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Home My WebLink AboutR-03-0598J-03-412 05/13/03 RESOLUTION NO. 0 3 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS OF (1) FLORIDA POLICE PRODUCT FOR THE PROVISION OF DISPOSABLE RESTRAINTS, (2) CHIEF SUPPLY CORPORATION FOR THE PROVISION OF FLEX CUFFS AND (3) LYNN PEAVY COMPANY FOR THE PROVISION OF EVIDENCE TAPE, FOR THE DEPARTMENT OF POLICE, EACH FOR AN INITIAL ONE-YEAR PERIOD, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS FOR FLORIDA POLICE PRODUCTS, IN AN ANNUAL AMOUNT NOT TO EXCEED $20,790, CHIEF SUPPLY CORPORATION, IN AN ANNUAL AMOUNT NOT TO EXCEED $3,300, AND LYNN PEAVY COMPANY IN AN ANNUAL AMOUNT NOT TO EXCEED $9,919.50, IN A TOTAL ANNUAL AMOUNT NOT TO EXCEED $34,009.50, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $102,028.50, FROM THE POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.719. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bids of (1) Florida Police Products for the provision of disposable restraints, (2) Chief Supply Corporation, for the provision of flex cuffs, and (3) Lynn Peavy Company, for the provision of evidence tape for the Department of Police are accepted, each for an initial one-year period, with the option to renew for two additional one-year periods, with funds allocated as follows: Florida Police CITY C0MMI=0K MEETING OF MAY 2 2 2003 Resolution Up. 09-- 598 Products, in an annual amount not to exceed $20,790, Chief Supply Corporation, in an annual amount not to exceed $3,300 and Lynn Peavy Company, in an annual amount not to exceed $9,919.50, in a total annual amount not to exceed $34,009.50, for a total contract amount not to exceed $102,028.50, from the Police General Operating Budget, Account Code No. 001000.290201.6.719. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May 2003. MANUEL A. DIAZ, MA ATTEST: PR CILLA A. THOMPSON CITY CLERK AND CORRECTNESS ddlr-.Mo*�L000�� RO VILARELLO ATTORNEY W7207:tr:AS:BSS �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 598 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable May Members TO: oft e ity Comm' Sion Joe Arriola FROM Cof�Administrator/City Manager RECOMMENDATION MAY ] 3 2003 DATE: V16 FILE: Authorizing the provision of sualECT : Disposable Restraints, Flex Cuffs and Evidence Tape; Bid No. 01-02-280 REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bids for the provision of Disposable Restraints, Flex Cuffs, and Evidence Tape, on an as needed basis, from the below listed vendors for the Police Department, in a total annual amount not to exceed $34,009.50, for a period of one (1) year with the option to renew for two (2) additional one-year periods. Funding is available from the Department of Police General Operating Budget, Account Code No. 001000.290201.6.719. 1. Florida Police Products, a Hispanic/Local vendor, located at 701 N.W. 36 Avenue, Miami, FL 33125, for Item #1 — 22,000 Disposable Restraints, in an annual amount not to exceed $20,790. 2. Chief Supply Corporation, a Non-Minority/Non-Local vendor, located at 2648 West 11th Avenue, Eugene, OR 97402, for Item 42 — 6,000 NIK Public Safety Flex Cuff #5010, in an annual amount not to exceed $3,300. 3. Lynn Peavy Company, a Non-Minority/Non-Local vendor, located at 14865 W. 105 Street, Lenexa, KS 66215, for Item #3 — 1,500 Evidence Tape, in an annual amount not to exceed $9,919.50. BACKGROUND The Police Department will use the disposable restraints and flex cuffs to augment the handcuffs that individual officers carry for mass arrest situations; i.e., disturbances, etc. The evidence tape is used to secure and maintain the chain of custody for evidence placed in the department's Property Unit. ®3- 598 The Honorable Mayor and Members of the City Commission Page 2 Authorizing the provision of Disposable Restraints, Flex Cuffs and Evidence Tape; Bid No. 01-02-280 The Department of Police has analyzed the bids received pursuant to Bid No. 01-02-280, for the purchase of Disposable Restraints, Flex Cuffs, and Evidence Tape, on an as needed basis. Chief Supply Corp., submitted the lowest response on Item #1, but was deemed non-responsive, as equipment does not meet specifications. Florida Police Products, submitted the lowest responsible and responsive bid meeting specifications for Item #1, and is, therefore, pursuant to City Charter and Code Section 18-79(h) local vendor preference, recommended for the award. Chief Supply Corporation, submitted the lowest most responsible and responsive bid meeting specifications for Item #2, and is, therefore, recommended for the award. Lynn Peavy Company, submitted the lowest responsible and responsive bid meeting specifications for Item #3, and is, therefore recommended for the award. FISCAL IMPACT: None, budgeted item. 'rte JAXA /GF/lr Purchasing Department Agenda Item Background Information AGENDA DATE: Ma y 8, 2003--_, _ ITEM NO: BID/RFP/SS: BID NO: 01-02-280 TITLE: I Disposable Restraints, Flex Cuffs and Evidence Tape DEPARTMENT: I Police Department DEPARTMENT Lourdes Rodriguez DEPARTMENT 1305-579-6413 CONTACT: TELEPHONE NO: M/WBE SET- N/A ASIDE: M/WBE Seventeen (17) M/WBE BID: Three (3) NOTIFIED: LOCAL Threee (3) LOCAL One (1) VENDORS - - -- -- - - VENDORS BID: — _ . -- — -- -- - - RECOMMENDED Florida Police Supply (Hispanic/Local), Chief Supply Corproation (Non-Minority/Non Local) Lynn Peavy Company (Non-Minority/Non__Local) CONTRACT $102,028.50 TYPE OF on Term VALUE: CONTRACT: —.__..__ CONTRACT One Year PERIOD: SOURCE OF Police General FUNDS: Operating Budget ASSIGNED TO: Maritza Suarez OPTION TO I Two (2), One (1) Year RENEW: Options to Renew DATE 04/09/2003 SUBMITTED TO AGENDA OFICE: 03- 598 AWARD RECOMMENDATION AND API jROVAL FORM aw of m mi Date: December 23, 2002 Department/Division: Police Man -go 0II&Budget Department Contact Name/Number: Bid/Contract Number: 01-02-280 Lourdes Rodriguez, 579-6180 Sr. Buyer: Maritza Suarez Time _ m) Summary/Description of Purchase: Arlount of $�73, 9.,�.1-�?.- is Justification for Award/Contract: The Police Department will use the disposable restraints and flex cuffs to augment the handcuffs that individual officers carry for mass arrest situations, i.e.. disturbances. etc. The evidence tape is used to secure and maintain the chain of custody for evidence placed in the department's Property Unit. Type of Contract: Method of Purchase: ❑ Single Purchase ® Formal Bid (include bid tabulation) ❑ Short -Term Contract ❑ - Competitive Negotiation (include documentation) ❑ Lease ❑ Other Governmental Contracts (include documentation) ® Term Contract ❑ Contract Increase Contract Period One (1) year OTR: Two (2) additional one year periods Recommended Vendor(s): MWBE/Location Status: Award/Contract Value Florida Police Products Hispanic/Local $20,790.00 Chief Supply Corporation Non-Minority/Non-Local 3_,300.00 Lynn Peavy Company Non-Minority/Non-Local 9,919.50 Total Total Value of Award/Contract (including value associated with potential OTR): Award Recommender Source(s) of Funds: Account Code(s): $34,009.50 $102,028.50 Funding Approval: V - _4� � - h B Dir for signee BIDAWARDRECOMFORM Certified By: Appro ed: Chief Procurement Officer/Designee City Manager Date i 0 ITE DESCRIPTION: 1 Disposable Restraints, as or equal to E -Z Cuff, 500-D Nylon Restraints 2 NIK Public Safety Flex-Cuf #5010 No Substitution 3 Evidence Tape, as or equal to NIK Public Safety Tamper Guard Custom Est. Annual 22000 6000 1 CITY OF MIAMI TABULATION OF BIDS BID NO. 01-02-280: DISPOSABLE RESTRAINTS AND EVIDENCE TAPE Chief Supply Corp. Lynn Peavey Co .z Law Enforcement Supply 2468 West 11th Ave. ;; 14865 W. 105 Street 1666 NW 82 Avenue Eugene OR 97402 Lenexa KS 66215- Ii Miami, FL 33126 Non-Minority/Non- r Non-Minority/Non- l ) Non-Minority/Dade r Unit Extended I Unit Extended Unit Extended Price Amount Price Amount I Price Amount iNon-Responsive' 11 no bid no bid no bid no bid 1500 1 $16.50 $24,750.00 $8.50 $9,919.50 Rolls) *Non-responsive for •Extended Amt. based on Item #I for item not ; los rolls, thus a qty. meeting specs. of 1167 rolls/year 1 $0.95 $20, t $0.58 Fla. Police Products 701 NW 36 Avenue Miami, FL 33125 Hispanic/Local Unit Extended Price Amount $0.75 $4,500.00 $14.25 $21,375.00:: $14.95 $22,425.00 Prepared by Maritza Suarez, 12/23/02 Page 1 of 1 *Local preference ordinance applied Oaks Wholesale Dist. � Safety Systems Corp. Hamilton Uniforms 1840 Baldwin St., #10 ) 361 Randy Road, #101 , 5 Chesterfield R,' Rockledge FL 32955 Carol Stream IL 60188;; Crosswicks i Non-Minority/Non- i Female/Non-Local Female/Non-Lo,,.. Unit Extended Price Amount no bid no bid'. Unit Extended Unit Extended Price Amount Price Amount $1.14 f $0.59 $3,510.00 $0.84 $5,040.00 (mininum order 1000) ;u i $15.00 $22,500.00 $18.10 $27,150.00 i (minimum order 250 4 $0.99 $21, Non -Responsive" no bid no bid *Non-responsiv ' - Item #2 for bic on a substitute proval Department Director AWARD SHEET BID NO. 01-02-280: DISPOSABLE RESTRAINTS AND EVIDENCE TAPE ITEM DESCRIPTION: 1 Disposable Restraints, as or equal to E -Z Cuff, 500-D Nylon Restraints 2 NIK Public Safety Flex-Cuf #5010 No Substitution 3 Evidence Tape, as or equal to NIK Public Safety Tamper Guard Custom Unit Price $0.95 Awarded Vendors Fla. Police Products Chief Supply Corp. Lynn Peavey Co. 03— 598 Mar -12-03 0446am From - 3 -11-203 11.33AM FROM Ver -14+08 M:4ft fBoa- (Mt,v laf Ain..ti N90449L A. RATH ACOM oaMOV, Me Ray Carpio Fkwicb Pofkm Products 701 NW 36 Avenue Miami, FL 39125 Dior Mr_ Cagga T-464 P.002/002 :-266 T-486 P.L01/06t P-147 SENT VIA FAX JOE ARAKXA "ecx lid No. 01-02--280, moble R=b'eints and Evidence Tape Sechm 18-79(y.n) of the City Code, As Armed. Sues that the VAy COmu"w may offer to a mspon US and responsive bidder, whore primary oMm is WCSbad in the Cly of Miami, the oapcMv*p of ; cep ftg a Enid at the low bid wncuM if the aigMW bid mount, sebm&Ad by tll&*b ai vendor does trot exceed 110 pwm, of the kwaxi other responedit and respormVe bidder. As a lccW vendor, yW'bid amount farVe sLbIM bid meets the atom viWireme>Its. Please sign Wow to ind'R;fe yaw fm's avveptanc a ar rejection of Va bid at the law bud amount of S-9Slaa (Nm Na 1h SmWeOlo CSy CoTranissiow approM- This fetter must be retu"W to the Purchasing Deparblient no bftr than fire (5) caferWar days from receipt of soma. Ascspt: _ t�laune: (2A R [ O t=EdFM Sinverely iNidWW A. Rafdl, Aging t MCW pwd=dno Dqwmnwt - SignMur�x DWA%YAID'lr OF POMMASING d" lW.?Ad wrarae W AUWJ IriamL flarf0 3] �!0 / pdtf1 sl♦s�W fp, d0ib�s619res %#4R �VIdnNM: p+Cinrwlda+i+�ai.rl.rf IWlb�Mdw�c'1N41hIpniAr. ?MWhJAffMWM • Q. 444 M M talc F1. AW"n @ 03- 598 TO FROM Michael A. Rath Acting Director Purchasing Department -f CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: FILE: Rejection of low bidder SUBJECT: Rejection to Bid No. 01-02-280; Disposable Restraints and Evidence REFERENCES: Tape ENCLOSURES: Attached, please find a memorandum received from Sgt. Richard Gentry, Supervisor for the Training Unit, who is recommending the rejection of the low bidder pursuant to Bid No. 01-02- 280, Disposable Restraints and Evidence Tape. The Training Unit's staff tested the Tuff -Cuff sample provided by the vendor and compared it to the E -Z Cuff 500-D, the product currently used by the department, and determined they are not equal. APPROVED/DISAPPROVED: ' Michael A. Rath Acting Director Purchasing Department XVJ17 c: Captain Andrew Vera, Property Unit Jay Pollen, Property Unit Maritza Suarez, CPPB, Purchasing Department Lourdes Rodriguez, Budget Unit FIN 16-2 03- 598 Lourdes Rodriguez Budget Unit Sergeant Richard Gentry Supervisor Training Unit CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE March 06, 2003 FILE SUBJECT `BJEC Tuff Cuff / EZ Cuff REFERENIC E�_ FN"C ; uF.`,. As per your request in regards to the Tuff -Cuff and the EZ Cuff 500 D, the Training Staff tested and compared both of the products. Although the Tuff Cuff is a quality restraint, the Training Unit still recommends the EZ Cuff 500 D for the following reasons: • The EZ Cuff was superior with respect to durability • The EZ Cuff was easier for the officer to handcuff the subject If you have any questions, please advise. RG: rg 03- 598 MICHAEL A. RATH Acting Director Ms. Betty L. Young Chief Supply Corp. P.O. Box 22610 Eugene OR 97402 Dear Ms. Young: 0.14-tij of fflian_C' March 7, 2003 SENT VIA FAX JOE ARRIOLA City Manager Re: Bid No. 01-02-280 Disposable Restraints and Evidence Tape The City of Miami, Police Department has completed its evaluation of the sample of the Tuff - Cuff disposable restraint submitted by Chief Supply Corp., pursuant to Bid No. 01-02-280. After a thorough evaluation and testing of the sample, and in accordance with Sections 2.11, and 3.23 of the above referenced Invitation for Bid, the City of Miami Police Department has concluded the Tuff Cuff Disposable Restraint to be of inferior quality as it relates to its durability and manageability by the arresting officer; therefore, not an acceptable equal to the restraint specified in Bid No. 01-02-280. Based upon the above findings your bid for Item No. 1 has been deemed non-responsive. Your interest in doing business with the City of Miami is always appreciated. MAR:MS:ms c: Bid File Sincerely, l Michael A. Rath, Acting Director Purchasing Department DEPARTMENT OF PURCHASING 444 S.W. 2nd Avenue, 6th Floor/ Miami, Florida 33130/(305) 416-1900/ Fax: (305) 416-1925 E -Mail Address: purchase@ci.miami.fl.us / Website Address: http://ci.miami.fl.us C Q Mailing Address: P.O. Box 330708 Miami, FL 33233-0708 J Q