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Home My WebLink AboutR-03-0561J-03-294 03/19/03 03- 561 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS ( 4 /STxs) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBITS) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency (s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. 41. CITY CO 011 IVIEETlIT43 Or MAV 2 2003 ResOlutiOn No. 03- 561 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-3(3, since the Mayor did this le=gislation by sio into i;, t..,. c „ ,ated place pro r �� t :Z becomes effective w??F, 7... Fit ;� F3� .., (13 ) .1 cf3 tr onn t iv date ,t C-31 ,a11,d' ,31on r'.. regarding same, without the ;�v5z�yor exercising a vote. ATTEST: r Pr' ills A. Thompson, City Cerk PRISCILLA A. THOMPSON CITY CLERK APPROV S 0EORM DRO VILA ELLO C Y ATTORNEY W7103:tr:MJC AND CORRECTNESS: �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 63- 561 r Carlos A. Gimenez City Manager F MV Carlos McDonald, Directo Office of Communication OF NUAPAl, rLUnIUA INTER -OFFICE MEMORANDUM DATs : October 7, 2002 FILE : SUe.;ECr : REVISION TO EMERGENCY FINDING to provide Office of Communications Production REFERENCES: Facilities ENCLOSURES. This memorandum serves to request your approval to have a purchase order issued in the amount of $83,030 to R. J. Heisenbottle Architects, P.A. to provide designs and construction documents for renovating the existing former Passport Acceptance Facility in the Coconut Grove Expo Center into a TV Studio/Media Area for Office of Communications Production Facilities. The amount of $83,030 includes a fixed $76,430 basic service fee; $3600 for additional services and $3000 to cover reimbursable expenses. The EMERGENCY FINDING approved August 22, 2002 authorized the existing Professional Services Agreement with R. J. Heisenbottle Architects, P. A. to. be increased to provide the above services. At the time, a professional service fee had not been agreed upon and was not specifically identified in the memorandum. Your approval is needed for the finance Department to issue the purchase order. Funding for these professional services fees is available under CIP No. 311049. If approved, this revision and the original EMERGENCY FINDING will be placed on the next available City Commission agenda for ratification and approval as soon as possible after the work is completed. Date /0 hX4a= Acting Director Department of Management & Budget I Date `d C �iv Ci Manager �tJHJ&VAIP/mm c: John H. Jackson, Director, Public Works Department Janet Palacino, Director, C.I.P. Department Jorge Avino, Deputy Director, C.I.P. Department Marcelo A. Penha, Acting Director, Management & Budget Department Allan I. Poms, Chief Architect, C.I.P. Department J -03-294 3 x rM 0 T T c� rn W7103 710 3 ations Facility-Emergeocy Revision - 03- 561 Carlos A. Gimenez City Manager Carlos McDonald, Directo Office of Communications CITY - ,A & y 21 c August 20, 2001 '- "EMERGENCY FINDING" to Provide Offices and Production Facilities for the Office of Communications Operations Staff This memo serves to request your authorization for an "Emergency Finding" for renovating the former Passport Acceptance Facility at the Coconut Grove Expo Center into offices and facilities for the Office of Communications Operations staff. This request includes the following: 1. To increase the existing City Hall professional services contract for design and construction documents to provide offices and TV production facilities. 2. Waiver of formal bidding procedures and award of contract for the renovation of the existing unused City facilities and procurement of sound, lighting and TV equipment. 3. Waiver of Building Permit fees. The Office of Communications (formerly known as Media Relations) is in the process of upgrading the quality of its cable TV productions, public presentations and its communications capabilities. Now under construction are the City Hall Commission Chamber lighting, sound, TV equipment and interior improvements, including historic restoration of the Chamber itself and compliance with the Americans With Disabilities (ADA) Act. The Office of Communications staff currently has offices and operations in three (3) different locations. Another important improvement that needs to be done is to consolidate the Office of Communications' Operations at one location to improve efficiency, maximize productivity and to provide for much needed production facilities. Nearby City Hall is the former Passport Acceptance Facility in the Coconut Grove Expo Center, which is now vacant. Thislocation is separated from the convention facilities and has most of the existing amenities to be renovated into offices and production facilities for the Office of Communications. These improvements are needed immediately as a necessary and timely extension of the City Hall improvements project. 03- C:\M%Direcion\AP-EMERGENCY-COIvtMUNICATIONS OFC.doc r r Carlos A. Gimenez "EMERGENCY FINDING" Office of Communications Renovations Project August 20, 2002 Page two It is recommended that the existing Professional Services Agreement with R.J. Heisenbottle Architects, P.A. be increased to provide designs and construction documents to renovate the existing Passport Acceptance Facility into Office of Communications offices and production facilities. We further recommend the waiver of formal bidding procedures and the immediate award of a construction contract to the lowest responsive and responsible bidder for the above referenced improvements. Also recommended is the procurement of TV equipment, lighting, sound equipment and furnishings, using informal procedures. The waiver of all City Building Permit fees is also requested. Funding for this project, up to $340,000, is available under CIP No. 311049. If approved, this "Emergency Finding" will be placed as soon as possible after this work is completed on the next available Commission agenda for ratification and approval. C.I.P APP OVp►l: PROVED: DATE:�� Marcelo A. Penna, Acting Director Department of Management & Budget :.ature a e �0 APPROVED:0?K1 DATE: 99 0-x z City Manager FKR/CM/JRA/AIP/rjf c: John H. Jackson, Director, Public Works Department Jorge R. Avino, Assistant Director, Public Works Department Judy Carter, Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department Allan I. Poms, Chief Architect, Public Works Department 03- 561 C:UMvDircctorykAP-EMERGENCY-COMMUNICATIONS OFC.doc TO: Carlos A. Gimenez City Manager Carlos McDonald, Director FROM; Office of Communications INTER -OFFICE MEMORANDUM DATE: January 21, 2003 FILE : g_3285 SUEUECT : Amending the Supplement to Emergency Finding for City Nall REFERENCES: Project ENCLOSURES: dated 11/13/02 This memo serves to amend the approved November 13'', 2002 Supplement to Emergency Finding or City Hall Commission Chambers project which increased the existing construction contract with McCartney Construction Company and also authorized the direct purchase of some furnishing for Staff room in order to save sales tax monies. Based on the proposal from Designers Service Bureau, Inc, a vendor on State of Florida Contract, the manufacturer of the furniture for Staff room, it is necessary to authorize this direct purchase up to $33,000.00 The price can change slightly if the Purchasing Department can find lower prices. Funds are available in CIP Nos.: 311050 and 311037. If approved, this "EMERGENCY FINDING" will be placed on the next available City Commission Agenda for ratification and approval after the construction is completed. Approved Date Z O Marcelo Penha, Acting Director Dept ement & Budget Approved Data ez _City Manager FK 7P/A'IP/GB VV c: Janet E. Palacino, Department of Capital Improvements Michael Rath, Acting Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department Allan Poms, Department of Capital Improvements Genady Beylin, Department of Capital Improvements W ter• CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM ro : Carlos A. Gimenez City Manager Carlos McDonald, Director DATE: November 13, 2002 FILE: SUBJECT Supplement to Emergency Finding for City Commission REFERENc&hambers- Lighting, Sound and Interior Improvements ENCLOSURES: This memo serves to request your authorization for a supplemental revision to the "Emergency Finding" for new Lighting, Sound and Interior improvements to the City Commission Chambers at City Hall dated July 3, 2002. This revision of the original "Emergency Finding" is to request your approval to increase the existing construction contact with the McCartney Construction Company. from $600,000 maximum to the increased amount of $955,769 maximum. This increase in the construction cost is due to a significant increase in the scope of work for the City Hall Improvements Project. We are also requesting approval for the City to direct purchase some furnishings in the amount of $161,231 to save sales tax monies. The increase in the scope of work includes the following improvements: • To provide a fire alarm system and fire sprinklers to bring the City Hall building in compliance with the Fire Code requirements. • To Provide new dais for the City Commission, Mayor and staff seating area in order to improve public viewing of proceedings, to improve the facilities for presentations, and to provide Americans With Disabilities Act (ADA) accessibility throughout the Chamber and Dais. • To expand the Historic Restoration improvements to include newly discovered original interior windows into the project and to provide replications original murals as part of the work. • To provide renovations of the public entrance lobby, corridors and the foyers in order to improve security, and ADA accessibility. The entrance Lobby finishes will be upgraded to have a historic quality of the original Pan Am Terminal Building. 03- 561 Carlos A. Gimenez Page 2 November 13,2002 • To improve the Chamber public seating area with new carpet, new theater chairs, and interior wall improvements. Also, to increase the public seating, to provide press accommodations, and to improve the Commission Chamber acoustics. Increase cost for the above improvements Based on current available funding: Current Approved Construction Contract Amount: Additional fimding will be required to complete the project. approximately $300,000 additional will be needed. $355,769. $600,000. As of this date, The above improvements were originally planned to be done in separate phases. The City Manager made the decision to do the project in one phase because the overall cost, construction time and public inconvenience would be less. The projected completion date is January 15, 2003. However, 'the Commission Chambers are to be sufficiently ready by December 12, 2002 for Pan Am Anniversary Event. We are specifically requesting the Emergency Purchase by the City of the theater chairs -and the dais cabinet work, which are high cost items, in order to save S10,516. in sales taxes. The following are the bid items, manufacturer, and prices obtained by the General Contractor: Item Mfr. Theater Chairs Irwin Seating Co. Dais Cabinetwork Federal Millwork, Inc. Price Sales Tax S 28,686. S 1,865. 132,545. 8,651. $161,221. $10,516. The above items may change slightly in price if the Purchasing Department can find lower prices for these items. 03- 561 C Carlos A. Gimenez Page 3 November 13, 2002 Funds in the amount of 54081,990 are available under CIP No.: 311050 and another $108,000. are available under CIP No.: 311037. If approved, this "EMERGENCY FINDING" will be placed on next available City Commission Agenda for ratification and approval a construction is completed. Marcelo Penha, Acting Director Date DeptI/ /-OS !_..►iii/,//... �.�.` s. anager FKR/ P/JRA/AIP c: Janet E. Palacino, Director, Capital Improvements Programs Jorge R. Avino, Deputy Director, Capital Improvements Program Michael Rath, Acting Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department Allan I. Poms, Chief Architect, Capital Improvements Program CM: sc 03— ��. TO Carlos A. Gimenez City Manager FROM CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM Carlos McDonald, Director / Office of Communications DATE i September 24, 2002 FILE SUBJECT Revision to EMERGENCY FINDING for City Commission REFERENCES: Chambers - Lighting, Sound and Interior Improvements ENCLOSURES. This memorandum serves to request your authorization for an increase in the fees for the architect, R. J. Heisenbottle Architects, P.A., in connection with the original EMERGENCY FINDING (dated July 3, 2002) for new lighting, sound and interior improvements for the City Commission Chambers. An increase in architect and engineering (A/E) fees for professional services is necessary because the scope of work has substantially increased since the project originally began. The increase in the scope of work includes the following proposed•improvements: • Add fire alarm system and fire sprinklers to bring the City Hall building Life Safety protection up to code. ■ A new dais for the City Commission, Mayor and staff seating area to improve public viewing of proceedings, to upgrade functionality for presentations, and to provide Americans With Disabilities Act (ADA) accessibility. ■ Historic restoration improvements to include newly discovered original interior windows into the work and to replicate original murals as part of the project. ■ Renovations of the public entrance lobby and the foyers to improve security and aesthetics, to renovate the corridors adjacent to the Chambers and provide for ADA accessibility. • New public seating, carpet and interior rear wall improvements to increase public seating and to provide press accommodations, and to improve the acoustics. Many of these improvements were planned for ' later phases but the City Manager directed that this work be done now rather than "piece meal" the project. As a result, the architects have to provide increased services for the designs and construction plans for the work to continue. The architect's fees for the additional A/E services are as follows: ■ Add fire alarm, fire sprinklers & modify dimmer/elec. room ■ Designs and construction plans for a new Dais, Chamber seating, Carpeting, new walls & acoustic treatment, entry lobby, foyers and corridors • Construction plans to replicate, fabricate and install murals Total ;.is_F ice• � L • _ _ CAMyDirectory\AP-GSA-COMM CHAMBERS LIGHTING. ETC.doc $ 23,370 89,550 11.090 $124,010 03— 561 i Carlos A. Gimenez Revision to EMERGENCY FINDING for City Commission Chambers — Lighting, Sound and Interior Improvements September 24, 2002 Page two It is recommended that the existing Professional Services Agreement with RJ. Heisenbottle Architects, P.A. be increased in the amount of $124,010 to provide the additional services for the increased scope of work indicated above. It is also recommended that a $20,000 cash allowance be added for City approved additional services for unforeseen conditions. The total amount of the increase is $ 144,010, which would bring the total architectural fees for this project up to a maximum of $ 212,330. Funding for the A/E professional services for the City Hall improvements are from CIP 311050. Director rit & Budget Manager :Ji* FkwcwJRA/AIP/q C: Frank K. Rollason, Assistant City Manager John Jackson, Public Works Department Carlos McDonald, Office of Communications Jorge Avino, Public Works Department Albert Dominguez, Public Works Department Jose Sardina, GSA DATE: 0/�kz- DATE: 03- SGI r - CITY OF 1:1ir+' "', FLGni INTEROFFICE MEMORANDUTA CITY MANJ;GERS OFFICE W__ 3c -� Carlos Glmenez --� August 21, 2002 FILE City Manager _ - Supplement to "Emergency Finding" for City Commission �. Chambers Renovation Project - Carlos McDonald, Director - ,.. Office of Communication This memo serves to request your authorization for a supplement to the "Emergency Finding" for the new lighting, sound and television equipment and related improvements to the City Commission Chambers at City Hall dated July 3, 2002. At the July 9, 2002 Commission Meeting, the City Commission approved Ordinance No. 12252 which provides additional funding for the purchasing of television equipment under CIP project numbers 311050, 311051, 311049. The combined total for all three CJP projects, as authorized unanimously by the Commission, is $1,073,000. The original July 3`d "Emergency Finding" would appear to cap funding for equipment issues at $240,000 since that was the available balance at the time in 311051. This supplement is to request your authorization for the procurement of television equipment utilizing funds from all three above referenced CIP accounts, up to a maximum of $633,000, by revising the amount per Ordinance No. 12252. Approved r �- Date - rZ ^�p'j/ Marcelo Penha, Acting Director Department of Management & Budget Approved Date s menez City Manager CMD/sc c: Judy Carter, Director of Purchasing Marcelo Penha, Acting Director of Management & Budget Pilar Saenz, CIP Administrator 03- 561 CITY OF MIAMI. FLORIDA 04 INTER -OFFICE MEMORANDUM CITY MARAGERS OFFICE 02 TO: Carlos A. Gimenez DATE. July 3, 2002 FILE City Manager FROM :John H. J on Director Public Works Department SUBJECT: "EMERGENCY FINDING" for City Commission Chambers - Lighting, Sound & Interior Improvements REFERENCES: ENCLOSURES: This memo serves to request your authorization for an "Emergency Finding" for new lighting, sound, television (M equipment and related interior improvements to the City Commission Chambers at City Hall. This requests includes the following: (1) Architectural and Engineering (A/E services for the Design and Construction Documents. (2) Architectural and Engineering (A/E) services for Historic Restoration. (3) Purchase of "Long Lead Time" of new Lighting and Sound Equipment and new T.V. Equipment required for the Project. The Media Relations Office has a priority project to improve the lighting, sound system and TV equipment in the City Hall Commission Chambers. the project also includes the restoration of the historic murals on the ceilings and walls. An outside architect, R.J. Heisenbottle Architects, with lighting, sound and historic preservation experience, was engaged to do the design, prepare construction plans and coordinate the design work with specialty subconsultants. The Project will be done in phases and the first phase is scheduled to be done during the City Commission recess this year from the end of July to mid September 2002. The construction work is subject to Commission approval of the funding. The initial phase is on a very tight schedule and the Architect must expedite the design and construction plans, including separate bid packages for special lighting and sound equipment to meet this schedule. The special light fixtures, sound systems, and certain TV equipment are lloag lead items that will have to be bid -out earlier as separate bid packages in order to have this equipment on hand for installation when construction is underway at City Hall. A general contractor must be selected before the end of July and the work in the bid packages will be assigned to him as part of the construction contract As a later phase of work, the project will also include a new Commission dais, interior improvements to the Commission Chamber and improvements to related spaces in City Hall. Because of the very tight schedule and for the convenience of the public attending Commission meetings, we recommend approval of the "Emergency Finding" to authorize Architectural/Engineering Professional Services and the procurement of new special lighting and sound system equipment and T.V. equipment required for the project 03-- 561. Carlos A. Gimenez City Manager Page 2 PN July 3, 2002 There is funding available under CIP No. 311051 for the procurement of equipment up to a maximum of $240,000. The City has already provided interim funding for Architectural/Engineering Services for Phase I in the amount of $68,320 from the Non-Depattmental Account which will be reimbursed at a later date when the Commission formally funds the total project including construction. At the June 27, 2002 City Commission meeting, a motion was passed directing the City Manager to proceed with the foregoing work and committing to provide the additional funding for the construction work. This "Emergency Finding" will be placed on the next available Commission agenda for ratification and approval by the City Co APPRO Date b4 -Z lget cti 7 �t /JNJ/JRA/AIP/gc c: Carlos McDonald, Media Relations Office Jorge R. Avino, Assistant Director Judy Carter, Director of Purchasing Allan Poms, Chief Architect Marcelo A. Penha, Acting Director Department of Management and Budget '2100 .6,,7 70 Date, 03- 561 INTER -OFFICE MEMORANDUM Carlos A. Gimenez DATE: December 18, 2002 FILE B-3285 City Manager SUBJECT: Amending the Supplement to Emergency Finding for City Hall Commission Chambers - Lighting. O"' Janet E. Palacino =� `,Z �: F1EFEaEnGEs * Sound and Interior Improvements project Cr (� 4 Director ��' ENCLOSURES: dated November 13, 2002 Department of Capital Improvements This memo serves to amend the approved November IP, 2002 Supplement to Emergency Funding for City Hall Commission Chambers project which increased the existing construction contract with McCartney Construction and also authorized the direct purchase of some furnishing in order to save sales tax monies. Based on revised figures from the manufacturer of the dais and plastic laminated decorative benches in the entrance lobby, it is necessary to increase the authorization for the direct purchase from 5132,545 to $142,490.00. The price can change slightly if the Purchasing Department can find lower prices. Funds are available in CIP Nos.: 311050 and 311037. If approved, this "EMERGENCY FINDING" will be placed on the next available City Commission Agenda for ratification and approval after the construction is coinpleted. C -. Approved . Dept. Date !Z Data City Manager U J,EP/JRAIAIP/GB c: Carlos McDonald, Director, office of Communicatio Jorge R. Avino, Deputy Director, Department of capi mprovements Michael Rath, Acting Director, Purchasing Department Allan Poms, Department of Capital Improvements 03-- 561 l= :,!!.A }JiER•OFFICE M1E&10RAtIDLM C:JE = __ Carlos A. Gimenez July 24, 2002 City Manager _ Supplement To The "Emergency Finding" for City Commission Chambers - John H. Jackn, P.E. `'```R`"` CELighting, Sound & Interior Director Improvements Public Works Department E " "` This memo serves to request your authorization for a supplement to the "Emergency Finding" for new lighting, sound and television equipment and related improvements to the City Commission Chambers at City Hall dated July 3, 2002. At that time, there was no Capital Improvement Project (CIP) funding in place for the construction of the project. At the July 9, 2002 Commission Meeting, the City Commission approved Ordinance No. 12252 which provides the funding for the construction of the above referenced project under CIP No. 311050. On July 18, 2002, the Public Works Department received construction bids for the project. The lowest responsive and responsible bid was from McCartney Construction Company in the amount of $543,885. This Company is experienced in Historic Preservation construction. There is funding available under CIP No. 311050 for construction up to a maximum of $600,000. This supplement to the July 3rd "Emergency Funding" is to request your authorization to award a construction contract and/or purchase order to McCartney Construction Company up to a maximum of $600,000. for the above referenced project. The July 3rd "Emergency Finding" and this supplement will be placed on the next Commission agenda for ratification and approval by the City Commission Approved Date • Marcelo A. Penha, Acting Director Dept. of Manage ent and Budget Approve Date % v� �Iios A. Gimenez ,L City Manager 7i - JHJ/JRA/AIP/mp C: Carlos McDonald, Media Relations Office Jorge R. Avinb, P.E., P.L.S., Assistant Director Judy Carter, Director of Purchasing Allan Poms, Chief Architect Marcelo A. Penha, Acting Director, Department of Management and Budget G:VRA\Data\Word\Supplement City Commission Chambers memo.doc 03- 561 ITEM NO. EMERGENCY NO. DESCRIPTION DATE APPROVED AMOUNT VENDOR LOCATION M/WBE STATUS 45 99-00-005 FIRE CONTRACT EXTENSION WITH JACKSON MEMORIAL HOSPITAL RESCUE 8/16/1999 $7.000.0 Jackson Memorial Hospital Local None 46 00-01-195 PURCHASE OF WATER PUMPS 5/17/2001 $128,217.4 Global Pumps, Inc. Other None 47 01-02-018 INCREASE RESOLUTION #01-212 FOR PURCHASE OF FIREFIGHTING HOSES 9/21/2001 $35,741.0 Elite Fire & Safety Other None 48 01-02-104 FIRE STATION/FIRE GARAGE COMPLEX ROOF REPLACEMENT 1/7/2002 $350,200.00 Weiss & Woolrich Southern Inc. Other None 49 01-02-227 CONSTRUCTION OF MOTOROLA EQUIPMENT ROOM 6/24/2002 $41,382.00 RL Fenton Construction Dade Hispanic 50 02-03-046 STEPMILLS & TREADMILLS (BID#01-02-273) 11/8/2002 $101,549.8GYM Source, Inc. Dade None 51 02-03-060 INCREASE FOR EMERGENCY OPERATIONS CENTER 11/26/2002 $147,500.0 Se ueira & Gavarrete, P.A. Dade None 52 02-03-081 INCREASE & CONTRACT EXTENSION FOR RENOVATION OF FIRE STATION #1 12/19/2002 $73,475.0 RO Architects Dade Hispanic SUB TOTAL $948,065.2 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Carlos A. Gimenez City Manager FROM: Carlos McDonald, Directo{// Office of Communications " d '' -- 02-03-106 DATE: November 27,2002 FILE SUBJECT: Supplement to Emergency Finding For City Commission Chambers REFERENCES rOJect. ENCLOSURES: This memo serves to request your authorization for a supplemental revision to the "Emergency Finding" regarding the restoration and improvements to the City Commission Chambers at City Hall dated July 3, 2002. Ongoing work in the City Commission Chamber and in City Hall has encountered various Code and Life Safety issues regarding numerous wiring deficiencies. Additionally, these wiring deficiencies are below current standards in technology precluding expansion and improvements to levels of service. This supplement is to authorize the City to pursue correcting these deficiencies mostly through the existing contract with Miami Business Telephone Corp., purchasing hardware through Coleman Technologies and minor construction work through McCartney Construction. The cost for this work is estimated to be no higher than S 110,000. Due to the emergency nature, available funding has been identified in CIP No. 311049. However, your approval below will allow for these costs to be transferred to the City Hall Renovations project, CEP No. 311050, upon appropriation of additional funds. If approved, this "EMERGENCY FINDING" will be placed on the next available City Commission Agenda for ratification and approval after the construction is completed. C. : /! /27/d2!= efdrRmiha, Acti for Date zeta a apt. of ge nt & $.udget 7— App Carlos A: Gimene ti Date City Manager FKR/JEP/JRA/AIP c: Janet E. Palacino, Director, Capital Improvements Programs Jorge R. Avino, Deputy Director, Capital Improvements Program Michael Rath, Acting Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department Allan I. Poms. Chief Architect, Capital Improvements Program CM: sc J -03-293 W7102 03- 561