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Home My WebLink AboutR-03-0556J-03-289 03/19/03 RESOLUTION NO. 03- 556 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS ( 4 /5THs) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. A, Ws :sa 7 .0 �#N, A TX corauS'SION MEETIN<; OF MAY ? 2 2NI h&0Q1uti49tj CJJ4, 03- 556 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing in the designated place prc.v c: ed, ' ?-� �'.�..:�� now becomes effective with the e'l a se of ton (10) days front ti"?C 1_zte ^ r f,`,,, E err action regarding same, without the Mayor exercising a vote. 71 ATTEST : scilla A. Thompson, City Cerk PRISCILLA A. THOMPSON CITY CLERK IS In A DRO VT MkELL# V' j. ATTORNEY �7098:tr:MJC AND CORRECTNESS: �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 556 A C CITY OF NIAMi rLOrRDA INTER -OFFICE NiEh1ORANDUNI 02-03-067 611Z, � L— r Carlos A. GimenezOctober 8, 2002 TO City Manager C'_ a B-6350~= City of Miami Police Department Headquarters Elevator Refurbishing John H. Jac on, P.E. FROM Director Public Works Department The "City of Miami Police Department Headquarters Elevator Refurbishing" is a priority project. The project consists of the refurbishing of five existing elevators. The project was originally bid and awarded in the amount of $635,000.00 to E.D.F.M. Corporation. The existing fire alarm system at the Police Headquarters Building is obsolete, a new fire alarm panel and smoke detectors shall be installed to meet current code requirements In order to complete the project on a timely basis, the Department of Public Works is requesting your approval to increase the contract of E.D.F.M. Corporation in the amount not to exceed of 36,000.00 from $635,000.00 to $671,000.00. Funding in the amount of $36,000.00 is available from CIP No. 312025. We are requesting your approval to authorize the contractor to proceed with the additional work on an "emergency" basis. If this meets your approval, please indicate by signing below: CD n N —i C7 --1 y. ove 1 Date l 2 a Co A. enha, cting i ector IDept. of Management and Budget GZ C> Ln Approved: Date 149111419 3— Carl anager FKR/JHJ/JRA/JB/mp C: Edgar Munoz, CIP Department •1h11W 3J 1113 3NI ,n 1 Ivette Smith, Public Works :w.'''•,` "l J -03-289 8Z q did t 1 1�0ZO�Z W7098 a -3 WordTity of Miami Police Headquarters memo.doc 0 ". 5 5 6 CITY OF MIA:..;, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez DATE City Manager Su6JECT: FR061. REFERENCES: Janet E. Palacino, DirectorFF Capital Improvement Progray�s ENcLosuaEs. 02-03-065 CITY MANAGERS OFFICE UZ NOV -7 AN 9: 03 October 21, 2002 FILE : EMERGENCY FINDING for Miami High School Bungalow - Relocation and Stabilization Project This memorandum serves to request your authorization for an `EMERGENCY FINDING" waiver of formal bids and building permit fees and the award of a purchase order contract for the relocation and stabilization of the original Miami High School Bungalow building. At the October 10, 2002 City Commission meeting, a resolution was passed authorizing the City Manager to schedule a public hearing at a regular Commission meeting on October 29, 2002 to consider the donation of the original Miami High School Bungalow building to the City. If the donation is approved by the Commission, the City Manager is authorized to execute an agreement with the donor to transfer the building to the City and to accept two (2) donations from the Dade Heritage Trust totaling $76,351 for the moving and stabilization of the Bungalow building. The Commission also passed another resolution authorizing the City Manager to negotiate and execute a Professional Services Agreement in the amount of $67,500 with R.J. Heisenbottle Architects, P.A. to prepare construction documents and provide construction administration services for the project. The architect has been sent a `Notice to Proceed". The project consists of moving the original Miami High School building from its present site at 79 SW 12 Street to a nearby site in South Side Park at 100 SW 11 Street The building needs to be restored to its original appearance. Later it will be renovated for use as a municipal, public, civic, educational or related facility. To relocate the building the roof structure must be removed in order to pass ureter the adjacent MetroMover guideway structure. The project has a very tight time schedule and, according to Asset Management, the Bungalow must be relocated no later than January 11, 2003, as per an agreement with the donor. In order to meet the above relocation schedule and for the convenience of the City under Sec. 18-84 of the Miami Code, it is recommended that formal bids and building permit fees be waived and that a purchase order contract be awarded to the lowest responsive and responsible bidder for the relocation. stabilization and related restoration work of the Miami High School Bungalow building. J -03-288 W7097 C:\MyDkCCt0rY\AP-EMERGENCY-M1A HIGH BUNGALOW.dm - - - 03— 556 - - 0 It ` Carlos A. Gimenez EMERGENCY FINDING for Miami High School Bungalow - Relocation and Stabilization Project October 21, 2002 Page two There is existing funding available under CIP 327001 'Historic Preservation Initiatives' of up to $250,000 through the Homeland Defense Neighborhood Improvements Bond. This existing fund should cover the architectural services and the Bungalow relocation. The anticipated donations from Dade Heritage Trust in the amount of $76,351 will be used to restore the building. The architect's preliminary estimate of probable relocation cost is approximately $250,000. If , the EMERGENCY FINDING will be placed on the next available Commission r satisfaction and approval. Date: /T= C.I.P Marcelo A. Penha, Acting Director Department of Management and Budget N i1�7 oL F R/JEP/AlP/r# Date:, c: Albert Ruder, Director, Parks & Recreation Department Jorge R. Avino, Deputy Director, CIP Department Laura L..Billberry, Director, Asset Management Michael Rath, Acting Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department Mian 1. Pours.- Chief Architect, CIP Department 03-. 556 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMt3RA WGFpj OFFICE 0213go am 9: 59 TO: Carlos A. Gimenez, DATE: December 19, 2002 FILF- City Manager SUBJECT. Revision to EMERGENCY FINDING for Miami High School Bungalow Relocation and Stabil¢ation FROM: _ --1_ REFEAEN ES : Janet E. Palacino, Director Dept. of Capital improveme ENCLOSURES: We are requesting your authorization to award a purchase order contract to Turnkey Construction Inc. in the amount of $258,000 for the relocation and stabilization of the original Miami High School Bungalow building. On December 17" the Department of Capital Improvement (CIP) received bids on the above referenced project. It is necessary to update the original "EMERGENCY FINDING" dated 10/21/02 in order to expedite the purchase order contract between the City and the low bidder, Tumkey Constriction Inc. The total amount of funds currently available in the project CIP No. 327001 is $326,351. After 167.x`'educting ffees,'the amount remaining for construction is $258,851. The total base bid from R•s the {ow bidder is $270,800 which covers the relocation and stabilization of the Bungalow �e''"'1`�u building. There are two (2) additive alternate bids. One is for restoring the porch in the C of $43,000 and the other is for installing shaker shingles in the amount of 529,000. The primary goal is to relocate the Bungalow within available funds. To achieve this goal, the architect will issue a post bid addendum to delete a $10,000 cash allowance and delete another $2,800 by value engineering, both of which are acceptable to the low bidder. Subject to this approval, a purchase order contract will be issued for the immediate relocation and stabilization work for which the City has an agreement with the developer who donated the Bungalow to the City. Once the Bungalow is relocated, it is estimated that another $100,000 will be required later to restore the porch, install shaker shingles, and do related restoration work to restore the Bungalow to its original exterior appearance. Please indicate your approval by signing below. Budget Approval: .- Marcelo A. Penha, Actg. Dir. Management & Budget Dept AIP:bd C: Albert Ruder Laura Billberry Michael Roth Raphael Suarez -Rivas. Esq. 03- 556