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Home My WebLink AboutR-03-0566J-03-299 03/19/03 RESOLUTION NO. 0 3_ 5 6 6 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. CU. CITY COMUSSION XEETI.XG OF MAY 22203 Resolution No. ��jj 031- 5 l� V Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR in accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing in the designated place p vi{: i:i ie.^i dation now becomes effective with the elapse of ten (10) days from t « dal:e of commission action regarding same, without the Mayor exercising a vote. scilla A. Thompson, City Cerk ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVE S M AND CORRECTNESS: E VILARELLO Y TTORNEY 08:tr:MJC li If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03— 566 CITY OF MIAMI, FLORIDA 01-02-227 INTER -OFFICE MEMORAND",( mwoERS I. - - TO: Carlos A. Gimenez City Manager FROM: Lc/ 14 itiam W. Bryson, Director Department of Fire -Rescue ,. .. • V-1 DATE: Juhe-24' 2002 SUBJECT-. Emergency Purchase Order for The construction of a Motorola Equipment Room REFERENCES: ENCLOSURES: FILE: FM's'= The Department of Fire -Rescue respectfully requests your approval for an emergency purchase order for the construction of a Motorola equipment room from R.L. Fenton Construction, a Dade/Hispanic vendor located at 275 Fontainebleau Blvd., Suite 170, Miami, Florida, 33172, for a total amount not to exceed $37,464.00. As you are aware, the City is in the process of converting a portion of the Fire College for Fire -Rescue dispatch operations, and as a backup to police dispatch operations. On October 25, 2001, Resolution Nos. 01-1134 and 01-1135 was adopted and passed by the City Commission authorizing the acquisition of a turn -key process for installation of equipment, components and accessories to upgrade the existing City of Miami MHz trunked radio system and for the acquisition, installation, optimization and interface of the CM6HC digital microwave system with the 800 MHz trunked radio system on behalf of the General Services Administration, in an amount not to exceed $7,439,143. This upgrade will improve the reliability of the system, and will provide the City with a technology that enables the revitalized system to have a life expectancy well into the next decade, and will ensure the continued safety of the City's firefighters, police officers and residents. A blanket purchase order was issued by the Purchasing Department in March 2002, for acquisition of communication equipment, installation and upgrades. Recently, the General Services Administration advised our department that said aforementioned communication equipment is scheduled for delivery in mid July 2002. However, the Department of Fire -Rescue does not have an existing room to accommodate the Motorola communication equipment; whereas, required in the existing contract between the City of Miami and Motorola, Inc. Time is critical and the Department of Fire -Rescue has an immediately need for the construction of a Motorola equipment room to be completed by mid July 2002 to begin the upgrades and installation of said communication equipment. This room will be located on the sixth floor of the existing Fire College Training Facility, at 3425 Jefferson Street, Coconut Grove, Florida. The Motorola equipment room will house the microwave equipment that is a critical component of the City's communication system including the Department of Police and Fire -Rescue. Also, this Motorola room will house the Central Electronic Bank (CEB) and the back-up emergency power system. The Department of Fire -Rescue Support Services Division has prepared and submitted specifications to three (3) vendors requesting informal bids. We have received written quotes from two (2) of these vendors, and the lowest responsible and most responsive bidder was R.L. Fenton Construction. J -03-299 W7108 03- 566 Carlos A. Gimenez Page 2 of 2 July 24, 2002 It is imperative that we construct this Motorola equipment room immediately to ensure this first line equipment is not damaged or interrupted upon installation and to avoid additional cost of $200,000 to have the equipment relocated to its final destination. Should you approve this purchase, funding is available in the amount of $37,464.00, from the Capital Improvement Project Number 313302, Account Code 289301.6.860, as funded by the Fire Assessment. Budget Approval: Marcelo Penha, Acting Budget Director/Designee Approval: a, City Manager )Z CAG/WWB/MLK/rF/jam Attachments WA r, e L Date FM.069 03— 566 ui-ut-104 ;•:T—R-OFFICE MEMORANDUM ti Carlos A. Gimenez City Manager of W. Bryson, r Department of Fire -Rescue yTY fl' v... _ .Iantrary� 200_ ••� , `t FM.tTt3.doc --- - Emergency Roof Replacement Fire Station No. 3/Fire Garage Complex The Department of Fre-Rescue respectfully requests the emergency replacement of roofs 214Fue Station No. 3/Fire riarage complex roofs. The emma status of these roofs is deplorable; they have leaks in several locations. They have been repaired. an numerous occasions, but their age and condition warrants complete replacement. Continual repairs Mill no longer solve the problem and just lead to increase for substructure repairs. Based on your approval granted on the attached memorandum for the emergency roofs installation at Fire Station No. 31Fire Garage complex roofs, the Departmam of Fre-Rescue and Public Works prepared specifications and submitted them to six (6) -companies for bids The bids were evaluated and the most responsive bidder was Weiss do Woolrich Southern Enterprises, Inc., 1431 SW 30* Avenue, Deerfield Beach, Florida 33442. In addition, Independent Roof Testing and Consultant (IRT) conducted a Roof.' Moisture and Visual -= Survey, comprising of 7 main roofs on three separate buildings with approximately 38.000 square foot. As result of the surveLv the following are necessary: 1) Remove existing roofing and LWC down to structural deck 2) Install a new roof over rigid insulation. 3) The parapet walls should be encapsulated with the roof membrane, and a metal coping at the top. The rising walls' will need waterproofing with a good quality Elastomeric coating. Sorra stucco repair will be necessary as well. To accomplish these goals, it will be necessary to increase the initially approved fimdmg for the roofs installation from 5207,620.00 to 5350,200.00. This increase is due to larger than anticipated Costs to install and remove the old roofing. Funding for roof installation is available in the amount of $350,200.00 from CIP Project 313302, Account No. 289301.6270, fumed by the F�AssessMenL B:...... t W� A142 o WWB/M 4= Enclosures J -03-298 FK 170 doc W7107 63- 566 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM Capt. Frank C. Moore Deputy of S rt Services F' Rescue amnent FROM. Chief Architect Department of Public Works DATE : April 26, 2001 FELE: SUBJECT: Fire Station No. 3/Fire Garage Complex — Roof Replacement REFERENCES - ENCLOSURES. At the inspection of the Fire Station No. 3/Fire Garage complex roofs, it was apparent that these roofs were in poor condition and had been leaking for sotne time. The older roofs over Fire Station No. 3 and the Fire Garage Building were visibly deteriorated and were at the end of their designed service fife. The roofs over the Firefighters Credit Union and the adjacent Administration/Warehouse building apparently had roof leak problems since they were originally constructed. It is very apparent that a major roof replacement on these buildings is needed as soon as possible. The South Florida_Building Code and therefore our Building Department requires specific roof tests to be performed and submitted as part of a re -roofing permit application. A moisture survey and asbestos test reports are required for each roof area. Roof cores will be taken. If there is lightweight concrete in the roof deck to which the roof base sheet is fastened, then roof fastener pull tests and calculations are also required. The representative of Independent Roof Testing and Consulting (IRT) provided us with a proposal to conduct the required roof tests and to make recommendations on the roof membrane system and specific flashing and waterproofing details for complete and durable roof replacement project We have a copy of your authorization of the IRT proposal to conduct the required roof tests and to make roofing system recommendations. The estimated costs of these tests will be in excess of the $4,500 limit for City Manager approval. In this case, because of the need for immediate repairs, we recommend that the Fire and Rescue Department send an "Emergency Finding" memo to the City Manager indicating the need and request approval to have the testing done in the amount of the proposaL In addition, the Fire Department should request authorization to receive informal bids and have the roof replacement work done under "Emergency" purchasing procedure. AIP/gc c: john H. Jackson, Director Freddy Hernandez, Assistant Fire Chief Fernando Paiva, Architect II 03— 56,6. CITY OF MIAMI, FLORIDA Inter -Office Memorandum TO: Carlos A. Gimenez DATE: May 2, 2001 @Fife Manager SUBJECT: Emergency Roof Testing, YA Consulting & Replacement FROM: Chief William W. REFERENCES: Fre Station No. 3/ Department of Fire -Rescue Fire Garage Complex ENCLOSURES: During a roof inspection conducted by Captain Frank Moore, Deputy of Support Services; Allan Poms, Chief Architect and Fernando Paiva Architect II, of Fire Station No. 3, and the Fire Garage complex roofs, it was determined that these roofs were in poor condition and leaking. It is apparent that a major roof replacement on these . buildings is needed as soon as possible. The South Florida Building code and therefore our Building department requires specific roof tests to be performed and submitted as part of a re -roofing permit application. Independent Roof Testing and Consulting (IRT) has provided us with a proposal to conduct the required roof tests and to make recommendations on the roof membrane system and specific flashing and waterproofing details for a complete and durable roof replacement project. The City of Miami Department of Fre-Rescue respectfully requests approval to have the testing done by Independent Roof Testing and Consulting (IRT) for the amount of $7,620.00. In addition, the Department of Fire -Rescue is requesting authorization to receive informal bids and have the roof replacement work done under "Emergency purchasing procedures". The total amount for the roof replacement will not exceed $20,000.00. Therefore, the Notal cost of this project will be $207,620.00. Funding is available in Fire Assessment Fee Account Code 3133 .289301.270. C. Budget Approval: ./Zi/ D Approval: s� ° Ca Manager to 03-- 560 SwWaIlL world am 11 to N 9 w Thursday, January 16, 2003 Captain Frank Moore City of Miami P.O. BOX330708 1151 NW. 7 Street Miami, FL 33233-0708 RE: SARNAFIL APPROVED APPLICATORS Dear Frank Attached is a fist of Samafil applicators who were in good standing when the Fire Headquarters was bid. If you require additional information please contact me. Sincerely, RDbert cjctKves Robert Ganues Technical Sales Representative 03. 566 d/1N-aO-03 Og•gb rKwn.saat RiO%+VG Contact Direcbry Sarnafil, Inc. �„�.. 4100010w: a "DWIt 0OOFM s 0% Good "010mq ANMwd SAS can" ftbw P. AonMIMA pus" w4smom MPtowr b" Phl w f-a"Adti= MMWs6w A *6W ANiArf Ift Am& FUM Si&t7&M Golan eaww4 Soi mma ew fa* be. Cw*ad God Wom Pk" >o<2!S•7Mf AMOK Ua" Phow momie Pwm w* u. A&&OW Goan col" Go" Fd Ptwr IS&TV-70is Af PMW AdOW "mm Gwaon "W-1 Cory *"Am*" cold GMw "go Plwr S44•K7�172 - AtPAos Mo6ioApaea 20.SSSi2SSt coma cwlow Dodgwlttioio0loc. CUP" Akio" AMM P%W "Wou" AfPNaw memo p"m /IrwAoar &mmol m"m Asom" Rnii colact caoyww ORI stun ftniR b;. 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Alma 2 ABMs 3 C& ftL&AaMdw am FL zo =I AMww i 1431 SM 30lrwww Ad&*= 2 AOMMi3 Ca o.wwd E..� . SWR R 2► sua 03- 5B6 INTER -OFFICE N!EN?OnA?i0UNI All Assistant City Managers March 22, 2002 and Department Directors :� - City KsA. DR-1345 October Flood 2000 3'd REQUEST (2) This memorandum will serve to request an immediate response from all department directors that have outstanding disaster recovery projects associated with the October 2000, Flood, bisaster 1345 -FL. As per FEMA and the Code of Federal Regulations 44 CFR, small projects (below $ 54,000.00) must be completed within one year of the disaster declaration date and large projects must be completed within 18 months of 'the same date. The declaration date for Disaster 1345 is October 2, 2000. We are already beyond the small project deadline and are operating on a temporary grace period for the small projects. The large project deadline is close at hand and there is a great deal of Federal funding at stake. The attached spreadsheet shows the entire pending project worksheets along with the associated department, which is responsible for the project All Department Directors that have pending projects must submit a response detailing: 1. Status of the project. 2. Written explanation/justification for the delay. 3. A projection of the extension required to complete the referenced project along with a projected completion date. This is the third time this information is requested. It is imperative that you respond by Friday March 29th, 2002 in order to prevent the loss of approved funding. Responses should be forwarded to Bashir Wayne, Hazard Mitigation & Recovery Specialist, Department of Fire -Rescue. If you should need any further information or guidance, please contact Bashir A. Wayne @ 305.416.1655. Thank you for your immediate attention to this matter. 03- 566 --i O;: FLORIDA INTEROFFICE MEMORANDUM All Assistant City Managers & Department Directors .. nez City Manager October 16, 2001 DR -1345 October Flood 2000 This memorandum serves to inform you that according to FE1VIA 44CFR 206.205 (a): "The Federal payment for small projects shall not be reduced if all of the approved funds are not spent to complete a project However, failure to complete may require that the Federal payment be refunded".- Therefore, any small projects under S50,600 still pending and not yet completed will require a time extension from the STATE OF FLORIDA/FENLL-k. If you should need any further information or guidance, please contact Bashir A. Wayne @ 305.416.1655. Thank you for your attention to this matter. CAG/%V*%VB/� II.K/JRF/lt c: Genaro "Chip" Iglesias, Chief of Staff Marva L. Wiley, Special Assistant to the City Manager Bashir A. %Wayne, Recovery & Hazard Mitigation Specialist 63- 566 (-, L J-00-1112 12/13/00 r��•� R+} l ItE.SOLUTION NO. L► V 1 L. 'i -01 A RESOLUTICN OF THE MIAMI CITY COIraSSION AVISMZMG TSH QTY NANA= TO WMCUTB A DISASTER RELIEF FUNDING havEMENT IN A FORM AiCCBPTABLE TO =6 CITY ATTORNEY, WITH TBE STATS OF FLAW -Me DBPAR'i Z OF COMMUNITY AFFAIRS, FOR THE FORPOSE OF ACCEPTING FEDERhL TCY IrAiDM48iQT AGENCY i-FSNAm)GVANT FaNDg, FM DOW OF EMERGENCY RELIEF EXPENSES INCURRED BY THE CITY OF MIAMI DURING AND IN TBE AFTERMT9 OF THE OCTOBER SOUTH FLORIDA FLOODS; FURTHER AUTHORIZING THE CITY MANAGER TO SUBMIT RZLAM CZAIMS TO Fk'lrA AM To ACCEPT PAYMENTS FOR SAME. wHEREAS, the October South Florida floods produced disastrous conditions which had a devastating impact upon South Florida; and WHEREAS, said conditions resulted in the declaration of a State of Emergency by the Florida Governor; and WBEREAS, the President of the United States concurred and declared an emergency (FEMA -I3 -DR -FL) for the counties of Miami -Dade, Broward, Monroe, and Collier; and WHEREAS, the Federal Emergency Management Agency (-FOW) has made federal funds available for disaster relief activities in said Counties pursuant to FEMA -I3 -DR -FL; and =1 COOK Cr DEC 14 ZO 03- 566 i f T ice, the City Manager recommends adoption of this Resolution which will enable the City of Miami to accept grant funds from FSMA, through the State of Florida, as reimbursement for eligible costs incurred by the City of Miami for disaster relief activities; NOW, TAER8FOR8, BE IT RUMVBD BY THE COI*aSSION OF THE CITY OF MIAMI, MAMMA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorizedil to execute a Disaster Relief Funding Agreement ('Agreement), in a form acceptable to the City Attorney, with the State of Florida, Department of Comummity Affairs, for the purpose of accepting Federal Emergency Management Agency (FEMA") grant -funds for reimbursement of emergency relief expenses incurred by the City of Miami during and in the aftermath of the October South Florida floods. Section 3. The City Manager is further authorized to submit related claims to FEMA and to accept payments for same. v The herein suthorizatioa is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable city Charter and Co3e Provisions. Page 2 of 3 03" 566 • Section 4• This ROBO'Utioa small become effective m%q )on on its adoption Rad signature of the Mayor.V PASSED AND ADOPTED this 14th clay of December , 2000. J08 CAROLLO. MYOR to acm dm= with %wM Gcde Sec. 246. Or= f1'r ktrxz AO rf'-).00/. �.."..•� �i of eft baca'r.,� ATTEST: HALTER J - FOEMAN - CITY CLERK CORRECTNESS . -V 937:BSS L!J ?� If the Mayor does not sign this Resolution. it shall become efteetive at the end of tea calendar days lroa the date it was passed and adopted. it the Mayor vezoes this Resolution, it shall become ive imsediately upon override of the veto by the City CoeaissiOu- • Page 3 of 3 1 TOTFL P.94