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Home My WebLink AboutR-03-0580J-03-313 03/19/03 RESOLUTION NO. 03— 580 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBITS) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th') affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. m �Y i� 6 `'Ci Y &'W iSY , CI?Y CONMSSION KEETIN,G OF MAY 2 2 29-93 Resolution NP. 03 580 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this -22nd day of May F 2003. MANUEL A. DIAZ, MAYOR .Ar 'Val of ,� 1cgi1,,!aticn by n " -e P�CC� becomnes effective Wlh the (-.,iapse of .:;n (10) days from 63e, o" .:;,;on regarding same, without the Mayor exercising a vote. ATTEST: Pcilla A. Thompson, City Cerk PRISCILLA A. THOMPSON CITY CLERK D CORRECTNESS: ATTORNEY 2:tr:MJC If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 580 W CITY OF MIAMI. FLORIDA W INTER -OFFICE MEMORANDUM f� 4 ,.,t,r MtLNAGERS OFFICE Carlos A Gimenez h 10 City Manager DATE Novemb%�2�Kt'�JQi PM: FILE TO: : Krt. c FROM : Denms R_ ler, Director Neighborhood Enhancement Team SUBJECT: Coral Way Net Serviee Center Roof Repairs and A/C Replacement EMERGENCY FINDINGS REFERENCES: ENCLOSURES: 01-02-107 This memorandum is to request yogi authorization for emergency repairs and replacement of the existing roofs and the replacemed of the air conditioning system at the CORAL WAY NET OFFICE, located at 1300 SW 116 Avenue. Public Works Department Staff Inspected the roof of the Coral Way Net Office Building on July 2001 and found significant leaks destroying the inside of the building and inhibiting the staff from working. At that time it was estimated that the cost would not exceed S 34,000.00 and an authorization was requested and obtained from you to fund this project. The bid response obtained was minimal and certainly exceeded the available budget. Therefore, we are requesting an increase to $ 40,000.00 which is the new estimate given by Public Works. In addition, on November 5'h, 2001 the air conditioning broke and the `GSA A/C technician indicated that the system couldn't be repair at a reasonable cost. They estimated that the cost of replacing the air conditioning unit to a bigger capacity, the installation of new conduits and to move the A/C unit from the roof were presently is installed to a ground housing would cost approximately S 20,000. Funding of these projects will be made through CIP account # 311061.259401.6.830 Improvements Other Than Buildings. Subject to your approval Public Works and GSA will manage these projects to completion. This finding of EMERGENCY will be placed on the next available Commission agenda for ratification and approval by the City Commission. If this meets your approval, please indicate by signing below. APPROVE DATE / aI City Manager N W/'ar J -03-313 W7122 03- 580 uu-u1-280 IMP F R CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez August 1, 2001 City Manager _c Lot Clearing Services in the Model City Homeownership Zone Gwendolyn C. Warren, Director Department of Community Development It is requested that you authorize the Department of Community Development to contract with Weed Away, Inc. and C & W Lawn Care; Inc., to provide lot clearing services to vacant parcels of land in the Model City Homeownership Zone. The first phase of the Model City Homeownership Pilot Project includes an aggressive pursuit of land assembly for future development, beginning with the purchase of vacant properties in the impacted neighborhood As the City moves forward with this project, it is critical that the properties being acquired are properly maintained to minimize any negative impact on the neighborhood prior to and during the development process. This will include the maintenance of in excess of 200 parcels. With the recent rains, neighborhood residents have expressed their displeasure over the overgrown lots in the area for which the City is responsible. These overgrown lots create a nitural environment that contributes the infestation of rodents and an increase of snakes in the area. In an effort to minimize this negative impact, it is requested that you authorize an increase to the contract of two existing vendors, Weed Away, Inc., by $30,000, and C & W Lawn Care Inc. by $30,000, to provide lot clearing services specifically in the Model City Homeownership Zone. These minority vendors have performed well through their existing contracts and have been identified as vendors that are sensitive to the issues facing the residents of the Model City neighborhood, including the recruitment of area residents to provide the contracted services. Grant Funds have been previously approved by the City Commission specifically to support the Model City Homeownership Pilot Project and are available for this purpose. Please sign on the line provided below if you approve this request DB/GCW Approved: Carlos A. Gimenez, City Manager J -03-312 W7121 INTER -OFFICE MEMORANUUNi Carlos A Ginlenci City Manager tk%endolyr C Warren. DIreclor lepartment +1i Community Dc'.61prnent V"f-T1' MIMAGERS OFFICE I-clirimr,v 0. 2(X)2 FILE 16 V, , in,_ Services in the \Io&l Homeownership Zonc I: t. requested that you authorize the Department ut .C'aiin►unttv Development a1 'dxtend the ontracts with Weed Away. Inc. and C& W Lawn klasntl7Mcc to tit OVidc Int clearing services vacant parce.k of land in the Model City Ifomeo wner;hih Zonw A\ou are aware. the first phase of the Model Cite Hornet mner,htp Pilot Project includes an :I�Tgressi a pursuit of land assembly for future development. be`_inning :-with the purchase of %acant properties in the impacted neighborhood. Initially. you authorized $60,000 to the aforementioned vendors for the provision of lot clearing services on an interim basis on these lots while formal bids were solicited to meet this need on a lonL" term basis. Unfortunately, it has been determined that the bids submitted thruu�h the solicitation process ",crc non-responsive and eventually rejected. thereby_ necessitating the opening of a new bid .elicitation. It is anticipated that this process will he completed prior to the rainy season, when there is a more frequent need for lot clearing services. As the City moves forward with this project, then: is still a critical need to ensure that the properties being acquired are properly maintained to minimize any negative impact on the neighborhood prior to and during the development process. The original $60,000 authorization for lot clearing services has been depleted. In an effort to minimize ' e impact on the neighborhood. it is requested that you authorize an increase $100,000�o extend the purchase order for lot clearing services specifically in the Model r omeownership Zone to the existing vendors, Weed Away, Inc. and C & W Lawn Maintenance. These minority vendors have performed well through existing contracts and have been sensitive to the issues facing the residents of the Model City neighborhood, including the recruitment of area residents to provide the contracted services. Grant Furft have been previously approved by the City Commission specifically to support the Model City Homeownership Pilot Project and are available for this purpose. Please sign on the line provided below if you approve this request. Approved: Car os A. d ity Manager DB/GCW/DF 03- 580