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Home My WebLink AboutR-03-0552J-03-285 03/19/03 RESOLUTION NO. 03- 552 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. CITY COMMISSION MEETIM<3 OF MAY 2 2 M03 Resolution NO. 03- 552 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indi:�,}e approval of this legislation by signing in the designated place provided, sf-id ; ,I ` cr; now becomes effective with the cl.aapse of ten (10) days from the date of oo f,,-'iss7 'on action regarding same, without the Mayor exercising a vote. ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVED_aWOM2, FORT ND CORRECTNESS: NW VILnELLO ATTORNEY W7094:tr:MJC 1/1 scilla A. Thompson, City Cerk �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 552 ITER -OFFICE MEMORANDUM ?1� 02-03-033 -1-- Carlos A. Gimenez DATE November 19, 2002 -- City Manager SUBJECT: Funding Approval For Emergency Finding on Janet E. Palacino Lemon City Day Care FROM : Director REFERENCES: Center Department o Capital Improvements ENCLOSURES: B -6272-A Memo of April 24, 2002 The purpose of this memorandum is to request your approval of the funding in the amount of $542,000 available from CIP Project No. 331386 for the Lemon City Day Care Center which was authorized as an emergency finding in April, 2002. Informal bids were received in June and the contract was awarded to Professional General Contractors, Inc. the lowest responsible bidder, in the amount of $542,000. Although there is an authorization form the City Manager for an Emergency Finding and informal bidding on this project, the Purchasing Department will not process a purchase order because the emergency finding does not state the contract -amount of $542,000. The City did not have a contract amount until the receipt of bids in June. The Budget Department had signed off on the original emergency. C. Accordingly. your approval for the funding of the Lemon City Day; Care Center in the amount of $542,000, which is available from CIP No. 331386, is hereby requested. J -03-285 W7094 Recommend Approval: Approved L Date rank R. Rollason -•---.{\Data\WordTmagency Finding B-6272-Adoc .v"x 07- 03— 5.;9 Carlos A. Gimenez Page 2 of 2 Approved Date // ot, Cng Di or Department of Management And Budget Approved Date 1(- IQ -Oz Janet Palacino, Director Departmens of Capital Improvements Approved Manager JEP/JRA/EB/mp c: Frank Rollason, Assistant City Manager /yoa— G:URA\Dxa%WordlEnwgrnry Finding $-6272-A.doc 03- 552 j INTER -OFFICE MEMORANDUM Carlos A. Glmene?. DATE Cin Manager SUBJEC: :;W ohm H. ackso Director AEFERENCES Public Works Department ENCLOSURES 40 April 24. 20020 �' 0"L? ^H.a: ^t EMERGENCY FINDING Waiver of Formal Bid for Lcmon Cin Day Care Center—Third Bidding (B -6272-A) This mcmorandum scry cs to. rcauest your authorization to procccd with a third bidding on an informal basis to award a contract to the lowest responsible and responsive bidder, to construct a new Day Can building at Lemon City Park. The new Lemon City Day Care Center was originally bid in June 1998 toecther with another day care center building at Eaton Park, which was identical in design except for the site plan. Both projects were awarded to the same contractor. Jessla Construction Corp. and construction contracts were executed on Fcbruary 4. 1999. Since the buildings were idcntical. the contractor had the same sub -contractors and suppliers on both projects. The contractor first started construction on the Eaton Day Care Center and then began work on the Lemon City Day Care Center. At Lemon City. the site was cleared and the foundation excavated but they -yerc unable to proceed due to a Florida Power and Lists (FPL) power distribution pole on the site. Construction continued on the Eaton Day Care Center. FPL's relocation of the power distribution pole at Lemon City was considerably delayed. Because of -this dela-, the contractor requested a substantial increase in the contract due to increased construction costs. Also, their sub -contractors weie already on other projects and were no longer available to do the Lemon City Project. Therc «-as not sufficient fundin¢ available in the Lemon City project to coyer the increased costs and construction v%= placx: on hold until additional monies were found. When additional funds were finally identified. the contractor decided to withdraw from the Lemon City Day Care Center project. The contractor s withdrawal %%-as mutually agreed upon b. the City because the contractor's cost increases were too high. The City settled with'the contractor for the limited work done on the Lemon City project before the work stopped in March of 2001. After rcceivine vour authorization for a second bidding on an informal basis (see attached memo). this project was rebid in May 2001. The Citi' only received one (1) bid proposal, which turned out to be significantly higher than the available budget for the project at that time. Since the second bidding, additional funds have been identified and we are now prepared to procced vyith a third bid solicitation. We urgently need to complete the Lemon City Day Care to maintain the City's commitment to the community. In addition. 5100.000 of the total construction budget for this project is from a State grant which is due to expire by November 30, 2002. This request is for an Emergency Finding on this project to waive the formal bidding process for a third bidding in order to begin construction of this POW before the State grant expires. The two (2) pre-vious biddings of this project were a set-aside for Black Minority Contractors only. For this third bidding, we are also requesting the project be bid with no minority set-aside requirements. 03- 552 C enc2 April 24, 2002 Page 2 3 Pursuant to Section 18-83 of the Cite Code. informal bids shall be obtained and contact shall be awarded immediate v to the lowest responsible and responsive bidder for the LEMON CITY DAY CARE BUILDING project This action shall be submitted for ratification at the next available City Commission mating. Apprrn-cd: Marcello Penha, Acting Duoctor Management and Budget Department FKRIII/AR/EBhh c: Alberto Ruder, Director Parks and Recreation Department Allan Poms, Chief Architect Public Works Department Judy Carter. Chief Procurement Officer Purchasing Depa.•ment Jorge Avino. Assistant Director Public Works Depa=ent Date: (4t' Date: .7,/z C IP 331346 tA p 313b4 03- 552 cmr Cr- dllAMl, FLORIDA INTER -OFFICE MEMORS""t � a,ERs C Carlos A. Gimenez City Manager Janet E. Palt4provlwts ; %Q Director of Q2 -03-n21 UZ n= r 1 DATE : 1 1�, $002 FILE: SUBJECT: Antonio Maceo Park Emergency Increase in Contract B-6436 The purpose of this Memorandum is to request your authorization for an inulase in the contract of Total Construction and Maintertance Corporation in the amount of 570,000.00 to cover the additional Change Orders on the infrastructure improvements and security lighting under construction at the Antonio Macao Park. _ . The contractor requires an amount of $12,575.00 for a new handicap ramp for the new prefab restroom facility, and also requires an additional 545,300.00 for 5750 sq. R of new concrete sidewalks, removal of a CBS wall, and other improvements. In addition, ire are requesting S 12,125.00, for contingency, which brings the total amount of the increase to 570,000.00 The construction of improvements at Antonio Maceo Park is ongoing. This" Emergency" increase in the contract will allow Total Construction and Maintenance Corporation to ,complete this project. Funding in the amount of $70,000.00 is available from CiP NO. 333114. We are requesting your approval to authorize the contractor to proceed with the additional work on an "Emergency" basis. If this meets • 1 approval, please n. w. JI below- ed: V Marcelo, Penha, Acting Director1 Ad Budget �(�f city Manager Date: Date: —1all Wo >.— c: Jorge K Aviii6, P.E., P.L.S., Deputy Director, Department of Capital Improvements Fecmando M. Paiva, Architect U, Department of Capital Improvements Jose Cerdan, Project Supervisor, Parks Department Yvette Smith, Accountant Supervisor, Department of Public Works FKR/JEP/JRA/EB/cw J -03-284 W7093 03- 552 JV R�?4101-! V Carlos A. Gimenez City Manager .1 ` 11 J . Palacino, Director ent of Capital Improvement Programs October 11, 2002 Emergency Finding for Infrastructure Improvements and lighting at Antonio Macco Park ; + a3� 1 The purpose of this memorandum is to request your authorization to proceed with informal bidding and award a contract, for the required infrastructure improvements and security lighting at Antonio Maeeo Park, to Total Construction and Maintenance Corporation, the lowest responsible and responsive bidder, in the amount of S 119,000. In addition, we are also requesting authorization for an increase in their contract in the amount of $11,000, should this be necessary to cover change orders for unanticipated additional work. The finding of an emergency is based on the need to provide immediate public facilities, specifically a public restroom and new security lighting at the urgent request of neighbors and residents adjacent to the park. The City will install a pre -fabricated restroom facility instead of construction of a new building, which would take a longer time to complete. The infrastructure improvements consist of the foundation for the electrical utilities and the plumbing required for the restrooms. The security lighting consists of the relocation of four existing light poles and the installation of eleven new poles. Funding in the total amount of S130,000 is available from Capital Improvement Project No. 333114. Cw ��3_ 552