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Home My WebLink AboutR-03-0535J-03-268 03/19/03 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THI) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency (s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. ,fR! RSA inn +5 3 .is i v, ku d t4as.. C'•IiY COMMISSION M, EErT<: -G OF 2 o inion No. 03-- 535 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not irdit;- to anprnN,,al of Vils, i' .g�slatlon by signing in it . - designated pl-nce pr e..ri esd , � •a baCornes effective w:lih the <��a;;., o, "en 00) C`ay, ON -a "he a0*3 .._... regarding same, withoi it the Fviayor exercising a vole. 4 ATTEST • Pri ilia A. Thompson, C'>ij`K PRISCILLA A. THOMPSON CITY CLERK APPROV A 0 2e IMAND CORRECTNESS: LLO TY ATTORNEY W7077:tr:MJC �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 535 l 00-01-173 II; i ER -OFFICE h1EMORANDU,:1 CITY MANAGERS OFFICE Carlos A. Gimenez October 9, 2001 City Manager 9ohn H. Jac on, Director City Manager EMERGENCY FINDING Increasing the Professional Services _ contract with Laura Perez & Assoc., Inc. for the Virrick Park Community Center Project This memorandum is to request your approval of an Emergency Finding to increase the professional services contract with Laura Perez & Assoc., Inc. in the amount of $40,000 for additional services required for the Elizabeth Virrick Park Community center project in order to fully complete the facility. The Elizabeth Virrick Park Community Center project was designed as an outstanding Community Center and gymnasium for the Coconut Grove residents and its disadvantaged youth. With the help and support of the local Citizens Advisory Board, renowned architgct Kenneth Triester designed the building and site to have more facilities and improvements as more funding became available. The construction plans were prepared by Laura Perez & Assoc. under an architectural services contract in the amount of $169,359. To safeguard County Park Bond and Federal funds for the project and to expedite the bidding, the City Commission approved the Virrick Park project as an "Emergency" by Resolution No,. 99-564 adopted July 27, 1999. After two biddings, a construction contract was awarded to Cazo Construction Corp. in the amount of $2,063,716.41 for the initial construction within the available funding. Construction was started in March 2000 with the understanding that additional funds would be needed to complete the project. During construction, Laura Perez & Assoc. have been performing design and construction administration services On September 28, 2000, by an amendment to Appropriations Ordinance No. LSO, 5600,000 from a State of Florida Grant and other City sources was added to the project CIP #331316. On December' 14, 2000, by Resolution No. 00-1100, the City Commission approved an increase in the construction contract, which increased the scope and length of the project. Subsequently, the City Manager approved an Emergency Finding dated 3/8/01 increasing the contract with Laura Perez & Assoc. in the amount of $40,000 for the additional architectural services due to the increased scope of work. J -03-268 W7077 VirrickParl Laurarcrez-emergency-Increase 03— 3 05 Carlos A. Gimenez, City Manager October 9, 2001 Page No. 2 Emergency Finding / Laura Perez & Assoc., Inc. / Virrick Park Community Center Project In July 2001, the Parks & Recreation Department received a $395,000 grant from the John S. and James L. Knight Foundation. The City Commission accepted the grant and appropriated the funds into the project CIP No. 331316 by Emergency Ordinance amending FY'2001 Annual Appropriations Ordinance No. 11970. These grant funds will be used for additional improvements, which will further increase the scope and length of the project. The new amount of the construction contract will be $2,938,716.41. Consequently, the architectural services contract with Laura Pekez & Assoc. must be increased again due to the increased scope of work and . for the extra construction administration time involved. It is recommended that this contract be increased by $40,000 tp cover the professional services required until the completion of the project. With this increase, the new amount of the contract with Laura Perez & Assoc. will be $249,359. Funds for this increase are available in CIP No. 331316. This Emergency Finding will be placed on the next available Commission Agenda for ratification. nV- LIZ, APPROVED Date i,, Linda M. Haskins, Director Department of Management and Budget APPROVED Date `° 1e U imene City Manager JHJIAIP/mm c: Albert Ruder, Director, Parks & Recreation Dept. Albert Dominguez, Assistant Director, Public Works Dept. Jorge R. Avino, Assistant Director, Public Works Department Allan I. Poms, Chief Architect, Public Works Dept. 03- 535 ITY OF MIAtji. FLORI' A INTER -OFFICE MEMORANDUM TC Carlos A. Gimenez, City Manager FRot-: Christina P./Abra:ns, Director Department of Conferences, Conventions & Public Facilities June 1, 2000 _ 00-01-123 SUSJE:s Emergency Roof Replacement C.G.C.C. RUERENC_5 ENCLOSURES On November 17, 1998, Weiss & Woulrich Contractors were awarded the contract to replace the roof over the executive offices of the Coconut Grove Convention Center. But after further investigation of the roofing problem, Weiss & N%'oulrich declined to accept the award, citing additional work needed to repair wall siding, gutters, downspouts and air conditioning ductwork. The Public Works Department has made several attempts to get Weis§. & Woulrich to accept the existing bid, but to no avail. Weiss & Wouhich Contractors has since submitted a letter relinquishing their rights to the contract. (See attached). Therefore, I respectfully request your authorization to instruct the Public Works Department to seek three qualified bids, on an emergency basis, in order to expedite this project. The new bid will include the additional work described above. If this meets with your approval, please indicate such approval via signature below. FKR/CPA/GW W/amh J -03-267 W7076 03_ 535 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez City manew FROM Offistina, P. Abrams, Director Com, Conventions Pubrac FacWhy GATE - May 30, 2001 SMECT Increase P.O. 219124 Roof Rephcaxmd at Coconut Grove Cony Ctr AEFERENCES &ZLOSURES FILE This saves to request your approval to increase P.O.# 219124 in the amount of $3,2 10-00 in order to complete the executive office roof replacement project at the Coconut Grove Convention Cater. This request is necessitated by the discovery of unforeseen complications during ir>stallation,and by City of Miami bui1ding kspectors request for the installation of additional safety features to the air conditioning system The fiwAing is available through the convention center's operating budget account #415000.350201.6.340. You approved this purchase order as an emergency when the company that was originaily awarded the bid declined to provide service. If the increase of the above purchase order meets with your approval, please confirm such approval via signature below: Approved iSapp VVU ved�;' roved: Date: GimCDC7, City Manager Disapproved: Linda Haskins, Director Management and Budget GAOTXWCPAIGWW Date: do 10, f r 03:t'7535 3:t'7535