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Home My WebLink AboutR-03-0544J-03-277 03/19/03 RESOLUTION NO. 03— 544 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. CITY CO112I1.dISSION MEETIXG or- 03- Tdo. 03- 544 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing in the designated place provided, said legisialion now becomes effective with the elapse of ten (10) days from the date of commission action regarding same, without the Mayor exercising a vote. P ' cilia A. Thompson, City Cerk ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVED ASOBWYA401P CORRECTNESS: OETVILARELLO ITYt^TTORNEY 086:tr:MJC �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 544 UNTER-CirrfCE NIEV. J,�A�ID ,M CITY MANAGERS OFFICE 01 OCT 10 PM 2.55 FILE Carlos A. Gimenez October 4, 2001 City Manager EMERGENCY FINDING — e / J Increasing the construction contract for the Elizabeth Virrick John H. Jackso 'rector Community Center Project Public Works Department This memorandum is to request your approval of an Emergency Finding to increase the construction contract with Cazo Construction Corp. in the amount of $395,000 for the construction of the Elizabeth Virrick Park Community Center project in order to fully complete the facility. The Elizabeth Virrick Community Center facility was designed as an outstanding community center with a stage and a gymnasium for the use of Coconut Grove residents and its disadvantaged youth. The project has a local Citizens Advisory Board and has the full support of the community. The architects designed the building and the site to have more facilities and improvements as more funding became available. The project started in March 2000 with a $2 million+ construction contract funded with Safe Neighborhood Park Bond and Community Development grant funds. In September 2000, after the Parks & Recreation Department received a State of Florida grant and other funds from City sources, by Resolution No. 00-1100, the construction contract was increased by $486,000 to $2.5 million for various site and building improvements. Almost all of these additional funds have now been utilized. In July 2001, the Parks & Recreation Department received another grant from the John S. and James L,. Knight Foundation, in the amount of 5395,000 for the project. The City Commission accepted the grant and appropriated the funds into the project Capital Improvement Program CIP 331316 by an Emergency Ordinance amending FY'2001 Annual Appropriations Ordinance No. 11970. The construction of the project has been underway over a year and a half and is moving towards completion. With the additional monies from the Knight Foundation Grant, it is now necessary to increase the construction contract a second time in order to use these funds for additional facilities and improvements designed but not previously funded. These facilities and improvements are necessary to fully complete the project and open the Center for full use by the community. J -03-277 W7086 .....,,-,,,,..R.v-ema1cncyFndin6 03- 544 0 W Carlos A. Gimenez City Manager Emergency Finding Increasing the Construction Contract for the Elizabeth Virrick Community Center Project Page No. 2 The additional funding will be used primarily to cover the cost of audio-visual and stage equipment, security lighting, existing shelter renovations, a required water main extension, and other improvements requested by the community. With this increase, the new amount of the construction contract with Cazo Construction will be $2,938,716.41. Funds for this increase in the contract in the amount of $395,000 are available in CIP 331316. This Emergency Finding will be placed on the next available Commission Agenda for ratification. APPROVED:- Date: 1 �} -Linda M. Haskins, Director C} PRO L: Dept. of Management & Budget /10 q,. / e APPROVED: Date. l arl City Manager FKR/JHJ/AIP/mm c: Albert Ruder, Director, Parks & Recreation Department Allan I. Poms, Chief Architect, Public Works Department 03- 544 Carlos A. Gimenez City Manager FF4"' John H. Jackso irector Public Works Department 6l - INTER -OFFICE MEMORANDUM DATE April 23. 2001 sin Increase in contract - Bliss & Nyitray, Inc. for Orange Bowl Stadium REFERENCES ENCLOSURES. P. O. No. 905234 This memorandum serves to modify and increase the scope of services in the existing contract for professional services with Bliss & Nyitray, Inc. for services required to address conditions in the Orange Bowl Stadium. On March 16, 2001, we received a request from the Building Department to submit a Recertification Report for Buildings for the Orange Bowl Stadium since this facility is over 40 years old. This report must be submitted within ninety days of the receipt of the notification and has to be prepared by a Professional Structural Engineer and by a Professional Electrical Engineer qualified in each field. They must inspect the facility and prepare a written report certifying that the Stadium is structurally and electrically safe for its u0e and occupancy. Public work's Department made a presentation on the status and conditions of the Stadium before the Orange Bowl Advisory Board on April 10, 2001. The Chairman of the Board requested a long-term maintenance program for this facility to be prepared by the City's consultants. This request is to increase the scope of services in the contact with Bliss & Nyitray, Inc. to include the services described above. Upon your approval, Purchase Order No. 905234 to Bliss & Nyitray, Inc. will be increased in the amount of $25,000 to pay for the additional services. Funds are available in the Orange Bowl Repair Maintenance Outside 404000-350503-670. APPROVED Linda M. Haskins, Director Budget Npartment APPROVED 4 `7Qb1 FKR/JOBhnm _ Wr A94M) ow- e, .e• Christina Abrams, Director, Public Facilities J -03-276 Allan 1. Poms, Chief Architect:1. * Juan B.Ordone_z er Yvette Smith, Sanwa` ,Accountanntt W7085 Rlicc�NviU�v.j5 Date : •► Date 03--.544 ~ CITY OF MIAMI. FLORIDA Carlos A. Gimenez City Manager W'. oh H. Ja Director Public Works Department INTER -OFFICE MEMORANDI ff I MANAGERS OFFICE ll•. -on 2. cc P. v. pATS FIS_ November 6. 2001 SUS41- EMERGENCY FINDING Increase in Contract with FIE=FRENCEs BUSS & Nyitray. Inc. for Orange Bowl Stadium EICLesURES Structural Repairs This memorandum is to request your approval of an EMERGENCY FINDING to increase the professional services contract with Bliss & Nyitray, Inc., (B&N) in the amount of 520,000 for structural engineering services required for the implementation of remedial structural repairs to the Orange Bowl Stadium. Immediate repairs are necessary for the "40 year Re -certification" of the stadium structure. B&N's services are needed to address maintenance repairs to structural members including recommendations for a long -tern maintenance program for the stadium structure. B&N prepared a "Structural Conditions Assessment" report on the stadium 'structure in February 1999 and they have been working with Public Works staff.in implementing systematic structural repair throughout the stadium. While repair work"was in progress. the Building Department notified the Orange Bowl Stadium management that a "40 -year Re -certification" report was required by the Building Code. On April 23, 2001, the City Manager approved an Emergency Finding to increase B&N's contract to prepare the required "40 -year Re -certification" report on the structure. B&N was also directed to update their "Structural Conditions Assessment" report because the ongoing remedial work revealed more extensive corrosive deterioration. In June 2001, B&N issued the"40-year Structural Re -certification" report. The report listed specific structural conditions at the stadium that require immediate remediation to meet the criteria for the 40 year Re -certification of this facility in accordance with Miami -Dade County Ordinance No. 73-34. In addition, B&N issued their updated "Structural Conditions Assessment" for the Orange Bowl, which defines all of the structural deficiencies that need repair, both for re -certification and for general remedial work over the next few years. The scope of structural repair work for the 40 -year re -certification and the additional remedial work needed was reviewed with the Orange Bowl Management staff. They requested B&N to also provide recommendations for a long-term maintenance program. The Public Works Department has directed the contractor doing emergency structural repairs to immediately start work on the remedial repairs required by the Re -certification Report. 08-Emapnc.vFuW-SU=McpaisZlu$-Nyma v ori- X44 IMF qw Carlos A. Gimcnez, City Manager' Emergency Finding — Increase in contract with Bliss & Nyitray, Inc. for Orange Bowl Stadium Structural Repairs October 30, 2001 Page No. 2 The funds available in the professional services contract with B&N have been exhausted. Additional fiords are needed for them to provide ongoing structural services. for the stadium. These services include the implementation of the remedial structural repairs as defined in the 40 -year Re -certification Report and the June 2001 Structural Conditions Assessment Report. It is recommended that the contract with B&N be increased in the amount of $20,000 to cover the estimated cost of their services to implement "Emergency Repairs" required by the June 200140 -year Re -certification and the Structural Conditions Assessment reports, as well as tecommendations for a long-term maintenance program. Funds for this increase are available in CIP 324002. This Emergency Finding will be placed on the next available City Commission meeting for ratification. F/�TTTKRIf , JHJ/AIP/mm Date zdget Date 4411,101 If c: Christina P. Abrams, Director, Conferences, Conventions & Public Facilities Ile= Gomes, Stadium Manager, Orange Bowl Stadium Jorge R. Aviiic. Assistant Director, Public Works Department Allan L Poms, Chief Architect, Public Works Department Juan B- Ordonez, PE III, Public Works Department OB-En�encyFmd-SauetRs�air=-Boss-Nyitrn 03— 544