements listed in 24
CFR 570.502.
6.1.5 Records required to be maintained in accordance with other applicable laws and
regulations set forth in Subpart K of 24 CFR.
6.2 RETENTION AND ACCESSIBILITY OF RECORDS:
6.2.1 The Department shall have the authority to review the SUBRECIPIENT'S
records, including Project and programmatic records and books of account, for a
period of three (3) years from the expiration/termination of this Agreement (the
"Retention Period"). All books of account and supporting documentation shall be
kept by the SUBRECIPIENT at least until the expiration of the Retention Period.
The SUBRECIPIENT shall maintain records sufficient to meet the requirements
of 24 CFR 570. All records and reports required herein shall be retained and
made accessible as provided thereunder. The SUBRECIPIENT further agrees to
abide by Chapter 119, Florida Statutes, as the same may be amended from time to
time, pertaining to public records.
The SUBRECIPIENT shall ensure that the Agreement Records shall be at all
times subject to and available for full access and review, inspection and audit by
the CITY, federal personnel and any other personnel duly authorized by the
CITY.
6.2.2 The SUBRECIPIENT shall include in all the Department approved subcontracts
used to engage subcontractors to carry out any eligible substantive project or
programmatic activities, as such activities are described in this Agreement and
defined by the Department, each of the record-keeping and audit requirements
detailed in this Agreement. The Department shall in its sole discretion determine
when services are eligible substantive project and/or programmatic activities and
subject to the audit and record-keeping requirements described in this Agreement
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6.2.3 If the CITY or the SUBRECIPIENT has received or given notice of any kind
indicating any threatened or pending litigation, claim or audit arising out of the
activities pursuant to the project, the activities and/or the Work Program or under
the terms of this Agreement, the Retention Period shall be extended until such
time as the threatened or pending litigation, claim or audit is, in the sole and
absolute discretion of the Department fully, completely and finally resolved.
6.2.4 The SUBRECIPIENT shall notify the Department in writing both during the
pendency of this Agreement and after its expiration/termination as part of the final
closeout procedure, of the address where all Agreement Records will be retained.
6.2.5 The SUBRECIPIENT shall obtain the prior written consent of the Department to
the disposal of any Agreement Records within one year after the expiration of the
Retention Period.
6.3 PROVISION OF RECORDS:
6.3.1 At any time upon request by the Department, the SUBRECIPIENT shall provide
all Agreement Records to the Department. The requested Agreement Records
shall become the property of the Department without restriction, reservation, or
limitation on their use. The Department shall have unlimited rights to all books,
articles, or other copyrightable materials developed in the performance of this
Agreement. These rights include the right of royalty -free, nonexclusive, and
irrevocable license to reproduce, publish, or otherwise use, and to authorize others
to use the Work Program for public purposes.
6.3.2 If the SUBRECIPIENT receives funds from, or is under regulatory control of, other
governmental agencies, and those agencies issue monitoring reports, regulatory
examinations, or other similar reports, the SUBRECIPIENT shall provide a copy of
each such report and any follow-up communications and reports to the Department
immediately upon such issuance, unless such disclosure would be prohibited by any
such issuing agency.
6.4 MONITORING:
The SUBRECIPIENT shall permit the Department and other persons duly authorized by
the Department to inspect all Agreement Records, facilities, goods, and activities of the
SUBRECIPIENT which are in any way connected to the activities undertaken pursuant to the
terms of this Agreement, and/or interview any clients, employees, subcontractors or assignees of
o)3— '702
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the SUBRECIPIENT. Following such inspection or interviews, the Department will deliver to
the SUBRECIPIENT a report of its findings. The SUBRECIPIENT will rectify all deficiencies
cited by the Department within the specified period of time set forth in the report or provide the
Department with a reasonable justification for not correcting the same. The Department will
determine in its sole and absolute discretion whether or not the SUBRECIPIENT'S justification
is acceptable.
At the request of the CITY, the SUBRECIPIENT shall transmit to the CITY written
statements of the SUBRECIPIENT's official policies on specified issues relating to the
SUBRECIPIENT's activities. The CITY will carry out monitoring and evaluation activities,
including visits and observations by CITY staff, the SUBRECIPIENT shall ensure the
cooperation of its employees and its Board members in such efforts. Any inconsistent,
incomplete, or inadequate information either received by the CITY or obtained through
monitoring and evaluation by the CITY, shall constitute cause for the CITY to terminate this
Agreement.
6.5 RELATED PARTIES:
The SUBRECIPIENT shall report to the Department the name, purpose for and any and
all other relevant information in connection with any related -party transaction. The term
"related -party transaction" includes, but is not limited to, a for-profit or nonprofit subsidiary or
affiliate organization, an organization with an overlapping Board of Directors and an
organization for which the SUBRECIPIENT is responsible for appointing memberships. The
SUBRECIPIENT shall report this information to the Department upon forming the relationship,
or if already formed, shall report such relationship prior to or simultaneously with the execution
of this Agreement. Any supplemental information shall be promptly reported to the Department.
ARTICLE VII
OTHER CDBG PROGRAM REQUIREMENTS
7.1 The SUBRECIPIENT shall maintain current documentation that its activities are CDBG
eligible in accordance with 24 CFR Part 570.201.
7.2 The SUBRECIPIENT shall ensure and maintain documentation that conclusively
demonstrates that each activity assisted in whole or in part with CDBG Funds is an activity
which provides benefit to low and moderate -income persons.
15 o33— 702
7.3 The SUBRECIPIENT shall comply with all applicable provisions of 24 CFR Part 570
and shall carry out each activity in compliance with all applicable federal laws and regulations
described therein.
7.4 The SUBRECIPIENT shall cooperate with the Department in informing the appropriate
citizen participation structures, including the appropriate area committees, of the activities of the
SUBRECIPIENT in adhering to the provisions of this Agreement. Representatives of the
SUBRECIPIENT shall attend meetings of the appropriate committees and citizen participation
structures upon the request of the citizen participation officers or the Department.
7.5 SUBRECIPIENT shall, to the greatest possible, give low -and -moderate -income residents
of the service areas opportunities for training and employment.
7.6 NON-DISCRIMINATION:
The SUBRECIPIENT shall not discriminate on the basis of race, color, national origin,
sex, religion, age, marital or family status or handicap in connection with the activities and/or the
Work Program or its performance under this Agreement.
Furthermore, the SUBRECIPIENT agrees that no otherwise qualified individual shall,
solely by reason of his/her race, sex, color, creed, national origin, age, marital status or handicap,
be excluded from the participation in, be denied benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance.
7.7 The SUBRECIPIENT shall carry out its Work Program in compliance with all federal
laws and regulations, including those described in Subpart K of the CDBG Program regulations
(24 CFR 570.600-612).
7.8 The SUBRECIPIENT shall comply with Davis -Bacon Act wage requirements on all
construction, rehabilitation and other labor and work funded by the CITY in excess of $2,000.
7.9 The SUBRECIPIENT shall abide by the Federal Labor Standards provisions of U.S.
HUD Form 4010 incorporated herein as part of this Agreement.
7.10 UNIFORM ADMINISTRATIVE REQUIREMENTS. The SUBRECIPIENT shall
comply with the requirements and standards of OMB Circular No. A-122, "Cost Principles for
Non -Profit Organizations" and with the applicable requirements of 24 CFR Part 84 (the revised
OMB Circular No. A-110).
7.11 RELIGIOUS ORGANIZATIONS/CONSTITUTIONAL PROHIBITION. If the
SUBRECIPIENT is or was created by a religious organization, the SUBRECIPIENT agrees that
03- 702
16
all CDBG Funds disbursed under this Agreement shall be subject to the conditions, restrictions,
and limitations of 24 CFR Part 570.2000).
In accordance with the First Amendment of the United States Constitution, particularly
regarding the relationship between church and State, as a general rule, CDBG assistance may not
be used for religious activities or provided to primarily religious entities for any activities,
including secular activities, as provided in 24 CFR Part 570.2000). The SUBRECIPIENT shall
comply with those requirements and prohibitions when entering into subcontracts.
7.12 REVERSION OF ASSETS. Upon expiration/termination of this Agreement, the
SUBRECIPIENT must transfer to the CITY any CDBG Funds on hand at the time of
expiration/termination and any accounts receivable attributable to the use of CDBG Funds.
7.13 ENFORCEMENT OF THIS AGREEMENT. Any violation of this Agreement that
remains uncured thirty (30) days after the SUBRECIPIENT'S receipt of notice from the CITY
(by certified or registered mail) of such violation may, at the option of the CITY, be addressed
by an action for damages or equitable relief, or any other remedy provided at law or in equity. In
addition to the remedies of the CITY set forth herein, if the SUBRECIPIENT materially fails to
comply with the terms of this Agreement, the CITY may suspend or terminate this Agreement in
accordance with 24 CFR Part 85.43, as set forth more fully below in Article IX of this
Agreement.
7.14 The SUBRECIPIENT shall not assume the CITY's environmental responsibilities
described at 24 CFR 570.604 of the CDBG Program regulations nor the CITY's responsibility
for initiating the review process under Executive Order 12372.
ARTICLE VIII
PROGRAM INCOME
8.1 Program income means gross income received by the SUBRECIPIENT which has been
directly generated from the use of the CDBG Funds. When such income is generated by an
activity that is only partially assisted with the CDBG Funds, the income shall be prorated to
reflect the percentage of CDBG Funds used. Program income generated by CDBG funded
activities shall be used only to undertake those activities specifically approved by the CITY on
and for the Work Program. All provisions of this Agreement shall apply to such activities. Any
program income on hand when this Agreement expires/terminates or received after such
,J3- '702
17
expiration/termination shall be paid to the CITY, as required by 24 CFR 570.503(b)(8) of the
CDBG Program regulations.
The SUBRECIPIENT shall submit to the CITY monthly a Program Income Report and a
Work Program Status Report. The Program Income Report shall identify CDBG activities in
which income was derived and how income has been utilized.
8.2 REPAYMENTS. Any interest or other return on the investment of the CDBG Funds
shall be remitted to the CITY on a monthly basis. Any CDBG Funds funded to the
SUBRECIPIENT that do not meet the eligibility requirements, as applicable, must be repaid to
the CITY.
ARTICLE IX
REMEDIES, SUSPENSION, TERMINATION
9.1 REMEDIES FOR NONCOMPLIANCE. The CITY retains the right to terminate this
Agreement at any time prior to the completion of the services required pursuant to this
Agreement without penalty to the CITY. In that event, notice of termination of this Agreement
shall be in writing to the SUBRECIPIENT, who shall be paid for those services performed prior
to the date of its receipt to the notice of termination. In no case, however, shall the CITY pay the
SUBRECIPIENT an amount in excess of the total sum provided by this Agreement.
It is hereby understood by and between the CITY and the SUBRECIPIENT that any
payment made in accordance with this Agreement to the SUBRECIPIENT shall be made only if
the SUBRECIPIENT is not in default under the terms of this Agreement. If the
SUBRECIPIENT is in default, the CITY shall not be obligated and shall not pay to the
SUBRECIPIENT any sum whatsoever.
If the SUBRECIPIENT materially fails to comply with any term of this Agreement, the
CITY may take one or more of the following courses of action:
9.1.1 Temporarily withhold cash payments pending correction of the deficiency by
the SUBRECIPIENT, or such more severe enforcement action as the CITY
determines is necessary or appropriate.
9.1.2 Disallow (that is, deny both the use of funds and matching credit) for all or part
of the cost of the activity or action not in compliance.
9.1.3 Wholly or partly suspend or terminate the current CDBG Funds awarded to the
SUBRECIPIENT.
9.1.4 Withhold further CDBG grants and/or loans for the SUBRECIPIENT.
03- "702
18
9.1.5 Take all such other remedies that may be legally available.
9.2 SUSPENSION:
9.2.1 The Department may, for reasonable cause temporarily suspend the
SUBRECIPIENT'S operations and authority to obligate funds under this
Agreement or withhold payments to the SUBRECIPIENT pending necessary
corrective action by the SUBRECIPIENT, or both. Reasonable cause shall be
determined by the Department in its sole and absolute discretion, and may
include:
(i) Ineffective or improper use of the CDBG Funds by the SUBRECIPIENT;
(ii) Failure by the SUBRECIPIENT to materially comply with any term or
provision of this Agreement;
(iii) Failure by the SUBRECIPIENT to submit any documents required by this
Agreement; or
(iv) The SUBRECIPIENT'S submittal of incorrect or incomplete documents.
9.2.2 The Department may at any time suspend the SUBRECIPIENT'S authority to
obligate funds, withhold payments, or both.
9.2.3 The actions described in paragraphs 9.2.1 and 9.2.2 above may be applied to all or
any part of the activities funded by this Agreement.
9.2.4 The Department will notify the SUBRECIPIENT in writing of any action taken
pursuant to this Article, by certified mail, return receipt requested, or by in person
delivery with proof of delivery. The notification will include the reason(s) for
such action, any conditions relating to the action taken, and the necessary
corrective action(s).
9.3 TERMINATION:
9.3.1 Termination Because of Lack of Funds.
In the event the CITY does not receive funds to finance this Agreement from its
funding source, or in the event that the CITY'S funding source de -obligates the
funds allocated to fund this Agreement, the Department may terminate this
Agreement upon not less than twenty-four (24) hours prior notice in writing to the
SUBRECIPIENT. Said notice shall be delivered by certified mail, return receipt
requested, or by in person delivery with proof of delivery. In the event that the
CITY'S funding source reduces the CITY'S entitlement under the CDBG
o)3— 702
19
Program, the CITY shall determine, in its sole and absolute discretion, the
availability of funds for the SUBRECIPIENT pursuant to this Agreement.
9.3.2 Termination for Breach.
The Department may terminate this Agreement, in whole or in part, in the event
the Department determines, in its sole and absolute discretion, that the
SUBRECIPIENT is not materially complying with any term or provision of this
Agreement.
The Department may terminate this Agreement, in whole or in part, in the event
that the Department determines, in its sole and absolute discretion, that there
exists an event of default under and pursuant to the terms of any other agreement
or obligation of any kind or nature whatsoever of the SUBRECIPIENT to the
CITY, direct or contingent, whether now or hereafter due, existing, created or
arising.
9.3.3 Unless the SUBRECIPIENT' S breach is waived by the Department in writing, the
Department may, by written notice to the SUBRECIPIENT, terminate this
Agreement upon not less than twenty-four (24) hours prior written notice. Said
notice shall be delivered by certified mail, return receipt requested, or by in
person delivery with proof of delivery. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any other breach and shall not
be construed to be a modification of the terms of this Agreement. The provisions
hereof are not intended to be, and shall not be, construed to limit the Department's
right to legal or equitable remedies.
ARTICLE X
MISCELLANEOUS PROVISIONS
10.1 INDEMNIFICATION. The SUBRECIPIENT shall pay and save the CITY harmless
from and against any and all claims, liabilities, losses, and causes of action which may arise out
of the SUBRECIPIENT'S activities related to the Work Program or otherwise under this
Agreement, including all acts or omissions to act on the part of the SUBRECIPIENT and/or any
persons acting for or on its behalf, and from and against any relevant orders, judgments, or
decrees which may be entered against the CITY, and from and against all costs, attorney's fees,
expenses, and liabilities incurred by the CITY in the defense or investigation of any such claims
or other matters.
03- '702
20
10.2 AMENDMENTS. No amendments to this Agreement shall be binding unless in writing
and signed by both parties hereto. Budget modifications shall be approved by the Department in
writing.
10.3 OWNERSHIP OF DOCUMENTS. All documents developed by the SUBRECIPIENT
under this Agreement shall be delivered to the CITY upon completion of the activities required
pursuant to this Agreement and shall become the property of the CITY, without restriction or
limitation on their use if requested by the City. The SUBRECIPIENT agrees that all documents
maintained and generated pursuant to this Agreement shall be subject to all provisions of the
Public Records Law, Chapter 119, Florida Statutes.
It is further understood by and between the parties that any document which is given by
the CITY to the SUBRECIPIENT pursuant to this Agreement shall at all times remain the
property of the CITY and shall not be used by the SUBRECIPIENT for any other purpose
whatsoever without the prior written consent of the CITY.
10.4 AWARD OF AGREEMENT. The SUBRECIPIENT warrants that is has not employed
or retained any person employed by the CITY to solicit or secure this Agreement and that it has
not offered to pay, paid, or agreed to pay any person employed by the CITY any fee,
commission, percentage, brokerage fee, or gift of any kind contingent upon or resulting from the
award of this Agreement.
10.5 NON-DELEGABILITY. The obligations undertaken by the SUBRECIPIENT pursuant
to this Agreement shall not be delegated or assigned to any other person or firm, in whole or in
part, without the CITY'S prior written consent which may be granted or withheld in the CITY'S
sole discretion.
10.6 CONSTRUCTION OF AGREEMENT. This Agreement shall be construed and enforced
according to the laws of the State of Florida.
10.7 CONFLICT OF INTEREST.
10.7.1 The SUBRECIPIENT covenants that no person under its employ who presently
exercises any functions or responsibilities in connection with CDBG Program
funded activities has any personal financial interest, direct or indirect, in this
Agreement. The SUBRECIPIENT further covenants that, in the performance of
this Agreement, no person having such a conflicting interest shall be employed.
Any such interest on the part of the SUBRECIPIENT or its employees must be
disclosed in writing to the CITY.
oj3— "702
21
10.7.2 The SUBRECIPIENT is aware of the conflict of interest laws of the City of
Miami (City of Miami Code Chapter 2, Article V), Dade County, Florida (Dade
County Code Section 2-11-1) and the State of Florida (Chapter 112, Florida
Statutes), and agrees that it shall comply in all respects with the terms of the
same.
10.7.3 Procurement. The SUBRECIPIENT shall comply with the standards contained
within OMB Circular No. A-110.
10.7.4 In all other cases, the SUBRECIPIENT shall comply with the standards contained
within 24 CFR 570.611
10.8 NO OBLIGATION TO RENEW. Upon expiration of the term of this Agreement, the
SUBRECIPIENT agrees and understands that the CITY has no obligation to renew this
Agreement.
10.9 ENTIRE AGREEMENT:
This instrument and its attachments constitute the only Agreement of the parties hereto
relating to the CDBG Funds and sets forth the rights, duties, and obligations of each of the
parties hereto to the other as of its date. Any prior agreements, promises, negotiations, or
representations not expressly set forth in this Agreement are of no force or effect.
10.10 GENERAL CONDITIONS.
10.10.1 All notices or other communications which shall or may be given pursuant to
this Agreement shall be in writing and shall be delivered by in person delivery
or by registered mail addressed to the other party at the address indicated herein
or as the same may be changed from time to time, upon notice in writing. Such
notice shall be deemed given on the day on which personally served, or, if by
mail, on the fifth day after being posted or the date of actual receipt, whichever
is earlier.
CITY OF MIAMI
Barbara Gomez -Rodriguez, Director
Department of Community Development
444 Southwest 2nd Avenue, 2nd Floor
Miami, Florida 33130
SUBRECIPIENT
[Miami, Florida 331 j
22
03- • U2
10. 10.2 Title and paragraph headings are for convenient reference and are not a part of
this Agreement.
10. 10.3 In the event of conflict between the terms of this Agreement and any terms or
conditions contained in any attached documents, the terms in this Agreement shall
control.
10. 10.4 No waiver of breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no
waiver shall be effective unless made in writing.
10. 10.5 Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid,
illegal or otherwise unenforceable under the laws of the State of Florida or the
City of Miami, such provision, paragraph, sentence, word or phrase shall be
deemed modified to the extent necessary in order to conform with such laws, or if
not modifiable to conform with such laws, then same shall be deemed severed,
and in either event, the remaining terms and provisions of this Agreement shall
remain unmodified and in full force and effect.
10.11 INDEPENDENT CONTRACTOR. THE SUBRECIPIENT and its employees
and agents shall be deemed to be independent contractors and not agents or employees of the
CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances
of the CITY or any rights generally afforded classified or unclassified employees; further, they
shall not be deemed entitled to the Florida Worker's Compensation benefits as employees of the
CITY.
10.12 SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the
parties hereto, and their respective heirs, executors, legal representatives, successors, and
assigns.
10.13 SUBRECIPIENT CERTIFICATION. The SUBRECIPIENT certifies that it
possesses the legal authority to enter into this Agreement pursuant to authority that has been duly
adopted or passed as an official act of the SUBRECIPIENT' S governing body, authorizing the
execution of the Agreement, including all understandings and assurances contained herein, and
directing and authorizing the person identified as the official representative of the
SUBRECIPIENT to act in connection with this Agreement and to provide such information as
may be required.
23
il3-- 702
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
by their respective officials thereunto duly authorized on the date above written.
ATTEST:
Priscilla A. Thompson
City Clerk
ATTEST:
Corporate Secretary
[Name and Title]
APPROVED AS TO
INSURANCE REQUIREMENTS:
Diane Ericson, Administrator
Risk Management
24
CITY OF MIAMI, a municipal
Corporation of the State of Florida
Joe Arriola
City Manager
SUBRECIPIENT
a Florida not-for-profit corporation
By:
Principal Executive Officer
[Name and Title]
SEAL
APPROVED AS TO FORM AND
CORRECTNESS:
Alejandro Vilarello
City Attorney
«)3- '702
CITY OF MIAMI, FLORIDA
ti
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and
Members of Co ' s n
FROM :Joe Arriola
City Manager
JUN 13 2003
DATE: FILE
Allocation of 29 h Year CDBG
SUBJECT: Funds for Public Services
Special City Commission Meeting
REFERENCES: June 24, 2003
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution, with
Attachments, allocating $1,519,800 of 29th Year Community Development Block Grant (CDBG)
Program funds and $226,200 of program income for a total of $1,746,000 in the category of
Public Services to the agencies specified in Attachment A for public services activities in the 29"'
Program Year beginning October 1, 2003; and further authorizing the City Manager to enter into
individual agreements with each agency, for said purposes, substantially in the attached form,
subject to applicable City Code provisions.
BACKGROUND:
Under the entitlement formula, the U.S. Department of Housing and Urban Development (U.S.
HUD) has advised the City that the projected Community Development Block Grant (CDBG)
entitlement for the 29h Program Year, which commences October 1, 2003, will be $10,132,000.
In accordance with federal regulations, 15% of this amount, $1,519,800, plus 15% of its prior
year program income may be directed to the Public Services category. In the 280' Year, the
Administration estimates that approximately $1,510,000 of program income will be returned,
which would provide the option of dedicating to the City of Miami an additional $226,200 in the
Public Services category.
In the Public Services category, $1,746,000 was available for allocation through the Request for
Proposals (RFP) process. The RFP produced funding requests totaling just over $9.6 million
from competing organizations in the Public Services category. On March 27, 2003, the City
Commission approved a policy limiting the RFP's funding in the category of Public Services to
programs designated as a District priority as provided in the chart below.
District Priority Activities
District 1: 1— Elderly Meals & Transportation
03- 702
2 — Child Care
District 2:
Open to all facets of Public Services
District 3:
1 — Elderly
2 — Child Care
District 4:
1 — Elderly
2 — Child Care
3 — Programs for Persons with Disabilities
District 5:
1 — Partnering with City Park Programs
2 — After -School Programs
3 — Little Haiti Bi -Centennial Activities
03- 702
In addition, the City Commission provided for the division of CDBG Program funds in the
category of Public Services among the Districts based on the U.S. HUD formula allocation as
provided in the chart below.
District.1 -
20%
District 2 -
16%
District 3 -
23%
District 4 -
15%
District 5 -
26%
Total
100%
The Department of Community Development has completed the analysis of proposals submitted
by community organizations competing for available 29th Year CDBG funds for public services
activities. All proposals received by the City within the stated deadline are identified on the two
Attachments. Attachment A includes proposals recommended for funding and Attachment B
contains proposals determined to be ineligible based on: inconsistency with District Priority
Activities, insufficient information to determine the legal qualification, incompleteness of
proposal. Ineligible proposals were eliminated from further review and the applicant was
formally advised, in writing, of the proposal's determination of ineligibility and of the
applicant's right to appeal the determination to an independent, impartial three (3) member panel
comprised of representatives from the Departments of Planning, Economic Development and
Procurement.
Agencies recommended for funding on Attachment A include those that were determined to be
eligible for consideration through the original staff review and also those agencies which
successfully appealed elimination by staff review and were thus determined to be eligible.
The Administration's recommendation is based on a strategy that maintains the following basic
norms, in addition to the basic eligibility criteria cited in this memorandum:
• Existing projects must attain satisfactory performance measures to be considered for
funding
• To be eligible for funding, a proposal must receive a minimum score of 70
• The funding recommendation takes into consideration the aforementioned District
Priority Activities and U.S. HUD formula allocation distribution by District.
It is recommended that the City Commission adopt the attached Resolution, with Attachments,
allocating $1,519,800 of 29`h Year Community Development Block Grant (CDBG) Program
funds and $226,200 of program income for a total of $1,746,000 in the category of Public
Services to the agencies specified in Attachment A for public services activities in the 29h
Program Year beginning October 1, 2003; and further authorizing the City Manager to enter into
individual agreements with each agency, for said purposes, substantially in the attached form,
subject to applicable City Code provisions.
The proposed Resolution allocates CDBG grant funds and does not have a budgetary
i
Nthe General Fund.
�
1,)3"€�,
I ti SUNDAY. JUNE 7L 2M vdw _ _h riald_owur" Thm uarald N
City of Miami
Department of Community Development
a
to discuss issues relating to the
The Miami City Commission will hold a Publicg 9
Community Development Block Gnat and other HUD Programs.
Tune ft,.Mwr tri, 201x{.1011 PDIL
9I1y G1 IW/shf corwmkolow Chwwhbw
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b wont sN PNA Rab Idrrsrisd4pprtral by Uta US:::Omd MAv a1o�q Ssrlah / Alodsrab Fldrbiirasan fio0rwn fvut d 52.64209( Isr diver[ rids and
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4. Daimon+idpapotedebloonabxdYgSM4ObDdFsdYbr200320D1UndydigShWwGranr0QFwtlsslalart
ALLOCATION OF 29TH YEAR EMERGENCY SWELTER GRANT FUNDS
ENNERGENCT SHELTER GRANT ACTOM AMOUNT
Departn od of Commurft DdaabpmerNGrard Admmobasdn $13.200
City of Muni Ifomelsas Phogram Sam
TOTAL AMOUNT OF ESG PROGRAM PUNOS: 3440000
5. Osoaanarof+dpasad rwYaon dlovwgS14U0.MDdb2llr fYa!fbnnnq� Dadoprd9ddcGsdfCarXr►PrsPdsSateadalup/and$.ORAOGaf p�gwasodnabrawd
S1Su4070beppodCtymnagd w/wasand ✓3!!!317 sdirrw brfrir 2Nr Pidyrsm lrrbyrarigOdisar LMONas blocs
PROPOMM 29711 YEAR
Depertnwa at Ca/erurig pnwbpmaMfGra t Acknk lralion (217x) 32,225.000
D*vWopn w*r- rst S— Fir ft Program
w .000
See 108 L c t
lot ow"V 276.500
NET Code Enforeemwd MAW
S
w
P c Sarvross ,,7050
Economic Development 3.500.000
FforYirg DevabDnMrrt" 4A00.OW
St1f1
. "Frndrgbead awamod Ow dsb slaagh an RFP —
TOTAL COBE' FUNDING AMOUNT : (15.140.000
F: Dsnrbm snd p4pa/s nsr44n tarbnagContaniy 0sr4bpnaa Bods Gaal IGD9W Pepdn Fw�N4wfbaasdy Redsebpsss ANr4gafoofAtaabIsar daub Payssrwar
arwadSR1.710bbCamualRsOndo _'APn*G=AWWWdbr&r., dLMPMW
TRANSFERRING PROW, ANOINT
A~OCddar unily Fledaveldprrerrt Agency✓ $471.770
TRANSFERRING712., AMOUNT
ConwwA ly lly aadavabprrrsnl Agercw 3471.770
am Birws Loan 8wiras P/ogram
us
Grow Amari Fund
TOTAL AMOUNT: 387.770
TOTAL AMOUNT: 3471,771
g Commw4y DanlopawBled Gmd MOOG) Poo"i Funds 4i 3415,000 flan Cometh✓
7. Diaahwsion and prop---- raaolrrlorh bht anslanbM1100-
Redevakpnwit AgwwpCUJC 90 Phojeeb and 11arb frneebhhehd Pa ft.ol pe) Preprsm lords ol'646.112 fan the cwMN0ily
nr Pllot Program for I c w n
R do, slop wt Agwoptlobwfles PrequaMoslion Proprarn b *w CRA Wmrs in 1b CRA
ft rads ane w
COIL FINDING AMOUNT
CRArCLLIC 90 PROJECTS $415=0
AMOUNT
CRA NOU$NG PLOT PROGRAM 341sAw
"Toa hmiclodats Nalwdaft worgh an OW
FIRM 11011E FINOIIIG AEMW
CRA*10MIE tJYER'S 3616.192
AIIQiElI
CRA HOUSING PLOT PROGRAM 3646.192"
PiiECWLIFICATION PROGRAM
'Toa Nand( -ate fMwdew 9dagfr w RFP
TOTAL COW FUNDING AMOUNT: 3415.000
TOTAL 1101E Fomes AMOUNT. 3141.»2
AMENDMENTS TO 29th YEAR COBG PROGRAMS
a Duousaion and 93-9-33- raaoAewn asrlhorizrg 0he bander at
NOIISpG DEVEL.OPMENTCATEOORY
AMOUNT
Eorre Rine Fund 3176,600 Rab- Ilsrnandas llousinp and $171,600
TOTAL AMOUNT: 3171.900 TORAL AMOUNT 3171900
9 DuvranadPOOWwnYitmsAowgS14617.01000dFsdlbsrZDOJdMtIgPIMPrLiwsAsdesd$7MOMdwMtewtdTraltid70�2tp91bPMIPr/aslnba.wd
S151f7ANelottac
Ai�mc
LomogTomHomAselelence
BABE Divalopnwhit C Soulh Florida lne. 3 127.500.00
of
Corby of bdwnhaaorh G Onwooisn, bhe. S 127.600.00
Cby of mil — OwwbwN of Ce mmily DevdopenwK SSA04.050.00
Con mw*y AIDS Rent✓--, W. S 127.500.00
w
.Mca`a°mem a f I I
ar+b.11h Cenew at Miami Beedh. bre.•1411mm S1050.w � � 2
—•"
Span'✓-"Wican Babe L9duca0at A Rehabiiwon. ft. 33.,60.300.00 !
The Cw w for Poeflive Conrctiom ft. i ,2750000
M 1 frMs"Hado 4 Rob" a Advocw r
b Moll Convowdly Wrslapmsnt Corporation. kr.
S 200.000.00
Tsdadad Aaisanp
Apple Two Pespecavn, Inc.
$ 100.000.00
Prsjad�Bseed Rsalsl Subsidy Progran
Mierni Beath Coity DWAMXMa Corporation. nc.
S 150.000.00
spasm Holds R ' - Can
Baser Way d Muni. kr.
S.118.625.00
Catholic Chnhsn of she Archriioeese of Mien. Inc. - Gans Program
S 149.267.00
Sorts Florida Jai Miristrss. Inc.
S 109500.00
City Dapanrnem d Community MmMopmem
$1.500.000.00
d Minn' - Dwarhnsrd of Cororamiy Da wma t
S 500.000.00
Program Adairdseraliar P%)
$ 318.000.00
Capital
C nb�n+. Inc.
S 296.48200
Movers Inc.
S 450.000.00
fnsard Reader Cohrs MY Osvebpnws Corporation. kr.
S 296.491.00
"Pdnft "bu/bg a Gorrrerereief t sorer comma.. Approve
TOTAL HOPWA PUIOBI(i ARMUP
S15.917AOOA0
10. Dismission and propossd rasdAon aioosOrg S3.500A00 of 2M Year Community Development Black Grant (CDBG) Program funds in star
calgory of Ecartoree Osvelopntera as kiows
i]L�IGY
Qtamdlkr
s , can Fund
S 95.000.00
Dsperahent of Real EMU art Eoaromie Development
S 500AMOD
Dowrwm Maori Partnership. nc.
S 123.045.00
Jublss Cannaeity Devskpme nt Corporation
S 123.718.00
=Nelglnb ors and Ntiglnbors Association. Inc.
S 150.000.00
HorheorMt Mowing 8 Economic Development Corp.
S 123.045.00
Small! eusinas Clporhrhity Cenw. br.
$ 400.000.00
The EagswaMr Eoorhanhie oswi0prrsm Corp. Inc.
$ 82.054.00
Word of Like COC
S 259516.00
Rwna Fund
$ 416554.00
qty d mmw
Canstwdal Cods cavo re Prow-
S 325.068.00
C nmercial Facade Program
S 70OA00.00
TOTAL EOOWN C OEVELOPN NT
83A DAMA0
11. Discussion and proposed nook ", a6oealkg 1.519 d 20th 1Yer Caas tWft rl I'$ n I 8bch tirant (Cwm Program lists art
5228200 at program irons for a tom of $1.748A00 in sot c@49Y at Ralia Sarriose as brows:
age=
Action Cawwm* CwW, kr.
5250.260.00
ABepamh Community Acton. Inc.
i319.200A0
Artr-N-The4bod Inc.
S 2D.000AO
Cathie Chrritiss d the Arc hdiocNe d Mem. kncJ
Cerro Maler
S 27.732.00
ChOda re Corner
Catholic Charities of the Antlndionse of Mimi. IncJ
$11.350.00
Centro A lgmvo Cablico Chid Care Servicer
Catholic Charon d su Archdiocese d WwriL IneJ
$26.107.00
Sagnde Family Chid Care Center
Coconut Grow Ceres. Inc.
$20.000.00
Ds Hostoa Serhior Carrier. Inc.
$112.419.00
Fan m Aysysrn Not Myami. ne.
S 50.000AO
Filly Five WE 8 Up. Inc.
S 50.00DAO
Fbrotce LiMmd keher-0iy Children Touring Dance Conpahy. ere.
S 35AOOAO
Flores Ushout kwwwCity Chddr@Ws Taurkg Dartos Compoy. Inc.
S MAOOAO
Haitian Aaurenw i Cultural ferndaom kr.
$ SOAOOAO
KewchLi
Lions; Ham f r�sne BWtd. Inc.
2D 000AO
Little Brosws - Flsrte of she EWw*. kr.
S 20AWAO
tJtle Hsrarr AgivWes i Nukhtion Cuba d Dade Carly. kr.
S 87.891.00
Houw Sousstove
$AMAD
ssow B.rvic Progranns Inc.
19
7AAMM
etA
S 25AWAD
Th nIyDavilop hent dear EooapsorW sec
TM Liberty aw Oplirrst Club d Florida. W-
$SO.000AO
The NomYrdertoe lrr0jad USA, Inc.
$ 30A0OAO
The ring Mans Christian Association of Greabr Miami. (Florida)
Coconut Grow Brander
S 15AOOAO
Theodora RooaavaI- Gbsorh Atanhorial Fred. Inc.
S 5ADOAO
Un6sd (left American ArMu, Inc.
S 50.000.00
District S Priority Rsservs
S 63.98DAD
TOTAL PUBW 811110M fIMOB112 AAIWJW.- _
S1.74BAOB 0g
12. Obowesion and 1 -1, d aeokrson aI " — $W4500 of 200 Hoer Community
Osysbphnarht Block Grant (CON) P Moe keds lorCapllal
b IF —a s n ser 29hh Ptogwn setallows:
lii�rrac
XK= Gid Can. Irm
S100AMAO
City at kWh: Capital 0 p ownseri PIojees
5704500.00
TOTAL CAPITAL BIPROth®s wr
13. Dseuselon and p ap=W rasokNan an aserrsierr of line. Ar rn Car 14.2002 b December 31: 2004. to SAME OasalOpurMM
Cerporatiorh of Soush Florida kr {anuhEl. in oorrrslian wits she oorrkucsah nW sw d forty (40) naw airoe bait hast br ghpMd low
art mo0eale iroorra srth"" pinned on catsirt farrrtsry aiy-ewrrs0 percds at Nodlsiwd ft and 80 Sl asb bMwern 140rsrsnst Sar and
Est Avows. Miami Rol n she Ovenown rsiphhbadrood and raleaaig obigasers d sr City ave ane, sonrneatt Ovwbarripak =
Cc -mw iy Redevebpnsor Agency (CRA) for she prwsioen d rrrrMtirg for she
New Mage Ovalown ►bueig ProjeeL Iroldeg BAME solely
111 101' mar4h n Ute project
14. Discussion and propend resolution aahorialg a gent in an amount not so aaewd S100AM. soNsiphbors and I gilt, Aaexssorn
(NJLNA.) b awls 1vrOMy small btrkseess—.10lends from en swotrd b be iderhti0e0 by sr Cry Manager
ktlaneletl itividuas are encovaged lo atsr ' shs Pubic Menkhp. The meeting sies
s 4 b she IwtdKapI V
(Ad N0.1166s)
I
alt dIIOIg wip moll 8=91320
: 3 - 702
'al
Daniel Caliate, Director
TGNI Precision Care
A not-For-Profd Home Health Agency
Tel.: (305) 833-2244
To The Mayor of Miami and its Board of Commissioners,
SLdMITTED INTO THE
PUBLIC RECORD FOR
ITEM�ON 6-,-Q9-o3-
TGNI
-avoa
TGNI Precision care is a minority operated not-for-profit Home Health Agency
Organization with a 501(c)(3) Status in Miami -Dade County.
At TGNI Precision Care, we have a wide variety of experienced skill nurses and support
staff that understand the linguistic and cultural diversities of the clients, which we serve
.The respective catchment's area is a multi -cultural population with cultural differences,
nuances and needs to be treated holistically by an agency which can reinforce the
understanding and respect of cultural and linguistic values of everyone.
TGNI Precision Care's mission is to provide the quality services to enhance the lives of
the individuals that are mentally or physically challenged; recognizing the cultural
diversity of the community that we serve. Our services are provided in the person's home
to provide the client with support, security and allow them to live independently. TGNI
Precision Care is a community based organization agency and was founded because we
saw the need to help the people of our community.
Since that time, TGNI Precision Care's communities have changed from a small section
of the northeast area to as far as from Over town, Brownsville to Carol City and from
Hialeah to North Miami, North Miami Beach and in between. Statistic from the
Department of Elders Affairs indicates more poverty and a rapidly growing aging
population increases the demand of our services. TGNI Precision Care has met the
challenge thanks to tremendous growth in community support
Currently, TGNI Precision Care is providing home care services to low-income
homebound elderly, frail, Alzheimer, mentally and physically challenged individuals and
people living with HIV/AIDS. We are servicing Little Haiti, Brownsville, Liberty City,
El portal, North Miami, North Miami Beach areas and the surroundings.
A total of over 1,000 visits made last year alone and these visits covered a range of
disciplines, from skill nursing care, personal care assistance with ambulation and light
housekeeping to Escort to medical appointments, to grocery and telephone reassurance
performed by volunteers and companion.
Let me bring to your Attention that TGNI Precision Care at this time offering nine
different services and the are: Homemaker, Personal Care, Home Health Aid, Telephone
reassurance, Shopping Assistance, Escort, Companion, Respite and Skill Nurse and let
me point out also that 45% of our clients live in the City of Miami 15% of witch suffer
from Alzheimer's disease, 22% from HIV/AIDS and 63% of them suffer from other
physical and cardiovascular diseases.
1 of 2
03 702
As you can imagine the challenge is tremendous, the work is vigorous the mission is
noble..
In closing I would like to give a simple example of service:
A 77 year-old widow, frail, diabetic, due to her illness she is not able to drive, when her
husband was diagnosed with terminal cancer and moved to hospice that left her with no
transportation to get to doctor's appointments, grocery store nor visit her husband. She
learned about TGNI Precision Care's home care program through a friend and called for
help, and now two or three times a month she is taken to medical appointments to
monitor her diabetes and maintain her health adequately.
Dear members of the Board the fund that is requested by TGNI Precision Care from the
City of Miami CDBG Fund is to continue, expand and to enhance these invaluable
services to the Miami's most vulnerable residents, The Elderly population.
Thank you and God bless you.
Submitted Into the public
record in connec,tion it
item / / orl os
Priscilla A. Th Rapson
City Clerk
03-- 702
Submitted Into the public
record in connection wi h
item_ L/ on
f5riscilla A. Thompson
City Clerk
Reduction in Federal dollars since 2001 --- $ 1,603,301
$4,000,000.00
$3,500,000.00
$3,000,000.00
$2,500,000.00
$2,000,000.00
$1,500,000.00
$1,000,000.00
$500,000.00
C� $-
G:
I
O
Recorte de los fondos Federales desde 2001
Submitted Into the public
record in connection with
item on G - e3
Priscilla A. Th e Epson
City Clerk
-- $1,603,301
$3.500,000.00
$2.500,000.00
$2,000.000-00
$1.500.000.00
$1,000.000.00
c
� s-
0
101
ATTACHMENT"B"
City of Miami - Department of Community Development
Request for Proposals 2003-2004
AGENCIES NOT RECOMMENDED FOR PUBLIC SERVICES
Haitian Neighborhood Center Sant La, Inc.
2
5000 Biscayne Blvd
87
82
85
Outreach/Education d information Activities to
increase knowledge or resource, services, 3
$ -
$ 50,000.00'"9
S
Not recommended for fund due to
opportunities for the Haitian community
constraint and type of service
Hispanic Coalition, Corp
1,3,4
5659 West Flagler Street
Youth crime prevention Program
$ 25,310.00
S 60,000.00
$
Nota priority for this District
James E. Scott Community Association, Inc.
2
638 NW 62 Street
67
70
69
� Wring It other sacral activities for
$ 25,000.00
$ 119,846.00
$
Rated less than 70 points
Yam
Eldedy services: meals, transportaition, other
James E. Scott Community Association, Inc.
3
1300 HW 50 street
67
77
72
services at Charles HadkylCarie P. Meek
$ 100,000.00
$ 179,812.00
S
Services outside this District
seriorCenter
Josefa Perez de Castano Kidney Foundation, Inc.
1,2,3,4
1970 SW 1 Street
40
44
42
services for people with ft"- es
S 20,000.00
$ 55,000.00
$
Rated Less than 70 points
Latinos United In Action Center, Inc
1
3321 NW 17 Avenue
Youth r Adult EclwAoral Program
$ 130,000.00
$
Not a ' for this District
Little Havana Activities & Nutrition Centers of Dade
County, Inc.
12,3,4
700 SW 8 Street
EWedy Health services
$ 63,046.00
$ 110,000.00
$
priority
Not m this District
Educational program b fight Carver forums,
Mary's Angels, Inc.
5
300 NW 87 Street
clisiriadion of rneralure, free mammograms b
wormen
$ -
$ 123,965.00
$
Not a priority for this district
Miami Jewish Home 8 Hospital for the Aged, Inc.
5
5200 NE 2 Avenue
Viam Adult day care- rte,
$ 30,310.00
$ 30,000.00
$
Not a priority for this district
Regis House, Inc.
4
2010 NW 7 Street
90
88
89
services for the disatiWarhal Hospalizabor
$
$ 30,787.90
$
Not funded due to budgetary constraint and
Program providing mental health services
type of services
Rickia Isaac Foundation, Inc.
1,2,5
200 S. Biscayne
28
27
28
Youth services
$
$ 354,480.00
$
Rated less than 70 points
Small Business Opportunity Center, Inc.
ALL
1800 SW 1 Street
-
Quality of Lie Enhanumem that increase the
*quaky
$
$ 250,000.00
$
Not a priority for this District
access of facilities and services*
Spring Garden Civic Association
5
1000 NW North River Dr.
Historic Preservation
$
$ 311,000.00
$
Not a priority for this district under Public
Services
TGNI Precision Care, Inc.
2
915 NE 125 Street
57
60
59
Cooranate social services
$
$ 100,000.00
$
Rated less than 70 points
The Altemative rams, Inc.
Programs,
ALL
151 NW 60 Street
95
99
97
Youth Crime Prevention Program
S 45,675.00
E 125,000.00
-
$ -
Not re tded for funding due to budgetary
constralyd and type of service
The Young Men's Christian Association of Greater
3
450 SW 16 Avenue
-
-
After SchoolNot
program
$ 48,046.00
$ 95,630.00
$
recommended for fu x" due to budgetary
Miami, Florida - International Branch
constraint
Urgent Inc.
2
1600 NW 3 Avenue
87
79
83
c$V-, educa groups, case �L
workshops, parermng
$
$ 65,612.00
$
Not recorm ended for funding due to budgetary
^
constraint and type of service
Victim Srvices Center, Inc.
2
111 SW 3 Street
95
94
95
Quality of Life Enharcemerd
$
$ 75,000.00
$
Not recommended for funding due to budgetary
constraint and type of service
JYdh Gentle Loving Care, Inc.
5
12864 Biscayne Blvd
43
0
22
Youth Reading program
$
$ 112,000.00
$
Rated less than 70 points
World L' Crusade of Florida, Inc.
2
6015 NW 7 Avenue
61
61
61
Youth Crime Premilkin Program
$
$ 47,748.00
$
Rated less than 70 points
Youth of America, Inc.
5
6102 NW 7 Avenue
-
Youth Crane prewition Program -Far at risk
$
$ 48,100.00
$
Not for this district
priority
youthges a 6.18 years
$ 5,295,17795
Page 2 of 2
O
ATTACHMENT"B"
City of Miami - Department of Community Development
Request for Proposals 2003-2004
AGENCIES NOT RECOMMENDED FOR PUBLIC SERVICES
Agency
District
Proposed
Address
Rating
Rating
Average
Description of Services
Amount
Funded
Funding Request
District 1
rima 2
District 3
District 4
District 5
FuruB ng
Comments
to Serve
1
2
Rating
FY2002
FY2003
Recommendation
After School Programs at Mo myside
ADGAM, Inc.
5
3050 Biscayne Boulevard
44
45
45
Ferrentay school prong wmrim a family
$
$ 99,860.00
$
Rated less than 70 points
literacy
American Red Cross of Greater Miami & the Keys
2
335 SW 27 Avenue
-
-
Local Disaster Railer seniors
$
$ 25,000.00
$
Not reoommended for finding due to budgetary
constraint and Of service
ASPIRA of Florida, Inc.
2
3650 N. Miami Avenue
65
63
64
Youth Crane Preverntion Program
S 37,715.00
S 75,256.00
s
Rated less than 70 points
Association for the Useful Aged, Inc.
3
851 SW 1 Street
16
15
16
Bdedy meals pogrom
$ -
$ 89,734.00
$
Rated Less than 70 points
Camille e Merifus Foundation for Haiti
Development
5
970 SW 1 Street
-
-
Youth it unnnc.g, prevention program
S -
S 152,000.00
$
Incomplete Proposal
Caftk Charities of the Archdiocese of Miami, Inc.
1,2
9401 me Blvd
69
67
68
Elderly Services at Claude Pepper Towers &
$ 27.718.
$ 141,801.
$
Rated Less than 70
Services for the
M*okn Ross senior Cerner
points
Cafh06c Charities of the Archdiocese of Miami, Inc.
St. Mays cathedral school &
Mer School Programs b help 60 at risk youth
3ehavioral HealthCare Division -St. Luke's
5
Pierre Toussaint Social Service
atendaq St Marys Cathedral School to
$ -
$ 66,255.00
$
Not a priority for this district
Prevention Program
Center
enhance art & music therapy, social events.
COW Charities of the Archdiocese of Miami, Inc.
Emergency semices-Help families overcame
Emergency Services
2
970 SW 1 Street
46
53
50
morhefary suis a help them work toward
ad*" set suliaency
$ 49,500.00
$ 62,102.00
$
Rated less than 70 points
CaftlOic Charities of the Archdiocese of Won, Inc.
Notre Dame Childcare Center
5
130 NE 62 Street
Chid Care Services at Notre Dame Miran
Center
$ 15,000.00
$ 51,168.00
$
Not a Ply for this district
Youth Mer School Program which incudes
Center of Information and Orientation, Inc.
5
181 NE 82 Street, 2nd Floor
recre4oahi & educaiioW, isa0 mag'
$ 25,000.00
$ 65,000.00
$
Not a for this district
maeaun self -teem, eevelopav positive
Priority
relationship, Uxft at 181 NE 82 St
City of Miami - Disability Program
2,4,5
4560 NW 45 Avenue
Services kx the dsabled
$ 119,000.00
$ 146,790.00
$
Not recommended for holding due to budgetary
and of service
City of Miami Retired Police Officers CommunityNot
5
6102 NW 7 Avenue
Nisbdc Preservation
$ 1,1 T7,685.00
$
aconstrant
Pte' for this district under Public
Benevolent Association, Inc.
Services
Coconut Grove Local Development Corporation, Inc2
3672 Grand Avenue
42
40
41
Ram recrolvrsm among luvemae olfenders in
$ 136,070.00
$
Rated less than 70
strernghbrhkhg the family aril
points
Colombian American Service Association, Inc.
CASA
ALL
3138 Coral Way
-
im i rabon services
$ 23,046.00
$ 54,065.00
$
Not a priority to This District
Corttrtuiidy Coalition, Inc.
12,3,4
2100 Corral Way
72
65
69
�
$ 48,452.00
s
Rated Less than 70 points
am
Community Committee For Developmental
2,4
4560 NW 4th Terrace
93
92
93
Seem" for to 6aebied-0uY..ch, sducalim &
tapwg. Prorross self retain & personal
Not recommended for finding dire to budgetary
Handicaps, Inc.
enpowe mem at Sandra DeLuma
$ 25,000.00
$ 25,000.00
$
constraint and type of service
Cerner
Deaf Service's Bureau, Inc.
4
1250 NW 7 Street
97
93
95
so Woes for fle d$WW - cue '"a0 iiiem t
$ 25,310.00
$ 84,143.00
$
Not moommended for (king due to W*t8ry
constraint and type of service
e -Equality, Inc.
2
2700 Biscayne Blvd.
-
Compuler Library tainirp
$ 112,05205
$
f
Not reCOrnnerided a finding due b budgetary
constraint and type of service
First McQuodist Church of Miami, Inc.
2
400 Blvd
69
66
68
Eiderh "heals
$ 21,000.00
$ 21,000.00
$
Rated less than 70 points
Fl gene LOW Inner -City Children's Touring Danoe
Kre a!°COity fluark '0th"e 11°�
conparry, Inc.
5
1300 NW 50 St
-
-
& no^ sung tros "uiparerrt at came Meek
$
$ 87,720.00
f
Not a pfiorily for this district
senior & cuum cerrler at fiadiey Park
Food for Lffe Network, Inc.
2,4
4330 NE 2 Avenue
-
Food program for people %* WIAIDS
$
$ 100,000.00
$
Not recannierded for ilii ft due b budgetary
constraint and of service
Page 1 of 2
zft
ATTACHMENT " A"
City of Miami - Department of Community Development
Request for Proposals 2003-2004
AGENCIES RECOMMENDED FOR PUBLIC SERVICES FUNDING
Page 2 of 2
M
n
District
Rating
Rating
Average
Amount
Funding
Agency
Proposed
Address
1
2
Rating
Description of Services
Funded
Request
District 1
District 2
District 3
District 4
District 5
Funding
Recommendation
to Serve
FY2002
FY2003
KIDCO Child Care, Inc.
2
3630 NE 1 Court
70
73
72
child care Services
$ 92,185.00
$ 111,996.00
$ 48,858.00
-
$ 48,858.00
Lions Home for The Blind, Inc.
4
970 SW 1 Street
75
78
77
Elderly Disabled Person Services
$ 80,000.00
$ 101,000.00
-
$ 20,000.00
$ 20,000.00
Little Brothers - Friends of the Elderly, Inc.
4
5599 SW 8 Street
92
84
88
Elderly Program -Transportation & Emergency
$ 20,000.00
$ 31,210.00
$ 10000.411
$ 10,000.00
Food (Meals) Services
Little Havana Activities & Nutrition Centers of Dade
County, Inc.
3
700 SW 8 Street
73
77
75
Elderly Nutrition Services
E 260,000.00
E 371,000.00
$ 87,691.00
$ 87,691.00
:gis House, Inc.
3
2010 NW 7 Street
88
90
89
Youth Program
$ 20,000.00
$ 44,684.40
$ 7,800.00
$ 7,800.00
Sisters & Brothers Forever. Inc.
4
1925 SW 8 Street
27
26
27
Meals Program for people unable to leave their
$
$ 150 00000
_ 1000000
$ 1000000
places of residence
Southwest Social Services Programs, Inc.
114
25 Tamiami Boulevard
85
75
80
Elderly meals at Badia Senior
$ 127,000.00
$ 233,052.00
$ 137,000.00
$ 137,000.00
Quality of Life Enhancement - Family Support
St. Alban's Day Nursery, Inc.
2
3465 Brooker Street
100
98
99
dram parent workshops, parent meetings,
$ -
$ 170,000.00
$ 56,733.00
$ 56,733.00
service referrals, counseling, dental, nutrition &
2801 N. Miami Avenue
71
75
73
academic screenings
Job Training Program for the Developmentally
$ 61,672.00
$ 67,500.00
$ 10,000.00
$ 34,900.00
$ 44,900.00
The Association for Development of the Exceptional,
Inc.
ALL
Disabled
The Children's Psychiatric Center, Inc.
5
15490 NW 7 Avenue
91
95
93
After School Programs
$ 25,000.00
$ 42,714.00
-
-
$ 25,000.00
$ 25,000.00
The Liberty City Optimist Club of Florida, Inc.
5
1300 NW 50 St
78
78
78
Youth educational, cultural & recreational
$ 40 00000
$ 176,796.00
$ 50,000.00
$ 50,000.00
Services at Hadley Park.
Teaches adolescents to change attitudes and
e Non -Violence Project USA, Inc.
5
300 Biscayne Blvd, Suite
73
70
72
behaviors that contribute to violence and
$
$
$ 30,000.00
919
antisocial conduct inherent with substance use
$ 30,000.00
and abuse at Range Park
The Young Men's Christian Association of Greater
Miami, Florida - Carver Branch
5
1320 S. Dixie Hwa y
81
81
81
Youth Enrichment Program -Character Building
$ 60,000.00
$ 65,206.00
;
$ 10,000.00
The Young Men's Christian Association of Greater
Miami, Florida - Coconut Grove Branch
2
1320 S. Dixie Hwa y
83
83
83
Atter Schoa child care Program
$ 10,000.00
$ 55,061.00
$ 15,000.00
$ 15,000.00
Theodore Roosevelt Gibson Memorial Fund, Inc.
2
3629 Grand Avenue
95
96
96
Elderly Health Services
$ 10,000.00
$ 125,000.00
$ 5,000.00
$ 5,000.00
United Haitian American Artists, Inc.
5
28 NE 54 Street
APPEALS
Youth i Adult Educational Program
$ -
$ 153,285.56
-
$ 50,000,00
$ 50,000.00
District 5 Priority Reserve
5
-
-
-
$ 53,960.00
$ 59,960.00
Total:
$ 4307,181.36
$ 349,200.00
$ 279,360.00
$ 401,580.00
$ 261,900.00
$ 453,960.00
$ 1,746,000.00
Page 2 of 2
M
n
ATTACHMENT " A"
City of Miami - Department of Community Development
Request for Proposals 2003-2004
AGENCIES RECOMMENDED FOR PUBLIC SERVICES FUNDING
Page 1 of 2
District
Rating
Rating
Average
Amount
Funding
Agency
Proposed
Address
1
2
Rating
Description of Services
Funded
Request
District 1
District 2
District 3
District 4
District 5
Fundin e
to Serve
FY2002
FY2003
Recommendation
Action Community Center, Inc.
3
970 SW 1 Street
67
75
71
Elderly Transportation Services
$ 325,000.00
$ 450,000.00
-
2t,t1aB1p
$ 211,089.00
Allapattah Community Action, Inc.
1
2257 NW N. River Dr.
83
80
82
Elderly Meals Program
$ 350,000.00
$ 436,586.40
$ 349,200.00
$ 349,200.00
Assistance to cultural arts organizations in the
forth of $500 to $2000 grants to assist with their
Artz-N-The-Hood, Inc.
5
1300 NW 5o s1.
APPEALS
financial needs. Grants will allow to purchase
$ -
$ 88,877.00
-
$ 20,000.00
$ 20,000.00
goods & services for their performance at Carie
P. Meek Senior & Cultural Center at Hardley
Park.
Catholic Charities of the Archdiocese of Miami, Inc.
Centro Mater Childcare Center
3
418 SW 4 Avenue
77
76
77
Child care Services
$ 71,106.00
$ 138,840.00
; 49A8080
$ 40,000.00
Catholic Charities of the Archdiocese of Miami, Inc.
Centro Hispano Catolico Child Care Services
2
144 NW 26 Street
71
78
75
Child Care Services
$ 21,415.00
$ 46,620.00
$ 11,350.00
$ 11,350.00
Catholic Charities of the Archdiocese of Miamil, inc.
Sagrada Familia Child Care Center
3
970 SW 1 Street
71
76
74
Child Care Services
$ 72,070.00
$ 79,040.00
-
= 4tl,B00.00
$ 40,000.00
Coconut Grove Cares, Inc
2
3750 S. Dixie Highway
89
95
92
After School Programs
$ 97,609.00
$ 97,600.00
$ 20,000.00
$ 20,000.00
De Hostos Senior Center, Inc.
2
2902 NW 2 Avenue
85
88
87
Elderly Services
$ 211,721.00
$ 304,908.00
$ 112,419.00
$ 112,419.00
Dr. Rafael A. Penalver Clinic, Inc. - _ _—
- 3
971 NW 2 Street
Youth Health Program
$ 46,092.00
$ 100,000.00
-
: t5,80C.t>0
-
$ 15,000.00
Fanm Ayisyen Nan Miyami, Inc.
2,5
8340 NE 2 Avenue
77
80
79
Services supporting Haitian Women & their
$ 190 98400
$ 100,000.00
-
$ 50,000.00
$ 50,000.00
families -Awareness, Education, networking
4 -Five Years & Up, Inc.
4
701 SW 27 Avenue
88
88
88
Elderly meals
$ 40,000.00
$ 100,000.00
$ 50,000.00
-
$ 50,000.00
To improve increase the student's probability of
Florene Litthcut Inner -City Children's Touring Dance
remaining in school by providing them with
academic instruction in math and the language
Company, Inc.
5
1300 NW 50 St
74
71
73
arts, a minimum wage stipend, and swimming
$
$ 70,000.00
$ 35,000.00
$ 35,000.00
classes to improve their physical endurance at
Hadley Park
Florene Litthcut Inner -City Children's Touring Dance
Provides tutorlg, mentoring, and coaching of
Company, Inc.
5
1300 NW 50 St
74
72
73
sports activities with a locus on at -risk youth at
the Carrie P. Meek Senior and Cultural Center
$
$ 160,000.00
$ 80,000.00
$ 80,000.00
at Hadley Park.
Haitian Awareness & Cultural Foundation, Inc.
5
4141 NE 2nd Avenue
APPEALS
Adler school youth educational program
$
$ 144,200.00
$ 50,000.00
$ 50,000.00
Page 1 of 2
Who We Are
Founded in 1994, C.A.S.A. is a community minded Co-
lombian American Association dedicated to securing
the rights and promoting the well being of Hispanics
through advocacy, education and civic involvement.
C.A.S.A. meets this challenge by developing programs
and direct services that strengthen immigrant families
and promote self-sufficiency. Among others tasks,
C.A.S.A. supports policy initiatives that secure social
justice and ensures that public policy and services ad-
dress the social, economic, and educational needs of the
growing Hispanic community. Through these efforts,
we seek to contribute to the community, expand oppor-
tunities for Hispanics and portray a positive image of
Colombia and its people.
Programs
• I.C.A.R.E. Family Support Program
Provides immigrants and their families with information and
referral, counseling, immigration assistance and case manage-
ment services
• Citizenship Assistance Program
Assists eligible residents apply for U.S. citizenship and navi-
gate the citizenship process.
• Nutrition Program
Educates families in a small group setting on how to meet
their nutritional needs.
• Scholarships
- FIU Endorsement
-Simon Bolivar Leadership Fund
Team
C.A.S.A. consists of 7 full-time and 1 part-time staff; 8 Vol-
unteer
olunteer Attorneys providing 650 hours of pro-bono legal
counseling; 160 volunteers that provided 2,700 hours of
service.
C.A.S.A. is a Member of:
• Florida Immigrant Coalition
• Human Services Coalition
• Florida Association of Non- Profits
• Greater Miami Chamber of Commerce
F
Support in 20 ftEM ) I ON 2 el—,
We are a non-profit, tax-exemp'TSigM1T=on. Forbear --
2002 our total budget was $163,000 and 88% of these funds
went to direct services to our clients. Funds were provided as
follows:
16% Private Donations
69% Government Grants
10% Corporate Support
5% Foundations
Accomplishments in 2002
• Provided services to a total of 4,950 families, encom-
passing 19 nationalities.
• Organized educational seminars attended by over 1000
individuals.
• Held Citizenships Drives and assisted over 300 indi-
viduals in applying for U.S. citizenship.
• Organized food drives and toys drives.
• Organized the Colombian Independence Day Festival
in July, attracting over 35,000 people from all nationali-
ties.
• Met with U.S. Congress members, officials from the De-
partment of State, Justice, and other agencies.
• Organized a housing fair attended by over 300 families.
• Participated in an array of cultural projects.
• Continued efforts for TPS for Colombians which was
launched in 1999.
• Finalist for the Greater Miami Chamber of Commerce
NOVO Award on Nonprofit Excellence
• First Colombian organization to be recognized represent
clients before the Immigration Board of Appeals
How You Can Help
This past year, our exposure to the community, our support,
and our need grew. But there is still much more to do and
more people to help. You can financially support us by be-
coming an "Amigo de C.A.S.A." as well as volunteer. Your
help is always appreciated. Contact our office for more in-
formation.
We are proud of our accomplishments and with your support we
will he able to do much more!
C.A.S.A Celebrates
9th Birthday!
June 13, 1994 marks the first time
that C.A.S.A opened its doors and
made its services and programs
available to the public. Since its
inception, C.A.S.A has met the
needs of more than 28,000 immi-
grant families of our metropoli-
tan area and the number is in-
creasingly growing as time goes
by.
After nine years of presence in
this diverse community, C.A.S.A
continues to honor its responsibil-
ity of assuring the rights and well
being of our Hispanic and immi-
grant community. Simultaneously,
CASA continues to stand firm in
its commitment to generate a
positive image of Colombia and its
people.
We would like to take this opportu-
nity to specially thank our board of
directors, staff, volunteers and
many others who have contributed
to the success of providing essen-
tial services to those most in
need,
NAIVY 9TH 8/RTNDAY C.A.S.A!
Tax Preparation Program
was a complete success
April 15, 2003 was the day that C.
A.S.A culminated its Tax Prepara-
tion Program that was put into ef-
fect in February. The Program was
a complete success thanks to the
efforts of our dedicated volunteer
force. The product of these services
bore fruit as 180 tax returns were
prepared in and the total amount of
revenue generated through proc-
essed tax returns reached $130,000.,
money that was given to families in
need.
c,A,%,A In Action
Volumen II— Second Edition
June August 2003
C.A.S.A Announces New Program: , into the p uhiic
"Elder American Pro9ram,
C.A.S.A is proud to announce a new
. ; r
program created to provide essential ser-
vices to the elderly community. Y
Known as the "Elderly American Pro-
gram" this new program aspires to serve
the needs of hundreds of elderly indi- C01.04481AN AMERICAN SVRVi(':F ASSOCIATION
viduals that dream of becoming Ameri-
can citizens, but the exuberant fee,
medical complications and language
barriers become an impediment for its
realization.
The services available through this pro-
gram are: legal counseling, orientation
and guidance through the citizenship
process and assistance in the preparation
of the citizenship application and other
forms such as medical and fee waivers.
For those eligible, the completion of a
fee waiver allows an applicant to be ex-
empted from the payment of the $310
necessary to initiate the process and the
submission of a medical waiver could
very well exempt individuals from tak-
ing the citizenship exam due to a severe
medical condition.
"It has always been C. A. S. A mission to
open the doors of opportunity for those
who seek to guidance, information and
services a vailable to the community, and
our elderly community is a priority: This
is why we want to eliminate any e.Usting
barriers that prevent their dreams of be-
coming citizens to come true" comments
Esperanza Martinez, Executive Director
of CASA.
The "Elder American Program" initiated
its services at the Claude D. Pepper Eld-
erly Recreation Center located in the
heart of Sweetwater on May 19th, and
continues to be presented throughout
various recreation centers of our elderly
community.
Series of Free Seminars Offer Orientation and
Assistance to Entrepreneurs of our community
Taking into consideration our efforts to ori-
ent and guide our immigrant community,
CASA has developed a new program de-
signed to assist the needs of future and cur-
rent entrepreneurs.
Among the array of services available
through the program, a series of free educa-
tional seminars prepared by the organiza-
tion have proven to be an integral tool in
establishing or simply continuing to develop
a successful business. These educational
seminars taught by Jimmy Pinto from NPTI
Technical Institute, have been key in provid-
ing information to its participants with semi-
nars like "How to create and develop a busi-
ness", "The Legal aspect of Businesses"
"Licensing and Business Taxes" and "All you
need to know about Importing and Exporting".
Other important topics are being scheduled for
the upcoming month.
In addition to the seminars, CASA also provides
for those interested, the opportunity to acquire a
private sessions with a business analyst who
provides a diagnostic of an individual's ideas
and business plans. For more information,
please contact our main office at (305) 448-
2272. 03— 702
SUBMITTED INTO THE
PUBLIC RECORD FOR
Ivette Velez ���� ON
Presentation to the Board of City of Miami Com s
On the CDBG Community Development Block Grant
Social and Economic Impact of the Funding Cuts for the Elderly Programs
Honorable Chairman and members of the Board of City of Miami Commissioners, good
afternoon. My name is Ivette Velez and I am the Activities and Program Director of the
De Hostos Senior Center, located at 2902 NW 2nd Avenue in the Wynwood
Neighborhood Center. I take this opportunity to thank you for giving us this forum to
present the needs of our most vulnerable citizens... our seniors.
The De Hostos Senior Center has been providing services for the elderly citizens of
Wynwood and its surrounding neighborhoods for the past 29 years. It is our fear that
because of the funding cuts that we are designated to receive by the Community
Development Block Grant for the next fiscal year we have been placed in a position to
cut our services.
De Hostos Senior Center was providing hot meals, social services, health screening
services, health education, social activities, transportation and housing repair and among
others, to 90 elderly residents from the surrounding neighborhoods. As the demand for
our services has grown so much that now with these cuts we cannot continue providing
these needed services. Also I would like to mention that our primary funding source is the
City of Miami, which is the Community Development Block Grant.
. The cuts that we and other centers must perform are not just overhead costs, or staff
cost -of living increase costs; no... we have to cut off services to your most needy and
frail constituents.
This will force us to cut-off forty-five senior citizens from the services that we provide.
What that means is that 45 elderly citizens will not receive a hot meal, health screening
services, health education, social activities, a weekly bulk food basket and will in
essence, end the network that these elderly citizens have developed and established in the
golden years of their lives. Almost all of our elderly participants live alone and the
services that they receive and the relationships that they have developed at our Center,
are the closest thing that they have to a family.
This year, the DE HOSTOS SENIOR CENTER applied for funding through the Dade
County's OCED County and many others.
The Seventy-first Psalm, verse nine tells us "Cast me not off in the time of old age;
forsake me not when my strength dissipates. "
Honorable Commissioners, you have all seen the smiling faces of our seniors when you
visit our centers. You have heard of their needs first hand. They have showed you
pictures of their children and grandchildren. You have eaten with them, you have danced
with them, you have supported them, and they have supported you. We come here to
4 e` 7j 0 2
F �r
ask you not to cast off our senior citizens and help us and do what you can thru
Washings and the Congress.
I would tike to give each of you a copy of this presentation and submit it to the Clerk of
the Board so that it may be included in your meeting minutes.
Thank you for your consideration. We are available for any questions.
** This meeting was held on June 24, 2003
Submittee,d Into the PU"t ^
record in connection
item -1&_.__._ onPrisdila o
Aa Th -
City
City Clerk
03- 702
City of Miami,
learn about your districts and
your commissioners!
Q Police Stations
Fire Stations & Facilities
0 NetService Centers
vv Z i ----
rt tm anvc
.w .0 h 0 Y
• Commissioner Angel Gonzalez .3 c
Q C) U
a) .a o
.� Commissioner Johnny L. Winton c o � U
C c Q
DISTRICT 3 Commissioner Joe Sanchez ' 8 M
a�
Commissioner Tomas Regalado Q �a
Commissioner Arthur E. Teele Jr. _
Honorable Mayor Manuel A. Diaz - Citywide
There is a great confusion by our citizens as to their geo-
graphic location inside the political and administrative map of
the city. You can find out, with the help of this map, which is
your district and who is the commissioner, which represents
you. Your duty as a citizen is to learn and understand your city
so that you are aware of your right and whom you need to turn
to for help without going in the wrong direction.
A city well informed is a city in the right direction
THE CITY OF MIAMI PROPOSES
Local formula vs Federal formula
The Mayor and the Commissioners of the City of
Miami are preparing to impulse a strategic and effec-
tive campaign to make the Federal Government
understand the needs of the city and to avoid any
future fund cuts for community services.
Both, the Commissioners and the citizens of the
City of Miami, must combine their efforts to find a
way of avoiding this cut of 2.7 million dollars in
Federal funds, which will be strongly felt by the
community.
Submitted info 1i ie Put
record in connectio 9th
item t ( on 4 0-?qy of n 11., A Yi n i), .nrn
, .. City .. Clerk
s
ti
Our commitment to you is:
TO CREATE AN EFFECTIVE LOCAL STRATEGY
WITH THE BACKING OF OUR CITIZENS
For more information:
Department of Community Development
444 SW 2nd Ave., 2nd floor
Miami, FL 33130 03. 702,
Tel: (305) 416 2080
=1.
•1.11:
vS KSEE Ol1C-IF 0C
An informed community can find a somation to the pro4lem!
Now let us explain in a clear and simple way the reasons for
these reductions:
The money designated for CDBG is awarded to the city by
the Federal Government, which follows Federal guidelines
for the calculations of funds given.
These formulas are calculated by: • Poverty levels, • Housing
overcrowding, • Homes constructed before 1940.
Also taking into consideration factors in the national and local
level such as: 1. A nation-wide cut of 0.65%. 2. In the census taken
in the year 2000 there was an indication of a decrease in popula-
tion in the City of Miami.
The biggest contradiction is that the 2000 Census information,
used by the government to reduce the funds by 21 %, in accor-
dance with their regulations, considers us the poorest of the largest
cities in the nation. The 2000 census also makes note that 29% of
the people residing in the City of Miami that are over 65 years of
age, live in low-income housing and are under the poverty level.
At the same time the government established that no more than
15% of CDBG funds can be used for social services in the com-
munity, making this reduction of funds a big impact.
$ 4,000,000.00
$ 3,500,000.00
$ 3,000,000.00
$ 2,500,000.00
$ 2,000,000.00
$ 1,500,000.00
$ 1,000,000.00
$ 500,000.00
2
It is our duty to
provide assistance and information
about the services available to our
elderly citizens.
$3,349,300.66
Before this drastic
change by the Federal
Government, our
Department of Community
Development had
established where the
funds would go.
Priorities were set towards
the activities which required
most assistance such as eld-
erly feeding program and
transportation for the elder-
ly, as well as day cares and
after school programs for
children.
0
. PUBLIC SERVICES
W HANDICAPPED SERVICES
■ EMPLOYMENT TRAINING
MENTAL HEALTH SERVICES
YOUTH SERVICES
CHILD CARE 1
SENIOR SERVICES
t �