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Home My WebLink AboutR-03-0569J-03-302 03/19/03 RESOLUTION NO. 03- 569 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBITS) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5ths) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. T T 9 7 TA RJ11 r% 414 A i♦ iw m �. cay CITY COrOUSSION MEETING OF 1A `4 nJn i solution No. 03- 569 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with i\ 3i�rno Cn�ie 2.36, since the Mayor ';d not idi!Pte approval of legislation egislation by .+�i i �. I'7 .'.t ,. _.,: i ,�lif.:F� N .. ,{; J7, �iLT31 now becomes effective with tri f.,<;:" . d ;, 00.) .;s t l,iL- —,,c; cr c,-- .Trion action regarding same, without the Mayor exercising a vote. ATTEST: Piacilla A. Thompson, City Cerk PRISCILLA A. THOMPSON CITY CLERK APPROVE NDRO VILARELLO ATTORNEY 7111:tr:MJC AND CORRECTNESS: �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03— 569 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez City Manager 3m: Chief William W. Bryson, Director Department of Fire -Rescue fc _e 02-03-081 DATE: December 19, 2002 FILE: FM.154.doc SL:SJECT : Emergency Purchase Order Increase And Contract Extension REFERENCES ENCI-LSURES The Department of Fire -Rescue respectfully requests your approval for an Emergency Purchase Order increase to Purchase Order No. 230937, issued to RO Architects & Planners, Inc., in an amount not to exceed $73,475, to complete the renovations to Fire Station 1, located at 144 NE 5 Street. Funds for this increase are available from account code number 313302.289301.6.270, Fire Assessment. Also, we request your approval to extend the existing contract for two (2) additional years to assure that all the renovations are completed at Station 1. The Department of Fire -Rescue entered into a contract with RO Architect to completely remodel and renovate Fire Station 1. They were one of the five (5) Architecture firms approved by the City Commission via Resolution No. 99-708 to provide architectural services for city projects. They began working on Station 1 on January 2000 and have continued throughout the past two (2) years with the planning stages and properly identified the need for asbestos removal. However, within that past year period, the City of Miami has been in negotiations with Miami - Dade Community College to sell the property to them. However, last month the deal fell through and the Department of Fire -Rescue has decided to continue the process of remodeling Station 1. It would not be feasible or cost efficient to start the process with another architectural firm. RO Architects & Planners,. Inc. has already performed 100% of the contract documents and is familiar with the needs of the department. However, they require additional fees to reinstate the project, add a fire apparatus room and perform Building Code upgrades. If you have any questions or concerns, please do not hesitate to contact me. Approval: I Date: 7 If h?? 10Z, e inistrator/Des' ee Approval: Date: I31 - Flo -CQ et Palacino, CF-DkmTWMignee ApprovaV,-"0_ A Date: rL 7 Marcelo=!� getDirector/Designee Approval:_Date: /l °'L J -03-302 rlos A. imenez, 'ty Manager W7111 MLK/TF/mgr 93-- 569 22002 .1 CITY OF MIAMI. FLORIDA5�1� _ 02-03-060 INTER -OFFICE MEMORANDUM l/ �i 44 utRS TO: Carlos A Gimenez DATE: November 26, 2002 FILE: City Manager/Chief Executive Officer ` sueUEcr : Emergency Purchase Order for ' Basic Architectural/Engineering 1 `and Cost Estimating Services for the FROM: Chief William W. Bryson, Director REFERENCES : Emergency Operations Center (EOC) Department of Fire -Rescue City -Wide Project The Department of Fire -Rescue respectfully requests your approval for an emergency purchase order in the amount not to exceed S 147,500, be issued to Sequeira & Gavarrete, PA., a Non-Minority/Non-Local vendor, located at 811 Ponce De Leon Blvd., Coral Gables, Florida, 33134, for the provision of basic architectural/engineering and cost estimating services for the Emergency Operations Center (EOC) City - Wide project The Department of Fire -Rescue has a critical need to continue the services of professional architectural services from Sequeira & Gavarrete, PA In conjunction with the City of Miami Emergency Operations Center (City -Wide) project, the Fire -Rescue Training Center has been established as the most appropriate location for an Emergency Operations Center (EOC) in case of a hurricane or other natural disaster. The EOC is necessary to ensure that the safety and welfare of the citizens of the City of Miami is maintained in the event of a disaster. On June 13, 1996, the City Commission passed Resolution No. 96-438, Amending Resolution No. 95-761, adopted October 26, 1995, for the professional services agreement between the City of Miami and various professional architectural and landscape architectural firms in conjunction with the City of Miami Projects, thereby changing the terms for each agreement from one year to two years. Pursuant to Resolution No. 96-438, a blanket purchase order number 902405 was issued by the Department of Purchasing in January 1999, to Sequeira & Gavarrete, PA., in the amount of 569,000 for the provision of architectural services for the Emergency Operations Center (EOC) City -Wide project Subsequently, on March 5, 2001, the Purchasing Department issued another purchase order number 212522, in the amount of 555,000 for additional architectural services required for aforementioned project. This increase was necessary to allow the Alarm Office to move to the Fire -Rescue Training Center as well as the Emergency Operations Center in case of an emergency situation. Since the approval of said project, the existing agreement has expired However, additional project elements and modifications are needed to complete the second part of the original scope of work for the City -Wide Emergency Operations Center prior to next hurricane season beginning on June 1, 2003. This project also includes,' re -roofing of the existing main roof area and installation of hurricane proof shutters to new glaze opening. Therefore, to change the firm at this time will delay the completion of work and increase the cost of said project To avoid additional cost and further delay in said project, it is imperative that we continue the engagement of architectural services from Sequeira & Gavarrete, P.A., for the provision of basic architectural/engineering and cost estimating services for the Emergency Operations Center (City -Wide) J -03-301 W7110 03- 569 Carlos A. Gimenez Page 2 of 2 November 26, 2002 project on an emergency basis. This will also allow the supervision of this project through the construction phase as well, which was not included in the feat architectural drawings. Funding is available from the Capital Improverneat Project No. 313302, Account Code No. 289301.6.270. (Funded by the Fire Assessment). If you have any questions or concerns, please do not hesitate to contact me. Approval/Disapproval: / Pilar $a /Design« Date Approval/Disapproval:'r. l i <i <�: Ln J Palacino, CIP Director/Designee C--- `- Z/ Apprava Pproval: WWB X /jam Attachments FM. 115.doc Date 93- 569