HomeMy WebLinkAboutR-03-0545J-03-278
03/19/03
RESOLUTION NO. 03— 545
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5Txs)
AFFIRMATIVE VOTE, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDINGS OF AN
EMERGENCY(S), WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AS
DESCRIBED ON THE EXHIBIT(S) ATTACHED AND
INCORPORATED; ALLOCATING FUNDS FROM THE
BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a four-fifths (4/5th,) affirmative vote,
the City Manager's findings of an emergency(s), waiving the
requirements for competitive sealed bidding procedures as
described on the exhibit(s) attached are ratified, approved and
confirmed, with funds allocated from the budgets of various user
department accounts.
CITY COMMSMON
14EETING OF
i
MAY"? -Ml
®3- 545
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!'
PASSED AND ADOPTED this 22nd day of May , 2003.
MANUEL A. DIAZ, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor ,°;d not,aproval of
this legislation by signing in the designated placet !, `l� iorr now
becomes effective with the c'la,,pse of ton (10) do v-, frorn iii:: cia o of ccrlm" scion action
regarding same, without the Mayor exercising a vote.
ATTEST • Ptfscilla A. Thompson, City Cerk
PRISCILLA A. THOMPSON
CITY CLERK
NESS:
�i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the
City Commission.
Page 2 of 2
03- 545
J
01-02-169
INTER-OFFICC= `.1 _?,!OFkr►,`;p�;,1
Carlos A. Gimenez
City Manager
AI Illberto___ Ruder, Director
Parks and Recreation Department _---
--.-- Gam+ �fM11AI��IE _
January 31, 2002 102FEE-Ti,
Emergency Finding for Renovations
of Existing Shelter Restrooms and
Misc. Site Work at Elizabeth V rft Park
This memo serves to request your authorization for an 'Emergency Finding' for renovation of the existing shelter restrooms and
miscellaneous sitework at Elizabeth Viirrick Park that were not completed by the United Way Volunteers at the United Way
Kickoff in August 2001.
The most significant community center and gym building is about six (6) to eight (8) weeks from completion. If this project
schedule holds, we pian to open the building in late February or early March. There are certain site improvements which are not
part of the building construction contract that need to be done before the park can be re -opened.
The most significant is the (2) existing small toilets in the 'flouter' shelter building constructed about 40 years ago which need to
be totally re -furbished. In addition, there are site improvements started by the United Way volunteers such as concrete walks to
play areas, benches, the chessboard plaza, and miscellaneous work that need to be finished.
The general contractor wants to concentrate on finishing the building and would rather not do anymore extra sitework. The
general contractor's proposals for the extra work are priced on the high side. The project funding is tight and we are obtaining
some informal proposals ,from other contractors experienced in restroom renovations. They also will guarantee completion of the
existing shelter toilets renovations and the miscellaneous additional sitework in time for the opening of the park. For example,
one contractor's price to renovate the two (2) existing toilets is $24,400. The price from the building general contractor, Cazo
Construction, is $70,370 for the same work. The other general contractor will also do the miscellaneous concrete work and
walks to the play areas for an additional $5,900. Cazo Construction will' give a price for the additional work. If funds are
available, we would like to obtain informal bids to complete the sculpture :nitches also not completed by the volunteers. These
benches are about 75% percent completed and it will be an asset to the` park to have them finished. The estimated cost to
complete the sculpture benches is $15,000. With a contingency of $5,000 we are requesting up to $50,000 to renovate the
existing shelter restroorns and to finish the sitework not completed by the United Way volunteers.
Because of the need to re -open Elizabeth VoTick Park as soon as possible, we recommend approval of this emergency finding to
authorize informal bidding procedures and the award of a contract to the lowest responsible and responsive bidder. There is
funding available for this work under CIP No. 331316. This finding of emergency, if approved, will be placed on the next
available commission agenda for ratification and approval by the City Commission.
if this proposal meets with your approval, please indicate by your signature below.
Recommended Approval:
-{, , Unda M. Haskins, Director
Management & Budget Departn
6 Approv
-03-278 Carlos A.Gi e
City Manager
W7087
Recommend Approval/ i! °Z
Frank K. Rollason
Assistant City Manager
-.V. w,� +03- 545
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CITY MANAGERS OFFICE
0. 12.4 ,y 5: 3 Ci
Carlos A. Gimenez DATE. August 2, 2002 FILE :-
City Manager
sUEJECT Revision to Emergency Finding for
Elizabeth Virrick Park Shelter Rest -
Rooms 6 Miscellaneous Sitework
REFERENCES To Increase the Construction Contract
Alberto Ruder, Director ENa: �su=__
Parks and Recreation Department
This memorandum serves to request your approval for an increase in the amount of the
previously approved funding for shelter renovations and sitework and for additional
funds for further needed improvements to the Virrick Park Community building. The
additional funding being requested is $9,885 for added sitework and up to another
$35,115 for necessary improvements to the Community Building as follows below.
On January 31, 2002, an emergency finding was approved for an amount up to $50,000
to renovate the existing shelter restrooms and to finish the sitework, not completed by
United Way volunteers at the August 2001 "Kick -Off Event." After the original
Emergency Finding (dated 1/31/02) was approved, Public Works obtained informal bids
from three general contractors to do the work indicated above. The lowest bidder was
Professional General Contractors and they did a very good job of completing the work.
As the Virrick Community Center and the surrounding park were nearing completion,
there was some additional unexpected sitework that needed to be done for the opening
of the park.
Additional Site Work
The additional sitework included more ceramic the work for the pool building main
entrance, extra the for the shelter building,' extra tile for benches and the installation of
the 50 sculpture benches, site benches, replacement of two (2) pool building exterior
doors, installation of a new shelter restroom sewer line to the street, and miscellaneous
permit and insurance costs.
Because of the urgent need to complete the above extra work for use of the park during
this summer's recreation programs, and for the safety and welfare of the public using
the facilities, we recommend approval of this revision to previously approved
"Emergency Funding" to increase the construction contract with Professional General
Contractors, Inc. in the amount of $9,855 to cover the cost of this additional work.
+43- 545
community Center Improvements
We are also requesting your approval to obtain informal proposals to furnish and install
or construct the following needed improvements for the Community Center Building that
are needed immediately for the safe and/or proper operation of the facility as follows:
1)
Protective wall pads for the gym walls
(Est.
$ 6,500)
2)
Acoustic wall treatment in the gym
(Est.
$20,000)
3)
Dumpster enclosure on-site required by Zoning
(Est.
$ 5,500)
4)
Contingency
(Est.
$ 3,115)
The Community Center Building is completed with a Certificate of Occupancy and the
Parks and Recreation Department is using the park for their Summer Program. The
protective wall pads are needed for safety and to fully utilize the gym for basketball and
other sports. The acoustic wall treatment is needed to improve the sound quality for
community use of the stage and AVIV systems. The dumpster enclosure is now a
citywide zoning requirement to improve the neighborhoods. Subject to your approval,
we will obtain at least three (3) bids for these items and have them installed or
constructed at the earliest date.
Funding Summary
The total additional funding being requested is as follows:
1. Additional Sitework $ 0,885
2. Community Center Building Improvements (up to) 35.115
Total $45,000
There is funding available for the increase in contract and the extra work under CIP
Project # 331316. If approved, this Revision and the original Emergency Finding will be
placed as soon as possible after this work is completed on the next available
Commission agenda for ratification and approval by the City Commission.
Recommended by:
-t - 0 2 -
Frank K. Rollason
Assistant City Manager
Capital Imp ve►r�tea pproval:
....... .. :;p-
0
Piz
Cartalmprovement Administrator
Budget pr City M s Approval:
"W rc '
en , Acting rector A. Gimene
Management and Budget City Manager
ARrag �%,
c: John H. Jackson, Director
Public Works Department
03- 545
Carlos A. Gimenez
City Manager
John H.Jackso
Public Works Department
1S J 1 ER-OFFILE
/ 01-02-167
CITY MANAGERS OFFICE
----_ OI OCT 10 PM 2:55 -
October 4, 2001 F PE
EMERGENCY FINDING —
Increasing the construction contract
for the Elizabeth Virrick
Community Center Project
?his memorandum is to request your approval of an Emergency F6sding to increase the
construction contract with Can Construction Corp. in the amount of 5395,000 for the
construction of the Elizabeth Virrick Park Community Center project in order to fully
complete the facility. .
The Elizabeth Virrick Community Center facility was designed as an outstanding
community center with a stage and a gymnasium for the use of Coconut Grove residents
and its disadvantaged youth. The project has a local Citizens Advisory Board and has the
full support of the community. The architects designed the building artd the site to have
more facilities and improvements as more funding became available.
The project started in March 2000 with a S2 million+ construction contract funded with
Safe Neighborhood Park Bond and Community Development grant finds. In September
2000, after the Parks & Recreation Department received a State of Florida grant and other
funds from City sources, by Resolution No. 00-1100, the construction contract was
increased by 5480,000 to S2.5 million for various site and building improvements.
Almost all of these additional funds have now been utilized.
In July 2001, the Parks & Recreation Department received another grant from the John S.
and James L,. Knight Foundation, in the amount of S395,000 for the project. The City
Commission accepted the grant and appropriated the funds into the project Capital
Improvement Program CIP 331316 by an Emergency Ordinance amending FY'2001
Annual Appropriations Ordinance No. 11970.
The construction of the project has been underway over a year and a half and is moving
towards completion. With the additional monies from the Knight Foundation Gnat, it is
now necessary to increase the construction contract a second time in order to use these
funds for additional facilities and improvements designed but not previously funded.
These facilities and improvements are necessary to hilly complete the project and open
the Center for full use by the community.
J -03-277
W7086
03- 545_
a W
Carlos A. Gimenez
City Manager
Emergency Finding
Increasing the Construction Contract for the Elizabeth Virrick Community Center Project
Page No. 2
The additional funding will be used primarily to cover the cost of audio-visual and stage
equipment, security lighting, existing shelter renovations, a required water main
extension, and other improvemes requested by the community. With this increase, the
new amount of the construction contract with Cazo Construction will be 52,938,716.41.
Funds for this increase in the contract in the amount of S395,000 are available in CIP
331316. This Emergency Finding will be placed on the next available Commission
Agenda for ratification.
APPROVED:- Date: ZYq/
-iinda M. Haskins, Director
C PR 1L• Dept of Management Budget
re --;ate
001*0
APPROVED: Date: l o
City Manager
FKRIJHJ/AIP/mm
c: Albert Ruder, Director, Parks & Recreation Department
Allan I. Poms, Chief Architect, Public Works Department
03-- 545
-tom
001M