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HomeMy WebLinkAboutR-03-0532J-03-265 03/19/03 RESOLUTION NO. 03- 532 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBITS) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency (s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. `�0 G6 i01 a 3i SW t.a CITY COMMISSION MEETI➢-G OF Resolution No. 03- 532 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor ct;d not: i^r i s ate approval of this log'Os.lation by signing in tine designated pla=ce pro,, d d, ^ iac =k±?�� nev., becornes effective with the dapse of ter, (10) days from file date of commission action regarding same, without the Mayor exercising a vote. ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROV,W-AS F. AND CORRECTNESS: RLEJJ17i70 VILARELLO CIX ATTORNEY 7074:tr:MJC 1�171 Pri ilia A. Thompson, City Cerk �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 532 Carlos A. Gimenez TO: City Manager 6 FROM. o Jackson, PE Director uu aur 15 PM 5: 41 DATE: 15, 2000 FILE: SMECT : Manuel Artime Center REFERENCES: Exterior Painting Department of Public Works & CLOSURES: Z171 00-01-060 On April 18, 2000 a written report for the finding of a valid emergency for repairs to the Manuel Artime Center was approved by the City Manager. Funds are available in the amount of $167,000 allocated by the 24" year CDBG funds. These funds must be expended by September 2000. We have plans and specifications ready to initiate and complete the exterior painting of the building. Informal bids shall be obtained for construction services, materials and/or equipment and contracts shall be executed by the City Manager with the lowest responsive and responsible bidder(s). The estimated amount of the contract is 552,500. We are requesting your approval to continue with the acquisition of the contractor immediately in order to meet the deadline, with the ratification of the contractor by the City Commission at the nexT Commission Meeting. APPROVED: FKR/JHJ/AAB J -03-265 W7074 03- 532 Carlos A. Gimenez City Manager John H. Jackso Director Public works Department CITY OF IvnAN11. FLOHIDA 'NVTER-OFFICE MEMORANDUNif— December 2S, 2000 =C EMERGENCY FINDING for 3-32 16 Increase in Contract for the Exterior Painting Project for The Manuel Artime Community Center Memorandum The exterior painting project for the Manuel Artime Community Center was Informally bid and awarded to C & F Decorating Services for 525,891.00 in accordance with an Emergency Finding memorandum, copy attached. The work included the exterior painting of. the Performing Arts Theater, which has a 130• foot tower. The plans were based on utilizing a bucket truck and scaffolding on S.W. 9 Avenue and S.W. 1 Street. There are F.P.I. high voltage power lines adjacent to the tower, which require de -energizing should the bucket truck and scaffolding be used. Further, deactivating the lines would shut down service to the Downtown area. The contractor proposed an alternate method of setting up a high boom crane Inside the property on the west side to reach the high tower for painting. The extra cost of the crane service is S15,000.00. This request is for an increase in the contractor's contract of S15,000.00 to cover the -cost of the crane service. Extra funding is available to cover, the additional cost- in CIP No. 322060.319301.860. This item will be placed on the next available Commission agenda for ratification. If this meets with your approval, please indicate by signing below: FKR/JHJ/rjf M. DATE: L 7 vU G? 10, Management and Budget Dept. ROVED: DATE: � O v C ime City Manager C: Terry Buice, Public Facilities lilia Varas, Manuel Artime Center JHJ-MACC-PAINTING 03- 5i 3 2 ""ai gager John H. Ja , Director Public Works Department `t 00-01-042 December 18,,20OU Emergency Finding Orange Bowl Stadium Upper Trusses Emergency Repairs This memorandum requests your authorization to proceed with the emergency repairs of the trusses that support the upper deck of the stadium as well as the required engineering services for the design of these repairs. while performing emergency remedial work on the cross bracing of the trusses that support the upper deck of the Orange Bowl Stadium, a severe deformation was observed on the bottom chord of the trusses. These members are made up of two back-to-back angles, joined together by a steel spacer welded in between the two vertical legs that make them work as one unit. This spacer had rusted away in several locations, causing the members to split apart breaking the unity, and also threatening to break apart the end connections. This condition represents a serious threat to the welfare and safety of the public attending stadium events, and needs to be corrected prior to the nett football soccer game scheduled for January 6, 2001 between Guatemala and Costa Rica. Time is of the essence to restore the structural integrity of the trusses within the period of time available prior to the game. Additionally, this required remedial work Is a complement to the work being done for the cross bracing. Consequently, it is recommended that Purchase Order No. 219022 to Professional General Contractors be increased, in the amount of S21,000.00 to cover the estimated construction cost of these repairs. Funds are available from the orange Bowl Ramp Repair Project, CIP No. 324002. Additionally, it is also recommended to conduct a thorough investigation of the structural steel members of the busses supporting the upper deck, including framing, bracing and supports on an emergency basis. We will obtain a report identifying the necessary permanent remedial work, working drawings and an estimated construction cost. Therefore, it is also recommended that Purchase Order No. 905234 to Bliss and Nyitray. Inc. be increased in the amount of 515,000.00. Funds are available in the Orange Bowl Repair Maintenance outside, 404000350503.670. PPROvED: Date: / ez i� City Manager F JWilot r c: Terry J0-0 S TRUSSES J -03-264 Department of Public Facilities W7073 03- 532 ------------ i � Carlos A. Gimenez City Manager paw- L;1- e1 H. n, Diredor Public Works Department INTER -OFFICE MEMORANDI, DAA ` January 26, 2001 SUBJECT EMERGENCY FINDING Structural Repairs to Orange Bowl Stadium - FEfEAENCES ' 2000-2001 This memorandum serves to request your authorization to proceed with the emergency repairs to several structural elements in the Orange Bowl Stadrum. While conducting remedial work to the structural framing in the Stadium's upper deck, new areas were found showing severe deterioration due to the age of the structure. The metal deck that conforms the composite system of the West End concourses, the interior pedestrian ramps, as well as the concrete walkways in several locations around the Stadium present signs of corrosion. sagging, and cracks at the supports. These conditions must be repaired. It is most important that the identified areas be corrected prior to the next football season. The Department of Public Works will immediately start this remedial work through multiple contracts, so as to accomplish the most critical repairs fust. The remedial work will be done so it will not interfere with the already scheduled events at'the Stadium. The cost of the needed repairs will not exceed $500,000. This funding must be made available in order to proceed with the work. APPROVED ' t ':. c: Date = • i Linda M. Haskins, Director Budget Department APPROVE Date 40//-V a 1109 City Manage FKR/JB/mm c: Allan 1. Poms, Chief Architect Juan B. Ordonez. Chief Structural Engineer Yvette Smith, Senior Accountant Zoon -2W1 s� = Carlos A Gimenez City Manager CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUi- o"rE :March 30, 2001 Cl �Y , I j : c;-? . t sutAcT: Increase P. O. No. 219022 by $10,000 FROM: aEFEREHMS John H. J1 n, Director E" S - Public Works Department On January 30, 2001, you approved an Emergency Fording for Structural Repairs to the Orange Bowl Stadium and authorirAd funding in an amount not to exceed $500.000. Our consulting engineers, Bliss & Nyttray, Inc., have been conducting detailed structural inspections throughout the Orange Bowl Stadium. During their inspection they found twelve (12) locations in the metal stands where the steel was conbded and in need of immediate repair. BSY recommends that this condition be corrected immediately and completed prior to the upcoming University of Miami Scrimmage/Seiect-a-Seat event at the stadium on April 7. 2001. This request is to increase Professional General Contractors, Inc. (PGC) existing contract by $10,000, P.O. No. 219022, to cover the cast of steel repairs. PGC is at present doing lrepairs to the upper trusses connections at the Stadium and can commence these repairs immediately and be finished by April 7. 2001. Funds are available from the Orange Bowl Ramp Repair Project CIP 324002. By your signature .below. please indicate your approval for this $10,000 increase to Purchase Order No. 219022. 7y" ,/-/ FKR/JWmm Date �! Cadmix City Manager c: Allan 1. Poms Juan B. Ordonez Yvette Smith oe-+cr-seee+star4s 03. 532 CITY OF MIAMI, FLORIDA E'ER-OFFlCE MEMORANDUM C,ITY.MANA6ERS OFFICE TO: Carlos A. Gimes City M"Cr Rw-%M : QwiWn P. Abrams, Dkeftr Conferences, Conventions, P65c Facilities DATE:October 18, 20091 OCT 20 -PHFI:330 suweeT: EhMGENTCY MIDING Increasing the Construction Contract for orange Bowl Stadium - EmmVm T ENCLOSLats- This memorandum is to request your approval of an Emergency FuxUM to increase the existing construction contract with Professional Genera( Con aactml, Inc. m the amount of S 1109000 for emargeaay repairs to the Orange i w.W Stadium rwphed by the "40 -year Structural RaccrdfIC on Report" prepared by Blin dt Nyitmy, Iec., Structural Engineers. The Orange Bowl Stadium is mainly a steel structure wW over the years has been subject to the deteriorating effects of our subtropical salt air tinder, tie teoommeniations of the sur a aal wmft ts, Brim dt Nyit my, the City has been i mloog Systeme w strucu al repairs to the stadium structure. The Contractor curreaody doing remedial work is PrOhMSional General CDnVaexors, under the Project `XOrange Bowl Stadium Emergency Struchwal. Rgwks, 2000-2001" (B-6373). While this work was in progress, the -Building Department requested a 40 -year bion report for the stadium. Bliss dt Nyhmy, Inc. prepared the "Strucunsl Recesti5cation Report- (dated Jmme 2001). They also prepared a detailed updated report on the exiaft "Structural Condipon Assessment" of die Orange Bowl Stadium (dated June 2001). The Recertification Report defim those structural condwons observed that require inanedwe, rewadistiea to meet the crueria for the 40 year Recertification of this feedity. Than repots mint be completed is: order to obtain the retm r, The '"Structural Condition Asnumcre report Jududes the remedial work required for rece tifimtwn and an extensive bst of other structural deficiencies that need repair. Usiag funds a`v%bk in the on going Emergency Structural Repairs eontrect, the Pub& Works Departmew directed Prof ssional General. Contractors to start work on the rernediat =+cpaics requ ha by the Recertification Report. When thrc remedial work got underway, the cmzrete =a ment over the areal columns that support the upper docks was removed for mgwdon and it was found that wdensm repair work would be required. Also, marl► structural connection ha v been found to be mach more damaged tban antwi 3sted. The remedial work wfil fns exceed the original scope of work defined in theR�xrtification Report, and fiends wmisbk in the rusting Emcrgency Structural Repairs contract have been exhausted. 09-oTdk*wffi lEFAMW''V4CVAft 03— 532 Carlos A Gam, City Majyger October 18, 200: Page Number Two Emugency S the Contract 8-6373 for OMV Bowl Stadium — It is now Rco�ded that the aaMut wfth PrO&MkwdGaeral Coatractora for the "Orange Bowl Stadium F,nn8er,ey Strom RP�, 2000-2001" be $110,000 to cover the cst cost of the mct�ed in the of Fjords for this increase art ayst'fabk is CIf 32 � ra d by the 40 -year Rccerti f cin, the nod available Coffin Ageda nfor 002. Tbaf y Fk&g WE be placed on APPROVED DateLinda X --�.He fc�, DiQrctor DepartmW Maasemel& Budget a PROVED haze X40 Mmage r CPAJAIP/mm c: John H. Jackson, Dk=Or. Public Works Department Ileam A118m 1. p Chuff Mans�er, OMUC Bowl Stub= Juan Ordonci, PE III � W 0540Ydt- FaCMWejCy.do b32 Carlos A. Gimenez City Manager John H. Ja n, Director Public Works Department L! i ✓r '41A7.-1 F: c -s- (iy INTER -OFFICE MEMORANDUM December 13, 2001 Fi`E e: E!EC REVISION TO EMERGENCY FINDING Increasing the construction contract E_ for the Orange Bowl Stadium Emergency Structural Repairs B6373 This memorandum is to request a revision to an earlier Emergency Finding for repairs to the Orange Bowl Stadium and to request additional funding for more extensive inspections and repairs. On March 5, 2001, the Building Department notified the City's Office of Asset Management that a "Recertification of Buildings 40 years Old or Older" is required for the Orange Bowl Stadium, in accordance with Miami -Dade County Ordinance No. 75-34, amended by Ordinance No. 92-1. The structural engineers, Bliss & Nyitray, Inc., who are under contract to the City to do an updated detailed structural assessment of the stadium structure, were authorized to prepare the structural portion of the 40 -year Recertification report. In June 2001, they issued their portion of the "40 -Year Structural Recertification Report for the Orange Bowl Stadium". The report identified ten (10) typical deficiencies in the primary structural members that needed further inspection, including the removal of the concrete encasement of some structural members and any subsequent structural repair. On October 22, 2001, you approved an Emergency Finding allocating additional funds to the on-going structural repair contract with Professional General Contractors, for the project "Orange Bowl Stadium Emergency Structural Repairs, 2000-2001 (B-6373)" to pay for the additional remedial work and repairs necessary to obtain the recertification of the Stadium. The field conditions found after the concrete encasement removal during the actual remedial work revealed that the damage to the main structural members of the stadium was more severe and widely spread than originally anticipated. If not immediately repaired these conditions could present a threat to the welfare and safety of the public. These deficiencies also needed to be repaired to restore the structural integrity of the stadium, and to meet the requirements for recertification. 08-EmalFind-12- r 3 03- 532 Carlos A. Gimene2 December 13, 2001 City Manager Page No. 2 Revision to Emergency Finding — Orange Bowl Stadium — Emergency Structural Repairs B6373 It is now recommended that the contract with Professional General Contractors be increased in the amount of $400,000 to cover the estimated cost of the additional repairs necessary to meet the requirements of the 40 -year Recertification. Funds for this increase are available under CIP 324002. This Emergency Finding will be placed on the next available Commission Agenda for ratification. APPROVEl2��—l��l. % Date L7 Linda M. Haskins,Director Department of Management & Budget m ® j APPROVED U�t Date 'CakLos a. ig #enez In City Manager � o� 1{ JHIIJO/mm Robert Nachlinger, Assistant City Manager Christina Abrams, Director, Confertnees, Conventions and Public Facilities Linda M. Haskins, Director, Department of Management & Budget Allan I. Pours, Chief Architect, Public Works Department Juan OrdonM Structural Engineer, Public Works Department CIP DIVISION 08-EmergFind-12-13 0-_ hqq r CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CIT�i MANAGERS OFFICE C%K`': 21 H 9:5F TO : Carlos A. Gimenez DATE: March 22, 2002 FILE City Manager sURJEcT Revision to Emergency Finding Increasing the Construction FROM. Contract for the Orange Bowl REF��s Stadium Emergency Structural John H. J Director ENCIOSILRES: Repairs Public World Department This memorandum is to request a revision to the earlier Emergency Findings (approved 1022!01 and 12/28/01) and to the funding request memorandum (dated 227/02) for repairs to the Orange Bowl Stadium. The existing funding for repairs will soon be depleted. The Budget Department has identified 5390,000 in available funds under CIP Project No. 324002 to continue the ongoing emergency structural repair work in the Stadium. The additional funds requested to complete the 40 -year re -certification work need to be appropriated. This memorandum is to request your approval to immediately increase the existing purchase order to the contractor, Professional General Contractors, Inc., in the amount of 5390,000 to continue on ongoing repair work. After your approval, the Public Works Department will process the purchase order. Approved: City Manager JH 1AIP/rjf Date: 'r Marcelo Penha, Acting Director Management & Budget Department Date: 2 � o ?' c: Robert Nachlinger, Assistant City Manager Christina P. Abrams, Director, Public Facilities Marcelo Penha, Acting Director, Management & Budget Department Allan I. Poms, Chief Architect, Public Works Department Juan B. Ordorum, Structural Engineer, Public Works Department Ileana Gomez, Stadium Manager C:1Mypirectory\AP-0 B STADIUM STRUCT REPAIRS -da 03— 532 City Manager V`0t: John H. Jac n, Director Public Works Department rspru w, SUBJECT Re on to Emergency Findietii . Increasing the Construction Contract - .- _ REFERENCES - and Consultant Contract for the Orange Bowl Stadium Emerge ENCLOSURES. Structural Repairs This memorandum is to request another revision to the earlier Emergency Findings (approved 1022/01, 1228!01 and 322/02) for repairs to the Orange Bowl Stadium and to request additional finding for both the sawcttnal repair work and the related structural engineering services. There have been intensive inspections and remedial work underway since October 2001 to address the smicttral deficiencies requiring immediate repair to meet the requirements outlined in the "40 Year Structural Reurtifastion Report" (Report) prepared by our structural engineering consultattts,; Bliss & NyWay, Inc. (B&N). As a result of these intensive and systematic inspections, B&N has now defined the specific scope of work, which must be completed before B&N can recertify the stadium steel structure for compliance. Also, these struetinal repairs must be completed prior to August 31, 2002. which is the beginning of the University of Miami football season. . Approximately 5900,000 has been spent to date on emergency structural repair work-- under ortunder the three previous Emergency Findings. Basically. the structural engineers have found that the corrosive damage to the existing structuuai steel is more extensive and severe than anticipated by earlier inspections. As a result, the cost of n quired repairs has increased. There is also other work, which n needed to improve the safety of the stadium. This work must also be done immediately. The estimated additional fupds needed for this work are listed below: L Construction 1. Upper Press Box A/C Replacement S 300,000 2. Repair of Safety Railings 200,000 3. Installation of new Safety Panels 350,000 4. Inspection and Repair of Lower Press Boxes 400-666/ Sub Total 51,250,000 H. Eneineerina Service 5. Increase in Struetiaal Engineers' contract 50.000 Total amount of additional fimds needed to complete all necessary work. S1,300,000 OB - Revision to E mag Find - Feb -M 03— 532 • -:;-T':' OF a.lIV-Ii, FLORIDA. 0 Carlos A. Gimenez J City Manager FRY-, obn . J 4 P.E. Director Public works Department IPITER-OFFICE MEMORANDU&I - DATE: July 30, 2002 F,LE s:;e.,=_cT Increase P.O. No. 229101 By S 150,000. REFERENCES: ENCLOWras This memorandum is to request your approval of an Emergency Finding to increase the existing contract with Professional General Contractors, Inc. in the amount of 5150,000.00. for the emergency repair of several structural elements in the Orange Bowl Stadium, as requested by Bliss & Nyitray, Inc. structural engineers for the "40 year strucdnral recertification" of the stadium. Our consulting engineers Bliss and Nyitray, Inc. (B&N) have been conducting detailed structural inspections throughout the Orange Bowl Stadium. During the inspection they found severe deterioration on the supports of the four inner Field Lighting Tower of the stadium, as well as, in the trusses that support the load of the tower, and the structural system that transfers that load to the columns along the grid line M. Because of the four towers am in cantilever, in the upper section of the stadium, B&N have requested the immediate repair of these structural members and connections, as well as some 15 main "x" bracing found damaged inside the concessions stands This request is to increase Professional General Contractors, Inc. (PGC) existing contract by $150,000. P.O. No. 229101, to cover the cost of these repairs. PGC is at present doing structural repairs a Stadium through the project Orange Bowl Stadium Emergency Structural Repairs 2000- 2001, B-6373 at the stadium and can commence these repairs immediately and be finished before the next football season, on August 31, 2002. Funds are available from the Orange Bowl Ramp Project CIP 324002. By your signature below, please indicate your approval for this $150,000 increase to Purchase Order No. 229101. Approved Date di/oz Marcelo A. Penba, Acting Director Dept. of Management and Budget Appro.�Date � 16w -os A. Gimenez ,v City Manager Z Fi� C: Christina P. Abrams, Director, Public Facilities Marcelo Penha, Acting Director, Dept. of Management and Budget Allan L Pours, Chief Architect, Public Works Department Juan B. Ordo&4 Stuctural Engineer, Public Works Department G-VRANINU WordUacma a nmo-doe o3— a.,— � 3 2 Carlos A. Gimenez City Manager Christina P. Abrams, Director ti Conferences, Conventions & Public Facilities I September 29. 2000 Emergency- Repair' Orange Bowl Stadium This memorandum serves to request your authorization to proceed with the emergency repair of several cross bracing supports under thebrange Bowl Stadium upper level. The Orange Bowl staff requested an inspection of the cross bracing that ties the opposite support of the trusses that support the upper deck of the stadium and provides lateral stability to the framing of the structure. Juan Ordonez, P.E. Chief Structural Engineer for the Public Works Department, determined that the structure was unsafe an required immediate repairs. The welding of the gussets plate that work as stiffener of the connection, at the intersection of the cross bracing, had failed. This failure requires remedial work to be done on an emergency basis before the next scheduled event to be held on October 7. 2000. The estimated construction work for this project is $15,000. Funds are available from the Orange Bowl Ramp Repair Project Number 324002: Please indicate your approval for this repair by signing below. Approved:Date:6�/;toa z ity Manager Approved: ;0LDate: 111i IC,C.-V Linda Haskins, Budget Director CAG/FKR/CPAAG 03. 532 �. CITY OF MIAMI. FLORIDA INTER-OFFICE MEMORANDUM TO Carlos A. Gimenez City Manager FROM: jJ �y_hackson, Director u iorks Department DATE August 14, 2002 F`LE SUBJECT EMERGENCY FINDING Waiver of Formal Bids and Permit Fees for River Drive REFERENCES: Warehouse Improvements ENCL0VJaES This memorandum serves to re4uest your authorization for an 'EMERGENCY FINDING' Waiver of formal bids and building permit fees for immediate necessary improvements to the River Drive Warehouse located at 1100 NW South River Drive, Miami, FL 33125. This memorandum also includes a request for approval to increase an existing construction contract, to obtain a required 40 -year re�certitication report, an updated building survey, and required testing reports. The River Drive Warehouse is a City -owned property, which was formerly leased to the Orange Bowl Committee, and now the City intends to use the warehouse as a leased property and/or as a facility to house certain City operations. Before it can be occupied, the warehouse is in great.need of repairs and improvements, which includes but is not limited to the following: 1. A new roof membrane system. 2. Renovations to the existing restrooms to comply with ADA. 3. Replace or repair damaged warehouse doors and windows. 4. Bring existing electric power and lighting systems up to Code. 5. Bring existing fire safety devices and sprinkler systems up to Code. 6. Miscellaneous demolition and building improvements. 7. 40 -year re -certification of the building and required repairs... 8. Painting of the building. . ' One of the intended warehouse uses is for storage for the 'X -Games', which is coming to Miami October 1, 2002. Time is of the essence substantially to complete the above improvements by that time. There are only 6 weeks before October 1. It is highly recommended that the existing construction contract between the City and Professional g�,.G377 General Contractors, Inc., for the Orange Bowl Stadium Structural Repairs ('31e Oac; increased by an amount approved by the City Manager based on a quantified written ate, proposal to do the above work so that the demolition and improvements immediately begin and the project completed within the City's schedule. Professional General Contractors, Inc. has done the Coconut Grove Convention Center restroom renovations and Orange Bowl Stadium repair projects on time in the past for the City. 03- 532 C:WyDimctory\AP-E%4ERG-RIVER DRIVE WAREHOUSE.doc .: -- -'iW x Carlos A. Gimenez Orange Bowl Stadium Renovations August 2, 2002 Page two Please indicate your approval below so that this work can begin immediately afterwards. Approv Date_W A M Periot, Actin irector Management afid Budget Department Approved. i Date: �' L — v z Cars A. Gimenez Clty Manager J 'cw*A&ll c: Christina P. Abrams, Director, Public Facilities Marcelo A. Penha, Acting Director, Management and Budget Allan I. Poms, Chief Architect, Public Works Department Juan B. Ordonez, Structural Engineer, Public Works Department 03- 532 c:lMyoimcUWy\AP-o s STADIUM RENovwTnoNs.ax ek CITY OF MIAMI. FLORIDA \ INTEROFFICE MEMORANDUM Carlos A. Gimenez DAT October 31, 2002 FIS° City Manager sUWECT . Revision to the EMERGENCY FINDING Waiver of Formal Bids and FROM: REFERENCES: Permit Fees for River Drive Janet E. Palacino, Director ENCLOSURES: Warehouse Improvements Department of Capital Improlement Programs This memorandum is to request your authorization for a revision to the "EMERGENCY FINDING" dated August 14, 2002 for the waiver of formal bids and permit fees for the River Drive Warehouse Improvements. The River Drive Warehouse Improvements project was being expedited for possible use by the "X -Games" or by the City departments. At the time of the original "EMERGENCY FINDING", it was contemplated that all of the repairs and improvements would be done by a general contractor already under contract with the City. The general contractor did all of the work except the roof replacement. When the existing roof membrane and the warehouse roof structure were inspected by the City's architect and outside roofing consultants, it was found that the existing roof system was in very poor condition and needed total replacement The existing roof area is over 50,000 square feet and the roof structure below is of two (2) types of roof deck, concrete or gypsum. The Florida Building Code has strict requirements for re- roofing in Miami -Dade County. Afthough the general contractor did a good job of making repairs and improvements, the roof replacement is totally independent work. It was decided to receive competitive bids from roofing contractors who are manufacture qualified and large enough to do a roof replacement of this size and complexity. The original "EMERGENCY FINDING" specifically listed a new roof membrane system as part of the scope of work. However, it did not specifically indicate that the City would obtain competitive bids from roofing contractors and award the roof work to the lowest responsive and responsible bidder. The City bid out the roofing work and received bids from four (4) roofing contractors. The low bid was from National Roofing/South Florida, Inc. Based on the low bid, the City is saving over $12,000 by directly contracting the roof work. In addition, the City has obtained better prices on a better roof system. C'VAYDimcto' W-EMERG-RIVER DRIVE WAREHOUSE dw 03-- 5X71 2 qw Carlos A. Gimenez Revision to the EMERGENCY FINDING Waiver of Formal Bids and Permit Fees for River Drive Warehouse Improvements October 31, 2002 Page two L� We are requesting your approval so that a purchase order can be issued to the low bidder, National Roofing/South Florida, Inc. in the amount of $258,700. Funding for the project is in place under CIP No. 311709. The original "EMERGENCY FINDING" (dated August 14, 2002) and revision will be Eplaced on the next available Commission agenda for ratification and approval by the City Commission. APPROVED: DATE: C.10APPROVAL Marcelo A. Penha, Acting Director i Management and Budget Department /I APPROVED: DATE: nez City Manager FKR/JEP/JRA/A1P/ryf c: Christina Abrams, Director, Conferences, Conventions & Public Facilities Jorge R. Avino, Assistant Director, Public Works Department --i Michael Rath, Acting Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department C:VNyDirectorvWP-EMERG-RIVER DRIVE WAREHOUSE.doc . 532 Carlos A. Gimenez City Manager ;O': ohin H. Jackson, Director Public Works Department ciTY OF MIVAI. FLORIDA 1 INTER -OFFICE MEMORANDUM FILE DATE: August 2, 2002 SUBJECT: Orange Bowl Stadium Renovations REFERENCES: This memorandum is to request your approval of an Emergency f=inding to increase the existing contract with Professional General Contractors, Inc. in the amount of $60,000 for the emergency replacement of the air conditioning equipment in the lower press boxes and to waterproof the seating areas above the entrance to the Athletic Club. During the process of making structural repairs and interior improvements to the lower press boxes on the south side of the stadium, it was found that the existing air conditioning equipment was in disrepair and not working efficiently. This equipment is over ten (10) years old and is not cost effective to repair. it is recommended to completely replace the air conditioning condensing units and air handling units at an estimated cost not to exceed $45,000. in June and July during heavy rains, it was found that cracks and construction joints in the seating areas above the Athletic Club entrance had bad water leaks, which need immediate repairs. It is recommended that the waterproofing work being done over the press boxes be extended to repair the water leaks over the Athletic Club entrance area as well. The estimated cost is under $15,000. These emergency repairs need to be completed before the start of the ded t rsi ty of Miami football season, which begins August 31, 2002. R is t the existing contract with Professional General Contractors, Inc. be increased by an amount not to exceed $60,000 to cover the cost of the air conditioning equipment replacement and the cost of waterproofing the seating areas above the Athletic Club entrance. Funds are available from the Orange Bowl Stadium Repair Project, CIP No. 324002. 03— 532 C:WIyDk=Wr %"-O B STADIUM REN0VA-n )NS.d= r Carlos Ar Gimenez EMERGENCY FINDING River Drive Warehouse Improvements August 14, 2002 Page two ob Because of the urgent need to expedite this project, we recommend approval of the 'EMERGENCY FINDING' to authorize waiver of formal bidding procedures, waiver of building permit fees, koease the existing contract with Professional General Contractors, Inc.. and approval to obtain the required 40 -year re -certification report, an updated building survey, and required test reports. The estimate of probable cost of this prged is $500,000. There is existing funding available to begin this work immediately under CIP 324002. 'Orange Bowl Stadium Improvements' pending appropriation of funds to a new capital project specifically for the River Drive Warehouse Improvements at the next available City Commissron meeting scheduled for August 22, 2002. Any expenditures incurred on the River Drive Warehouse Improvements project before the appropriation of funds to the new capital project for the Warehouse project will be subsequently transferred to the appropriate capital project after City Commission _ approval of the project. 4 In essence, the Warehouse project will temporarily borrow funds from the Orange Bowl Stadium project until the warehouse account is formally created and funded. This 'EMERGENCY FINDING', if approved, will be placed on the next available Commission agenda for ratification and ap by the City Commission. APPROVED: DATE: of C• • t�ROVA : Marcelo A. P ha, hector �OZ M and rtment A 7' APPROVED: DATE: - A_ Gime ,✓ City Manager FKRWHJ/JRA/AlP/rjf c: Christina Abrams, Director, Conferences, Conventions & Public FacrTrtres Jorge R. Avino, Assistant Director, Public Works Department Judy Carter. Director, Purchasing Department Marcelo A. Penha, Acting Director, Maneganent & Budget Department C.WyDi =WfYW-EMERGaWM DRIVE WAREHOUSE w