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Home My WebLink AboutR-03-0553J-03-286 03/19/03 RESOLUTION NO. 03- 553 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS ( 4 / STHs ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBITS) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5ths) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. CITY COMMISSION Resolution No. 03- 553 ko Y 01 ® F'V ■ it JL CITY COMMISSION Resolution No. 03- 553 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 22nd day of 2003. —�� MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the this legislation by JIrv; 5; i� til li i d sig! sa ted Place r,, t becomes effective v!I'L�). '.ha c.rrpse ofe l.,Y\ jC!3Vs 0,i ("(f,Y rega'!'dinC sable, withcLUt file Mayor of-erc!s n}g & vG.e. � r iscilla A. Thompson, City Cerk ATTEST: i' PRISCILLA A. THOMPSON CITY CLERK APPROV A ' v Min R LARELLO TY ATTORNEY W7095:tr:MJC AND CORRECTNESS: 1/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 63- 553 INTER -OFFICE MEn�na e"m� tly4 s R S C E� I � 'iT Y H; Carlos bar?rl9 ; �: 3; 00 BATE . M=IRI%?6 AM 5:56 City Manager Emergency Finding for TH. ;: j� = ` CLQ SUBJECT: Renovation of Historic Structures at Lummus Park Alberto Ruder, irector aoM : 17'% Department of Parks and Recreation REFERENCES: c��ri nc! locc This memorandum serves to request your authorization to proceed with informal bidding to award to the lowest responsible bidder a contract to repair and renovate two historic structures, the Wagner Homestead -House and the Fort Dallas Barracks, located in Lummus Park. The construction cost is estimated to be approximately 5250,000. Funding for this emergency is appropriated in two accounts. There is $150,000 available from a Florida Historical Resource Grant, in Special Revenue Account No. 110103 and another S100,000 is available from Safe Neighborhood Park Bond Funds in Capital Project No. 322066 for the Lummus Park Historical Village. J -03-286 W7095 The finding of emergency is based on the need to implement the reroofing and structural repairs as soon as possible in c:d:r to F:�.:::: a iuniier deterioration and decay of the two buildings as well as to assure that this work will be completed prior to hurricane season. Additionally, the City is under pressure from the State of Florida, Division of Historic Resources to encumber these grant funds prior to June 30, 2002. We need your authorization to proceed with immediate repairs through an informal bidding process. This item will be placed on the next available commission agenda for ratification as soon as possible after the work is completed. If this meets with your approval, please indicate by signing below: Approved: gfi Marcelo Penha, Acting Director Department of ealent�` And B ,i Qkpital Improvement Administrator Management and Budget Approved: Frank Rollason Assis anger Approved: Car City Manager ohn Jackson, Director of Public Works Date: Date: 3 - 0 Date: Date: �- 03- 553 Carlos A. GimeIIC'z City Manage , 38net E. Palacino Director J y _R.pFFiCE MEMORANDUM r?�,�V, 02-03-033 pATE November 19, 2002 improvements SUBJECT Funding Approval For Emergency Finding on Lemon City Day Care Center B.6272 -A Memo of APril`002 our approval of the- funding in Inc, is to reQUe� y on City Day Can The purp°� of this memorandumC� projectNo. 331386 forthe i2 -en' amount of S542,000 avlableas an emergency finding in APnI, Center rich was authorizedawarded to Professional 3une and the contract was formal bids were received in responsible bidder, in the amount of 5542,000: In c the lowest General Contractors, In • . er for an F,mergency Finding and on form the City Manager process a purchase Although there is an authorization purchasing Department will not p on this protect, the P oust of 5542►• informal bidding emergency finding does not state the contract am 3une. The Budget order because the emerg amount until the receipt of bids in The City did not have a contract am Department had signed off on the original emergency. care Center in the din of the Lemon City Day: Y09 approval for the funding CIP No. 331386, is hereby Tequestcd. pccordinglY, y which is available from amount of 5542,000,. Recommend Approval: Date L Approved rank R, Rollason Assistant City M J -03-285 W7094 ....... j)Su wordSn'sECnCY Fowdit Ban-A.&C WordlEn,�, 5513 • Carlos A. Gimenez Page 2 of 2 Approved 7 Date // oL ng D#tor Department of Management And Budget Approved Tf—Date 4 - iq-0Z Janet Palacino, Director Departmen of Capital Improvements Approved Date/� �i d ;N— Manager JEP/JRA/EBImp c: Frank Rolfason, Assistant City Manager G..VMM)wAWw&EmwEOIcy Fording s.czn-A doc 03- 553 INTER -OFFICE MEMORANDUM 4P CITE, V 1 1 • April 24.200:2 � �/� � DATE Carlos A. Gimenez Cy FINDING Waiver Cin Manager sua,EC EMERGEN of Formal Bid for Lenora CityDai• Care Center—Third ohn I.1. aCkS0 Director REFERENCES Bidding (B -6272-A) ._. Public Works Deparan EHxa,osuacs This memorandum scr,•es to.'rcouest Your aut lhori=tio to proceedve biith a third bidding o construct a newn in Care basis to a%ard a contract to the lonrst responsible response building at Lemon Cit.' Park. The new Urnon Cit, Dacare r Care Center ,•'as origirsally bid in June 1996 to ietheBoth cts` center building at Eaton Park. which was identical in design except for the s plan. atarded to the same contractor. 3essla Construction Corp. and construction contracts were executed on February 4. 1999. Since the buildings .••ere identical. the mor bad the same sub -contractors m+d first started construction on the Eaton Elk% Care Center and suppliers on both projects. 'Ilse contractor the site v6 -As cleared and the then began work on the Lemon City Dav Cart Coater- At 1== Cin. foundation a=' -a cd but thcv were unable to proceed due to a Florida re Cepovvcand FPL s ml Low of distribution pole on the site. Caasauetion eontimmd oat the Eaton Dery Cart Ceazter• pole at Lemon City was considerably dela}vd. Because of this delay, the the po��er distribution cnon �. ,tom, contractor requwrA a substantial increase in the contract due to iacrrascd wnsau sub -contractors .vere already On Other projects and were no longer available to do the Lemon City Pnojca. Thcrc %mas not sufficient funding available in the Lemon Cm• project to cover thy construction ,.as pi=ca ' on hold until additional monies %yore found en Whadditi iderstificd. the ronttactor decided to ididmw from the Larson Cit`. Daly Care Center project. The contractors .,ithdra% al .`as mutually agreed upon by the City because the contractor s cost finer of c t ,were too high. The City settled with -the contractor for the limited ,work done on the Lemon Cit}• project before tic work stopped in March of 2001. After receiving your authorization for a second bidding on an informal basis (sce attached memo). this project was re: -bid is Ma. 2001. The Cit%• only received one (1) bid proper v<izieh turned out tD be . higher than the available budget for the project at that time. Since the second bidding. significantly vritlr a third bid solicitation. additional funds kn'e be= identified and .vv ase My prepared to priced . We urgeestiy need to complete the Laron City Dai• Cart to maintain the City's ==%itmmt to the ecay urg n . In addition Sloo.o00 of the total construction budget for this project is from a State g>�- .,isich is due to expire by November 30.2002. 'chis request is for an Emergency Finding on this ptoje . for a third bidding in order to begin eonstruC3'= of this projed to waive the formal bidding proee:ss roue biddmgs of this prvjcet veere a sen -aside for BLzek before the State grant etpires. The %-o (2) prey Minenin• Contractors only. For this third bidding, v,, are also raNcosting &c project be bid with no minority set-aside requirements. 03- 553 (. � men« �• Apra 2a, 2002 : Page 2 f* Purwaat to Section 1843 of the Cit.' Code. informal bids shall be obtained and contract shall be a«irdcd irmeodiate!%� to the lowest responsible and responsive bidder for the LEMON CITY DAY CARE BUILDING project. 'Ibis action shall be submitted for radficatioe at the next available Cit%• Comrtiissioa rrrr_;T.. Apprcn-ed: Marcello Penna, Acting Di F=— Management and Budget Department Ys �-: FKMJ/AR/EBh-h c: Alberto Ruder. Director Paries and Recreation Depa=,m Allan Poms, Chief Architect Public Works Deparnnent Judy Carter. Chief Procumment Officer Purchasing Dep. -mm Jorge Avino, Assistant Mrector Public Works Department Date.- TXL010'— Date- y , • C tP 33+�4b !A P 5-613& 1