HomeMy WebLinkAboutR-03-0633J-03-487
06/02/03
RESOLUTION NO. 0 3- 6 3 3
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF PRESTIGE ELEVATOR, INC.
FOR THE ACQUISITION OF ELEVATOR MAINTENANCE
SERVICES TO BE UTILIZED BY VARIOUS USER
DEPARTMENTS AND AGENCIES, ON AN AS -NEEDED
CONTRACT BASIS FOR A TWO-YEAR PERIOD, WITH
THE OPTION TO RENEW FOR TWO ADDITIONAL
ONE-YEAR PERIODS, AT AN ESTIMATED ANNUAL
AMOUNT NOT TO EXCEED $33,720, SUBJECT TO
INCREASES DUE TO THE ADDITION OF NEW
FACILITIES AS NEEDED, AND AS ALLOWED BY
CONDITIONS OF THE BIDS; ALLOCATING FUNDS
FROM THE OPERATING BUDGETS OF THE VARIOUS
USER DEPARTMENTS AND AGENCIES, SUBJECT TO
BUDGETARY APPROVAL.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The bid received from Prestige Elevator,
Inc. for the acquisition of elevator maintenance services to be
utilized by various user departments and agencies is accepted,
on an as -needed contract basis for a two-year period, with the
option to renew for two additional one-year periods at an
estimated annual amount not to exceed $33,720, subject to
increases due to the addition of new facilities as needed, and
as allowed by conditions of the bid, with funds allocated from
'ATT A C"'
C 00 " .E : D
'Y CON ISSION
MEETING OF
JUN 1 2 Pn ?
Resolution No.
03- 633
the Operating Budgets of the various user departments and
agencies, subject to budgetary approval.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!'
PASSED AND ADOPTED this 12th day of June
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
, 2003.
4SWAQ4"- -
ANUEL A. DIAZ, OR
APPROVED T OR ND CORRECTNESSiC/
WEJVDRO VILARELLO
CIT ATTORNEY
272:tr:AS:BSS
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 2
03-- 633
CITY OF MIAMI, FLORIDA CA=2
INTER -OFFICE MEMORANDUM
TO:
Honorable M
ebers of
e e City Commis on
FROM: \
oola
hi f Administrator/City Manager
RECONEWENDATION
DATE: APR 2 9 2003
FILE:
SUBJECT:
Resolution Authorizing
Elevator Maintenance Services -Citywide
Bid No. 02-,03-085
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting the
bid of Prestige Elevator, Ina, a Hispanic/Non-Local vendor, with offices located at 610 NW 206
Ave., Pembroke Pines, Florida 33029, for the purchase of elevator maintenance services - citywide, on
an as needed contract basis for two (2) years, with the option to renew for two (2) additional one (1)
year periods at an estimated annual amount of $33,720.00, subject to increases due to the addition of
new facilities as needed, and as allowed by conditions of the bid, to be utilized citywide on an as
needed contract basis. Allocating funds therefore from the General Operating Budgets of the various
departments and agencies, authorizing said purchases, as needed, subject to availability of funds
BACKGROUND
The Department of Purchasing has analyzed the bids received on March 3, 2003. Pursuant to Bid No.
02-03-085, twenty-one (2 1) Invitation for Bids were mailed and four (4) responses were received.
Prestige Elevator, Inc, submitted the lowest responsive and responsible bid and is, therefore,
recommended for the award.
FISCAL RAPTIME OF NEED
JA/110 S
C:Bid File
03- 633
AGENDA BRIEFING FORM
Agenda Date: 6/12/03 Department/Division: Citywide
Item No:
Department Contact Name/Number: Ten;y Byrnes 416-1917
Staff Meeting Date:
Agenda Office Received: May 16, 2003
Summary/Description of Purchase: Elevator Maintenance Services
Bid No. Description: 02-03-085
The Department of Purchasing has seen the need for elevator maintenance services.
Contract Period 2 years OTR: 2 years
No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value
21 bids notified 4 bids received $33,720
3 Black 7 Unknown 0 Black 0 Unknown
3Hispanic 1 Hispanic
3 Female OFemale
6Non-Minority 3 Non -minority
$33,720
Total Value of Award/Contract (including value associated with potential OTR):
A®eWaerefform
Type of Item:
Source of Item: Recommended Vendor(s)
Prestige Elevator, Inc.
®
Resolution
E]Commission
Directive
❑
Ordinance
❑
Normal Purchase
❑
Sole Source
®
Contract Item
❑
Emergency Ratification
Discussion Item
❑
Public Hearing Item
Contract Period 2 years OTR: 2 years
No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value
21 bids notified 4 bids received $33,720
3 Black 7 Unknown 0 Black 0 Unknown
3Hispanic 1 Hispanic
3 Female OFemale
6Non-Minority 3 Non -minority
$33,720
Total Value of Award/Contract (including value associated with potential OTR):
A®eWaerefform
Budgetary Impact Analysis
1. Department Conferences. Conventions. & Pubic Facilities Division Orange Bowl Stadium
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Elevator Maintenance for the Orange Bowl Stadium
4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item? Yes
YES: X Index Code 350503 Minor Obj. Code 340 Amount
NO: _ Complete the following questions:
6. Source of funds: Amount budgeted in the Line Item $ 18,000 + $6,400 12 140 THS
Balance in Line Item $ FY 2003 $21.373.51
Amount needed in the Line Item $ FY 2003 $10,300
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER
ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
Verified by:
From
$
From
$
From
$
To
$
7. Any additional comments?
by:
Department Director/Desianee
Date
FOR DE TMENT OF MANAGEMENT
AND BUDGET USE ONLY
Verifi
Verified by:
Transfer done by:
rt f M g t d udget
Budget Analyst
Budget Analyst
ctor/D i
� (e
Date `1 Z- -�
Date L 22/v3
Date
03 633
Budgetary Impact Analysis
1. Department Fire -Rescue Division: Support Services
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Resolution accepting the bid of Prestige Elevator for the provision of elevator maintenance services
(City -Wide), for a period of two (2) years with the OTR for two additional one: -Year periods for the
Department of Fire -Rescue, in an annual amount of $3,720, for a total contract award not to exceed
$11,160.
4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.)
7.
Are there sufficient fiords in Line Item?
YES: X Index Code 280701 Minor Obj. Code 670 Amount $3,720 (Annually)
NO: _ Complete the following questions:
Source of funds:
Amount budgeted in the Line Item $
Balance in Line Item
Amount needed in the Line Item
Sufficient funds will be transferred from the following line items:
ACTION I ACCOUNT NUMBER
ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
Verified by:
From
$
From
$
From
$
To
$
Any additional comments?
8. �7�- I
Department Director/Designee
Date
FOR DEPARTMENT OF MANAGEMENT
AND BUDGET USE ONLY
Verified y:
Verified by:
Transfer done by:
Chi f gic P g, Budgeting, and
Budget Analyst
Budget Analyst
Pe o esi ee
Date — 1�
Date
Date
63- 633
Department
Budgetary Impact Analysis
SOLID WASTE
Commission Meeting Date:
Title and brief description of legislation or attached ordinance/resolution:
Division
1. Is this item related to revenue? NO ❑ Yes ❑ (If yes, skip to item #4)
2. Are there sufficient funds in Line Item?
CII' Project #: (If applicable)
Yes: x Index Code: 422001.320302 Minor: 670 Amount: $1,680.00
No: Complete the following information:
3. Source of funds: Amount budgeted in the line item: $
Balance in line item:
Amount needed in line item:
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER
TOTAL
Project NoAndex/Minor Object
From
$
From
$
To
$
To
$
4. Comments:
Approved by:
l7- D3
Department Director/Designee Date
APPROVALS
�Vby: 3 Verified by CIP: (If applicable)
l0. C", • 3030 ��
i
of c Budgetin & Director/Designee
Perf Date:
Date: � � �,
03- 633
Budgetary Impact Analysis
Department MUNICIPAL SERVICES Division CITYWIDE CONTRACT
Commission Meeting Date:
TO BE SET BY PURCHASING
Title and brief description of legislation or attached ordinance/resolution:
ELEVATOR MAINTENANCE--- CITYWIDE CONTRACT
M/S DEPT: 3 LOCATIONS -MIAMI CITY HALL, GSA BUILDING & MANUEL ARTIME BUILDING)
1. Is this item related to revenue? NO XM Yes ❑ (If yes, skip to item #4)
2. Are there sufficient funds in Line Item?
CIP Project #: (If applicable)
Yes: Index Code: Minor: Amount:
No: Complete the following information:
3. Source of funds: Amount budgeted in the line item:
,".W8
* g f^e-^=Y';Eglance in line item:
Amount needed in line item:
Sufficient +&md&will_be-transferred from the followine line items:
ACTION ACCOUNT NUMBER
TOTAL
Project NoJIndex/Minor Object
From
$
From
$
To
_.. $
To
_ $
4. Comments: ALLOCATION OF FUNDS: Account Code No. 504000.420119.6.670 ($1,680)(FY03')
Account Code No. 502001.420101.6.340 ($1,680)(FY03') & 504000.420119.6.670
($1,920)(FY03!); ($1,680)(MIAMI CITY HALL), ($1,680)(GSA BUILDING) &
($1,920)(MANUEL ARTIME BUILDING)
Appr ved by:
-6- zz d
Department Director/Designee Date
Verified
Dept. ofStra
Performance
APPROVALS
;, 8udgdting &
Date: 5 - 2:4 - 0-3
Verified by CIP: (If applicable)
Director/Designee
Date:
03- 633
Budgetary Impact Analysis
1. Department Police Division
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Awarding the bid for elevator maintenance Citywide to include the North and South
Substations of the Police Department.
4. Is this item related to revenue? NO: XXX YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: Index Code 290201 Minor Obj. Code 670 Amount $3.360
NO: — Complete the following questions.
OTHER:
6. Source of funds: Amount budgeted in the Line Item $
Balance in Line Item_, $
Amount needed in the Line Item $ An N 3 S6
C..1 ,.;..,..+ *.r.A —411 1,n +,.�„afns-raA frnm *}eta fnllnwina lino itAmR' —
7.
ACTION v ACCOUNT NUMBER ACCOUNT NAME
TOTAL
Index/Minor Object/Project No.
Transfer done by:
From
$
From
$
From
$
To
$
additional comments?
. DA 0-:20l . (o . tn 0
8. Approved b
enartme hecto esmn
YN,
ate
FOR DOARTWNT OfIlANAGEMENT AND BUDGET USE ONLY
Verifie
Verified by:
Transfer done by:
epaAment & YarQeiAent and Budget
Director/De ' ee
Date
Budget Analyst
ik quP f' aj , 63
Date b4 03
Budget Analyst
Date
03- 633
1.
0
Budgetary Impact Analysis
Department Conferences, Conventions & Public Fac. Division Coconut Grove Expo Center
Agenda Item # (if available)
3. Title and brief description of legislation or attach ordiromWresolution:
Porviding elevator maintenance service at the Coconut Grove Expo Center
4. Is this item related to revenue? NO: X YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: XX Index Code350201 Minor Obj. Code 340 Amount I% 0 -
NO. — Complete the following questions:
6. Source of funds: Amount budgeted in the Line Item
Balance in Line Item $
Amount needed in the Lute hem $ �� 'Ie✓ PYo3'��''�l�
AAo —A] T,P *mnefwrr A frA - t}IP fnItn inn fine item -.-
7.
8.
ACTION ACCOUNT NUMBER
ACCOUNT NAME TOTAL
Indez/Minor Ob' 'ect No.
From
$
From
$
From
$
To
$
Any additional cows?
Tlwtp
Pm 54
_
�-
03- 633
AWARD RECOMMENDATION AND APPROVAL FORM
Date: March 10, 2003 Department/Division: CITYWIDE
Department Contact Name/Phone Number: Terry Byrnes, CPPB / 305-416-1917
Bid/Contract Number: 02-03-085 Sr. Buyer: Terry Byrnes, CPPB
Summary/Description of Purchase: to provide all labor, supervision, materials, machinery,
Justification for Award/Contract: This contract is for Citywide elevator services for Police, City
Hall Coconut Grove E Msition Hall Fire Dept Training Center Support Services Building. Solid Waste
Building General Services Building Manuel Artime Theater and Orange Bowl Stadium.
Type of Contract: Method of Purchase:
❑Single Purchase ®Formal Bid (include bid tabulation) = �'
❑Short -Term Contract ❑Competitive Negotiated Purchase (include documentation) ..,, `o
QLease ❑Other Governmental Contracts (include documentation) v
®Term Contract
Contract Period: TWO YEARS OTR: Two Additional One -Year Urimfi
(if applicable)
Recommended Vendor(s): MWBE/Location Status: Award/Contract Value:
Prestige Elevator HISPANIC/ NON -LOCAL
Total Value of Award/Contract (including
Award Recommended By:
Source(s) of Funds:
with potential OTR): CITYWIDE
Department Director/Designee Signature
Xt.
Account Code(s): Fire -Rescue General Account Code No. 001000.280701.6.670
($3,720) annually, for a total contract..award amount not to
exceed ($11,160) for the Department of Fire -Rescue.,—,.
Certified By:
W) r I r Lx
S301A
CS : i W 11 8 V W to i
City
Date
AWARDRECOMANDAPPROVALFORM
03- 633
Prepared by:
Terry Symes, CPPB
03/10/03
Item N Location of Ele gtLrs
1 Miami Police Department 01,
North Sub -Station
2 Miami Police Department L~
South Sub -Station j��
3 Miami City Hall � • / l9
4 Coconut Grove Convention Center
8 Miami Fire Training Center/11
8 Support Services Building /! /
7 So!id Wastc Rnildirtr
8 General Services Building
9 Manuel Artame Community Center C�
' V,
10 Orange Bowl Stadium ��
ANNUAL TOTAL N 1 •• 10
ADDITIONAL COSTS
11 Cost to provide an on -duty maintenance
mechanic at the Orange Bowl Stadium
for approximately 8 annual major events
12 Regular hourly rate for maintenance mechanic
Overtime hourly rate (overtime portion only)
Sunday/Holiday hourly rate
TABULATION SHEET
BID NO. 02-03-085
ELEVATOR MAINTENANCE SERVICES- CITYWIDE
$ 1,680.00
Prestige Elevator
Schindler Elevator Corp.
S 160.00
610 NW 206Ave.
13800 NW 2 St, #140
$ 1,800.00
Pembroke Pines, FL 33029
Sunrise, FL 33325
$ 140.00
Hispanic / Non -Local
Non-Minority/Non-Local
$ 1,920.00
Monthly Extended
Monthly Extended
N Months
Pd- Price
Price Price
12
$ 140.00 S 1,680.00
S 130.00 $ 1,560.00
12
$ 140.00 $ 1,680.00
$ 130.00 S 1,560.00
12
12
12
12
12
12
12
12
$ 140.00
$ 1,680.00
$ 140.00
$ 1,680.00
S 160.00
$ 1,920.00
$ 150.00
$ 1,800.00
$ 141.00
$ 1,680.00
$ 140.00
$ 1680.00
$ 160.00
$ 1,920.00
$ 1,500.00
$ 18,000.00
400.00
$ 33,720.00
x 8 Hours
$ 100.00 $
$ 100.00 $
$ 50.00 $
$ 150.00 $
S 130.00
$ 1,560.0
$ 130.00
$ 1,560.00
$ 325.00
$ 3,900.00
$ 138.00
S 1,656.00
$ 130.00
$ 1,560.00
$ 130.00
$ 1,560.00
i
$ 144.00
$ 1,728.00
$ 1,486.00
$ 17,832.00
400.00
$ 34,476.00
x 8 lion
Movrrey Elevator Service, Inc
3300 SW 50 Ave.
Davie, FL 33314
Non-Minorily/Non-Local
Monthly Extended
Price Price
$ 145.00 $ 1,740.00
$ 130.00 $ 1,560.00
$ 145.00
$ 1,740.00
$ 145.00
$ 1,740.00
$ 285.00
$ 3,420.00
$ 145.00
$ 1,740.001
S 145.00
$ 1,740.00
$ 145.00
$ 1,740.001
$ 185.00
S21220.00
$ 1,545.00
S 18,540.00
400.00
$ 36,180.00
x 8 Hours
�ThyssonKrupp Elevator
7481 NW 66 ST
Miami, FL 33166
Non-Minordy/Dade
Monthly--- Extended
Edo Price
S 106.00 S 1,260.00
1 $ WNW $ 1,260.00
$ 105.00
$ 1,260.00
$ 100 CG
$' 1,200.00
$ 28: X
$ 3,420.00
$ 14000
S 1,680.00
$ 10500
$ 1,260.00
S 110:10
3 1,320.00
$ 165:10
S11980.00
$1,595-00
3 19,140.00
400.00
$ 33,760.00
S / oer hoar K 8 Hours
800.00
$
173.17
$ 1,385.36
$ 110.00
$ 880.00
$
165.00 $ 1,320.00
800.00
$
157.72
$ 1,261.76
$ 110.00
$ 880.00
$
140.00 $ 1,120.00
400.00
$
261.94
$ 2,095.52
$ 150.00
$ 1,200.00
$
98.00 $ 784.00
1,200.00
S
261.94
$ 2,095.52
$ 150.00
S 1,200.00
$
165.00 $ 1,320.00
9PROVED BY:
OR DESIGNEE
TABULATION SHEET
BID NO. 02-03-085
ELEVATOR MAINTENANCE SERVICES- CITYWIDE
73 All materials and supplies requested by the City
shall be provided by the Successful Bidder and
shall be at the Successful Bidder's actual cost.
plus a percentage of mark-up. However, any
mark-up shall not exceed 15%, and evidence
of Successful Bidder's cost shall be required.
Parts %markup _
10%
15%
15%
i5%
$200 x (1/a markup as $l
S 20.00
S 3000
S 30.00
$ 30.00
= i'otal SA
$ 220.00
$ 230.00
$ 230.00
$ 230.00
(Note: 011,12,13 - Hours and Dollars shown are for evaluation purp
i�
ses only.)
Days required before commencement of work
n/a
7
30
Days required before completion of work
n/a
n/a
30
0
Warranty - Pans
One Year
90 Days
One Year
n/a
One Year
Warranty - Labor
One Year
90 Days
One Year
One Yesr
Prepared by:
Terry Byrnes, CPPB
03/10103
PROVED BY:
DEPARTMENT DIRECTOR OR DESIGNEE
AWARD SHEET
BID NO. 02-03-085
ELEVATOR MAINTENANCE SERVICES- CITYWIDE
Item #
Location of Elevators
1
Miami Police Department
$ 160.00
North Sub -Station
2
Miami Police Department
$ 140.00
South Sub -Station
3
Miami City Hall
4
Coconut Grovc Convention Center
5
Miami Fire Training Center
6
Support Services Building
7
Solid Waste Building
8
General Services Building
9
Manuel Artime Community Center
10
Orange Bowl Stadium
ANNUAL TOTAL # 1 -10
# Months
12
12
12
12
12
12
12
12
12
12
ADDITIONAL COSTS
11 Cost to provide an on -duty maintenance
mechanic at the Orange Bowl Stadium
for approximately 8 annual major events
12 Regular hourly rate for maintenance mechanic
Overtime hourly rate (overtime portion only)
Sunday/Holiday hourly rate
13 All materials and supplies requested by the City
shall be provided by the Successful Bidder and
shall be at the Successful Bidder's actual cost,
plus a percentage of mark-up. However, any
mark-up shall not exceed 150A and evidence
of Successful Bidder's cost shall be required.
Parts %markup _.
5200 x (% markup as S)
= Total S
(tion:. #11,12,13 - Hours and Dollars shown are for evaluation
Days required before commenaveer, , of work
Days required before completion of work
Warranty - Parts
Warranty - Labor
Prestige Elevator
610 NW 206Ave.
Pembroke Pines, FL 33029
Hispanic / Non -Local
Monthly Extended
Price Price
$ 140.00 $ 1,680.00
$ 140.00 $ 1,680.00
$ 140.00
$ 1,680.00
$ 140.00
$ 1,680.00
$ 160.00
S 1,920.00
$ 150.00
$ 1,800.00
$ 140.00
$ 1,680.00
$ 140.00
$ 1,680.00
$ 160.00
$ 1,920.00
$ 1,500.00
$ 18,000.00
$ 33,720.00
8 Hours
$ 100.00
$ 800.00
$ 100.00
$ 800.00
$ 50.00
$ 400.00
$ 150.00
$ 1,200.00 B
10%
20.00
$ 220.00
Only.)
M One Year
One Year
Prepared by:
Terry Byrnes. CPPB �j
03/10/03 03.- e,
( Y OF MIAMI OF THE CITY CLE
BID SECURITY LIST
BID ITEM: ELEVATOR MAINTENANCE SERVICES -CITYWIDE
BID NO.: ' 02-03-085
DATE BID OPENED: March 3, 2003 TME: 2:00 PM
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
ThyssenKrupp Elevator Corp. (2 envelopes)
See attached bid
4 M jade
Mowrey Elevator Service
61 46
N 1 MleyoazCALP
Elevator Co.
"
Schindler Elevator Corp.
"
NO BID:
Quality Elevator
L
!S " AM
Leadex Corporation
0,&
Adams Elevator Equipment Company%+
E
Southern Elevator and Electric Supply
f�a �S
o -e-
Offers
Offers from therAe
the cnlqOffers
received 1.. ely as os Trio F:fore C`: 5
other offers submi-ued in r::sponse to
''g dcG.e an Inge
h:z _ol`c:sation, if
any,
i
recei (8) pack e(s) on behalf of PURCHASING
erson Receiving Bid(s) City Department
on 00 f,03 103 . PREPARED BY:
Tod y's Date eputy C k
- 633
4