Loading...
HomeMy WebLinkAboutR-03-0536J-03-269 03/19/03 RESOLUTION NO. 03- 536 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5ths) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. F'-­-­---­­--- �p' CITY COBMSMOjR, WZEETIXG OF MAY 2 ?nn3 110—lution No. 03- 536 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 22nd day of May 2003. MANUEL A. DIAZ, MAYOR In accordance wiih Fel• .. ,3 2-36,, ci! r -,e the of t�di l:a�li;ar^.r:iotl by 'Co Pr0V_.: C+.a _. becomes effective wizil `c 1:' �l ice Ji ien "C', clays�'ioa) the date of f_=':�o ,'' regarding same, without the Mayor exercising a vote. P cilia A. Thompson, City Cerk ATTEST: � PRISCILLA A. THOMPSON CITY CLERK 0 RW0 VIWRELLO ATTORNEY w7078:tr:MJC AND CORRECTNESS: If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03. 536 Carlos A. Gimenez City Manager hl. John H. Jac on Director Public Works Department f INTER-OFFICE fAEMORANDWi 00-01-201 November 14, 2001 s Emergency Finding, Increase in Contract - Overtown Shopping Center Roof Replacement Project B-6371 On March 15, 2001, the City of Miami entered into a contract with Aventura Engineering and -Construction Corporation for the replacement of the roof at the Overtown Shopping Center, for the sum $354,000.00. The contractor has completed 90% of the work, however, it has been determined that the roof drain system of the building is in dire need of repair, and is presently compromising the integrity of the roof. A proposal for the repair of the roof drain system was requested from the contractor and has been reviewed by the City for the sum of $6,090.00. The present condition of the roof drains can result in damage to the new replaced roof, and to the interior of the building and its content if the drains are not repaired. This request is for your approval, on an EMERGENCY basis, to increase the conttact with Aventura Engineering and Construction Corporation in the amount of S 6,090.00 to complete the project. Funds for the increase are available from CIP Project No. 322059. This finding of an Emergency will be placed on the next available Commission agenda for ratification and approval by the City Commission. Appr v Date: A ,' � /J J - _ Linda M. Haskins Management and Budget Approved:�� _ Date: /( 1 t v Carlos A. Gimenez al, "' City Manager t& rc •� JHJ/AAD/db J -03-269 W7078 03— AMI To. Carlos A. Gimenez City Manager cam, FROM : Laura Bill , D for Office of Lent CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM -40, 400- ©/—cam/ DATE October 17, 2000 FILE - SUBJECT Emergency Purchase of Roof Replacement, A/C And Exterior Painting REFEAEwEf eject N . G ENCLOSURES: Iia. ! ✓ rK' art VA114 It is respectfully requested that you designate the acquisition of services for the replacement of the roofs the replacement of six air conditioning units with security: cages and the exterior painting of the Overtown Shopping Center located at 1490 NW 3 Avenue as an emergency. The City of Miami is responsible for the repair and replacement of major components at the OSC which include the roof and air conditioning systems. It appears that the current roof and air conditioning systems are the originals installed during construction of the OSC in 1983. At this time, both are in desperate need of replacement. The roof has several leaks and cannot be reasonably repaired. This is causing additional damage to the interior of the premises. We have also received notice that one of our licensee's insurance companies is electing not to renew the policy unless the City takes care of these repairs immediately. The estimated cost to replace the roof is 5300,000. Additionally, the a/c units are constantly breaking and often times leaking causing damage to the �. premises. They will additionally have to be raised off the roof surface in accordance with current 3 code. Replacement of the a/c units at the time of the roof replacement would be the most efficient means of performing this work. The estimated cost to purchase and install six new units along with security cages is approximately $90,000. Painting of the exterior is also needed at this time. In order to market the property more favorably as soon as possible and generate additional revenue to the City, it is recommended that this also be declared an emergency. The estimated cost for this work is 550,000. o C2 m —+ 0 s s to � C) o 03— 536 D Carlos CAmenez Page 2 October 17, 2000 Ordinance No.11%9 appropriated funds in the amount of 5440 000 from FY 2000 surplus funds to cover the cost of these items. It is requested that you declare the roof and wndttioning replacements. the acquisition and installation of security cages and the exterior painting as an emergency in order th reduce the Cityliliability. If you have any questions, please call we at 416-1452. CIP APPROV C1�p,cp Linda, of dt Budget APPRO Carl er oe-.M=EmagPamh est; 03~ 536 0 Q v V co v o 03~ 536 �-_ t 0(1-01-173 _. Q - Ui F -R -OFFICE fv1V,10RaPiDU;.1 CITY MANAGERS OFFICE t. Carlos A. Gimenez October 9. 2001 City Manager EMERGENCY FINDING Increasing the Professional Services • contract with Laura Perez & Assoc., Inc. ohn H. Jac n, Director for the Virrick Park Community City Manager Center Project This memorandum is to request your approval of an Emergency Finding to increase the professional services contract with Laura Perez & Assoc., Inc. in the amount of 540.000 for additional services required for the Elizabeth Virrick Park Community center project in order to fully complete the facility. The Elizabeth Virrick Park Community Center project was designed as an outstanding Community Center and gymnasium for the Coconut Grove residents and its disadvantaged youth. With the help and support of the local Citizens Advisory Board, renowned architgct Kenneth Triester designed the building and site to have more facilities and improvements as more funding became available. The constriction plans were prepared by Laura Perez & Assoc. under an architectural services contract in the amount of S 169,359. To safeguard County Park Bond and Federal funds for the project and to expedite the bidding, the City Commission approved the Virrick Park project as an "Emergency" by Resolution No,. 99-564 adopted July 27, 1999. After two biddings, a construction contract was awarded to Cazo Construction Corp. in the amount of 52,063,716.41 for the initial construction within the available funding. Construction was started in March 2000 with the understanding that additional funds would be needed to complete the project During construction, Laura Perez & Assoc. have been performing design and construction administration services 11-105 On September 28, 2000,by an amendment to' Appropriations Ordinance No. L4M, $600,000 from a State of Florida Grant and other City sources was added to the project CIP #331316. On December - 14, 2000, by Resolution No. 00-1100, the City Commission approved an increase in the construction contract, which increased the scope and length of the project Subsequently, the City Manager approved an Emergency Finding dated 3/8/01 increasing the contract with Laura Perez & Assoc. in the amount of $40,000 for the additional architectural services due to the increased scope of work. J -03-268 W7077 v�P=L4Awara=-403— 536 Carlos A. Gimenez, City Manager October 9, 2001 Page No. 2 Emergency Finding I Laura Perez & Assoc., Inc. / Virnick Park Community Center Project In July 2001, the Parks & Recreation Department received a $395,000 grant from the John S. and James L. Knight Foundation. The City Commission accepted the grant and appropriated the funds into. the project CIP No. 331316 by Emergency Ordinance amending Fr2001 Annual Appropriations Ordinance No. 11970. These grant fiords will be used for additional improvements, which will further increase the scope and length of the project The new amount of the construction contract will be 52,938,716.41. Consequently, the architectural services contract with Laura Perez & Assoc. must be increased again due to the increased scope of work and. for .'the extra construction adminisaation time involved. it is reco mmended that this contract be increased by requi $40,000 tp cover the professional services red until the completion of the project With this increase, the new amount of the contract with Laura Perez & Assoc. will be $249,359. Funds for this increase are available in CIP No. 331316. This Emergency Finding will be placed on the next available Commission Agenda for ratification. APPROVED Date Linda M. Haskins, Director 1Z Department of Management and Budget APPROVED City Manager Jl J/AIP/nun c: Albert Ruder, Director, Parks & Recreation Dept Albert Dominguez, Assistant Director, Public works Dept Jorge R. AQ16, Assistant Director, Public Works Department Allan I. Poms, Chief Architect, Public Works Dept. 03. 536