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Home My WebLink AboutR-03-0565J-03-298 03/19/03 RESOLUTION NO. 03— 565 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. s �rLr. .a „'silt nGu� I CITY COMMSSION VIEETI= OF f A\® Rrx 2 hesolution No. 03- 565 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of th;,; 1-gisl_:ticn by s,:'"nnklg °n the designatcd place pro,,`,d; now effective he c.: plsc' often ('10) days frcir t`;l �' N_ Co cf Loi' mis— aon action :7 I reg,;)rdmg sane, without ts,e iv �:,yor exercising a vote. ATTEST: PRISCILLA A. THOMPSON CITY CLERK RM AND CORRECTNESS: &"E�RO VTC. CI ATTORNEY 7107:tr:MJC P6fscilla A. Thompson, City Cerk �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 _ 6;,"p ir_ ui-u[-104 -:7ER-OFFICE MEMORANDUAi Carlos A. Gimenez City Manager of lion W. Bryson, erector Department of Fire -Rescue ;;t' f-j,1b6jVuw January; 2W :,i! 9• n", FM.170.&c Emergency Roof Replacement _ Fire Station No. 3/Fire Garage Complex The Department of Fire -Rescue respectfully requests the emergency replacement of roofs at Fire Station No. 3/Fire Garage complex roofs. The current status of these roofs is deplorable; they have leaks in several locations. They have been repaired -.on numerous occasions, but their age and condition wan -ants complete replacement. Continual repairs will no longer solve the problem and just lead to increase for substructure repairs. Based on your approval granted on the attached memorandum for the emergency roofs installation at Fire Station No. 3/Fire Garage complex roofs, the Departments of Fire -Rescue and Public Works prepared specifications and submitted them to six (6) companies for bids. The bids were evaluated and the most responsive bidder was Weiss & Woolrich Southern Enterprises, Inc., 1431 SW 30* Avenue, Deerfield Beach, Florida 33442. In addition, Independent Roof Testing and Consultant (IRT) conducted a Roof Moisture and Visual Survey, comprising of 7 main roofs on three separate buildings with approximately 38.000 square foot. As result of the survey the following are necessary: 1) Remove existing roofing and LWC down to structural deck. 2) Install a new roof over rigid insulation. 3) The parapet walls should be encapsulated with the roof membrane, and a metal coping at the top. The rising walls" will need waterproofing with a good quality Elastomeric coating. Some stucco repair will be necessary as well. To accomplish these goals, it will be necessary to increase the initially approved funding for the roofs installation from 5207,620.00 to $350,200.00. This increase is due to larger than anticipated costs to install and remove the old roofing. Funding for roof installation is available in the amount of 5350,200.00 from CIP Project 313302, Account No. 289301.6270, funded by the Fire- s ssment. BudaFtwl al : / J ' O P., 114 Lind s ur D e pproval: o Manager to W WB/MLKI TFfjam Enclosures �v. J -03-298 FM.170.doc W7107 03- Ss CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM T„ Capt. Frank C. Moore Deputy of Sup rt Services Fire, -Rescue a artment , FRC•RI : . Chief Architect Department of Public Works DATE: April 26, 2001 FILE : SUBJECT: Fire Station No. 3/Fire Garage Complex — Roof Replacement REFERENCES: ENCLOSURES: At the inspection of the Fire Station No. 3/Fire Garage complex roofs, it was apparent that these roofs were in poor condition and had been leaking for some time. The older roofs over Fire Station No. 3 and the Fire Garage Building were visibly deteriorated and were at the end of their designed service life. The roofs over the Firefighters Credit Union and the adjacent Administration/Warehouse building apparently had roof leak problems since they were originally constructed. It is very apparent that a major roof replacement on these buildings is needed as soon as possible. The South Florida -Building Code and therefore our Building Department requires specific roof tests to be performed and submitted as part of a re -roofing permit application. A moisture survey and asbestos test reports are required for each roof area. Roof cores will be taken. If there is lightweight concrete in the roof deck to which the roof base sheet is fastened, then roof fastener pull tests and calculations are also required. The representative of Independent Roof Testing and Consulting (IRT) provided us with a proposal to conduct the required roof tests and to make recommendations on the roof membrane system and specific flashing and waterproofing details for complete and durable roof replacement project. We have a copy of your authorization of the IRT proposal to conduct the required roof tests and to make roofing system recommendations. The estimated costs of these tests will be in excess of the $4,500 limit for City Manager approval. In this case, because of the need for immediate repairs, we recommend that the Fire and Rescue Department send an "Emergency Finding" memo to the City Manager indicating the need and request approval to have the testing done in the amount of the proposal. In addition, the Fire Department should request authorization to receive informal bids and have the roof replacement work done under "Emergency" purchasing procedure. AIP/gc c: John H. Jackson, Director Freddy Hernandez, Assistant Fire Chief Fernando Paiva, Architect II 03- 565 CITY OF MIAMI, FLORIDA Inter -Office Memorandum TO: Carlos A. Gimenez DATE: May 2, 2001 @File 'ty Manager SUBJECT: Emergency Roof Testing, Consulting & Replacement FROM. Chief William W. Bryso REFERENCES: Fire Station No. 3/ Department of Fire -Rescue Fire Garage Complex ENCLOSURES: During a roof inspection conducted by Captain Frank Moore, Deputy of Support Services; Allan Poms, Chief Architect and Femando Paiva Architect II, of Fre Station No. 3, and the Fire Garage complex roofs, it was determined that these roofs were in poor condition and leaking. It is apparent that a major roof replacement on these buildings is needed as soon as possible. The South Florida Building code and therefore our Building department requires specific roof tests to be performed and submitted as part of a re -roofing permit application. Independent Roof Testing and Consulting (IRT) has provided us with a proposal to conduct the required roof tests and to make recommendations on the roof membrane system and specific flashing and waterproofing details for a complete and durable roof replacement project.. The City of Miami Department of Fire -Rescue respectfully requests approval to have the testing done by Independent Roof Testing and Consulting (IRT) for the amount of $7,620.00. In addition, the Department of Fire -Rescue is requesting authorization to receive informal bids and have the roof replacement work done under "Emergency purchasing procedures". The total amount for the roof replacement will not exceed $206,000.00. Therefore, the total cost of this project will be $207,620.00. Funding is available in Fire Assessment Fee Account Code 3133 .289301.270. Mc. AL. Budget Approval: ' I t D udet Bate �� Approval: S/ Carlo Manager to 03- 565 fi. ble. WOPM Gass Rooflnp 9 WatModhe Thursday, January 16, 2003 Captain Frank Moore City of Miami P.O. BOX 330708 1151 NW. 7 Street Miami, FL 33233-0708 RE: SARNAFIL APPROVED APPLICATORS Dear Frank: Attached is a list of Samafil applicators who were in good standing when the Fire Headquarters was bid. If you require additional information please contact me. Sincerely, Robert cC(K ke-S Robert Ganues Technical Sales Representative 03" 565 .JAn-ib-103 0644b rxunsr&Ka: ROOMVO "I"lava0r00sav Contact Directory Sarnefil, Inc. *ldw * Caveat: 13 3AFWI IL ROWNt 3 ft Caa110d CofffM Adnnss9 Ro41iq Caslut R.h«t P. Kwashons Phans A641 f:�J999 AtPh&" bobb isbs O.mdAddwss a01rat1a4r.oMlgsaia A06WO 1 Asst Pham 54-2761260 Cottact Ce"W7 Mb Khan i coop&* kw. Conhd Mb Mkan Phone 30623 IM AR PhW Wbis Pfrw ffotso Ptww Web &is Mist" Casftd Cos"w CotW fts6% Inc. Caned Gar» Fd Rum M&T11-7w ARPt" Ad" Pham. Cosdact Cary aad Asan in cadad conri Book Phar 964.467.4132 Af Phwr Abbie ft" W&SW29S1 fSatllsct Company Dsdf4fe Roofing Inc. Calori Rkhad *N" Friww $64.970.516 Af PAww "" P1tar pfaowphow E -W Addasa 1r wd0hcWig *wW Amu" Aaron Cabot Can ow ON of 30lpi Fbrids. hc. COSW Jamas LscWr Phar 145.64zWS Al Prions UaGis Psovw CoNsct f:oOWV mums Rwbv Cop. Combat Jamst C. oftn A! Peons U*W Phaw 306961.0771 FA EA Lzu Est E+E Ed Est Eal. Est Eat Eat Eat Rdwt*wum . tt wmK his. 3741 MEIgVsA/711 MOM Nkmi Mach . FL 33160 Ad*w 1 a* f4. a. 13a Twwo Addwaa 2 AdtYlral Cb Fat LoWne ho SM FWfidr lap 33331 HaoaBhGr H"D evwsoy momzp AMAss 1 ISM SW 117 Tdvt Addwss 2 Addwss3 c4p Miami SMb Fl 20 33167 HWM A"M 1 300 Arsefic Dow Nor» Cly K" Low tdaswSbb FL Nonrlip 37007 M"s 1 3440 f&V 26 Awuw A0dau 2 Ad"u 3 CAy PW"W 6saoh Shia FL zo 37001 Adifwss 1 226 NJW. S Asasw As~ 2 Ad*ss 3 C* FldandsN S1sb FL Zip 3300 Ad.dou 1 55 N. W i TTM AAnue Ad"w t Adlfwss 3 Cly Past Lardardda Shia FL zip 3370 Nano Addwvs 1 Noor 44dwas 2 Naha 8fats Nae» 2P Addiasi 1 951 SOMI Andwvx Awma Aditw 2 A0dw# S Cb Popp" Mach Sfsta fl Zit 3700 AdW-J 1 T= HW 7Nh Sooa1 Addwsa 2 Addwss 7 Cy Misew Mob FL 2g 3310 11anoAO"" 2 63- 565 vnn-so-p,r �pO�Ya rRVn•��RG RGayyp Contact Directory 3arnafil, Inc. C«r.a Cwyaq Nousad Rsobr SON* Pt. Yls. Conhd Lek T. 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Adders 3 or FatL"do" ShM FL 210 33316 NmwA"m 3 AdOaa t 2020 OUR Sm" Aditu t S AOMS C* Fbig aw FL C«W&r zip ii13o Addem 1 2000 r0N 22 Somm Adders 2 Addis 3 C& Fat Uwdw" Sob FL ' t} 33311 Adders 1 1426 VAdss Ananus Adolrra 2 Addhss 3 G4 WON Pdm dsaeh Slob FL I� 31101 liams+AmOass ! 11wgr 91Mn Moura LP AdM"! 714h1W10Aw. AWN" 2 A"V" 3 Gb' FL LarladsN Sow FL zo 3x111 Mer»Sf+Or NOMAD Agdw s 1 1431 UN -30 Amen A06o" 2 AOM .1 C& DasrMld haat sea FL Zlr 33442 03-- 565 I ITER-OFPCE NIEMORA-NDUNI All Assistant City Managers and Department Directors City Manager March 22, 2002 DR -1345 October Flood 2000 3'd REQUEST (2) This memorandum will serve to request an immediate response from all department directors that have outstanding disaster recovery projects associated with the October 2000, Flood, bisaster 1345 -FL. As per FEMA and the Code of Federal Regulations 44 CFR, small projects (below $ 59,000.00) must be completed within one year of the disaster declaration date and large projects must be completed within 18 months of'the same date. The declaration date for Disaster 1345 is October 2, 2000. We are already beyond the small project deadline and are operating on a temporary grace period for the small projects. The large project deadline is close at hand and there is a great deal of Federal funding at stake. The attached spreadsheet shows the entire pending project worksheets along with the associated department, which is responsible for the project. All Department Directors that have pending projects must submit a response detailing: 1. Status of the project. 2. Written explanation/justification for the delay. 3. A projection of the extension required to complete the referenced project along with a projected completion date. This' is the third time this information is requested. It is imperative that you respond by Friday March 29th, 2002 in order to prevent the loss of approved funding. Responses should be forwarded to Bashir Wayne, Hazard Mitigation & Recovery Specialist, Department of Fire -Rescue. If you should need any further information or guidance, please contact Bashir A. Wayne @ 305.416.1655. Thank you for your immediate attention to this matter. 03- 565 7,1 0.: M;; VI. FLORIDA INTER -OFFICE MEMORANDUM .-_. All Assistant City Nfanagers & Department Directors nez City Manager October 16, 2001 F:_--- 1- r.- 1-r.- -T DR -1345 October Flood 2000 :`.CL.:51.395 This memorandum serves to inform you that according to FENIA 44CFR 206.205 (a): "The Federal payment for small projects shall not be reduced if all of the approved funds are not spent to complete a project. However, failure to complete may require that the Federal payment be refunded".' Therefore, any small projects under S50,600 still pending and not yet completed will require a time extension from the STATE OF FLORIDA/FENLk. If you should need any further information or guidance, please contact Bashir A. Wayne @ 305.416.1655. Thank you for your attention to this matter. CAG/WWB/MILK/JRF/lt c: Genaro "Chip" Iglesias, Chief of Staff Zfarva L. Wiley, Special Assistant to the City Manager Bashir A. %Vayne, Recovery & Hazard Mitigation Specialist 03- 565 N I 4 . .3•. r (-,j L J-00-1112 12/13/00 RESOLUTION NO A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO ERBCUTE A DISASTER RELIEF FUMDIM AGREEMENT IN A FORM ACCBpTABLE TO THE CITY ATTORNEY, WITH THE STATE OF FLORIDA, DEPARTMENT OF CQ"WJNITY AFFAIRS, FOR THE PURPOSE OF ACCEPTING FEDERAL EMERGENCY MANAGEMENT AGENCY ('FEMA") GRANT FUNDS, FOR REIMBURSEMENT OF EMERGENCY RELIEF EXPENSES INCURRED BY THE CITY OF MIAMI DURING AND IN THE AFTERMATH OF THE OCTOBER SOUTH FLORIDA FLOODS; FURTHER AiT!'HORIZING THE CITY MANAGER TO SUBMIT RELATED CLAIMS TO FEMpI AND - TO ACCEPT PAYMENTS FOR SAME. WHEREAS, the October South Florida floods produced disastrous conditions which had a devastating impact upon South Florida; and WHEREAS, said conditions resulted in the declaration of a State of Emergency by the Florida Governor; and WHEREAS, the President of the United States concurred and declared an emergency (FEMA -I3 -DR -FL) for the counties of Miami -Dade, Broward, Monroe, and Collier; and WHEREAS, the Federal Emergency Management Agency ("FEMA") has made federal funds available for disaster relief activities in said Counties pursuant to FEMA -I3 -DR -FL; and CrtY co!mISSIOM x ---- I:: Ga CF DEC 14 X* b.uA. 03- 565 I 'e T WHEREAS, the City Manager reco=nends adoption of this. Resolution which will enable the City of Miami to accept grant funds from FEMA, through the State of Florida, as reimbursement for eligible costs incurred by the City of Miami for disaster relief activities; NOW, THEREFORE, BE IT RESOLVED HY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section i. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. . The City Manager is hereby authorizedy to execute a Disaster Relief Funding Agreement ("Agreement"), in a i form acceptable to the City Attorney, with the State of Florida, Department of Community Affairs, for the purpose of accepting Federal Emergency Management Agency (-FEMA") grant -funds for reimbursement of emergency relief expenses incurred by the City of Miami during and in the aftermath of the October South Florida floods. Section 3. The City Manager is further authorized to submit related claims to FEMA and to accept payments for -game. L The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and code provisions. r Page 2 of 3 ;J �( 03- 565' G: 44. }. section 4. This' Resolution shall become effective immediately upon its adoption and signature of the Mayor.V pAgSED ARD ADOPTED this 14th day of December , 2000. JOB CAROLLO, MAYOR - !n acoondanCe with itil:srra Cc;�s Sec 2.96, slr�c the Mir r!tR �» N -'^--'r- ^.M,•.MI Ot tt l�iE;{a'*ioe bg: e -70^g it. to thi or -'—:• •. ,y mgafdinQ same, without the r: aye! ,r�-• �� • /. -( 1 i ATTEST: City Cieik WALTER J. FOSMAR CITY CLERK APPFOR14,0105 CORRECTNESS t/ 93?:BSS '-� If the Mayor does not sign this Resolution. it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Cog.ission. Page 3 of 3 02- 565 14.1 TOTAL P.04 CrrY OF MIAMI. FLORIDA '^to #�_ 01-02-018 INTER -OFFICE MEMORANDUM CITY MANwvcnJ vrrwc m : Carlos A. Gimenez City Manager FFO"' Chief William W. Bryson, Director Department of Fire -Rescue rCT -1)C DATE: Septembe-� 200 .H 8' J' FILE: FM.129.dw SUBJECT: Emergency Purchase Firefighting Hoses REFERENCES: The Department of Fire -Rescue respectfully requests an emergency increase to Resolution No. 01-212 to replace firefighting hoses that were damaged during the October 3, 2000 flood from Elite Fire & Safety Equipment, Inc. On March 8, 2001, the City Commission authorized Resolution No. 01-212 awarding the bid to Elite Fire and Safety Equipment, Inc., for the procurement of firefighting hoses, on an as needed, when needed contract basis, for one (1) year with the option to renew for two (2) additional one- year periods, at a first fiscal year total amount not to exceed 58,000. However, the Department has depleted all funds for this fiscal year and has prepared the necessary paperwork to increase the current contract Should you approve to increase Resolution No. 01-212, funding is available in account number 80000.280601.6.709 in an amount not to exceed S35,741.00. These funds are reimbursable by FEMA. If you have any questions or concerns, please do not hesitate to contact me. Ap isapproval: _ Linda M. Haskins, Director/Designee A set WI -1 I VVWB/ML JRFIam J -03-297 W'1106 FMA".d« CRIdAlod k*d fTri� u n n c:.ct myere M�outt of L44w o000untnul�r. .� 01 %tff d by: SIGNATURE 63— 565