HomeMy WebLinkAboutR-03-0534J-03-267
03/19/03
RESOLUTION NO. 03— 534
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS )
AFFIRMATIVE VOTE, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDINGS OF AN
EMERGENCY(S), WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AS
DESCRIBED ON THE EXHIBIT(S) ATTACHED AND
INCORPORATED; ALLOCATING FUNDS FROM THE
BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a four-fifths (4/5th,) affirmative vote,
the City Manager's findings of an emergency(s), waiving the
requirements for competitive sealed bidding procedures as
described on the exhibit(s) attached are ratified, approved and
confirmed, with funds allocated from the budgets of various user
department accounts.
W
CITY COMMISSION}'
MEETING OF
MAY 2 2 2003
/+��
Resolution No.
0 3— 534
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!'
PASSED AND ADOPTED this 22nd day of May , 2003.
MANUEL A. DIAZ, MAYOR
In accordance with iv9iarni Codc :pec. 2-36, since the Mayor d d n }� i;,{s,':r, z:e a r rr,,7! of
th;;s 'i:�caisiation by st , ;,ntq in tho designated Mace !low
becomes effective wit1h the ci a}_s,o of ton (13) days frorn t ) c:or mJc ion action
regarding same, without the Mayor exercising a vote.
ATTEST: Pri il�ATh`®r�pso�nCity�Cerk
PRISCILLA A. THOMPSON
CITY CLERK
APPROVS A�TO �DCORRECTNESS:
EMND 'VILARELLO
TY AXTORNEY
6:tr:MJC
�i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the
City Commission.
Page 2 of 2
03- 534
TEL•305-858-1610 Jan 23' 1 14:21 NO.008 P.0`1
�.
CONTRACT REVIEW AND ANALYSIS FORM
Dtrexpems: Pkaw Attach supporting documents. All w4dons Muug-be wispy •CRC Comments'.
DATE: 1/8/200L
DEPARTMENT/DI VISION:
CONTACT PERSON/CONT,
CONTRACTING ENT=-.
RESOLLMON NUMBER: Er
Works/Desi
TOTAL DOLLAR AMOUNT: ; 4Z8,333.00
soultCE or n" ns: L # Au ._j, wCCOUM
If grant f uuied, is there a City match requiremem) TO NO
Are matching finds Rndge;uO YES NO Account
Ef active
Escalating Clause
_g pl111-.04
C uu= period (a): 62 Days (page 2 of Proposal ) _
Penalties, (d say), for texmmatioa: Liquidated Damages
Payment arms: As Scheduled of value
If grant funded, list relau"' oas/r+equimmemts, if applieabk:
SUbgdART/DESCREMON OF CONTRACT OR AGREEMENT
Is this an extension? YES^ NO Reason for Fsteusion: p /A
If YES, sepal mpatditure s in previous contract Tmr S
Sumatary/Description of Contract orAgmmenn This prosect consists of furniahing a12 abor,
materials, eeauipment and supervision to desmniu sh the &via*infw a...1.ft14• ..,.,�___•
JUSTIFICATION FOR CONTRACT OR AGREEMENT
00dode.hr it is -WOL mwRumm if eqt =WmiaW p, epP- W ad i me mnmeaism. if suy4
area
METHOD OF PURCHASE (If applicable)
Wsiquoe F bed tahotatt°°/pas�poat taabtgj
_
_Nwtiow Atrcbase Sitmt Tet= Coocaaa
Sae Soo= (mehtde doo mewa6co Teem of Comm
Did V&6w Ws doatmmtmioe� Lease (Type - )
X Informal Bid
PREVIOUS AWARDS OF BIDS pr A"UC " CRC COMMENTS:
F=w=6aseme: !) Be nrwinvw only
Approval to use CIP Funds: n
Date:
03- 534
TO Carlos A. Glmem
City Manager
40
Fra John H. Director
Public Works Department
CITY OF Ad1.AM-1. FLORIDA
INTER -OFFICE MEMORANDUM
00-01-1n1
C.--=
March 26, 2001 FILE
-'; E�.-' EMERGENCY FINDING
Justification to Increase the
Construction Contract for
Kenneth Myers Paris Public
Boat Ramp Parking ('Third
Bidding) B-6316
On September 15, 2000, you approved a Second Bidding on an "Emergency Basis" for the
Kenneth Myers Park -Public Boat Ramp Parking project after the City was unable to obtain a
responsive bid within the budget A Second Bidding resulted in another non-responsive bid.
After plans were further modified, a 'Third Bidding was received on November 16, 2000, and a
construction contract with SPEC, Inc. was finally executed on January 23, 2001.
Shortly after concoction began, some of the Coconut Grove residents protested the removal of a
Ficus Banyan tree and the encroachment of sonic boat ramp parking into the grass areas. The
matter was taken.to the Waterfront Board who had approved the original plans along with the
Coconut Grove Civic Club. The Waterfront Board voted to allow a compromise in the
construction plans. After meeting with the residents, the City's representatives agreed to
eliminate eight (8) boat trailer parking spaces and to plant six (6) larger oak trees in the acre
closest to Bayshore Drive.
She large oaks were located by City staff after the contractor could not find large enough trees.
On March 8, they were planted using a portion of the landscaping budget in the contract. The
Parks and Recreation Department has available 530,000 from the Peacock/Myers Park Capital
Improvement Fund, CIP #331359, to increase the landscaping budget for the project This
increase will cover the costs of the larger oak trees and related work.
In addition, the contractor has had other extra costs for which he has submitted change order
requests and delay - claims. These extra costs include the site revisions to accommodate the
oompromise.agreement made with the Coconut Grove residents, the delay costs of stopping the
work to allow for the use of the parking area for the Home Show and Coconut Caove Arts
Festival, the repair damages caused by trucks using the area, and the extra cootie due to
unforeseen underground structures, etc. in the new parking area. Most of the physical work
items have been verified and we are analyzing the delay claim. Public Works rcor:unendadw is
that another 530,000 be allocated to pay all the outstanding construction changes and to settle the
pending delay claim. The Parks and Recreation Departmetit has another $30,000 available in
Coconut Grove Impact Fee monies for paries improvements. With these monies and the S30,000
J -03-266
W7075 03- 5 3 4
NYEltS ►{; Bdi316.doc
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Carlos A. Gimenez
City Manager
01
FROM Christma P. Abrams, Director
Conferences, Conventions &
Public Facility
DATE May 30, 2001
SU?JECT Increase P.O. 219124
Roof Replacement at
Coconut Grove Conv Ctr
REFERENCES
ENCLOSURES.
FILE :
This serves to request your approval to increase P.O.# 219124 in the amount of 53,210.00
in order to complete the executive office roof replacement project at the Coconut Grove
Convention Center.
This request is necessitated by the discovery of unforeseen complications during
installation, and by City of Miami building inspector's request for the installation of
additional safety features to the air conditioning system The funding is available through
the convention center's operating budget account #415000.350201.6.340.
You approved this purchase order as an emergency when the company that was originally
awarded the bid declined to provide service.
If the increase of the above purchase order meets with your approval, please confirm such
approval via signature below:
Approved isapproved:.� - Date: `
"Carlos Gimenez, City Manager
11 r Disapproved:
Linda Haskins, Director
Management and Budget
GAC/FKR/CPA/GWW
Date: 5 0� o
03=-'�34
CITY OF MIAh1;. FLORIDA
INTER -OFFICE MEMORANDUM
TO Carlos A. Gimenez,
City Manager
i
FROM Christina P. Abrams, Director
Department of Conferences,
Conventions & Public Facilities
JA
June 1, 2000
_ 00-01-123
SUr3JECT
Emergency Roof Replacement
C.G.C.C.
REFERENCES
ENCLOSURES
On November 17, 1998, Weiss & Woulrich Contractors were awarded the contract to
replace the roof over the executive offices of the Coconut Grove Convention Center.
But after further investigation of the roofing problem, Weiss & Woulrich declined to
accept the award, citing additional work needed to repair wall siding, gutters, downspouts
and air conditioning ductwork.
The Public Works Department has made several attempts to get Weisj. & Woulrich to
accept the existing bid, but to no avail. Weiss & Woulrich Contractors has since
submitted a letter relinquishing their rights to the contract. (See attached).
Therefore, I respectfully request your authorization to instruct the Public Works
Department to seek three qualified bids, on an emergency basis, in order to expedite this
project. The new bid will include the additional work described above.
If this meets with your approval, please indicate such approval via signature below.
NW, __- WAM �H�xo__Z: �M_
n--PCity Manager
FKR/CPA/GWW/amh
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03- 534