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Home My WebLink AboutR-03-0555J-03-288 03/19/03 RESOLUTION NO. 03— 555 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency (s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. FA7 4f+ +T` q w A CITY COMUSSION DIE'ET111,G OF rl,f as % 2 2CR3 il--lution No. 03- 555 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR in accordance with Miami Code Sec. 2-36, since the Mayor did not in,^y;r.=te approval of this legislation by signing in the designated place pro-rided, s� iii 1,e, islation now becomes effective with the e'apse of ten (10) days from the (tate of commission action regarding same, without the Mayor exercising a vote. P (ills A. Thornpsos �, City Cerk ' ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROV AS/irO ORM AND CORRECTNESS: gRJO VI L. ITJFATTORNEY 097:tr:MJC �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 555 FROM W Carlos A. Gimenez City Manager Janet E. Palacino, Director Capital Improvement Progr CITY OF MIAA.;, FLORIDA INTER -OFFICE MEMORANDUM 02-03_065 CITY MANAGERS OFFICE OZ NOV -7 AN 9: 03 DATE October 21, 2002 FILE : SUBJECT: EMERGENCY FINDING for Miami High School Bungalow - Relocation and Stabilization Project REFERENCES: ENCLOSURES: This memorandum serves to request your authorization for an "EMERGENCY FINDING" waiver of formal bids and building permit fees and the award of a purchase order contract for the relocation and stabilization of the original Miami High School Bungalow building. At the October 10, 2002 City Commission meeting, a resolution was passed authorizing the City Manager to schedule a public hearing at a regular Commission meeting on October 29, 2002 to consider the donation of the original Miami High School Bungalow building to the City. If the donation is approved by the Commission, the City Manager is authorized to execute an agreement with the donor to transfer the building to the City and to accept two (2) donations from the Dade Heritage Trust totaling $76,351 for the moving and stabilization of the Bungalow building. The Commission also passed another resolution authorizing the City Manager to negotiate and execute a Professional Services Agreement in the amount of $67,500 with R.J. Heisenbottle Architects, PA. to prepare construction documents and provide construction administration services for the project. The architect has been sent a "Notice to Proceed". The project consists of moving the original Miami High School building from its present site at 79 SW 12 Street to a nearby site in South Side Park at 100 SW 11 Street. The building needs to be restored to its original appearance. Later it will be renovated for use as a municipal, public, civic, educational or related facility. To relocate the building the roof structure must be removed in order to pass under the adjacent MetroMover guideway structure. The project has a very tight time schedule and, according to Asset Management, the Bungalow must be relocated no later than January 11, 2003, as per an agreement with the donor. In order to meet the above relocation schedule and for the convenience of the City under Sec. 18-84 of the Miami Code, it is recommended that formal bids and building permit fees be waived and that a purchase order contract be awarded to the lowest responsive and responsible bidder for the relocation, stabilization and related restoration work of the Miami High School Bungalow building. J -03-288 W7097 C:\MyDireaory\AP-EMERGENCY-MIA HIGH BUNGALOW.doc 03- 555 i Carlos A. Gimenez EMERGENCY FINDING for Miami High School Bungalow - Relocation and Stabilization Project October 21, 2002 Page two There is existing funding available under CIP 327001 `Historic Preservation Initiatives" of up to $250,000 through the Homeland Defense Neighborhood Improvements Bond. This existing fund should cover the architectural services and the Bungalow relocation. The anticipated donations from Dade Heritage Trust in the amount of $76,351 will be used to restore the building. The architect's preliminary estimate of probable relocation ' cost is approximately $250,000. If app rov , the EMERGENCY FINDING will be placed on the next available Commission or satisfaction and approval. Date: 14/,x/„_ - - - C.I.P A Marcelo A. Penha, Acting Director Department of Management and Budget vuy mai �ayc� �N IV7 o L F R/JEP/AIP/df Date: c: Albert Ruder, Director, Parks & Recreation Department Jorge R. Avino, Deputy Director, CIP Department Laura L._Billberry, Director, Asset Management Michael Rath, Acting Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department Allan I. Poms. Chief Architect, CIP Department 03- 555 CITY OF MIAMI, FLORIDA INTER -OFFICE MEIVIAA�"GERS OFFICE CU AK 9:59 TO: Carlos A. Gimenez, DATE: December 19, 2002 FILE City Manager FROM Janet E. Palacino, Director ) 110'.11,4-N Dept. of Capital Improveme Jq SUBJECT: Revision to EMERGENCY FINDING for Miami High School Bungalow Relocation and Stabilization REFERENCES: ENCLOSURES: We are requesting your authorization to award a purchase order contract to Tumkey Construction Inc. in the amount of $258,000 for the relocation and stabilization of the original Miami High School Bungalow building. On December 17"' the Department of Capital Improvement (CIP) received bids on the above referenced project. It is necessary to update the original "EMERGENCY FINDING" dated 10/21/02 in order to expedite the purchase order contract between the City and the low bidder, Turnkey Construction Inc. The total amount of funds currently available in the project CIP No. 327001 is $326,351. After 00.s`' educting tWfee he amount remaining for construction is $258,851. The total base bid from 4the low bidder is $270,800 which covers the relocation and stabilization of the Bungalow �6 '"'k�u building. There are two (2) additive alternate bids. One is for restoring the porch in the amount of $43,000 and the other is for installing shaker shingles in the amount of $29,000. The primary goal is to relocate the Bungalow within available funds. To achieve this goal, the architect will issue a post bid addendum to delete a $10,000 cash allowance and delete another $2,800 by value engineering, both of which are acceptable to the low bidder. Subject to this approval, a purchase order contract will be issued for the immediate relocation and stabilization work for which the City has an agreement with the developer who donated the Bungalow to the City. Once the Bungalow is relocated, it is estimated that another $100,000 will be required later to restore the porch, install shaker shingles, and do related restoration work to restore the Bungalow to its original exterior appearance. Please indicate your approval by signing below. Budget Approval: •- Marcelo A. Penha, Actg. Dir. Management 8 Budget Dept. AIP:bd C: Albert Ruder Laura Billberry Michael Roth Raphael Suarez -Rivas, Esq. 03- 555 _ �..� • .:mac . ��.�!. -_.. '. U-ITEXOFFICE MEhIORANDUM U2-03-058 CITY MANAGERS OFFICE ZOOZ o 01, 9' -_ Carlos A. Gimenez = September g-46 City Manager Emergency Finding Increasing J amount of contract with Metro 9ohnH.Ja Express, Ina for B-4646 , Director Public Works Department Based on a field investigation by our inspector and on the number of requests for curb and - curb and gutter replacement at locations citywide, 1 have found that an EMERGENCY exists concerning the condition of the concrete c urbbV which kistifies increasing the contract of Metro Express, Inc., a Hispanic minority control corporation with offices at 3594 SW 143 Court, Miami. Florida, 33175, by $130,000, from '$ 77,750, to $ 207,750. Due to the hazardous condition of the concrete subs at several locations citywide, it is necessary that additional work be performed regard -ung replacement of concrete curb and curb and gutter in order to improve safety within our neighborhoods. This emergency increase of $130,000 to B-4646, is necessary in order to keep the curbs and curb and gutters within the City of Miami in good condition and to protect the heath. safety and' welfare of residents and the public. This increase is funded from Capital Improvement Project Nos. 341170 and 341182. This action shall be ratified at the next available City Commission meeting. Date: 9 Z GP 341170 i GGaD -M! MwQO6 Pen , Acti irector OWMM CIF 3VUfZ47o,ow . Manageme b BudW Approved: Date: C Managernez fK9R-1/JHJ1JFW6H'1EE 9�• Q Frank K RdlaSW, Assistant City Manager Judy S. Carter, Chief Procurement Officer, Purchasing Department J -03-287 Jorge R Avftio, Assistant Director. Public Works Dgwtrnent W7096 Zw 21S V2 N242 03— 555 M: Carlos A. Gimenez City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM nri%' i• Crrr� 2002 NOV -4 PM 1 • MTE : October 29, 2002 UCj 31 EMERGENCY FINDING � ,:%- IKE CI11 OF ?901, FIA. -: Increadi Amount ng of Contract FROM REFEAEMCES : with Metro Express, Inc. for B-4646 � /V John H. Ja on, Director ENCUU M Public Works Department 8/1/02 & 9/12/02 Memos This is an amendment to previous EMERGENCY FINDING increasing the amount of the contract with Metro Express, Inca for the sidewalk and curb and gutter replacements at Citywide locations. The amount of this increase in contract is for $100,000, bringing the total amount of the contract with Metro Express to $307,750. It is imperative that we proceed with this increase in contract to replace the sidewalk pavers on McFarlane Road, South side. The area has been demolished due to a joint City/County project to rebuild McFarlane Road from Main Highway to South Bayshore Drive. The City's contribution to this project is the replacement of the sidewalk pavers at the South side of the roadway. This increased amount of $100,000 is funded from Capital Improvement Project No. 341183. Prior increases in this contract are funded as follows from Capital Improvement Project Nos. 341170 ($60,000) and 341182 ($70,000). This increase, along with the prior increases, shall be ratified at the next available City Commission meeting. �i - wzDate: to & /n, /. L '• ..J • -MIA - M j l M • • • • - • 1 Date: A Or City Manager FKR/JHJ/JRA/L.JH/EE c: Michael A. Rath, Acting Director, Purchasing Department Jorge R. Avino, Deputy Director, CIP Department CAMy Documen&M-EMERGENCY•MMO EXPRESS 8.4646.4= 03— 555