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Home My WebLink AboutR-03-0647J-03-486 06/02/03 RESOLUTION NO. 03- 647 A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE CONTRACT FOR RENTAL OF PORTABLE TOILETS FROM VARIOUS VENDORS FOR THE PURCHASING DEPARTMENT, TO BE UTILIZED CITYWIDE BY VARIOUS USER DEPARTMENTS AND AGENCIES, UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. 6118-3/07, EFFECTIVE THROUGH APRIL 30, 2005, SUBJECT TO ANY EXTENSIONS BY MIAMI-DADE COUNTY; ALLOCATING FUNDS FROM THE OPERATING BUDGETS OF THE VARIOUS USER DEPARTMENTS AND AGENCIES, SUBJECT TO BUDGETARY APPROVAL. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bids of Various Vendors for rental of portable toilets for the Purchasing Department, to be utilized Citywide by various user departments and agencies is approved, under existing Miami -Dade County Contract No. 6118-3/07, effective through April 30, 2005, subject to any extensions by Miami -Dade County, with funds allocated from the Operating Budgets of the various user departments and agencies, subject to budgetary approval. CITY COMMISSION NEETING OF J U N 1 2 2003 Resolution No. 63- 647 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 12th day of June , 2003. 4wawA • 4, M UEL A. DIAZ, MAYO ATTEST: PR SCILLA A. THOMPSON CITY CLERK APPROVED FORND CORRECTNESS NW5 VILARELLO ATTORNEY W7271:tr:AS:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03— 6 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM ,able Mayo and vers of ;Yoe Commission Administrator/City Manager RECOMErYMNDATION CA -5 DATE: JUN - 3 M FILE: SUBJECT: Resolution Authorizing Piggyback of Miami -Dade County Bid for Rental of Portable Toilets REFERENCES: Bid No. 6118-3/07 ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing a citywide contract for the provision for rental of portable toilets from Various vendors, awarded under existing Miami -Dade County Bid No. 6118-3/07, on an as needed contract basis, effective until April 30, 2005, subject to any extensions thereto by Miami -Dade County. Allocating funds therefore from the General Operating Budgets of the various user departments and agencies, authorizing said purchases, as needed, subject to availability of funds. BACKGROUND Various municipalities and agencies have realized substantial savings utilizing the Miami -Dade County contract for the provision for rental of portable toilets. The Purchasing Department has seen a need to secure a citywide contract for this service for use by various city departments and agencies, under the new Miami -Dade County Contract 6118-3/07. It is therefore recommended that award be made to Various vendors for the purchase of said services. JMH/ M/TSB/tb ResoMemo 03- 647 AGENDA BRIEFING FORM Agenda Date: 6/12/03 Item No: Department Contact Name/Number: Staff Meeting Date: Department/Division: Purchasing Terry Byrnes 416-1917 Agenda Office Received: May 16, 2003 Summary/Description of Purchase: Rental of Portable Toilets Miami -Dade Co. Description: 6118-3/07 The Department of Purchasing has seen a need to secure a citywide contract for rental of portable toilets. Contract Period 1 years OTR: 2 years No. of Bidders Notified/MWBE Status: N/A No. of Bids Receive/MWBE Status: N/A Total Value of Award/Contract (including value associated with potential OTR): AgendaNeffon, Award/Contract Value SN/A SN/A 03- 647 Type of Item: Source of Item: Recommended Vendor(s) Ten -8 Fire Equipment, Inc. ® Resolution ❑ Commission Directive ❑ Ordinance ❑ Normal Purchase ❑ Sole Source ® Contract Item ❑ Emergency Ratification Discussion Item ❑ Public Hearing Item Contract Period 1 years OTR: 2 years No. of Bidders Notified/MWBE Status: N/A No. of Bids Receive/MWBE Status: N/A Total Value of Award/Contract (including value associated with potential OTR): AgendaNeffon, Award/Contract Value SN/A SN/A 03- 647 CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION BID NO.: 6118-3/07 Previous Bid No.: 6118-2/01-2 MULTI -VENDOR BPO: ABCW0300491 TITLE: RENTAL OF PORTABLE TOILETS COMMODITY CODE NO.: 155-70 OTR YEARS: THREE (3) LIVING WAGES APPLIES: YES CONTRACT PERIOD: 5/1/03 throueh 4/30/05 AWARD BASED ON MEASURES: NO SR. PROCUREMENT AGENT: Jose A. Sanchez CPPB PHONE: 305-375-4265 ❑ Set Aside ❑ Bid Preference ❑ Goal ❑ BBE ❑ HBE ❑ WBE Owned Firms ❑ Local Preference ❑ CSBE Level ❑ Prevailing Wages (Reso. 90-143) ❑ Living Wage PART #1: VENDORS AWARDED F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: TOLL FREE PHONE # PHONE: FAX: E-MAIL: CONTACT PERSON: F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: TOLL FREE PHONE # PHONE: FAX: E-MAIL: CONTACT PERSON: 650269239 AES Portable Sanitation, Inc. 11050 NW 36 Avenue Miami, Florida 33167 Destination Net 30 Days As required n/a 954/435-4972 954/983-4902 n/a Rene Guerra 591231631 Able Sanitation, Inc. 7451 NW 63`d Street Miami, Florida 33166 Destination Net 30 Days As required n/a 305/8645387 305/477-2021 mikea,ablesanitation.com Michael Holm DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION I AWARD SMET.doc Reviud 09/19/00 08- 647 F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: TOLL FREE PHONE # PHONE: FAX: E-MAIL: CONTACT PERSON: 650115818 Friendly John, Inc. P.O. Box 440665 Miami, Florida 33144 Destination Net 30 Days As required n/a 305/444-7681 305/547-1583 n/a Mario Verdeja DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 2 AWARD SHMAW P -mud 09/19M 4 7 PART #2: ITEMS AWARDED NON -ACCESSIBLE RENTAL UNITS: RENTAL SINGLE (1) TOILET UNITS: PRIMARY SECONDARY RENTAL TWO (21 TOILET UNITS: Friendly Able 1. Rental Rate per day; per each single (1) toilet unit, $28.00 Each $34.80 Each (24-hour period), (1) service call. $70.00 Each $93.00 Each (24-hour period), minimum one (1) service call. Friendly Able 2. Rental Rate per week; per each single (1) toilet unit, $28.50 Each $34.80 Each (Seven (7) 24-hour days) minimum three (3) service calls $93.00 Each $99.80 Each per week. Monday, Wednesday & Friday. per week. Monday, Wednesday & Friday. Friendly Able 3. Rental Rate per month; per each single (1) toilet unit, $37.95 Each $61.00 Each Minimum twelve (12) service calls per month. $110.00 Each $120.00 Each RENTAL TWO (21 TOILET UNITS: PRIMARY SECONDARY AES Friendly 4. Rental Rate per day; per each two (2) toilet unit, $70.00 Each $93.00 Each (24-hour period), minimum one (1) service call. Friendly Able 5. Rental Rate per week; per each two (2) toilet unit, $93.00 Each $99.80 Each (Seven (7) 24-hour days) minimum three (3) service calls per week. Monday, Wednesday & Friday. Friendly AES 6. Rental Rate per month; per each two (2) toilet unit, $110.00 Each $120.00 Each Minimum twelve (12) twelve service calls per month. RENTAL THREE (3) TOILET UNITS: AES Friendly 7. Rental Rate per day; per each three (3) toilet unit, $105.00 Each $125.00 Each (24-hour period), minimum one (1) service call. AES Friendly 8 Rental Rate per week; per each three (3) toilet unit, $150.00 Each $165.00 Each (Seven (7) 24-hour days), minimum three (3) service calls per week. Monday, Wednesday & Friday. AES Friendly 9. Rental Rate per month; per each three (3) toilet unit, $180.00 Each $189.00 Each minimum twelve (12) service calls per month. DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 3 AWARD SEWET.dx ReViNd 09/191W 03- 6 y��4 0 tic/� RENTAL FOUR (4) TOILET UNITS: Able Friendly 10. Rental Rate per day; per each four (4) toilet unit, $123.00 Each $125.00 Each (24 -how period), minimum one (1) service call. Able Friendly 11. Rental Rate per week; per each four (4) toilet unit, $164.00 Each $165.00 Each (Seven (7) 24-hour days), minimum three (3) service calls per week, Monday, Wednesday & Friday. Able Friendly 12. Rental Rate per month; per each four (4) toilet unit, $185.00 Each $189.00 Each minimum twelve (12) service calls per month. OPTIONAL ITEMS• A. ADDITIONAL CLEANING SERVICE CALLS FOR NON -ACCESSIBLE RENTAL UNITS: MONDAY thru FRIDAY Single (1) Toilet Units Two (2) Toilet Units Three (3) Toilet Units Four (4) Toilet Units AES $20.00 Each $35.00 Each $60.00 Each $75.00 Each SATURDAY, SUNDAY, AND HOLIDAYS Able $18.60 Each $24.80 Each $52.70 Each $52.70 Each Friendly $14.00 Each $25.00 Each $53.00 Each $54.00 Each DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 4 AWARD SHM &C Revised 09/19/00 03- 647 AES Able Friendly Single (1) Toilet Units $ 25.00 Each $18.60 Each $45.00 Each Two (2) Toilet Units $ 50.00 Each $24.80 Each $57.00 Each Three (3) Toilet Units $ 75.00 Each $52.70 Each $83.00 Each Four (4) Toilet Units $100.00Each $52.70 Each $84.00 Each NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE. DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 4 AWARD SHM &C Revised 09/19/00 03- 647 ACCESSIBLE RENTAL UNITS ACCESSIBLE SINGLE (1) TOILET UNITS RENTAL: Friendly Able 13. Rental Rate per day; per each single unit, (24-hour $72.50 Each $ 87.40 Each period) minimum one (1) service call. Friendly Able 14. Rental Rate per week; per each single unit, (seven (7) $82.50 Each $ 96.80 Each 24-hour days) minimum three (3) service calls per week, Monday, Wednesday & Friday. Friendly Able 15. Rental Rate per month; per single unit, with service $93.50 Each $108.00 Each calls minimum twelve (12) service calls per month. LEASE/PURCHASE PROGRAM FOR SINGLE (1) TOILET ACCESSIBLE UNITS OPTIONS: Friendly Able 16. Accessible Units, single toilet, installed as per $2,000.00 Each $2,480.00 Each specifications total purchase price. Friendly Able Optional Pump -out, for above unit, service only; $41.00 Each $50.40 Each (three (3) times a week service) for purchased unit. Friendly Able 17. Accessible Units, single toilet, installed as per $253.00 Each $268.00 Each Specifications, Lease/Purchase Program with three (3) times a week service, fixed monthly charge. Friendly Able Number of months credited towards Purchase Price 10 Months 10 Months Friendly Able Minimum months under Lease Agreement. 36 Months 36 Months Friendly Able Response time after receipt of order for optional 4 hours 4 hours services only: NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE. DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 5 AWARD SHEEr.dx Revised 09/19/00 03- 647 ACCESSIBLE UNITS RENTAL, SINGLE TOILET, WITH LAVATORY: AES Friendly 18. Rental Rate per day; per each single (1) accessible $120.00 $125.00 toilet unit (24-hour period) one (1) service call. AES Friendly 19. Rental Rate per week; per each single (1) accessible $150.00 $200.00 toilet unit (seven (7) 24-hour days) minimum three (3) service calls per week, Monday, Wednesday & Friday. AES Able 20. Rental Rate per month; per each single (1) accessible $185.00 Each $356.00 Each toilet unit, minimum twelve (12) service calls per month. OPTIONAL ITEMS: B. ADDITIONAL CLEANING SERVICE CALLS FOR ACCESSIBLE RENTAL UNITS: AES Monday thru Friday, Single Units $20.00 Each AES Saturdays, Sundays, Holidays, Single Units $25.00 Each AES Response time after receipt of order for 2 hours optional service calls only: Able Friendly $38.60 Each $18.50 Each Able Friendly $66.50 ach $46.00 Each Able Friendly 4 hours 4 hours NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0; PARAGRAPH 3.9. AES Able Friendly BEEPER: 305/844-4872 954/430-1021 305/881-9528 TELEPHONE: 954/4354972 305/796-2775 305/444-7681 CELLULAR: 786/282-2700 786/402-5920 305/970-6015 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 6 AWARD SIMETAm Revised 09/19/00 03- 647 250 -GALLON HOLDING TANK- as per specifications on para¢ranh 3.11 AES Friendly 21. Rental Rate per day; per each. $72.00 Day $110.00 Day AES Friendly 22. Rental Rate per week; per each. $140.00 Week $180.00 Day AES Friendly 23. Rental Rate per month; per each. $210.00 Month $255.00 Day(Primary for MDAD - ONLY) OPTIONAL ITEMS: Additional Cleaning Service Calls for items 21 through 23; 250 -Gallon Holding Tank: AES Friendly Monday through Friday: $60.00 Each $65.00 Each 250 -Gallon Holding Tank AES Friendly Saturdays, Sundays & Holidays: $70.00 Each $95.00 Each 250 -Gallon Holding Tank. DISCOUNT .FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 21 through 23: AES: 0% Friendly: 20% NOTE: THIS DISCOUNT APPLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REOUEST PER SECTION 3.0: PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: AES 305/8444872 954/4354972 786/282-2700 Friendly 305/881-9528 305/444-7681 305/970-6015 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 7 AWARD SHEE7.doc Revised 09/19/00 03 647 LARGE PORTABLE SANITATION TRAILER UNITS, as Per specification on paragraph 3.12 AES Friendly 24. Rental Rate per day; per each. $1,100.00 Day $1,640.00 Day AES Friendly 25. Rental Rate per week; per each. $1,500.00 Week $1,850.00 Week (Primary for MDAD — ONLY AES Friendly 26. Rental Rate per month; per each. $2,450.00 Month $3,475.00 Month OPTIONAL ITEMS: Additional Cleaning Service Calls for items 24 through 26; Large Portable Sanitation Trailer Units: AES Friendly Monday through Friday: $125.00 Each $120.00 Each Large Portable Sanitation Trailer Units AES Friendly Saturdays, Sundays & Holidays: $150.00 Each $150.00 Each Large Portable Sanitation Trailer Units DISCOUNT .FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 24 through 26: AES: 0% Friendly: 20% NOTE: THIS DISCOUNT APPLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0. PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: AES 305/844-4872 954/435-4972 786/282-2700 Friendly 305/881-9528 305/444-7681 305/970-6015 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 8 AWARD SHUTAm Revised 09/19/00 LUXURY PORTABLE SANITATION TRAILER UNITS. as per specification on paraeraph 3.13 AES Friendly 27. Rental Rate per day; per each. $850.00 Day $1,900.00 Day AES Friendly 28. Rental Rate per week; per each. $1,150.00 Week $3,750.00 Week AES Friendly 29. Rental Rate per month; per each. $1,600.00 Month $8,600.00 Month OPTIONAL ITEMS: Additional Cleaning Service Calls for items 27 through 29; Luxury Portable Sanitation Trailer Units: AES Friendly Monday through Friday: $125.00 Each $245.00 Each Luxury Portable Sanitation Trailer Units AES Friendly Saturdays, Sundays & Holidays: $150.00 Each $275.00 Each Luxury Portable Sanitation Trailer Units DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 27 through 29: AES: 0% Friendly: 20% NOTE: THIS DISCOUNT APPLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0: PARAGRAPH 3.9. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0: PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: AES 305/844-4872 954/435-4972 786/282-2700 Friendly 305/881-9528 305/444-7681 305/970-6015 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 9 AWARD SHMT.dx Revised 09/19/00 63- 647 MEDIUM PORTABLE SANITATION TRAILER UNITS, as per specification on paraeraph 3.14 AES Friendly 30. Rental Rate per day; per each. $600.00 Day $875.00 Day AES Friendly 31. Rental Rate per week; per each. $750.00 Week $1,150.00 Week AES Friendly 32. Rental Rate per month; per each. $1,225.00 Month $1,900.00 Month OPTIONAL ITEMS: Additional Cleaning Service Calls for items 30 through 32; Medium Portable Sanitation Trailer Units: AES Friendly Monday through Friday: $125.00 Each $120.00 Each Medium Portable Sanitation Trailer Units AES Friendly Saturdays, Sundays & Holidays: $150.00 Each $150.00 Each Medium Portable Sanitation Trailer Units DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 30 through 32: AES: 0% Friendly: 20% NOTE: THIS DISCOUNT APPLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALIZED LOCATION AND IN PROXIMITY TO, EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0: PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: AES 305/844-4872 954/435-4972 786/282-2700 Friendly 305/881-9528 305/444-7681 305/970-6015 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 10 AWARD SHEET.doe Revised 09/19/00 03 647 TWO STATION SINK UNITS, as per specifications on paragraph 3.15 AES 33. Rental Rate per day; per each. $35.00 Day AES 34. Rental Rate per week; per each. $40.00 Week AES 35. Rental Rate per month; per each. $55.00 Month OPTIONAL ITEMS: Additional Cleaning Service Calls for items 30 through 32; Two Station Sink Units: Friendly $50.00 Day Friendly $60.00 Week Friendly $80.00 Month AES Friendly Monday through Friday: $15.00 Each $15.00 Each Two Station Sink Units AES Friendly Saturdays, Sundays & Holidays: $30.00 Each $45.00 Each Two Station Sink Units DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 33 through 35: AES: 0% Friendly: 20% NOTE: THIS DISCOUNT APPLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0; PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: AES 305/844-4872 954/4354972 786/282-2700 Friendly 305/881-9528 305/444-7681 305/970-6015 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 11 AWARD SHEET.doc `'-,1W 47 SMALL PORTABLE SANITATION TRAILER UNITS. as per specifications on paragraph 3.16 AES Friendly 36. Rental Rate per day; per each. $275.00 Day $470.00 Day AES Friendly 37. Rental Rate per week; per each. $450.00 Week $540.00 Week (Primary for MDAD — ONLY) AES Friendly 38. Rental Rate per month; per each. $500.00 Month $800.00 Month OPTIONAL ITEMS: Additional Cleaning Service Calls for items 30 through 32; Two Station Sink Units: AES Friendly Monday through Friday: $125.00 Each $75.00 Each Two Station Sink Units AES Friendly Saturdays, Sundays & Holidays: $140.00 Each S 105.00 Each Two Station Sink Units DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 36 through 38: AES: 0% Friendly: 20% NOTE: THIS DISCOUNT APPLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0; PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: AES 305/844-4872 954/435-4972 786/282-2700 Friendly 305/881-9528 305/444-7681 305/970-6015 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 12 AWARD SMEr.doc Revised 09/19/00 PART #3: AWARD INFORMATION BCC AWARD DATE: 04/08/03 BIDS & CONTRACTS RELEASE DATE: 04/21/03 ADDITIONAL ITEMS ALLOWED: YES SPECIAL CONDITIONS: INSURANCE, TYPE 1 TOTAL CONTRACT VALUE: $1,355.000.00 USER DEPARTMENT(S) AVIATION CORRECTIONS & REHABILITATION DERM MIAMI-DADE FIRE RESCUE MIAMI-DADE HOUSING AGENCY MIAMI-DADE POLICE MIAMI-DADE TRANSIT MIAMI-DADE WATER & SEWER PARKS & RECREATION PUBLIC WORKS SEAPORT SOLID WASTE VIZCAYA MUSEUM AGENDA ITEM #: 701C (030499) RESOLUTION # R-362-03 OTR YEAR: ORIGINAL DOLLAR ALLOCATED $908,000.00 $ 50,000.00 $ 4,000.00 $ 6,000.00 $ 20,000.00 $ 4,000.00 $ 26,000.00 $100,000.00 $140,000.00 $ 22,000.00 $ 50,000.00 $ 20,000.00 $ 5,000.00 DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 13 AWARD SHEET.doc Revised 09/19/00 03- 647 FROM : JW Scaffolds Of F1 FAX NO. : 5617924613 Apr. 30 2693 08:36AM P1 Aar -20.03 0d;33:* Fra- T-037 PAWN,, F-0 Apr129.2003 Mr. Raw Guerra AES Porbible Sanitation. 11050 NW 36 Ave. Miami, Florida 93167 , 8e: Use ofMianti,Dade County Contrera, 61184W forilmud of rortable Toi1Ns Dear I& Gucna We are is the stages of adoptitig she C6auty of Wane-Dwk Contract No. 6112aw for>6l ubd efPoirtabie , aflato ofwhiah you erre an ejigL''ble vendor. Ifyon will honor the acme priced terms, and coudit}oons as stared in the RSami-cine cwwty Contract 6118�3w, for um products and aetvicea. Piiease complete this foitm and fax ramm to -the Purcbasiog Department no laser thast >6'RIDAY,►' 2, 2003. Should you decide to decliaa, please do same. To expedite the process, you can send via fax said foam to (305) 415-1925, sumdom Anita Moors, and via mai! the original. i Please be advised that if the Puauhasmg Dcpattment goes nor me em this its= beiare or on the due dam stated above, wt will am= ym decline to aa=W this conuact with the City of Miami. Your coopurs6on in shin 5 uaw would be very much appreciated. AFM Sir mre: Ima tame! Title: rhm-1 Sincereh1, DEPARTMEM' W PURCHASING aas �W. ±dt w ea PNWI N1drd. FwrW9 33130 r CiQM t1 a19oa I Fake 4405 tt bt525 3 1 MdMU �.us ! WdsiR iddrv= hWfkg Ad*4= P.O. as 31 M Mi ,* R 3331.4470,ii.�.uf awsn �� ®3_ 647 Mi Apr -18-03 03.-Upe Frw April 29, 2003 Mr. Micbsel 13:01m Able SaVk8do=t. lea. 7451 -NW 63'd 3t. Ujamii. Florida 33166 Dear Mr_ Roam: Fax:305-4772021 Apr 29 '03 4:57 P.01 T-034 P.0011101 "? Cnitig n'f 'Miuxnt VL4 Re: IIse of WMmi-Dade CNMtY Caalr8qT, 6118-3w fbr Reno of Portab1! 70119" We ate in the praliminary stages of adopting Clue County of MiamtDade Contract No. 6118-3 07 for Rmlot+d of PwtsW Toilets of which you are an eligible vendor. if you vAIl honor the sa=te prices, trams, and conditions as statcd in rhe Miami -Dade County Coatraet, 6111,1187, for said Pmducts mad servroGs, please complete this fwm acid fax t= to the Ptvc amg Department t<o later than Ir'MA.Y, May 2, M. Should you decide m decline, please do same. To expedite the prom% you can &=d vis 1hot said farm m (305) 416-1925, attention Anita Moore, and via mail the oriow. !OE ARRIOLA city Please be advised that if ft Purchasing Departm= does not receive this foam before or an the due dame scored above, we will assume you d=4= to accept this couract with the City of AAML Your cooperation is this matter would be very touch app cciand. Agr=-. Y Sigaadns+e P rW Name: Title: Date: Sincerely, �e&—A-- letm Director g CVARTMEW OF PVRC►4A9NG ems �w.2ntl wrent� 6d� FIM/Moro Florida 3)»v 10= 41 i-19001 Fac Q= 4WI P35 E.M.nAte:w4-wVd-ismMw/wobdwAd*cw AA-MLLu, 03— 647 mamas nd*M ►m am estrus Mme. FL mass"M FRom :PORTABLE TOILET FAX N0. :3055471583 Apr. 29 2003 04:28PM P1 ARr'29'03 09:50pa F►os- T-031 P-0011001 F-418 Cox xyf Affin April 29, 2003 hdr. Mario verde ja Fdand1y Doha, Inc. PO Hox 440665 Wmati, Florida 33144 Be-' use Of hSI ad -Dade Co" Conqntcy 61194V Abr Rental ofPotluble Tolkbs Deem Mr. verdejp: We ace'A the ym itninary of adapting 1110 COMM of b2hwADade Conum No. 6113AW fur Rental of Ruble ToUis of which you areas eligible vendor_ Wyau wi11 hear the same prices, U'm, and conditi=ons at stated in the Wumi-Drde CoAuty ComraLw4 621&3/09, for said Pc'aduM and aervIcM Please complete this form and feat rem, to the Purehasing Deperotceu no lMW d M FMAY, May 2, 2003. Should you deeida to decline, planes do same. To expedite the pmeess, you can send via fit said: orm to (305) 416-1925, :s -a e►tion Anis Mame, and via mail the original. Plem be advised that if the P"dwing D"rha t docs not receive thin £orm WE= or on the due date clamed a&rje, we will amume you decline to accept this contract wide dm City of Mini. Your coopemdate in this matter would be very mach appreeired. Alm Simaturr. P16NW= Me: Date: em I Sinc mky, f DW^RTMEMT OF PU1tCMMNG 03— 647 4+-IS.W.2ro&+at,ah Hee►/oummLVaditni70imac(pi piFyaoos)o6.t925 &,Mdl wdkM .. hrr�ial.%* I V tbWm Aftem ?Qp jt0mU w BID NO.: 6118 -3/07 -OTR -CW -LW OPENING: 2:00 P.M. WEDNESDAY September 4, 2002 MIAMI -DARE COUNTY, FLORIDA INVITATION TO BID TITLE RENTAL OF PORTABLE CHEMICAL TOILETS FOR VARIOUS HAM-DADE COUNTY DEPARTMENTS FOR A TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW: BID DEPOSIT AND PERFORMANCE BOND: ................................. CATALOGUE AND LISTS: .................................................................. CERTIFICATE OF COMPETENCY:.......... ....................................... EQUIPMENTLIST: .............................................................................. INDEMNIFICATION/INSURANCE: .................................................. LIVING WAGE PRE-BID CONFERENCE/WALK-THRU:.......................................... RACE -CONSCIOUSNESS MEASURE: .............................................. SAMPLES/INFORMATION SHEETS: ............................................... SECTION3 - MDHA:............................................................................ SITE VISIT/AFFIDAVIT:..................................................................... SURCHARGEFEE: ............................................................................... WRITTEN WARRANTY: ..................................................................... N/A N/A SEE SECTION 2.0; PARA. 2.14 N/A SEE SECTION 2.0; PARA. 2.11 SEE SECTION 1.0; PARA. 1.2 B 16 N/A N/A N/A N/A N/A SEE SECTION 2.0; PARA. 2.21 N/A FOR INFORMATION CONTACT: Jose A. Sanchez, CPPB (305) 375-4265 IMPORTANT NOTICE TO BIDDERS N/A MIAMI-DADE COUNTY DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION FAILURE TO SIGN PAGE 38 OF SECTION 4.0, BID PROPOSAL FORM WILL RENDER YOUR BID NON-RESPONSIVE 03- 647 MIAMI-DADE COUNTY, FLORIDA INVITATION TO BID Bid Number: 6118 -3/07 -OTR -CW -LW Title: Rental of Portable Chemical Toilets Senior Procurement Agent: Jose A. Sanchez, CPPB Bids will be accepted until 2:00 p.m. on September 4, 2002 At the: CLERK OF THE BOARD Stephen P. Clark Center 111 N.W. 1st Street, 17'11 Floor, Suite 202 Miami, Florida 33128-1983 Bids will be publicly opened. The County provides equal access and does not discriminate on the basis of disability in its programs or services. It is our policy to make all communication available to the public, including those who may be visually or hearing impaired. If you require information in a non-traditional format please call 305-375-5278. Instructions: Each Bid submitted to the Department of Procurement Management shall have the following information clearly marked on the face of the envelope: the Bidders name, return address, Bid number, opening date of the Bid and the title of the Bid. Included in the envelope shall be an original and three copies of the Bid proposal, plus attachments if applicable. Failure to comply with this requirement may result in your Bid not being considered for award. All Bids must be submitted in a sealed envelope or container and will be opened promptly at the time indicated. Any Bid received after the first Bid has been opened will be returned to the Bidder unopened. The County does not accept responsibility for delays, natural or otherwise. NOTICE TO ALL BIDDERS: FAILURE TO SIGN THE BID PROPOSAL FORM WILL RENDER YOUR BID NON-RESPONSIVE. o3- 647 Miami -Dade County Bid Nr X118 -3/07 -OTR -CW -LW SECTION 1 GENERAL TERMS AND CONDITION I.I. DEFINITIONS Bid — shall refer to any offer(s) submitted in response to this solicitation. Bidder — shall refer to anyone submitting a Bid in response to this solicitation. Bid Solicitation — shall mean this solicitation documentation, including any and all addenda Bid Proposal Form — defines the requirement of items to be purchased, and must be completed and submitted with Bid. The Bidder should indicate its name in the appropriate space on each page. County — shall refer to Miami -Dade County, Florida DPM — shall refer to Miami -Dade County's Department of Procurement Management, Bids and Contracts Division. Enrolled Vendor — EFFECTIVE JULY 1, 2002, shall refer to a firm that has completed the necessary documentation in order to receive Bid notifications from the County, but has not yet registered. Registered Vendor — shall refer to a firm that has completed the Miami -Dade County Business Entity Registration Application and has satisfied all requirements to enter in to business agreements with the County. For additional information about on-line vendor enrollment or vendor registration contact the Vendor Information Center at 111 N.W. 1' Street, Suite 112, Miami, FL 33128, Phone 305- 375-5773. EFFECTIVE JULY 1, 2002, vendors will be able to enroll and register online by visiting our web site at btto://www.co.miami-dade.fl.us/dom. 1.2. INSTRUCTIONS TO BIDDERS A. Bidder Qualification It is the policy of the County to encourage full and open competition among all available qualified vendors. All vendors regularly engaged in the type of work specified in the Bid Solicitation are encouraged to submit Bids. Vendors may enroll with the County to be included on a mailing list for selected categories of goods and services. To be eligible for druid of a contract (including small purchase orders), Bidders must complete a "Miami -Dade County Business Entity Registration Application". Only Registered Vendors can be awarded County contracts. Vendors are encouraged to register with the County anytime by contacting the Vendor Information Center at 305-375-5287. The County endeavors to obtain the participation of all qualified minority and disadvantaged business enterprises. For information and to apply for certification, contact the Department of Business Development, at 175 N.W. 1" Avenue, 28° Floor, Miami, FL 33123-1844, or telephone at 305-349-5960. County employees wishing to do business with the County are referred to Section 2- 11.1(d) of the Miami -Dade County Code. B. Vendor Registration To be recommended for award the County require that vendors complete a Miami -Dade County Business Entity Registration Application with all required disclosure affidavits. The Miami - Dade County Business Entity Registration Application must be retumed to the Department of Procurement Management (DPM), Bids and Contracts Division within Fourteen (14) days of notification of the intent to recommend for award. In the event the Miami -Dade County Business Entity Registration Application is not properly completed and returned within the specified time, the County may award to next lowest responsive Bidder. The Bidder is responsible for obtaining the Miami -Dade County Business Entity Registration Application and all affidavits by downloading from DPM's website at httoJ/www.co.miami-dade.fl.ustdom or from the Vendor Information Center, located in the lobby of the Stephen P. -I- Clarke Center at 111 N.W. I" Street, Miami, FL. In becoming a Registered Vendor with Miami -Dade County, the vendor confirms its knowledge of and commitment to comply with the following: 1. Disclosure of Employment — pursuant to Section 2-8.1(d) of the County Code. 2. Disclosure of Ownership Affidavit — pursuant to Section 2- 8.1(d) of the County Code. 3. Drug -Free Affidavit — pursuant to Section 2-8.1.2(b) of the County Code. 4. W-9 and 8109 Forms — The vendor must famish these forms as required by the Internal Revenue Service. 5. Social Security Number — The vendor must provide a copy of the primary owner's social security card if the social security number is being used in lieu of the Federal Identification Number (F.E.I.N.). 6. Americans with Disabilities Act (A.D.A.) Affidavit — It is the policy of the County to comply with all requirements of County Resolution R182-00 and the A.D.A. 7. Collection of Fees, Taxes and Parking Tickets Affidavit — pursuant to Section 2-8.1 (c) of the County Code. S. Conflict of Interest and Code of Ethics — pursuant to Sections 2-8.1(i) and 2-11.1(b) (1) through (6) and (9) of the County Code and County Ordinance No. 00-1 amending Section 2- 11.1(c) of the County Code. 9. Code of Business Ethics — pursuant to Section 2-8.1(i) of the County Code. 10. Debarment Disclosure Affidavit — pursuant to County Code 10-38. 11. Office of the Inspector General Pursuant to Section 2-1076 of the County Code. 12. Minority and Disadvantaged' Business Enterprises. The County endeavors to obtain the participation of all minority and disadvantaged business enterprises pursuant to Sections 2-82, 2-8.2.3 and 2-8.2.4 of the County Code and Title 49 of the Code of Federal Regulations. 13. Individuals and Entities Doing Business with the County not current in their obligations to the County — pursuant to Sections 2-8.1 (h) and 2-11.1(b)(8) of the County Code. Nondiscrimination pursuant to Section 2-8.1.5 of the County Code. 14 Nondiscrimination pursuant to Section 2-8.1.5 of the County Code. 15 Family Leave - Pursuant to Section I IA -30 of the County Code. 16 Living Wage — Pursuant to Section 2-8.9 of the County Code. 17 Domestic Leave — Pursuant to Section 11 A-60 of the County Code. 18 Antitrust Laws — By acceptance of any contract, the vendor agrees to comply with all antitrust laws of the United States and the State of Florida C. PUBLIC ENTITY CRIMES To be eligible for award of a contract, firms wishing to do business with the County must comply with the following: Pursuant to Section 287.133(2)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list 03- 647 Miami -Dade County D. Request for Additional Information 1. Pursuant to Section 2-11.1(t) of the County Code, all Bid Solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority are under the "Cone of Silence". Any communication or inquiries, except for clarification of process or procedure already contained in the solicitation, are to be made in writing to the attention of the Procurement Agent identified on the front page of the solicitation. Such inquiries or request for information shall be submitted to the procurement agent in writing and shall contain the requester's name, address, and telephone number. If transmitted by facsimile, the request should also include a cover sheet with Bidder's facsimile number. The requestor must also file a copy of this written request with the Clerk of the Board, I 1 I NW 1 ° Street, 17'" Floor, suite 202, Miami, Florida 33128-1983 or email clerkbccAmiamidade.gov. 2. The Department of Procurement Management may issue an addendum in response to any inquiry received, prior to Bid opening, which changes, adds to or clarifies the terms, provisions or requirements of the solicitation. The Bidder should not rely on any representation, statement or explanation whether written or verbal, other than those made in,this Bid Solicitation document or in any addenda issued. Where there appears to be a conflict between this Bid Solicitation and any addenda, the last addendum issued shall prevail. 3. It is the Bidder's responsibility to ensure receipt of all addenda, and any accompanying documentation, The Bidder is required to submit with its Bid a signed "Acknowledgment of Addenda" form, when any addenda have been issued. E. Contents of Bid Solicitation and Bidders Responsibilities 1. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Pleas of ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the Bidder. 2. This solicitation is subject to all legal requirements contained in the applicable County Ordinances, Administrative Orders, and Resolutions, as well as all applicable State and Federal Statutes. Where conflict exist between this Bid Solicitation and these legal requirements, the authority shall prevail in the following order: Federal, State and local. F. Change or Withdrawal of Bids 1. Changes to Bid - Prior to the scheduled Bid opening a Bidder may change its Bid by submitting a new Bid, (as indicated on the cover page) with a letter in writing on the firths letterhead, signed by an authorized agent stating that the new submittal replaces the original submittal. The new submittal shall contain the letter and all information as required for submitting the original Bid. No changes to a Bid will be accepted after the Bid has been opened. 2. Withdrawal of Bid — A Bid shall be irrevocable unless the Bid is withdrawn as provided herein. Only written a letter received by the DPM Bids and Contracts Division prior to the Bid opening date may withdraw a bid. A bid may also be withdrawn ninety (90) days after the Bid has been opened and prior to award, by submitting a letter to the contact person identified on the front cover of this Bid Solicitation. The withdrawal letter must be on company letterhead and signed by an authorized agent of the Bidder. G. Conflicts Within The Bid Solicitation Where there appears to be a conflict between the General Terns and Conditions, Special Conditions, the Technical Specifications, the Bid Proposal Section, or any addendum issued, the order of precedence shall be: the last addendum issued, the Bid Proposal Section, the Technical Specifications, the Special Conditions, and then the General Terns and Conditions. H. Prompt Payment Terms 1. It is the policy of Miami -Dade County that payment for all purchases by County agencies and the Public Health Trust shall be -II- Bid Nc 118 -3/07 -OTR -CW -LW made in a timely manner and that interest payments be made on late payments. In accordance with Florida Statutes, Section 218.74 and Section 2-8.1.4 of the Miami -Dade County Code, the time at which payment shall be due from the County or the Public Health Trust shall be forty-five (45) days from receipt of a proper invoice. The time at which payment shall be due to small businesses and minority and women business enterprises shall be thirty (30) days from receipt of a proper invoice. All payments due from the County or the Public Health Test, and not made within the time specified by this section, shall bear interest from thirty (30) days after the due date at the rate of one percent (11/6) per month on the unpaid balance. Further, proceedings to resolve disputes for payment of obligations shall be concluded by final written decision of the County Manager, or his or her designee(s), not later than sixty (60) days after the date. on which the proper invoice was received by the County or the Public Health Trust. 2. The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid proposal signature page of the solicitation. 13. PREPARATION OF BIDS A. The Bid proposal form defines requirements of items to be purchased, and must be completed and submitted with the Bid. Use of any other form will result in the rejection of the Bidder's offer. B. The Bid proposal form must be legible. Bidders shall use typewriter, computer or ink. All changes must be crossed out and initialed in ink. Failure to comply with these requirements may cause the Bid to be rejected. C. An authorized agent of the Bidder's firm must sign the Bid proposal form. FAILURE TO SIGN THE BID PROPOSAL FORM SHALL RENDER THE BID NON-RESPONSIVE. D. The Bidder may be considered non-responsive if bids are conditioned to modifications, changes, or revisions to the terns and conditions of this solicitation. E. The Bidder may submit alternate Bid(s) for the same solicitation provided that such offer is allowable under the terms and conditions. The alternate Bid must meet or exceed the minimum requirements and be submitted on a separate Bid proposal marked "Alternate Bid". F. When there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail. IA. CANCELLATION OF BID SOLICITATION Miami -Dade County reserves the right to cancel, in whole or in part, any Invitation to Bid when it is in the best interest of the County. 1.5. AWARD OF BID SOLICITATION A. This Bid may be awarded to the responsible Bidder meeting all requirements as set forth in the solicitation. The County reserves the right to reject any and all Bids, to waive irregularities or technicalities and to re -advertise for all or any part of this Bid Solicitation as deemed in its best interest. The County shall be the sole judge of its best interest. B. When there are multiple line items in a solicitation, the County reserves the right to award on an individual item basis, any combination of items, total low Bid or in whichever manner deemed in the best interest of the County. C. The County reserves the right to reject any and all Bids if it is determined that prices are excessive, best offers are determined to be unreasonable, or it is otherwise determined to be in the County's best interest to do so. D. The County reserves the right to negotiate prices with the low bidder, provided that the scope of work of this solicitation remains the same. E. Award of this Bid Solicitation will only be made to firs that have completed the Miami -Dade County Business Entity Registration Application and that satisfy all necessary legal requirements to do business with Miami -Dade County. Firms domiciled in Miami -Dade County must present a copy of their Miami -Dade County issued Occupational License. 03-- 647 Miami -Dade County F. Pursuant to County Code Section 2-8.1(g), the Bidders performance as a prime contractor or subcontractor on previous County contracts shall be taken into account in evaluating the Bid received for this Bid Solicitation. G. To obtain a copy of the Bid tabulation, Bidder(s) shall enclose an appropriately sized self-addressed stamped envelope. Bid results will not be given by telephone or facsimile. Please allow ten (10) calendar days after Bid opening for mailing. IL The Bid Solicitation, any addenda and/or properly executed modifications, the purchase order, and any change order(s) shall constitute the contract I. In accordance with Resolution R-1574-88 the Director of Bids and Contracts Division will decide all tie Bids. J. Award of this Bid may be predicated on compliance with and submittal of all required documents as stipulated in the Bid Solicitation. 1.6. CONTRACT EXTENSION A. The County reserves the right to exercise its option to extend a contract for up to ninety (90) calendar days beyond the current contract period. In such event, the County will notify the successful Bidder(s) in writing of such extensions. B. This contract may be extended beyond the initial ninety (90) day extension upon mutual agreement between the County and the successful Bidder(s). 1.7. WARRANTY All warranties, express and implied, shall be made available to the County for goods and services covered by this Bid Solicitation. All goods furnished shall be fully guaranteed by the successful Bidder against factory defects and workmanship. At no expense to the County, the successful Bidder shall correct any and all apparent and latent defects that may occur within the manufacturer's standard warranty. The Special Conditions of the Bid Solicitation may supersede the manufacturer's standard warranty. I.S. ESTIMATED QUANTITIES Estimated quantities or dollars are for Bidder's guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The County is not obligated to place any order for a given amount subsequent to the award of this Bid Solicitation. Estimates are based on the County's actual needs and/or usage during a previous contract period. The County may use these estimates to determine the low Bidder. 1.9. NON -EXCLUSIVITY It is the intent of the County to enter into an agreement with the successful Bidder that will satisfy its needs as describe herein. However, the County reserves the right as deemed in its best interest to perform, or cause to be performed, the work and services, or any portion thereof, herein described in any manner it sees fit, including but not limited to: award of other contracts, use of any contractor, or perform the work with its own employees. 1.10. LOCAL PREFERENCE In accordance with County Ordinance No. 01-21 (except where Federal or State law mandates to the contrary) preference will be given to a local business. Local shall mean the vendor has a valid occupational license issued by Miami -Dade County at least one year prior to Bid submittal. 1.11. PURCHASES BY OTHER PUBLIC OR NOT -FOR PROFIT ENTITIES A Purchases under the contract to be awarded may be made by other public, not-for-profit agencies or political subdivisions within the State of Florida. Such entities purchases shall be governed by the same terms and conditions stated herein and subject to a 2% user surcharge fee. B. • Each governmental, not-for-profit or quasi -governmental entity that uses this contract shall provide to the DPM a report of purchases made under this contract on a quarterly basis as outlined in the attached "Quarterly Agency Report" form. Bid No., 118 -3/07 -OTR -CW -LW 1.12. CONTINUATION OF WORK Any work that commences prior to and will extend beyond the expiration date of the current contract period shall, unless terminated by mutual written agreement between the County and the successful Bidder, continue until completion at the same prices, terms and conditions. 1.13. BID PROTEST A. A recommendation for contract award or rejection of award may be protested by a Bidder in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the County Code, as amended, and as established in Administrative Order No.3-21. B. To initiate a Bid protest, the protester shall present to the Clerk of the Board a non-refundable filing fee, payable to the Clerk of the Board, in accordance with the schedule provided below: Award Amount Filine Fee $25,0004100,000 $500 $100,0014500,000 $1,000 $500,001-$5 million $3,000 Over $5 million $5,000 In the event a Bidder wishes to protest any part of the General Conditions, Special Conditions and/or Technical Specifications contained in the Bid Solicitation it must file a notice of protest in writing with the issuing department no later than 48 hours prior to the Bid opening date and hour specified in the solicitation. Failure to file a timely notice of protest will constitute a waiver of proceedings. C. For award recommendations greater than $100,000 the following shall apply: When a letter of intent to award a Bid Solicitation has been communicated (mail, faxed or emailed) to each competing Bidder and filed with the Clerk of the Board, a Bidder wishing to protest said award recommendation shall file a protest with the clerk of the Board within ten (10) working days of the date of award recommendation letter. Within two (2) days of that filing, the protester shall provide the County Attorney and each Bidder with a copy of each document that was filed with the protest Failure to timely file the written protest shall constitute a waiver of the right to protest the award recommendation. D. For award recommendations from $25,000 to $100,000 the following shall apply: Each Monday, in the lobby of the Stephen P. Clark Center, located at 111 N.W. ? Street, award recommendations are posted. Participants may also call the Awards Line at 305-375-4724, or 800-510-4724, or the contact person as identified on the cover page of the Bid Solicitation. Any Bidder wishing to protest such recommendations shall file a protest with the Clerk of the Board within five (5) working days of the posting and submit a $500 non- refundable filing fee. 1.14. RULES, REGULATIONS AND LICENSES The successful Bidder shall comply with all laws and regulations applicable to provide the goods and/or services specified in this Bid Solicitation. The Bidder shall be familiar with all federal, state and local laws that may in affect the goods and/or services offered. 1.15. PACKAGING Unless otherwise specified in the Special Conditions or Technical Specifications, all containers shall be suitable for shipment and/or storage and comply with Resolution No. 738-92. 1.16. SUBCONTRACTING Unless otherwise specified in this Bid Solicitation, the successful Bidder shall not subcontract any portion of the work without the prior written consent of the County. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of the County may result in termination of the contract for default When Subcontracting is allowed the Bidder shall comply with County Resolution No. 1634-93, Section 10-34 of the County Code and County Ordinance No. 97-35. 03- 647 Miami -Dade County 1.17. ASSIGNMENT The successful Bidder shall not assign, transfer, hypothecate, or otherwise dispose of this contract, including any rights, title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent of the County. 1.18. DELIVERY Unless otherwise specified in the Bid Solicitation, prices quoted Unless otherwise specified in the Bid Solicitation, prices quoted shall be F.O.B. Destination. Freight shall be included in the proposed price. 1.19. RESPONSIBILITY AS EMPLOYER The employee(s) of the successful Bidder shall be considered to be at all times its employee(s), and not an employee(s) or agent(s) of the County or any of its departments. The successful Bidder shall provide competent and physically employee(s) capable of performing the work as required. The County may require the. successful Bidder to remove any employee it deems unacceptable. All employees of the successful Bidder shall wear proper identification. 1.20. INDEMNIFICATION The successful Bidder shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. 1.21. COLLUSION Where two (2) or more related parties, as defined herein, each submit a Bid or proposal for any contract, such Bids shall be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control and management of such related parties in preparation and submittal of such Bids. Related parties shall mean Bidder or the principals thereof which have a direct or indirect ownership interest in another Bidder for the same contract or in which a parent company or the principals thereof of one (1) Bidder have a direct or indirect ownership interest in another Bidder for the same contract. Furthermore, any prior understanding, agreement, or connection between two or more corporations, firms, or persons submitting a bid for the same materials, supplies, services, or equipment shall also be presumed to be collusive. Bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may be considered non - responsible, and may be suspended or debarred, and any contract resulting from collusive Bidding may be terminated for default. 1.22. MODIFICATION OF CONTRACT The contract may be modified by mutual consent, in writing through the issuance of a modification to the contract, purchase order, change order or award sheet, as appropriate. 1.23. TERMINATION FOR CONVENIENCE The County, at its sole discretion, reserves the right to terminate -IV - Bid Nc "118 -3/07 -OTR -CW -LW this contract without cause upon thirty (30) days written notice. Upon receipt of such notice, the successful Bidder shall not incur any additional costs under this contract. The County shall be liable only for reasonable costs incurred by the successful Bidder prior to notice of termination. The County shall be the sole judge of "reasonable costs " 1.24. TERMINATION FOR DEFAULT The County reserves the right to terminate this contract, in part or in whole, or place the vendor on probation in the event the successful Bidder fails to perform in accordance with the terms and conditions stated herein. The County further reserves the right to suspend or debar the successful Bidder in accordance with the appropriate County ordinances, resolutions and/or administrative orders. The vendor will be notified by letter of the County's intent to terminate. In the event of termination for default, the County may procure the required goods and/or services from any source and use any method deemed in its best interest. All re - procurement cost shall be borne by the successful Bidder. 1.25. FRAUD AND MISREPRESENTATION Pursuant to Section 2-8.1.4 of the Miami -Dade County Code, any individual, corporation or other entity that attempts to meet its contractual obligations with the County through fraud, misrepresentation or material misstatement, may be debarred for up to five (5) years. The County as a further sanction may terminate or cancel any other contracts with such individual, corporation or entity. Such individual or entity shall be responsible for all direct or indirect costs associated with termination or cancellation, including attorney's fees. 1.26 ACCESS TO RECORDS The County reserves the right to require the Contractor to submit to an audit by Audit and Management Services or other auditor of the County's choosing at the Contractor's expense. The Contractor shall provide access to all of its records, which relate directly or indirectly to this Agreement at its place of business during regular business hours. The Contractor shall retain all records pertaining to this Agreement and upon request make them available to the County for three years following expiration of the Agreement. The Contractor agrees to provide such assistance as may be necessary to facilitate the review or audit by the County to ensure compliance with applicable accounting and financial standards. 1.27 OFFICE OF THE INSPECTOR GENERAL Miami -Dade County has established the Office of the Inspector General, which is authorized and empowered to review past, present, and proposed County and Public Health Trust programs, contracts, transactions, accounts, records and programs. The Inspector General (IG) has the power to subpoena witnesses, administer oaths, require the production of records and monitor existing projects and programs. The Inspector General may, on a random basis, perform audits on all County contracts. The cost of random audits shall be incorporated into the contract price of all contracts and shall be one quarter (1/4) of one (1) percent of the contract price, except as otherwise provided in Section 2- 1076(cxg) of the County Code. 1.28 PRE -AWARD INSPECTION The County may conduct a pre -award inspection of the bidder's site or hold a pre -award qualification hearing to determine if the bidder is capable of performing the requirements of this bid solicitation. 1.29 PROPRIETARY/CONFIDENTIAL INFORMATION Bidders are hereby notified that all information submitted as part of, or in support of proposals will be available for public inspection after opening of proposals in compliance with Chapter 119 of the Florida Statutes; popularly know as the "Public Record Law." The bidder shall not submit any information in response to this invitation, which the bidder considers to be a trade secret, proprietary or confidential. The submission of any information to the County in connection with this invitation shall be deemed ()3_ 647 Miami -Dade County conclusively to be a waiver of any trade secret or other protection, which would otherwise be available to the bidder. In the event that the bidder submits information to the County in violation of this restriction, either inadvertently or intentionally, and clearly identifies that information in the bid as protected or confidential, the County shall endeavor to redact and return that information to the bidder as quickly as possible, and if appropriate, evaluate the balance of the bid. The redaction or return of information pursuant to this clause may render a bid non-responsive. -V- Bid No, '118 -3/07 -OTR -CW -LW 03- 647 Miami -Dade County Bid N 5118 -3/07 -OTR -CW -LW SECTION 2.0 SPECIAL CONDITIONS RENTAL OF PORTABLE CHEMICAL TOILETS 2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY: The purpose of this Invitation To Bid is to establish a contract for the Rental of Portable Chemical Toilets, as specified in the technical specifications in conjunction with the County's needs on an as needed when needed basis. 2.2 INTENTIONALLY OMITTED 2.3 INTENTIONALLY OMITTED 2.4 TERM OF CONTRACT: TWENTY-FOUR (24) MONTHS This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's Department of Procurement Management, Bids & Contracts Division; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for twenty-four (24) months and upon completion of the expressed and/or implied warranty period. 2.5 OPTION TO RENEW THREE (3) YEARS (With Price Adjustment) The prices for a two (2) year period from effective date shall be consistent with the provisions outlined in section 2.7 of these special terms and conditions; at which time Dade County shall have the option to renew for an additional three (3) years on a year to year basis. At that time Dade County will consider an adjustment to price based on the Consumer Price Index, Wage Earners and Clerical Workers in the Miami -Ft. Lauderdale Area for All Items. It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate the contract with the bidder based on such price adjustments. Continuation of the contract beyond the initial period is a County prerogative; not a right of the bidder. This prerogative may be exercised only when such continuation is clearly in the best interest of the County. In the event that the bidder declines the County's right to exercise the option period, the County will consider the successful bidder in default and affect its eligibility for future contracts. NOTE: SHOULD THE COUNTY IT SHALL BE ONLY AWARDED. EXERCISE THE OPTION TO RENEW, FOR THOSE ITEMS ORIGINALLY 03- 647 Miami -Dade County Bid Ne '118 -3107 -OTR -CW -LW 2.6 METHOD OF AWARD: To Low Bidder by Item Award of this contract will be made to the two (2) lowest responsive, responsible bidder on an item -by -item basis, exclusive of options. The County reserves the right to rent the equipment listed at the daily, weekly, or monthly rate, whichever rate is more advantageous to the County regardless of the time period the equipment is intended for use. 2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed and firm during the term of contract. 2.8 INTENTIONALLY OMITTED 2.9 INTENTIONALLY OMITTED 2.10 LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS Although the actual cost cannot be readily quantifiable, failure to complete the project in accordance with the specifications and to the satisfaction of the County within the time stated, the bidder shall be subject to charges for liquidated damages in the amount of $250.00 for each and every calendar day the work remains incompletq. As compensation due the County for loss of use and for additional costs incurred by the County due to such noncompletion of the work, the County shall have the right to deduct the said liquidated damages from any amount due or that may become due to the bidder under this agreement or to invoice the bidder for such damages if the costs incurred exceed the amount due to the bidder. 2.11 INDEMNIFICATION AND INSURANCE - (1) GENERAL SERVICE AND MAINTENANCE CONTRACT Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. 2 03- 647 Miami -Dade County Bid Nc 118 -3/07 -OTR -CW -LW The vendor shall furnish to, Metropolitan Dade County, c/o Department of Procurement Management, Bids & Contracts Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida", issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this Agreement. Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents 3 ' - i_ '� 0-4 93 Miami -Dade County Bid No '118 -3/07 -OTR -CW -LW in the manner prescribed in this Invitation To Bid within twenty (20) calendar days after Board of County Commission approval, the Bidder shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0, para 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.10, of the General Terms and Conditions. 2.12 INTENTIONALLY OMITTED 2.13 INTENTIONALLY OMITTED 2.14 CERTIFICATE OF COMPETENCY In accordance with the Code of Metropolitan Dade County, Florida, Section 10-3 (B), any person, firm, corporation or joint venture who shall bid or proffer a bid shall, at the time of such bid or proffer of bid, hold a valid Certificate of Competency for Portable Chemical Toilets Rental work issued by the State or County Examining Board qualifying said person, firm, corporation or joint venture to perform the work proposed. If work for other trades is required in conjunction with this Bid Solicitation and will be performed by a subcontractor(s), an applicable Certificate of Competency issued to the subcontractor(s) shall be submitted with the Bidder's proposal; provided, however, that the County may at its option and in its best interest allow the Bidder to supply the to the County during the bid evaluation period. 2.15- METHOD OF PAYMENT: A. INVOICES FOR NON -ACCESSIBLE, ACCESSIBLE AND LEASE RENTAL UNITS (DAILY. WEEKLY. AND MONTHLY) The successful bidder(s) shall submit monthly invoices by the tenth (10th) calendar day of each month. These invoices shall be submitted to the County using department(s) that requested the service through a purchase order. The invoices shall reflect the appropriate purchase order number, the service location(s) and the type of service provided to the County in the prior month. 4 03" 647 Miami -Dade County Bid Nc 118 -3/07 -OTR -CW -LW B. INVOICE FOR LEASE/PURCHASE PROGRAM OPTION At the County's Option, A Lease/Purchase Program shall be entered into whereas the vendor shall credit the County with any amounts paid for lease of the units at the end of the Lease Period towards the purchase price stated in the Vendor's Bid Proposal. 2.16 SHIPPING TERMS: F.O.B. DESTINATION All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative at various locations throughout Miami -Dade County. 2.17 DELIVERY REQUIREMENTS: Awarded vendors shall be able to furnish Portable Chemical Toilets units requested within twenty-four (24) hours after written or verbal requests. On orders placed for special events where a substantial amount of toilets are required, the County Department will notify Vendor of such events two (2) weeks in advance (whenever possible). Emergency requests shall be considered as specified in Section 3.0, Paragraph 3.9. 2.18 BACK ORDERS SHALL NOT BE ALLOWED The County shall not accept any back orders of deliveries from the bidder. Accordingly, the bidder is required to deliver all items to the County within the time specified in this solicitation; and no grace period shall be honored. In the event that the bidder fails to deliver the goods within the time specified, the County reserves the right to cancel the order, seek the items from another vendor, and charge the bidder for any re -procurement costs. 2.19 INTENTIONALLY OMITTED 2.20 CONTACT PERSONS: For any additional information regarding the specifications and requirements of this contract, contact: Mr. Jose A. Sanchez, CPPB at (305) 375-4265. 2.21 COUNTY-WIDE/STATE-WIDE USAGE Any governmental, not-for-profit or quasi -governmental entity in the State of Florida may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at 2% above the contract price, consistent with the Miami -Dade County Surcharge Fee Ordinance No. 9843. This 2% surcharge fee shall not apply to purchases made by Miami -Dade County, but shall be added to the contract price by the vendor for purchases made by other entities availing themselves of this contact. Each governmental, not-for-profit or quasi governmental entity which uses the contract(s) resulting here from shall provide to the Miami Dade County Department of 03- 647 Miami -Dade County Bid No. '18 -3/07 -OTR -CW -LW Procurement Management a report of purchases made under this contract on a quarterly basis as outlined in the attached "Quarterly Agency Report"form. Each Governmental, not-for-profit or quasi -governmental entity which uses a contract(s) resulting here from, will establish its own contract, place its own orders, issue its own purchase orders, be invoiced there from and make its own payments, determine shipping terms and issue its own exemption certificates as required by the bidder. It is understood that unless specified in Section 2, paragraph 2.16, entitled "Shipping Terms", all prices shall be quoted, "FOB Destination." For entities other than those belonging to Miami -Dade County or those located outside of the geographical boundaries of Miami -Dade County, the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and Charged Back" basis. This allowance shall only be made when expressly authorized by a representative of the entity, prior to shipping the goods. It is also understood and agreed that Miami -Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. SURCHARGE FEE AND QUARTERLY SUMMARY REPORT Per Miami -Dade County Surcharge Fee Ordinance No. 9843, please be advised that this contract is subject to a user surcharge fee in the amount of 2% on all sales to governmental, not for profit or quasi governmental entity, OTHER THAN MIAMI- DADE COUNTY, resulting from this contract or any contract resulting from this solicitation and the utilization of the County contract price and the terms and conditions identified herein. Vendors shall be required to furnish the attached "Quarterly Surcharge Payment Report" in a timely manner. Quarterly reports and all applicable payments must be submitted to Department of Procurement Management (DPM)/Administrative and Fiscal Division, no later than 15 days after the end of each quarter, regardless of the value of sales during the preceding quarter. By submission of these sales summary reports and corresponding surcharge fees, the vendor is attesting to their correctness. All such reports and fees shall be subject to audit by Miami -Dade County. Failure to submit the following Quarterly Surcharge Payment Report and make applicable payments in a timely manner may result in termination or cancellation of contract with the non -conforming vendor and any and all remedies relating to the collection of such fees shall be enforceable. Additionally, any re -procurement charges may be charged to the vendor in default. Willful failure or falsification of sales reports or failing to make timely payments of the surcharge fee shall constitute sufficient cause for terminating the contract for cause of the non -conforming vendor. 6 03- 647 Miami -Dade County Bid Nc 118 -3/07 -OTR -CW -LW MIAMI-DADE COUNTY Department of Procurement Management Finance Section 111 N.W. I st Street Suite 2350 MIAMI, FLORIDA, 33128 (305)375-1487 Agency Instructions for Completing Quarterly Agency Report: (Report to be completed by all agencies utilizing Miami -Dade County contracts where the surcharge fee applies.) 1) Complete Section 1 using contact person name and information. 2) Complete Section 2 by completing information about the contract and vendor. Submit one report for each vendor and contract. 3) Complete Section 3 by recording the year and quarter that payment to the vendor was made. Submit one form for each quarter reported. 4) Complete Section 4 by recording purchase and payment amounts for the quarter recorded. Provide any comments if necessary. 5) Complete acknowledgement portion of form and sign. 6) The completed form must be returned by the due date stated below to: Department of Procurement Management (DPM) Administrative and Fiscal Division Finance Section 111 NW 1 st Street Suite 2350 Miami, FL 33128 Quarterly Report Due Dates Note: Quarterly reports must be submitted to the Department of Procurement Management/Administrative and Fiscal Division/Finance Section, no later that 15 days after the end of each quarter, regardless of the value of the purchase or payment during the preceding quarter. Refer to charts below. Quarter Report Due Date 1° Quarter— January I — March 31 April 15 2ad Quarter - April 1 -June 30 July 15 3' Quarter - July I -September 30 October 15 4' Quarter - October 1 - December 31 January 15 MIAMI-DADE COUNTY _ DEPARTMENT OF PROCUREMENT MANAGEMENT Administrative and Fiscal Division 111 NW V Street, Suite 2350 - 7 Miami -Dade County Bid No x.18 -3/07 -OTR -CW -LW Miami. FL 33129 (305) 375-1457 QUARTERLY AGENCY REPORT Report of Purchases Made using Miami -Dade Conary Coatncu ltequiriaa 2% 5mriarse ECTION 1— Agency Informatio Agency Contact Person Name Title Address E -Mail Address ECTION 2— Contract Informatio Contract No. Vendor Name Title Telephone Number Fax Number Date ECTION 3 — Applicable Re ortin Perio Check the appropriate boat. Submit one form for each quarter and each vendor. Year ❑Jan. 1 - March 31 ❑April 1— June 30 ❑ July 1 - Sept. 30 [:]Oct. 1 - Dec. 31 (15t Quarter) (tad Quarter) (3'd Quarter) (4h Quarter) ECTION 4— Purchase/Pa meat amoun Purchase amount under contract for quarter stated above $ Payment amount to vendor for quarter stated above $ Comments By submission of this Quarterly Agency Report of purchases made under the referenced Miami -Dade County contract, I certify the correctness of the information. I understand that all reports may be subject to an audit by Miami -Dade County or a designee. Authorized Signature Title/Position Held Date _ Submit completed report to above address or fax to (305) 372-6128. 8 03- 647 Miami -Dade County Bid N( 1118 -3/07 -OTR -CW -LW IMPORTANT NOTICE TO VENDORS This bid contains contractual language, which allows municipal and quasi -governmental entities to access the terms and conditions of the contract. After award the following entities will receive copies of our contract Award Sheet. Please feel free to contact the Purchasing Agents listed below to promote the usage of the commodities or services that you were awarded. ENTITY CONTACT TITLE ADDRESS CITUST PHONE Bal Harbour Village Jeanette Horton Village Clerk 655 96th Street Bal Harbour Florida 33154 305-866-4633 Broward Community College Robert Persian Assistant Director 225 E. Las Olas Blvd. Ft. Lauderdale, FL 33301 954-761-7485 Broward County Glenn R. Cummins Director of Purchasing • 115 So. Andrews Ave. Room 212 Ft. Lauderdale FL 33301 954-357-6070 Broward County Sheriffs office Rona M. Sandler Sr. Purchasing Agent 2601 W. Broward Boulevard Fort Lauderdale, FL 33312 954-831-8170 Charlotte County Bd. of County Kimberly A. Corbett Director of Purchasing 18500 Murdock Circle Suite 344 Port Charlotte, FL 33948- 1094 941-743-1372 City of Aventura Jeff Shields Purchasing Agent 19200 W. Country Club Dr. Aventura. FL 33180 305-466-8925 City of Boca Raton Carol Thomas Purchasing Manager 201 W Palmetto Park Rd Boca Raton, FL 33432 561-393-7871 City of Boynton Beach Carol Doppler Buyer 100E. Boynton Beach Blvd. Box 310 Boynton Beach, Florida 33425-0310 561-742-6323 City of Bradenton Ed J. Hargaden Purchasing Director 1300 6th Street West Bradenton FL 34205 941-714-7502 City of Coral Gables Carmen Lizama Purchasing Director 2800 SW 72nd Ave. Miami Florida 33155 305-460-5101 City of Deerfield Beach Donna M. Council Purchasing Agent 210 Goolsby Blvd. Deerfield Florida 33442 954-480.4380 City of Dunedin Chuck Ankney Purchasing Manager P.O. Box 1348 Dunedin FL 34697-1348 727-298-3077 City of Eustis Russ Wetherington Purchasing Manager P.O. Drawer 68 Eustis FL 32727-0068 352-483-5475 City of Florida City Eugene Leon Pm ect Man er 404 W. Palm Drive Florida City, FL 33034 305-247-8221 City of Fort Pierce Gelencia Carter Buyer 100 N. U.S. Hwy #I Fort Pierce FL 34954-1480 561-460-2200 City of Fort Walton Beach Mike Tatun Purchasing Director P.O. Box 4009 Fort Walton Beach, FL 32549 850-833-9523 City of Hallandale/Central Services Dept. Art Andrews Purchasing Supervisor 400 S. Federal Highway Hallandale, Florida 33009 954-457-1332 City of Hialeah Manuel Rodriguez Purchasing Aide 501 Palm Avenue Room 304 Hialeah. Florida 33011 305-883-8056 City of Hollywood John L. Weyrauch Director P.O. Box 229045 Hollywood, Florida 33022- 9045 954-921-3210 City of Homestead Brian O'Connor Acting Purchasing Director 790 Homestead Boulevard Homestead, FI 33030.6299 305-247-1801 City of Leesburg Mark Raiford Purchasing Manager P.O. Box 490630 Leesburg, FL 34748-0630 352-728-9880 City of Longwood Karen Behling Buyer 175 W. Warren Avenue Longwood, FL 32750 407-260.3483 City of Margate Connie Guzzi Buyer I 5790 Margate Blvd. Margate, FL 33063 954-972-6454 City of Melbourne David McCue Purchasing Manager 900 E. Strawbridge Avenue Melbourne FL 32901 321-953-6271 City of Miami Glen Marcos Assistant Director 444 SW 2nd Ave. 6th Floor Miami FL 33130 305-416-1921 City of Miami Beach Gus Lopez Procurement Director 1700 Collins Ave. Miami Beach FI 33139 305-673-7495 City of Miami Springs Patricia Bradley Admin. Assist III 201 Westward Drive Miami Springs, Florida 33166 305-885-4581 City of North Miami Pam Thompson Purchasing Agent 776 NE 125th Street North Miami, Florida 33161-0847 303=893-6511 E 03- 64 Miami -Dade County Bid No 118 -3/07 -OTR -CW -LW City of North Miami Beach Lynn Gribble Purchasing Manager 17011 N.E. 19th Avenue North Miami Beach, Florida 33162 305-948-2976 City of a-Locka Rona M. Sandler Purchasing Officer 101 N. Perviz Ave. Opa-Locka, FL 33054 305-953-2825 City of Panama City Lary Adkison Purchasing Director 519 East 7th Street Panama City, FL 32401- 3036 850-872-3070 City of Pembroke Pines Denise Lamazare Acct. Clerk 111 13975 Pembroke Road Pembroke Pines FL 33027 954-450-6918 City of Pompano Beach Ernie Siegrist General Servs. Director 1190 NE 3 Ave. Bldg. C Pompano Beach, FL 33060 954-786-4098 City of Port St. Lucie Cheryl Sharaberg Deputy Director 121 S.W. Port St. Lucie Blvd. Bide. A Port St. Lucie, FL 34984 561-871-7390 City of South Miami Kathy Vazquez Purchasing Manager 6130 Sunset Drive South Miami FL 33143 305-663-6339 City of Sunny Isles Beach Jean Watson Finance Director 17070 Collins Ave. Sunny isles Beach, FL 33160 305-947-0606 City of St. Augustine Tim Burchfield Director P.O. Box 210 St. Augustine, FL 32085 904-825-1015 City of St. Petersburg Louis S. Moore Director P.O. Box 2842 St. Petersburg, FL 33731 727-893-7027 City of Tama Kendal E. Capaz Purchasing Manager 306 E. Jackson St 2nd Fir. East Tam a. FL 33602 813-274-8353 City of Venice Larry Miller Purchasing Director 201 West Venice Avenue VeniceFL 34285 941-486-2626 City of West Palm Beach Nora Laudermilk Purchasing Admin. 1045 Charlotte Ave. West Palm Beach FL 33401 516-659-8036 City of Winter Springs Nancy Vobomik Purchasing Coordinator 1126 E. State Rd. 434 Winter Springs, FL 32708- 2799 407-327-5959 Collier County Purchasing Steve Camell Purchasing Director 3710Este Ave. Navies. FL 34104 941-436.6437 County of Volusia Donna Wagner Senior Purchasing Agent 123 W. Indiana Ave., 3rd Floor Deland, FL 327204608 386-943-7009 Doris Ison South Dade Community Health Center ivory L. Williams Procurement Specialist 1 10300 S.W. 216th Street Miami, FL 33190 305-257-2581 Hillsborough County Purchasing Lynne Fillmon Purchasing P.O. Box 31601 Tampa, FL 33601 813-301-7060 Indian Creek Village Melissa Garcia Village Clerk 9080 Bay Drive Indian Creek, FL 33154 305-865-4121 Jackson Health System Veronica Smith Manager — Bids and Contracts 1611 N.W. 12th Ave. ETBO66 Miami, FL 33136 305-585-5261 Lee County Board of C.C./ Division of Purchasing Janet Sheehan, CPPB Director P.O. Box 398 Ft. Myers, Florida 33902- 398 941-339-6260 Lee County School District Dale L. Wilson Director of Purchasing 3308 Canal Streett Ft. Myers, Florida 33916- 6594 941-479.4256 Leon County School Board Byron Williams Director ofPurchasing 2757 West Pensacola Street Tallahassee, Florida 32303 850-487-7282 Miami Dade Community Colle e ' Linda Pagliaro Director of Purchasing 11011 S.W. 104th Street Miami, FL 33176 305-237-2400 Miami Dade County Public Schools Joseph Gomez District Director 1450 NE 2nd Ave. Room 364 Miami, FL 33132 305-995-2352 Pinellas BOCC Lula Banks Purchasing Director 400 S. FT. Harrison Ave. Annex Bldg. Clearwater, FL 33756 7274643311 School Board of Sarasota County John O'Donnell Materials Manager 101 Old Venice Rd. Osprey, FL 34229 941486-2183 South Florida Water" Man anent District Jessica Flathman Acting Procurement Director 3301 Gun Club Road West Palm Beach, FL 33406 561-682-2823 - — St. Johns County School Frank Clark Purchasing Director 299 School House Rd. St. Augustine. FL 32084 904-826-3312 10 03- 647 Miami -Dade County Bid Ne 118 -3/07 -OTR -CW -LW Board Town of Bay Harbor Islands Joseph Fox Sup. Public Works 9665 Bay Harbor Terrace Bay Habor Islands, FL 33154 305-866-6241 Town of Davie Herb Hyman Procurement Manager 6591 Orange Drive Davie FL 33314 954-797-1016 Town of Surfside B. Carcasses Town Clerk 9293 Harding Avenue Surfside Florida 33154 305-861-4863 University of Miami Siomara Truillio Director of University Purchasing 1507 Levante Ave. Room 344 Coral Gables, FL 33124- 1433 305-2842420 Village of Key Biscayne C. Samual Kissinger Village Manager 85 W. McIntry Street Key Biscayne, FL 33149 305-365-5500 2.22 ACCEPTANCE OF PORTABLE CHEMICAL TOILETS UNITS BY MIAMI- DADE COUNTY. The units shall be maintained and delivered to the County in excellent condition. If a unit does not meet specifications, it will be returned to the bidder as exchange for suitable unit or for full credit at no additional cost to the County. 2.23 ACCIDENT PREVENTION AND REGULATIONS: Precautions shall be exercised at all times for the protection of persons and property. All Contractors and Sub -Contractors shall conform to all OSHA, State and County regulations while performing under the Terms and Conditions of this contract. Any fines levied by the above mentioned authorities because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 2.24 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS Although this Solicitation is specific to a County Department, it is hereby agreed and understood that any County department or agency may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at the contract price(s) established herein. Under these circumstances, a separate purchase order shall be issued by the County, which identifies the requirements of the additional County department(s) or agency (ies). 2.25 CLEAN-UP All unusable materials and debris shall be removed from the premises. At completion, the successful bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with the Department Project Manager. 2.26 COMPLIANCE WITH FEDERAL REGULATIONS DUE TO USE OF FEDERAL DOLLARS Since the goods, services, and/or equipment that will be acquired under this bid solicitation will be purchased, in part or in whole, with federal dollars, it is hereby agreed and understood that Section 60-250.4, Section 60-250.5 and Section 60-741.4 of Title 4 of the United States Code, which addresses Affirmative Action requirements for handicapped workers, is incorporated into this bid by reference. 11 63- 647 Miami -Dade County Bid Ne -118-3/07-OTR-CW-LW 2.27 COMPLIANCE WITH FEDERAL STANDARDS All items to be purchased under this bid shall be in accordance with all governmental standards, to include, but not limited to, those issued by the Occupational Safety and Health Administration (OSHA),the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 2.28 DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED DURING EVALUATION After the County opens the Bid Proposals, the bidders may be required to demonstrate the equipment, which has been proposed for evaluation by, and at no cost to, the County. The purpose of the demonstration is to observe the equipment in an operational environment and to verify its capability, suitability, and adaptability vis-a-vis the performance requirements stipulated in the bid. If a demonstration is required, the County will notify the bidder of such in writing and will specify the date, time and location of the demonstration. If the bidder fails to perform the demonstration on the specified date stipulated in the notice, the County may elect to reject the bidder's proposal or to re -schedule the demonstration in its best interest. The County shall be the sole judge of the acceptability of the equipment in conformance with the bid specifications and its decision shall be final. The equipment used for the demonstration shall be the same as the manufacture's model identified in the bidder's proposal. Accordingly, the equipment used in the demonstration shall create an express warranty that the actual equipment to be provided by the bidder during the contract period shall conform to the equipment used in the demonstration. The bidder shall be required to provide adequate restitution to the County, in the manner prescribed by the County, if this warranty is violated during the term of the contract. 2.29 ESCORT AT AIRCRAFT OPERATING AREA: When performing work at the County's Aviation Department, the successful bidder shall report to the Aviation Department's Maintenance Division Building No. 3025 and be escorted to and from each area of work that traverses the aircraft operating area. The Department shall monitor the placement of the bidder's equipment at each location. Upon completion of the work, the bidder shall call the Maintenance Office, 305/876- 7311, to arrange for inspection and escort out of the aircraft operating area. Any violations of this section by the bidder shall result in immediate cancellation of this Contract. 230 FURNISH AND SET IN PLACE REQUIREMENTS The successful bidder shall be required to furnish the materials or products identified in these bid specifications as well as to set in place or install materials or products at the facility designated by the County. The successful bidder shall also be required to provide adequate training to County personnel on the appropriate use of the materials or products if necessary. _ 12 03- 647 Miami -Dade County Bid N ;118 -3/07 -OTR -CW -LW 2.31 LABOR. MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER Unless otherwise provided in Section 3 of this Solicitation entitled "Technical Specifications", the Bidder shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. 2.32 LEGAL REQUIREMENT FOR POLLUTION CONTROL It is the intent of these Specifications to comply with the Dade County Pollution Control Ordinance as stated in Chapter 24 of the Metro -Dade Code. This ordinance is made a part of these specifications by reference and may be obtained, if necessary, by the bidder through the Department of Environmental Resources Management (DERM), 33 SW 2nd Ave., Miami, Florida 33130, and Telephone (305) 372-6789. 2.33 LICENSES. PERMITS AND FEES The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed on the County or the bidder for failure to obtain required licenses, permits or fines shall be borne by the bidder. 2.34 LOCAL OFFICE SHALL BE AVAILABLE The Bidder shall maintain an office within the geographic boundaries of Dade or Broward Counties, Florida. This office shall be staffed by a competent company representative who can be contacted during normal working hours and who is authorized to discuss matters pertaining to the contract. 2.35 PRIMARY VENDOR DESIGNATION: While the method of award identified in Section 2.6 of the Special Terms and Conditions prescribes the method for determining the lowest responsive, responsible bidder, the County reserves the right to award this contract to the designated lowest bidder as the primary vendor and to award this contract to the designated second lowest bidder as the secondary vendor. If the County exercises this right, the primary vendor shall be given the first opportunity to perform the service or deliver the goods identified in this contract. If the primary vendor declines this opportunity, the County shall seek the identified goods or services from the secondary vendor. It should be noted that price adjustments, if allowed under the terms and conditions of this bid, may affect the order of designation. 13— 64'i Miami -Dade County 2.36 RISK OF LOSS Bid N )118 -3/07 -OTR -CW -LW The vendor assumes the risk of loss of damage to the County's property during possession by the vendor and until delivery and acceptance to the County. The vendor shall immediately repair, replace or make good on the loss or damage without cost to the County, whether the loss or damage results from acts or omissions (negligent or not) of the vendor or a third party. The successful bidder/vendor shall indemnify and save the County harmless from any and all claims, liability, losses and causes of action, which may arise out of the fulfillment of the Agreement. The vendor shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in the name of the County when applicable, and shall pay all costs and judgments, which may issue thereon. 2.37 RENT OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED OF PRICE QUOTES While the County has listed all major items on the bid solicitation, which are utilized by County departments in conjunction with its operations, there may be additional like items that must be rented by the County during the term of this contract. Under these circumstances, a DPM representative will contact the successful Bidder and obtain a price quote for the additional like items. The DPM representative will also obtain price quotes from all awarded vendors, if available. The County reserves the right to award these additional like items to the successful Bidder or another bidder based on the lowest price quote. If the successful Bidder offers the lowest quotes, the award will be confirmed as a separate purchase order between the Bidder and the County. 2.38 SERVICE FACILITIES SHALL BE PROVIDED BY BIDDER IN SOUTH FLORIDA Bids will only be accepted from bidders, which have service facilities located in South Florida (defined as Dade, Broward, Palm Beach and Monroe Counties), which can provide parts and repairs. 2.39 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER The successful bidder(s) shall ensure that adequate stock levels are maintained at its place of business in order to assure the County of prompt delivery. If the delivery terms specified in the Solicitation are not fulfilled by the Bidder, the County reserves the right to cancel the order, purchase the goods elsewhere, and charge the Bidder for any reprocurement costs incurred by the County. 2.40 TOXIC SUBSTANCES/Federal "Right to Know" Regulations The Federal "Right to Know" Regulation implemented by the Occupational Safety and Health Administration (OSHA) and the Florida "Right -to -Know" Law requires employers to inform their employees of any toxic substances to which they may- be exposed in the workplace, and to provide training in safe handling practices and 14 3- 647 Miami -Dade County Bid Nt '118 -3/07 -OTR -CW -LW emergency procedures. It also requires notification to local fire departments of the location and characteristics of all toxic substances regularly present in the workplace. Accordingly, The successful Bidder(s) shall be required to provide two (2) complete sets of Material Safety Data Sheets to each User Department utilizing the awarded products. This information should be provided at the time when the initial delivery is made, on a department -by -department basis. Additionally, Bidder(s) may be requested to provide Material Safety Data Sheets to the Specification Specialist during the evaluation period. Bidders should contact the Florida Department of Labor and Employment Security at the address listed below for any related information packets: Toxic Substances Information Center 2551 Executive Center Circle West Tallahassee, Florida 32301-5014 Telephone: 1-800-367-4378 2.41 WAREHOUSE FACILITIES SHALL BE IN SOUTH FLORIDA Bids will only be accepted from bidder(s), which have warehouse facilities located in South Florida, which shall be defined as Dade, Broward, Palm Beach and Monroe Counties. The County reserves the right to perform an inspection of these warehouse facilities during the bid evaluation period and any time during the term of the contract and to use this inspection as a means for determining the lowest responsive, responsible bidder. The acceptable size, location, level of security, and functionability of the warehouse shall be determined by the County in consideration of the bid requirements in its best interest; and its decision shall be final. 15 03- 647 Miami -Dade County Bid No 118 -3/07 -OTR -CW -LW SECTION 3.0 SPECIAL CONDITIONS RENTAL OF PORTABLE CHEMICAL TOILETS 3.1 GENERAL REQUIREMENTS, STANDARD UNITS: (SINGLE, TWO, THREE, AND FOUR TOILET UNITS A. Standard Chemical Toilets shall be portable and self-contained. All units contracted shall be painted and marked with the name, address and telephone number of the servicing company. Doors to units and/or stalls shall be provided with a working internal lock. Walls and roof shall have ventilating sections properly screened and at sufficient height to insure privacy. B. Human waste receptacles shall be of non-absorbent, acid resistant, non -corrosive, easily cleanable material, watertight and fly -tight. Containers or holding tanks shall have a capacity of not less than 24 gallons. C. Floors and interior walls shall have non-absorbent finish and be easily cleanable. D. Toilet Seats with covers shall be in compliance with Chapter IOD -10, FAC; top of seat shall be not less than 8 inches above the liquid level in the container. E. All units shall be delivered with adequate supply of full, unopened rolls of toilet tissue and empty trash receptacles. 3.2 ACCESSIBLE UNITS: TIMETABLES Accessible units shall mean units designated accessible for use by persons with disabilities and shall be built in accordance with the current accessibility standards set forth in Chapter 553 of Florida Statutes, with the current Americans with Disabilities Act Accessibility Guidelines, in the following specifications. Accessible units shall be marked with the international symbol of accessibility. Accessible units for lease, but not for purchase, shall carry the name, address and telephone number of the servicing company. In accordance with Chapter 553 of the Florida Statutes and the American with Disabilities Act Accessibility, the first single user of portable toilet units provided at a location shall be an accessible unit. Thereafter, no fewer than 5% of the units, or a minimum of one (1) per cluster shall be accessible units. This does not apply to portable toilets units at construction sites exclusively by construction personnel. This contract may not be used to pay for rental of any portable toilet by, or on behalf of Miami -Dade County that do not meet the above requirement, or to pay for rental of any accessible unit that has not been officially approved by the Office of ADA Coordination. - 16 03— 047 Miami -Dade County Bid Nc 118 -3/07 -OTR -CW -LW Proposals shall contain a price for each accessible unit rental with full service, for unit purchased and for servicing of purchased units. The Vendor shall physically provide a typical accessible unit to the Office of ADA Coordinator, during the evaluation process, which can be no longer that two (2) weeks after bid opening. If the Office of ADA Coordination agrees that the unit complies with all of the existing laws, regulations, codes and standards listed above and other specifications stated herein, then that office will approve the unit. Miami -Dade County shall be the sole judge of compliance with requirements. The County, upon inspection of the typical unit, shall provide to the vendor a written report stating all deficiencies, if any. The vendor shall have six (6) weeks from that report to provide a fully compliant unit at the same bid price. Within sixty (60) days of the approval of a unit by Miami -Dade County, the vendor shall be able to meet all of the County's needs for accessible unit, and rentals. Upon failure to deliver accessible units ordered by Miami -Dade County, the vendor may not substitute any other accessible unit for the approved typical accessible unit without first obtaining official approval of the new typical accessible unit from the Office of ADA Coordination, (not to include the standard units) in accordance with the specifications herein stated and to the satisfaction of the County with;n the time specified in the paragraph above, the bidder shall be subject to charges for liquidated damages in the amount of $250.00 for each and every calendar day that the accessible units are not received and accepted by the County's designee. Miami -Dade County shall have the right to deduct the said liquidation damages from any amount due or that may become due to the bidder under this agreement or to invoice the bidder for such damages if the costs incurred exceed the amount due the bidder. Failure to comply with any of the accessible requirements, specifications and/or time frames may result, at the County's option, in disqualification of the vendor. Miami -Dade County may choose, if it considers it in the County's best interest, and it is recommended by the Office of ADA Coordination, to accept variations from the specifications, only if such acceptance is necessary to promote the highest degree of compliance with Chapter 553 and ADA. REQUIREMENTS A. Walls and doors shall have ventilating grills properly screened and placed at sufficient heights to insure privacy. Roof is to be provided with skylights. B. Human waste receptacles shall be of a non-absorbent, acid resistant, non -corrosive, easily cleanable material, watertight and fly -tight. This holding tank shall have a capacity of not less than 45 gallons. This requirement only applies to the accessible units with lavatories; items 18, 19, and 20. 17 03- 647 Miami -Dade County Bid Nc 118 -3/07 -OTR -CW -LW C. Seats or seat covers shall be stable and shall not be sprung to return to a lifted position. Toilet seat shall be not less than 8 inches above the liquid level in the container when the container is at capacity. D. All rental units shall be delivered with adequate supply of full, unopened rolls of toilet tissue and empty trash receptacles. Toilet paper holders shall hold two (2) rolls and shall provide continuous paper flow. E. Doorway shall provide a minimum 32" clear width measured with the door open at right angles, and a minimum 80" height clear of any protruding objects such as an overhead door closer. The door shall be self-closing with, no more than 8.5 pounds of pressure, and shall be equipped with a lever latch and screened ventilation grille. Doors to units shall be provided .with a working internal lock with a mechanism that can be operated without grabbing or twisting. F. All accessible units shall be built so that, when installed on site, the entrance to the unit will comply with all of the provisions of the ADA Accessibility Guidelines and the Florida Accessibility Code. G. Tolerances to require dimensions shall be permitted in accordance with ADA and the Florida Accessibility Code and the official interpretations thereof. Acceptable tolerances shall be solely determined by Miami -Dade County and shall include tolerances for at rest, in use, and under load conditions. In use and under load conditions shall be determined by using forces exerted by a person weighing up to 250 pounds. 3.3 MAINTENANCE SERVICE: All holding tanks for all units for waste products from the lavatories of all units shall be completely emptied, thoroughly cleaned and disinfected with an approved disinfectant, which shall be used in sufficient quantities to provide odorless operation during usage. Clean water storage tanks for lavatories shall be cleaned as necessary and shall filled to capacity. Waste paper receptacles shall be emptied and shall be cleaned as necessary. A fresh supply of toilet paper shall be provided with each unit. The inside of all units shall be thoroughly washed, scrubbed, brushed, rinsed and wiped dry. This operation shall include top and bottoms of seats and seat covers, all walls, floors and doors, tops of all tanks, all grab bars and sinks if provided in the unit. No disinfectant, water or other liquids shall be left on any touchable surface. The outside of the units shall be scrubbed or hosed down and wiped clean. The maintenance services for accessible units detailed above shall be performed at a minimum, once every day on the daily rentals; every Monday, Wednesday, and Friday on the weekly, and on the monthly rental units, with no exceptions. In case additional 18 03— 647 Miami -Dade County Bid N 6118 -3/07 -OTR -CW -LW services are required by the user departments, these services shall be considered a separate charge from the usual rental rate charge and shall be so designated and billed. 3.4 NON-PERFORMANCE OF SERVICES: Upon failure to perform the specified maintenance services to the satisfaction of the County's Contract Administrators, the vendor shall be penalized in the amount quoted for each service call not rendered or thorough cleaning not performed. The County shall have the right to deduct these amount(s) from any charges due or that may become due to the vendor under this agreement or, to invoice the vendor for such charges if the costs incurred exceed the amounts due the vendor. 3.5 SERVICE EQUIPMENT: Tank trucks used for servicing and waste removal shall be provided with dual compartments and be approved by the Department of Public Health. One tank shall be used for receiving and removal of waste, equipped with suction hose having a cut-off valve not more than thirty-six (36) inches from intake end. The second tank shall be used for clean water storage. Trucks shall be maintained in nuisance -free condition and be properly licensed at all times. 3.6 RECORD KEEPING: Each facility where Portable Toilets have been furnished shall maintain a log in which Vendor's service personnel will be logged in and out for deliveries and for each service call made; (it shall reflect time and date of each service call). The vendor shall acknowledge furnished service via a formal receipt of service, which shall provide similar information as above. 3.7 REPAIRS: The Vendor, under the terms and conditions of this Bid, shall bear the cost of all repairs to the Portable Toilets furnished except where the toilets may have been subjected to unusual abuse, accident or negligence on the part of the County. Compliance with the foregoing requirements shall not relieve the Vendor of any liability or obligation under this Section or under any other section of this Agreement. The Vendor shall provide its own insurance to protect their own equipment. 3.8 USAGE FREQUENCY: During the course of the year the Parks and Recreation Department schedules approximately twenty (20) public outdoor events with widely varying attendance figures and requiring usage of several standard units and one or more wheelchair accessible units per event. These events are dependent on a variety of factors, which affect greatly the usage frequency. 19 03— 647 Miami -Dade County Bid N4 "118 -3/07 -OTR -CW -LW 3.9 EMERGENCIES RESPONSE TIME: From time to time, some Dade County Departments may require emergency service where an immediate response is needed, such as a fire, a collapsed building, flooding or other disasters. At such times, the vendor shall be required to furnish units as specified within 30 to 60 minutes after receipt of order. This emergency delivery shall be available 24 hours per day, 7 days a week, and for this purpose, a beeper or a telephone number shall be furnished by the vendor and maintained active during the term of the contract. 3.10 INSTALLATION: Whenever feasible, the vendor shall install the units on a flat, smooth surface along an accessible path in close proximity to the facilities being served. The unit shall be set in such a way that: A. The accessible unit path leads to, and connects with the accessible unit in a manner that complies with the ADAAG and the Florida Accessibility Code. B. The unit is stable and level. It shall be the responsibility of the vendor to insure that the installation of the unit meets all of the requirements of the ADAAG and the Florida Accessibility Code. Where conditions make it unfeasible for installation to fully comply, the vendor shall install the unit at the best available location in the most accessible manner and shall immediately notify the user department in writing that the installation is not in full compliance and why. The vendor is not relieved of responsibility for those items of non-compliance included in the written notice until that written notice has been approved and signed by a representative of Miami -Dade County. Date and time of signings must be include with the signature to be valid. 3.11 250 GALLON HOLDING TANK (ITEMS 21, 22, & 23) A. General Requirements: ■ Unit shall be of fiberglass -reinforced construction. • Tank capacity shall be a minimum of 250 gallons. ■ Tank shall have a 3" PVC dump connection at 4 corners of tank top side. ■ Tank shall have a 4" discharge line. • Tank shall have a maximum of 2' height. ■ Maintenance for holding tank shall be as follows: 1. For Daily Rental, one (1) per day. 2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday. 3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday & Saturday of each week. 20 0 Miami -Dade County Bid Nk ;118 -3/07 -OTR -CW -LW 3.12 LARGE PORTABLE SANITATION TRAILER (ITEMS 24.25. & 26) A. General Requirements: ■ Unit shall be trailer mounted. All interior surfaces shall be of smooth construction and shall have a non-skid floor. Walls and doors shall have ventilating grilles properly screened and placed at sufficient height to assure privacy. ■ Human waste receptacles shall be of a non-absorbent, acid resistant, non- corrosive, easily clearable material, watertight and fly -tight. Holding tanks shall have a minimum capacity of not less 1,500 gallons. ■ Each side shall be sufficiently ventilated to eliminate any odor. ■ All toilets and urinals shall be able to be flushed. ■ Seats or seat covers shall be stable and shall not be sprung to return to a lift position. ■ All units shall be delivered with an adequate supply of full, unopened rolls of toilet paper. ■ Each side of unit shall have a minimum of two sinks with running water, one soap dispenser, one towel dispenser and one towel disposal basket. ■ All units shall be delivered with the towel dispensers full of towels, soap dispensers full of soap and empty towel disposal baskets. . ■ There shall be a minimum of one hookup point on the trailer to allow for running water hookup, which will be provided by the County. ■ Each side shall have a separate air conditioning unit that will maintain the inside of the trailer at minimum, constant temperature of 73 degrees Fahrenheit. ■ All toilets shall be private stalls. • Each toilet shall have one toilet paper dispenser. ■ Each toilet paper dispenser shall have one full, unopened roll of toilet paper at time of delivery. ■ Each side shall have fluorescent lighting. The County will provide electricity. ■ Doors shall be self-closing. ■ Each unit shall have separate entry and exit for each side. ■ Maintenance service for all holding tanks for Portable Sanitation Trailers shall be as follows: 1. For Daily Rental, one (1) per day. 2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday. 3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday & Saturday of each week. 4. Maintenance service as per Section 3.0, paragraph 3.3. B. Women's Side: Six toilets (6) minimum C. Men's Side: A minimum of seven (7) toilets/urinals in one of the following configurations: ■ Four (4) toilets and three (3) urinals, or ■ Three (3) toilets and four (4) urinals. 21 03— 647 Miami -Dade County Bid No '.18 -3/07 -OTR -CW -LW 3.13 LUXURY PORTABLE SANITATION TRAILER (ITEMS 27.28. & 29) A. General Requirements: • Unit shall be trailer mounted. All interior surfaces shall be of smooth construction and shall have a non-skid floor. Walls and doors shall have ventilating grilles properly screened and placed at sufficient height to assure privacy. ■ Human waste receptacles shall be of a non-absorbent, acid resistant, non- corrosive, easily clearable material, watertight and fly -tight. Holding tanks shall have a minimum capacity of not less than 1,000 uses between services. ■ Each side shall have a minimum of one exhaust fan. ■ All toilets and urinals shall be able to be flushed. ■ Seats or seat covers shall be stable and shall not be sprung to return to a lift position. ■ Ladies side shall have full-length mirror and lighted vanity mirror. • Unit will have carpeted interior both sides. ■ Unit shall have self-contained water heaters that are high efficiency with quick recovery. ■ Large capacity holding tank with "service required" light. ■ All units shall be delivered with an adequate supply of full, unopened rolls of toilet paper. ■ Each side of unit shall have a minimum of. One sink with running water, one soap dispenser, one towel dispenser and one towel disposal basket. ■ All units shall be delivered with the towel dispensers full of towels, soap dispensers full of soap and empty towel disposal baskets. ■ There shall be a minimum of one hookup point on the trailer to allow for running water hookup, which will be provided by the County. ■ Each side shall have a separate air conditioning unit with thermostat minimum of 7,000 BTU's. ■ All toilets shall be private stalls. ■ Each toilet shall have one toilet paper dispenser. ■ Each toilet paper dispenser shall have one full, unopened roll of toilet paper at time of delivery. ■ Each side shall have fluorescent and incandescent lighting. The County will provide electricity. • Doors shall be self-closing. ■ Entry and exit ramps shall have handrails. ■ Maintenance service for all holding tanks for Portable Sanitation Trailers shall be as follows: 1. For Daily Rental, one (1) per day. 2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday. 3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday & Saturday of each week. 4. Maintenance services as per Section 3.0, paragraph 3.3. B. Women's Side: Three (3) toilets minimum: 22 03- 647 Miami -Dade County Bid M 1118 -3/07 -OTR -CW -LW C. Men's Side: A minimum of four (4) toilet/urinals in one of the following configurations: ■ One (1) toilet and three (3) urinals, or ■ Two (2) toilets and two (2) urinals 3.14 MEDIUM PORTABLE SANITATION TRAILER (ITEMS 30, 31, & 32) A. General Requirements: ■ Unit shall be trailer mounted. All interior surfaces shall be of smooth construction and shall have a non-skid floor. Walls and doors shall have ventilating grilles properly screened and placed at sufficient height to assure privacy. • Human waste receptacles shall be of a non-absorbent, acid resistant, non- corrosive, easily clearable material, watertight and fly -tight. Holding tanks shall have a minimum capacity of not less than 500 gallons. ■ Each side shall have a minimum of one exhaust fan. ■ All toilets and urinals shall be able to be flushed. ■ Seats or seat covers shall be stable and shall not be sprung to return to a lift position. ■ All units shall be delivered with an adequate supply of .full, unopened rolls of toilet paper. ■ Each side of unit shall have a minimum of one sink with running water, one soap dispenser, one towel dispenser and one towel disposal basket. ■ All units shall be delivered with the towel dispensers frill of towels, soap dispensers full of soap and empty towel disposal baskets. • There shall be a minimum of one hookup point on the trailer to allow for running water hookup, which will be provided by the County. • Each side shall have a separate air conditioning unit that will maintain the inside of the trailer at minimum, constant temperature of 73 degrees Fahrenheit. ■ All toilets shall be private stalls.\ ■ Each toilet shall have one toilet paper dispenser. ■ Each toilet paper dispenser shall have one full, unopened roll of toilet paper at time of delivery. ■ Each side shall have fluorescent lighting. The County will provide electricity (110 v. 30 amp). ■ Doors shall be self-closing. ■ Maintenance service for all holding tanks for Portable Sanitation Trailers shall be as follows: 1. For Daily Rental, one (1) per day. 2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday. 3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday & Saturday of each week. 4. Maintenance services as per Section 3.0, paragraph 3.3. B. Women's Side: Three (3) toilets minimum: 23 03-- 647 Miami -Dade County Bid No, '18 -3/07 -OTR -CW -LW C. Men's Side: A minimum of five (5) toilets/urinals in one of the following configurations: ■ Two (2) toilets and three (3) urinals, or ■ Three (3) toilets and two (2) urinals. 3.15 TWO -STATION SINK UNIT (ITEMS 33.34 & 35) A. General Requirements: ■ Unit shall be of fiberglass -reinforced construction and mounted on skids. ■ Tank capacity shall be a minimum of 30 gallons for blue water and 30 gallons for gray water. ■ Unit shall have two pumps. ■ One soap dispenser, full of soap at time of delivery. ■ One towel dispenser, full of towels at time of delivery. ■ There shall be one hookup point on the unit to allow for naming water hookup, which will be provided by the County. ■ Maintenance service for sinks shall be as follows: 1. For Daily Rental, one (1) per day. 2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday. 3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday & Saturday of each week. 3.16 SMALL PORTABLE SANITATION TRAILER (ITEMS 36.37. & 38) A. General Requirements: ■ Unit shall be trailer mounted. All interior surfaces shall be of smooth construction and shall have a non-skid floor. Walls and doors shall have ventilating grilles properly screened and placed at sufficient height to assure privacy. ■ Human waste receptacles shall be of a non-absorbent, acid resistant, non- corrosive, easily clearable material, watertight and fly -tight. Holding tanks shall have a minimum capacity of not less than 250 gallons. ■ Each side shall have a minimum of one exhaust fan. ■ All toilets and urinals shall be able to be flushed. ■ Seats or seat covers shall be stable without springs to return to a lift position. ■ All units shall be delivered with an adequate supply of full, unopened rolls of toilet paper. ■ All units shall be delivered with the towel dispensers full of towels, soap dispensers full of soap and empty towel disposal baskets. ■ There shall be a minimum of one hookup point on the trailer to allow for running water hookup, which will be provided by the County. ■ Each unit shall have an air conditioning unit that will maintain the inside of the trailer at minimum, constant temperature of 73 degrees Fahrenheit. ■ Each toilet shall have one toilet paper dispenser. ■ Each side shall have a minimum of one sink, one soap dispenser, one towel dispenser and one towel disposal basket. 24 Miami -Dade County Bid N( 118 -3/07 -OTR -CW -LW ■ Each toilet paper dispenser shall have one full, unopened roll of toilet paper at time of delivery. ■ Each side shall have fluorescent lighting. The County will provide electricity (I 10 v. 20 amp). ■ Doors shall be self-closing. ■ Maintenance service for all holding tanks for Portable Sanitation Trailers shall be as follows: 1. For Daily Rental, one (1) per day 2. For Weekly Rental, three (3) times per week — Monday, Wednesday & Saturday. 3. For Monthly Rental, twelve (12) times per month — Monday, Wednesday & Saturday of each week. 4. Maintenance service as per Section 3.0, paragraph 3.3. B. Women's Side: A minimum each of one (1) toilet. C. Men's Side: A minimum each of one (1) toilet. 25 03- 647 Submit Bid To: CLERK OF THE BOARD Stephen P. Clark Center 111 NW 1s` Street 17th Floor, Suite 202 Miami, Florida 33128-1983 OPENING: 2:00 P.M. WEDNESDAY September 4, 2002 INVITATION TO BID SECTION 4.0 BID PROPOSAL FORM PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN MIAMI -DARE COUNTY, FLORIDA NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: DPM Date Issued: 7/26/02 This Bid Proposal Consists of JAS Bids & Contracts Division Pages 26 through 38 Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Proposal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Proposal, will be received at the office of DPM, Bids and Contracts Division, Vendor Assistance section at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Proposal Requirement. RENTAL OF PORTABLE CHEMICAL TOILETS FOR VARIOUS MIAMI-DADE COUNTY DEPARTMENTS FOR A TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract by the successful bidder and Miami -Dade County DO NOT WI ACCEPTED NON-RESPONSIVE DATE B.C.C. ITEM NOS. ACCEPTED TE IN THIS SPACE HIGHER THAN LOW UNRESPONSIBLE _ NO BID COMMODITY CODE: 155-70 SR. PROCUREMENT AGENT: Jose A. Sanchez, CPPB FIRM NAME: COU NTY toR�O RETURN THREE COPIES OF BID PROPOSAL PAGES ONLY FAILURE TO SIGN PAGE 38 OF SECTION 4.0, BID PROPOSAL FORM, WILL RENDER YOUR BID NON-RESPONSIVE 26 3- 647 Miami -Dade County Bid N( '118 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL NON -ACCESSIBLE RENTAL UNITS: RENTAL SINGLE (1) TOILET UNITS: 1. Rental Rate per day; per each single (1) toilet unit, $ Each (24-hour period), (1) service call. 2. Rental Rate per week; per each single (1) toilet unit, $ Each (Seven (7) 24-hour days) minimum three (3) service calls per week., Monday, Wednesday & Friday. 3. Rental Rate per month; per each single (1) toilet unit, $ Each Minimum twelve (12) service calls per month. RENTAL TWO (2) TOILET UNITS: 4. Rental Rate per day; per each two (2) toilet unit, $ Each (24-hour period), minimum one (1) service call. 5. Rental Rate per week; per each two (2) toilet unit, $ Each (Seven (7) 24-hour days) minimum three (3) service calls per week., Monday, Wednesday & Friday. 6. Rental Rate per month; per each two (2) toilet unit, $ Each Minimum twelve (12) twelve service calls per month. RENTAL THREE (3) TOILET UNITS: 7. Rental Rate per day; per each three (3) toilet unit, $ Each (24-hour period), minimum one (1) service call. 8 Rental Rate per week; per each three (3) toilet unit, $ Each (Seven (7) 24-hour days), minimum three (3) service calls per week., Monday, Wednesday & Friday. 9. Rental Rate per month; per each three (3) toilet unit, $ Each _ minimum twelve (12) service calls per month. 27 03- 647 MIAMI-DADE C `NTY BID NC 118 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL RENTAL FOUR (4) TOILET UNITS: 10. Rental Rate per day; per each four (4) toilet unit, $ . Each (24-hour period), minimum one (1) service call. 11. Rental Rate per week; per each four (4) toilet unit, $ Each (Seven () 24-hour days), minimum three (3) service calls per week, Monday, Wednesday & Friday. 12. Rental Rate per month; per each four (4) toilet unit, $ Each minimum twelve (12) service calls per month. OPTIONAL ITEMS: A. ADDITIONAL CLEANING SERVICE CALLS FOR NON -ACCESSIBLE RENTAL UNITS: MONDAY thru FRIDAY 1. Single (1) Toilet Units $ Each 2. Two (2) Toilet Units $ Each 3. Three (3) Toilet Units $ Each 4. Four (4) Toilet Units $ Each SATURDAY, SUNDAY, AND HOLIDAYS 1. Single (1) Toilet Units $ Each 2. Two (2) Toilet Units $ Each 3. Three (3) Toilet Units $ Each 4. Four (4) Toilet Units $ Each NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE. 28 Revised 07/05/02 03- 647 MIAMI-DADE C TNTY BID NC 118 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL ACCESSIBLE SINGLE (1) TOILET UNITS RENTAL: 13. Rental Rate per day; per each single unit, (24-hour $ Each period) minimum one (1) service call. 14. Rental Rate per week; per each single unit, (seven (7) $ Each 24-hour days) minimum three (3) service calls per week, Monday, Wednesday & Friday. 15. Rental Rate per month; per single unit, with service $ Each calls minimum twelve (12) service calls per month. LEASE/PURCHASE PROGRAM FOR SINGLE (1) TOILET ACCESSIBLE UNITS OPTIONS: 16. Accessible Units, single toilet, installed as per $ Each specifications total purchase price. Optional Pump -out, for above unit, service only; $ Each (three (3) times a week service) for purchased unit. 17. Accessible Units, single toilet, installed as per Specifications, Lease/Purchase Program with three (3) times a week service, fixed monthly charge. $ Each Number of months credited towards Purchase Price $ Each Minimum months under Lease Agreement. $ Each NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE. RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY: 29 Revised 07/05/02 03- 647 MIAMI-DADE C( NTY BID NO. 18 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL ACCESSIBLE UNITS RENTAL, SINGLE TOILET. WITH LAVATORY: 18. Rental Rate per day; per each single (1) accessible toilet $ Each unit, (24-hour period) one (1) service call. 19. Rental Rate per week; per each single (1) accessible toilet $ Each unit, (seven (7) 24-hour days) minimum three (3) service calls per week, Monday, Wednesday & Friday. 20. Rental Rate per month; per each single (1) accessible toilet $ Each unit, (seven (7) 24-hour days) minimum twelve (12) service calls per month. NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPERTELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0: PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: OPTIONAL ITEMS: B. ADDITIONAL CLEANING SERVICE CALLS FOR ACCESSIBLE RENTAL UNITS: Monday thru Friday, Single Units Saturdays, Sundays, Holidays, Single Units E1 Each Each NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE. RESPONSE TIME AFTER RECEPIT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY: 30 tee. isW 07/0"2 03- 647 MIAMI-DADE C TNTY BID NC 118 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 250 -GALLON HOLDING TANK, as per specifications on paraeraph 3.11: 21. Rental Rate per day; per each. 22. Rental Rate per week; per each. 23. Rental Rate per month; per each. Day Week Month DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 21 through 23: % NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. OPTIONAL ITEMS: 1. Additional Cleaning Service Calls for items 21 through 23; 250 -Gallon Holding Tank: Monday through Friday: 250 -Gallon Holding Tank Saturdays, Sundays & Holidays: 250 -Gallon Holding Tank Each Each NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0; PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: 31 Revised 07/05/02 03- 647 MIAMI -DARE C NTY BID NO. '.18 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL LARGE PORTABLE SANITATION TRAILER UNITS, as per specification on paragraph 3.12. 24. Rental Rate per day; per each. 25. Rental Rate per week; per each. 26. Rental Rate per month; per each. Day Week Month DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 24 through 26: % NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. OPTIONAL ITEMS: 1. Additional Cleaning Service Calls for items 24 through 26; Large Portable Sanitation Trailer Units: Monday through Friday: Large Portable Sanitation Trailer Units Saturdays, Sundays & Holidays: Large Portable Sanitation Trailer Units Each Each NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0• PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: 32 o7/o5= 647 MIAMI-DADE ( JNTY BID NC 118 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL LUXURY PORTABLE SANITATION TRAILER UNITS, as per specification on paragraph 3.13. 27. Rental Rate per day; per each. 28. Rental Rate per week; per each. 29. Rental Rate per month; per each. EI P, Day Week Month DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 27 through 29: % NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. OPTIONAL ITEMS: 1. Additional Cleaning Service Calls for items 27 through 29; Luxury Portable Sanitation Trailer Units: Monday through Friday: Luxury Portable Sanitation Trailer Units Saturdays, Sundays & Holidays: Luxury Portable Sanitation Trailer Units H Each Each NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REOUEST PER SECTION 3.0: PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: 33 Revised 07/05/02 03- 647 MIAMI-DADE C NTY BID NO 118 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL MEDIUM PORTABLE SANITATION TRAILER UNITS, as per specifications on Paragraph 3.14. 30. Rental Rate per day; per each. $ Day 31. Rental Rate per week; per each. $ Week 32. Rental Rate per month; per each. $ Month DISCOUNT FOR LOCATION AND CONVENIENCE AT NIIANII INTERNATIONAL AIRPORT FOR ITEMS 30 through 32: % NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. OPTIONAL ITEMS: 1. Additional Cleaning Service Calls for items 30 through 32; Medium Portable Sanitation Trailer Units: Monday through Friday: Medium Portable Sanitation Trailer Units Saturdays, Sundays & Holidays: Medium Portable Sanitation Trailer Units Each Each NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REQUEST PER SECTION 3.0; PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: 34 R"ind07rosro2 0303-647 MIAMI-DADE C NTY BID NO 118 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL TWO STATION SINK UNITS, as per specification on parasraph 3.15. 33. Rental Rate per day; per each. 34. Rental Rate per week; per each. 35. Rental Rate per month; per each. _$ Day Week Month DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 33 through 35: % NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. OPTIONAL ITEMS: 1. Additional Cleaning Service Calls for items 33 through 35; Two Station Sink Units: Monday through Friday: Two Station Sink Units Saturdays, Sundays & Holidays: Two Station Sink Units P, Each Each NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER, TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REOUEST PER SECTION 3.0: PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: 35 R"ited 07/05/02 03- 647 MIAMI-DADE C 'NTY BID NO 118 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL SMALL PORTABLE SANITATION TRAILER UNITS, as per specification on paragraph 3.16. 36. Rental Rate per day; per each. 37. Rental Rate per week; per each. 38. Rental Rate per month; per each. Day Week Month DISCOUNT FOR LOCATION AND CONVENIENCE AT MIAMI INTERNATIONAL AIRPORT FOR ITEMS 36 through 38: % NOTE: THIS DISCOUNT APLLIES ONLY TO UNITS AT MIAMI INTERNATIONAL AIRPORT. THESE UNITS ARE IN A CENTRALLIZED LOCATION AND IN PROXIMITY TO EACH OTHER, THUS ALLOWING FOR EASIER SERVICING. OPTIONAL ITEMS: 1. Additional Cleaning Service Calls for items 36 through 38; Small Portable Sanitation Trailer Units: Monday through Friday: Small Portable Sanitation Trailer Units Saturdays, Sundays & Holidays: Small Portable Sanitation Trailer Units Each Each NOTE: PRICES QUOTED SHALL INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION, HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT. BEEPER. TELEPHONE OR CELLULAR NUMBER FOR EMERGENCY REOUEST PER SECTION 3.0: PARAGRAPH 3.9. BEEPER: TELEPHONE: CELLULAR: 36 xe�na 0710M 03 647 MIAMI-DADE COUNT BID TV 6118 -3/07 -OTR -CW -LW BID PROPOSAL FOR: RENTAL OF PORTABLE CHEMICAL TOILETS ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated Addendum #9, Dated PART II: ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID :J1,_3 :_ 1 AUTHORIZED SIGNATURE: DATE: TITLE OF OFFICER: 37 Revised 07/05/02 03- 647 MIAMI-DADE COUNTY BID NO: 61 3/07 -OTR -CW -LW MIAMI D BID PROPOSAL FORM Bid Title: Rental of Portable Chemical Toilets By signing this Bid proposal the Bidder certifies that it satisfies all legal requirements (as an entity) to do business with the County, including all Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami -Dade County Code. Any County employee or member of his or her immediate family seeking to contract with the County shall seek a conflict of interest opinion from the Miami -Dade County Ethics Commission prior to submittal of a Bid response or application of any type to contract with the County by the employee or his or her immediate family and file a copy of that request for opinion and any opinion or waiver from the Board of County Commissioners with the Clerk of the Board. The -affected employee shall file with the Clerk of the Board a statement in a form satisfactory to the Clerk disclosing the employee's interest or the interest of his or her immediate family in the proposed contract and the nature of the intended contract at the same time as or before submitting a Bid, response, or application of any type to contract with the County. Also a copy of the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County Commissioners, must be submitted with the response to the solicitation. The Bidder confirms that this Bid proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the same goods and/or services 'and in all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges that award of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result in your firm not being considered for award. Pursuant to Section 2-8.6, any individual, corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving funding from the County. ❑ Place a check mark here to affirm compliance with this disclosure reauirement Firm Name: Street Address: Mailing Address (if different): Telephone No. Fax No. Email Address: FEIN No. Prompt Payment Terms: % days net days (Please see paragraph 11 H of General Terms and Conditions) Signature: (Signature of authorized agent) Print Name: Title: Failure to sign this Rage shall render your Bid non-responsive. 38 devised 07/05/02 ®3- 647 MIAMI-DADE COUNTY BID NO. 6118-3/07 ITEM: Rental of Portable Toilets DEPARTMENT: Citywide TYPE OF PURCHASE: Term REASON: The Purchasing Department has seen a need to utilize Miami -Dade County contract No. 6118-3/07 for the rental of portable toilets on a citywide basis. RECOMMENDATION: It is recommended that the award be made to Various Vendors, for the rental of portable toilets, awarded under an existing Miami -Dade County Contract No. 6118-3/07, effective through April 30, 2005, subject to any extensions thereto, for the Purchasing Department to be utilized by various user departments and agencies; allocating funds therefore from the Operating Budgets of the various user departments' and agencies, requiring budgetary approval of funds from individual departmental accounts prior to usage, subject to availability of funds. of Purchasing S/ le3 to Award Under Dade County Contracts OR- 6471