HomeMy WebLinkAboutR-03-0533J-03-266
03/19/03
RESOLUTION NO. 03- 533
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS )
AFFIRMATIVE VOTE, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDINGS OF AN
EMERGENCY(S), WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AS
DESCRIBED ON THE EXHIBITS) ATTACHED AND
INCORPORATED; ALLOCATING FUNDS FROM THE
BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a four-fifths (4/5th,) affirmative vote,
the City Manager's findings of an emergency(s), waiving the
requirements for competitive sealed bidding procedures as
described on the exhibit(s) attached are ratified, approved and
confirmed, with funds allocated from the budgets of various user
department accounts.
CITY COMMISSION
MEETING OF
MAY 2 2 ?nn3
Resolution No.
03— 533
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!'
PASSED AND ADOPTED this 22nd day of Mav , 2003.
MANUEL A. DIAZ, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing in the dosign=ted puce provit_"Ud, ;sr i l g, tsi,ticn now
becomes effective with the cla se of ts,-,n (101 days fronn ii,-, , dale of con,mission action
regarding same, without the Mayor exercising a vote.
ATTEST: iscilla A. Thompson, City Cerk
PRISCILLA A. THOMPSON
CITY CLERK
APPROV-Fe-AS,)W,O 2M AND CORRECTNESS:
ALEJPKDRO VILARELLO
C ATTORNEY
W7075:tr:MJC
�i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the
City Commission.
Page 2 of 2
03- 533
r __� •
.,, CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM /
TO Carlos A. Gimenez
City Manager
Fg0tAJohn H. ac Director
Public Works Department
00-01-1n1
t
c= March 26, 2001 FILE
EMERGENCY FINDING
Justification to Increase the
Construction Contract for
=. ES Kenneth Myers Park Public
Boat Ramp Parking (Third
Bidding) B-6316
On September 15, 2000, you approved a Second Bidding on an "Emergency Basis" for the
Kenneth Myers Park -Public Boat Ramp Parking project after the City was unable to obtain a
responsive bid within the budget. A Second Bidding resulted in another non-responsive bid.
After plans were fiuther modified, a Third Bidding was received on November 16, 2000, and a
construction contract with SPEC, Inc. was finally executed on January 23, 2001.
Shortly after construction began, some of the Coconut Grove residents protested the removal of a
Ficus Banyan tree and the encroachment of some boat ramp parking into the grass areas. The
matter was taken.to the Waterfront Board who had approved the original plans along with the
Coconut Grove Civic Club. The Waterfront Board voted to allow a compromise in the
construction plans. After meeting with the residents, the City's representatives agreed to
eliminate eight (8) boat trailer parking spaces and to plant six (6) larger oak trees in the area
closest to Bayshore Drive.
The large oaks were located by City staff after the contractor could not find large enough trees.
On March 8, they were planted using a portion of the landscaping budget in the contract. The
Parks and Recreation Department has available $30,000 from the Peacock/Myets Park Capital
Improvement Fund, CIP #331359, to increase the landscaping budget for the project. This
increase will cover the costs of the larger oak trees and related work.
In addition, the contractor has had other extra costs for which he has submitted change order
requests and delay claims. These extra costs include the site revisions to accommodate the
compromise agreement made with the Coconut Grove residents, the delay costs of stopping the
work to allow for the use of the parking area for the Home Show and Coconut Grove Arts
Festival, the repair damages caused by trucks using the area, and the extra work due to
unforeseen underground structures, etc. in the new parking area. Most of the physical work
items have been verified and we are analyzing the delay claim. Public Works recommendation is
that another $30,000 be allocated to pay all the outstanding construction changes and to settle the
pending delay claim. The Parks and Recreation Department has another $30,000 available in
Coconut Grove Impact Fee monies for parks improvements. With these monies and the $30,000
J -03-266
W7075 03- 533
LAYERS PK fl-6316.&x-b316.d
..c
TE1:305-858-1610 Jan 23101 14:21 NO -008 P.01
CONTRACT REVIEW AND ANALYSIS FORM
Directions: Please Attach supporting documents. All sections -Crust be complete*(I "CRC Comments*.
DATE: 1!8/2001
DEPARTMENT/DIVISION: Public Works/Desi
CONTACT PERSON/CONTACT NUMBER: Tony
CONTRACTING ENTITY: S. P. E. C. INC.
RESOLUTION NUMBER: Emeraencv BID/PROJECT
Memo
H sesesltCwnea flVtt7C niow DiOYThiR ]LUMA. VAt?
Jt,�t -9
at - -
JMBER: B-631
A,A til' 04
I
BUDGETARY INFORMATION: Are funds budgeted? YES X NO.— If yes,
TOTAL DOLLAR AMOUNT: $ 428,333.00 x EXPFNSE RF:VErAM
SOURCE OF F( NW-. t Al _ ' _ - ACCOUNT CODEM
C1 331359
_�.
If grant funded, is there a City match requirement? YES, NO AMOUNT:
Are matching funds Budgeted? YES_ NO, Account Code(s):_
TERMS OF
Effective Date:
Escalating Clause, if any:
Contract Period (s); 62 Days ( Page 2 of Proposal )
Penalties, (if any), for termination: Liquidated Damages _
Payment terms: As Scheduled of value
If grant funded, list restrictions/requirements, if applicable..
SUM MARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? YES_ NO_ Reason for Extension: N/A
If YES, actual expenditures in previous contract Year $
Summary/Description of Contract or Agreement: This project consists of fiurnishina all labor,
materials. equipment and supervision n to demolish the existing asphalt paven►ent
;FICATION FOR CONTRACT OR AGREEMENT
why it u nee" consequences if not sudweized at approved and time ennptsims, if any)
area
t trailer
METHOD OF PURCHASE (If applicable)
Telephone quotes _Potmal Bid/Proposal (uiclude bid tairtlation/proposal ranking)
Wtittea quotes Sintle Purc6se
_Negotiaed Purl,.w _Shen- Term Contract
Sole Source rtnelude documentation) _Term of Contract
_Bid Waiver {include docume ntauan) Lease (rypr. )
X Informal Bid
PREVIOUS AWARDS OF BIDS (11, APPUCANU* CRC COMMENTS:
From most recent: 1) No nra-vi nv_g vnrk
Approval to use CIP Funds:
Board
Due: I/ q/0 I
03- 533
Carlos A. Gimenez
City Manager
Sohn H. �ackso irector
Public Works Department
CITY of MIANil. f-WKiCA
EWER -OFFICE MEMORANOVat
December 2b,'2000 j fi2
=� EMERGENCY FINDING for 8-3:21L
Increase in Contract for the
Exterior Painting Project for
The Manuel Artime
Community Center
LCSL
Memorandum
The exterior painting project for the Manuel Artime Community Center was
informally bid and awarded to C & F Decorating Services for S25,891.00 In
accordance with an Emergency Finding memorandum, copy attached. The work
included the exterior painting of the Performing Arts Theater, which has a 130 -
foot tower. The pians were based on utilizing a bucket truck and scaffolding on
S.W. 9 Avenue and S.W.1 Street There are F.P.L high voltage power lines adjacent
to the tower, which require de -energizing should the bucket truck and scaffolding
be used. Further, deactivating the lines would shut down service to the
Downtown area. The contractor proposed an alternate method of setting up a
high boom crane inside the property on the west side to reach the high tower for
painting. The extra cost of the crane service is S15,000.00.
This request is for an increase in the contractors contract of 515,000.00 to cover
the -,cost of the crane service. Extra funding is available to cover•- the additional
cost"in CIP No. 322060.319301.860. This item will be placed on the next available
Commission agenda for ratification.
If this meets with your approval, please indicate by signing below:
FKR/JHJ/rjf
RO VDATE: Z 7 LV
Linda M. Haskins, Director
GP Management and Budget Dept
OVED: DATE: A O v
Ca Ime
City Manager
C: Terry Bulce, Public Facilities
Lilia Varas, Manuel Artime Center
JNJ-MACC-PAINTING
03- 533
Carlos A. Gimenez
m ' City Manager
JJo Jackson, PE
Director
uu AUU 1 P� 5: 41
PATE: 1 S, 2000 FILE:
SUBJECT:
Manuel Artime Center
aEFEPMmcEs : Exterior Painting
Department of Public Works ENCLOSUPA&
�, # — 00-01-060
c
On April 18, 2000 a written report for the finding of a valid emergency for repairs to the Manuel Artime
Center.was approved by the City Manager.
Funds are available in the amount of $167,000 allocated by the 20 year CDBG funds. These funds must
be expended by September 2000.
We have plans and specifications ready to initiate and complete the exterior painting of the building.
Informal bids shall be obtained for construction services, materials and/or equipment and contracts shalt
be executed by the City Manager with the lowest responsive and responsible bidder(s). The estimated
amount of the contract is 532,500.
We are requesting your approval to continue with the acquisition of the contractor immediately in order
to meet the deadline, with the ratification of the contractor by the City Commission at the next
Commission Meeting. ;
APPROVED:
FKR/JHJ/AAB
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w7074 03- 533