Loading...
HomeMy WebLinkAboutR-03-0531J-03-264 03/19/03 RESOLUTION NO. 03- 5 31 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. fuer ii � � ay i7 w � CITY COMMISSION MEETIM OF Resolution No. 03- 531 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-30, since the Mayor did not indicate approval of this legislation by signing in the designated place provided, said legislation now becomes effective with the elapse of ten (10) days from the date of commission action regarding same, without the Mayor exercising a vote. ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVED ASovT0 ESM JWD CORRECTNESS: DOWW4 W7Q73:tr:MJC : Pri ills A. Thompson, City Cerk �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 531 t 00-01-042 V C l) ..�a� gager December 18, '2bm - -- Emergency Finding Orange Bowl Stadium Upper Trusses Emergency Repairs John H. Jacks , Director Public Works Department - - - This .memorandum requests your authorization to proceed with the emergency repairs of the trusses that support the upper deck of the stadium as well as the required engineering services for the design of these repairs. While performing emergency remedial work on the cross bracing of the trusses that support the upper deck of the Orange Bowl Stadium, a severe deformation was observed on the bottom chord of the trusses. These members are made up of two back-to-back angles, joined together by a steel spacer welded in between the two vertical legs that make them work as one unit. This spacer had rusted away in several locations, causing the members to split apart breaking the unity, and also threatening to break apart the end connections. This condition represents a serious threat to the welfare and safety of the public attending stadium events, and needs to be corrected prior to the neh football soccer game scheduled for January 6, 2001 between Guatemala and Costa Rica. Time is of the essence to restore the structural integrity of the trusses within the period of time available prior to the game. Additionally, this required remedial work is a complement to the work being done for the cross bracing. Consequently, it is recommended that Purchase Order No. 219022 to Professional General Contractors be Increased, in the amount of $21,000.00 to cover the estimated construction cost of these repairs. Funds are available from the Orange Bowl Ramp Repair Project, CIP No. 324002. Additionally, it is also recommended to conduct a thorough investigation of the structural steel members of the trusses supporting the upper deck, including framing, bracing and supports on an emergency basis. We will obtain a report identifying the necessary permanent remedial work, working drawings and an estimated construction cost. Therefore, it is also recommended that Purchase Order No. 905234 to Bliss and Nyitray, Inc. be increased in the amount of S15,000.00. Funds are available in the Orange Bowl Repair Maintenance Outside, 404000-350503-670. FKFUJHJ! O!] r' c; Terry'Buh JO -0 6 TRUSSES J -03-264 W7073 iez %/_ �✓ r �. �' , Department of Public Facilities OM7ZA; �'• .. 51.01!a 03- 531 s Carlos A. Gimenez City Manager FROM. . 9Puohn H. Jack n, Director blic Works Department INTER -OFFICE MEMORANDUM' DATE SUBJECT REFERENCES ENCLOSURES. January 26, 2001 EMERGENCY FINDING Structural Repairs to Orange Bowl Stadium — 2000-2001 V Z v This memorandum serves to request your authorization to proceed with the emergency repairs to several structural elements in the Orange Bowl Stadium. While conducting remedial work to the structural framing in the Stadium's upper deck, new areas were found showing severe deterioration due to the age of the structure. The metal deck that conforms the composite system of the West End concourses, the interior pedestrian ramps, as well as the concrete walkways in several locations around the Stadium present signs of corrosion, sagging, and cracks at the supports. These conditions must be repaired. It is most important that the identified areas be corrected prior to the next football season. The Department of Public Works will immediately start this remedial work through multiple contracts, so as to accomplish the most critical repairs first. The remedial work will be done so it will not interfere with the already scheduled events at, the Stadium. The cost of the needed repairs will not exceed $500,000. This funding must be made available in order to proceed with the work. APPROVED' % - �� ' �' '=�— Date Linda M. Haskins, Director Budget Department APPROVED -Date a� o City Manager FKR/JBlmm c: Allan 1. Poms, Chief Architect Juan B. Ordonez, Chief Structural Engineer Yvette Smith, Senior Accountant OS-EmergencyRepair-2000-2001 r CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUvt. r Carlos A. Gimenez City Manager DATE:March 30, 2001 �721 i : S 7 SUBJECT: Increase P. O. No. 219022 by $10,000 FROM: REFERENCES: John H. Jack n, Director ENCLOSURES: Public Works Department On January 30, 2001, you approved an Emergency Finding for Structural Repairs to the Orange Bowl Stadium and authorized funding in an amount not to exceed $500,000.` Our consulting engineers, Bliss & Nyitray, Inc., have been conducting detailed structural inspections throughout the Orange Bowl Stadium. During their inspection they found twelve (12) locations in the metal stands where the steel was cortoded and in need of immediate repair. B&Y recommends that this condition be corrected immediately and completed prior to the upcoming University of Miami Scrimmage/Select-a-Seat event at the stadium on April 7, 2001. This request is to increase Professional General Contractors, Inc: (PGC) existing contract by $10,000. P.O. No. 219022, to cover the cost of steel repairs. PGC is at present doing 'repairs to the upper trusses connections at the Stadium and can commence these repairs immediately and be finished by April 7, 2001. Funds are available from the Orange Bowl Ramp Repair Project CIP 324002. By your signature .below, please indicate your approval for this $10,000 increase to Purchase Order No. 219022. 3F'VRIJWmm or V Date Ca City Manager c: Allan 1. Poms Juan B. Ordonez Yvette Smith 08-Emergency-SteelStands —03- 531 CITY OF MIAMI, FLORIDA INTER-OFFlCE MEMORANDUM CtTXAANd6ERS OFFICE TO: Carlos A. Gimeuex City Manager FROM: Christina P. Abram, Director Conferences, Conventions, Public Facilities DATE: October 18, 2004 OCT 20 ' PM FIE _30 SUBJECT: EMERGENTCY FINDING Increasing the Construction Contract for Orange Bowl Stadium — Emergency REFERENCI!8ft1iCtural Reparts B-6373 ENCLOSUAEs: This morwrandurn is to request your approval of an Emergency Finding to increase the existing construction contract with Professional General Contractors, Inc. in the amount of 3110,000 for emergency repairs to the Orange Bowl Stadium required by the "40 -year Structural Recertification Report" prepared by Bliss 6t Nyitray, Inc., Structural Eq&eers. The Orange Bowl Stadium is mainly a steel structure and over the years has been subject to the deteriorating effects of our subtropical sah air environment. Under the recommendations of the structural consultants, Bliss dt Nyitmy, the City has been making systematic structural repairs to the stadium structure. The contractor currently doing remedial work is Professional General Contractors, under the project "Orange Bowl Stadium Emergency Structural Repairs, 2000-2001" (B4. 373). While this work was in progress, the -Building requested a 40 -year recertification report for the stadium Bliss & Nyitray, Inc. prepared the "Structural Recertification Report" (dated June 2001). They also prepared a detailed updated report on the existing "Structural Condition Assessment" of the Orange Bowl Stadium (dated June 2001). The Recertification Report defines those structural conditions observed that require kartiediate remediation to meet the criteria for the 40 year Recertification of this facility. These repairs must be completed in order to obtain the recertification. The "Structural Condition Assessment" report includes the remedial work required for recertification and an extensive list of other structural deficiMies that need repair. Using funds availabk in the on-going Emergency Structural Repairs contract, the Public Works Departmw directed Professional General Contractors to start work on the remedial repairs required by the Recertification Report. When. the remedial work got underway, the concrete encaserneut over the steel eolunmes that support the upper decks was removed for inspection and it was found that extensive repair work would be required. Also, n>tmy structural commeetion have been found to be much more damaged than anticipated. The remedial work needed will fax exceed the original scope of work defined in the Recertification Report, and funds ava0able in the existing Emergency Structural Repairs contract have been exhausted. OB- 0YrR*0wtif-EMERGENCY.doc 03- 531 Carlos A. Gimenez, City Manager October 18, 200: Page Numbcr Two Emergency Finding — Increasing the Contract for Orange Bowl Stadium — E mxgency Structural Repaks — B-6373 It is now recommended that the contract with Pro*96= l General Contractors for the "Orange Bowl Stadium Emergency Structural Repairs, 2000-2001" be increased m the amount of $114,000 to cover the esti hated cost of the repairs required by the 40 -year Recertification. Funds for this increase are awilablc in CIP 324002. This Emwgcncy Finding will be placed on the pilot available Commission Agenda for ratification. APPROVED Date Id i dw — Linda M. Haskins, Director Department of Management dt Budget PROVED Date cam. r ftCPA/AIP/wm c: John H. Jackson, Director, Public Works Department Ileana Gomez, Stadium Manager, Orange Bowl Stadium Allan 1. Poses, Chief Architect, Public Works Department Juan Ordonez, PE III, Public Works Department OB- 0Yr%wwdF.L% 0ENCY.da 03- 531 INTER -OFFICE MEMORANDUM Carlos A. Gimenez v- t December 13, 2001 Fi`E City Manager SJEJEG REVISION TO EMERGENCY FINDING / Increasing the construction contract for the Orange Bowl Stadium John H. Jacon, Director Emergency Structural Repairs B6373 Public Works Department This memorandum is to request a revision to an earlier Emergency Finding for repairs to the Orange Bowl Stadium and to- request additional funding for more extensive inspections and repairs. On March 5, 2001, the Building Department notified the City's Office of Asset Management that a "Recertification of Buildings 40 years Old or Older" is required for the Orange Bowl Stadium, in accordance with Miami -Dade County Ordinance No. 75-34, amended by Ordinance No. 92-1. The structural engineers, Bliss & Nyitray, Inc., who are under contract to the City to do an updated detailed structural assessment of the stadium structure, were authorized to prepare the structural portion of the 40 -year Recertification report. In June 2001, they issued their portion of the "40 -Year Structural Recertification Report for the Orange Bowl Stadium". The report identified ten (10) typical deficiencies in the primary structural members that needed further inspection, including the removal of the concrete encasement of some structural members and any subsequent structural repair. On October 22, 2001, you approved an Emergency Finding allocating additional funds to the on-going structural repair contract with Professional General Contractors, for the project "Orange Bowl Stadium Emergency Structural Repairs, 2000-2001 (B-6373)" to pay for the additional remedial work and repairs necessary to obtain the recertification of the Stadium. The field conditions found after the concrete encasement removal during the actual remedial work revealed that the damage to the main structural members of the stadium was more severe and widely spread than originally anticipated. If not immediately repaired these conditions could present a threat to the welfare and safety of the public. These deficiencies also needed to be repaired to restore the structural integrity of the stadium, and to meet the requirements for recertification. OB-EmergFind-12-13 03- 531 Carlos A. Gimenez December 13, 2001 City Manager Page No. 2 Revision to Emergency Finding — Orange Bowl Stadium — Emergency Structural Repairs B6373 It is now recommended that the contract with Professional General Contractors be increased in the amount of $400,000 to cover the estimated cost of the additional repairs necessary to meet the requirements of the 40 -year Recertification. Funds for this increase are available under CIP 324002. This Emergency Finding will be placed on the next available Commission Agenda for ratification. APPROVE[C,: �� ir Date Z7 I2 —f PR Linda M. Haskins, Director Department of Management & Budget Date APPROVED Date C los a. d#enez City Manager �d IKRI�J JHJ/JO/mm c: Robert Nachlinger, Assistant City Manager Christina Abrams, Director, Conferences, Conventions and Public Facilities Linda M. Haskins, Director, Department of Management & Budget Allan I. Poms, Chief Architect, Public Works Department Juan Ordonez, Structural Engineer, Public Works Department 4 CIP DIVISION OB-EmergFind-12-13 03- 531 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM r C1*H MANAGERS OFFICE C2 K:'; 27 r.M 9 Sp TO: Carlos A. Gimenez DATE : March 22, 2002 FILE City Manager SUBJECT: Revision to Emergency Finding Increasing the Construction Contract for the Orange Bowl FROM. REFERENCES: Stadlum EmergenCy StruCtural John H. Jac n, Director ENCLOSURES: Repairs Public Works Department This memorandum is to request a revision to the earlier Emergency Findings (approved 10/22/01 and 12/28/01) and to the funding request memorandum (dated 227/02) for repairs to the Orange Bowl Stadium. The existing funding for repairs will soon be depleted. The Budget Department has identified $390,000 in available funds under CIP Project No. 324002 to continue the ongoing emergency structural repair work in the Stadium. The additional funds requested to complete the 40 -year re -certification work need to be appropriated. This memorandum is to request your approval to immediately increase the existing purchase order to the contractor, Professional General Contractors, Ir�c., in the amount of $390,000 to continue on ongoing repair work. After your approval, the Public Works Department will process the purchase order. Marcelo Penha, Acting Director Management & Budget Department Approved: im =J City Manager F&HJ/AIP/ 'f Date: d 1 C Date: o Y c: Robert Nachlinger, Assistant City Manager Christina P. Abrams, Director, Public Facilities Marcelo Penha, Acting Director, Management & Budget Department Allan I. Poms, Chief Architect, Public Works Department Juan B. Ordonez, Structural Engineer, Public Works Department Ileana Gomez, Stadium Manager C:\MyDirectory\AP-O B STADIUM STRUCT REPAIRS.doc 03- 531 City Manager SUBJECT g f t T Rt ion to Emergency Fiadng� Increasing the Constnicttoa:Contra=�3 F90►,: REFERENCES and Consultant Contract for dIe r John H. Jac n, Director Orange Bowl Stadium Emeigencv Public Works Department ENCLOSURES: Structural Repairs This memorandum is to request another revision to the earlier Emergency Findings (approved 10/22/01, 12/28/01 and 3/22/02) for repairs to the Orange Bowl Stadium and to request additional funding for both the structural repair work and the related structural engineering services. - "There have been intensive inspections and remedial work underway since October 2001 to address the structural deficiencies requiring immediate repair to meet the requirements, outlined in the "40 Year Structural Recertification Report" (Report) prepared by out structural engineering consultants,..Bliss & Nyitray, Inc. (B&N). As a result of these intensive and systematic inspections, B&N has now defused the specific scope of work. which must be completed before B&N can recertify the stadium steel structure for compliance. Also, these structural repairs must be completed prior to August 31, 2002. which is the beginning of the University of Miami football season. . Approximately $900,000 has been spent to date on emergency structural repair work under the three previous Emergency Findings. Basically, the structural engineers have found that the corrosive damage to the existing structural steel is more extensive and severe than anticipated by earlier inspections. As a result, the cost of required repairs has increased. There is also other work, which is needed to improve the safety of the stadium. This work must also be done immediately. The estimated additional funds needed for this work are listed below: L Construction L Upper Press Box A/C Replacement S 300,000 2. Repair of Safety Railings 200,000 3. Installation of new Safety Panels 350,000 4. Inspection and Repair of Lower Press Boxes 400 0 0� Sub Total S 1,250,000 H. Engineering Services 5. Increase in Structural Engineers' contract S 50,000 Total amount of additional funds needed to complete all necessary work. $1,300,000 OB - Revision to Emerg Find • Feb -02 03- 531 �,-T':' klr d.IIVAi. FLORIDA VITER-OFFICE 1ti1EW10RAIVDU�l Carlos A. Gimenez DATE . July 30, 2002 City Manager "``' S-;eJECT Increase P.O. No. 229I01 . By $150,000. FROM ohn . Ja on, P.E. REFERENCES Director Public Works Department ENCLOSURES This memorandum is to request your approval of an Emergency Finding to increase the existing contract with Professional General Contractors, Inc. in the amount of $150,000.00. for the emergency repair of several structural elements in the Orange Bowl Stadium, as requested by Bliss & Nyitray, Inc. structural engineers for the "40 year structural recertification" of the stadium. Our consulting engineers Bliss and Nyitray, Inc. (B&N) have been conducting detailed structural inspections throughout the Orange Bowl Stadium. During the inspection they found severe deterioration on the supports of the four inner Field Lighting Tower of the stadium, as well as, in the trusses that support the load of the tower, and the structural system that transfers that load to the columns along the grid line M. Because of the four towers are in cantilever, in the upper section of the 'stadium, B&N have requested the immediate repair of these structural members and connections, as well as some 15 main "x" bracing found damaged inside the concessions stands This request is to increase Professional General Contractors, Inc. (PGC) existing contract by $ 150,000. P.O. No. 229101, to cover the cost of these repairs. PGC is at present doing structural repairs a Stadium through the project Orange Bowl Stadium Emergency Structural Repairs 2000- 2001, B-6373 at the stadium and can commence these repairs immediately and be finished before the next football season, on August 31, 2002. Funds are available from the Orange Bowl Ramp Project CIP 324002. By your signature below, please indicate your approval for this $150,000 increase to Purchase Order No. 229101. . OV Approved Date UI &L Marcelo A. Penha, Acting Director Dept. of Management and Budget re ate Approved A Date f -z -o?- Carlos A. Gimenez �v City Manager �l dL w tom/ O/mp // *3:> C: Christina P. Abrams, Director, Public Facilities Marcelo Penha, Acting Director, Dept. of Management and Budget Allan I. Poms, Chief Architect, Public Works Department Juan B. Ordofiez, Stuctural Engineer, Public Works Department G:URMDetaMordUncreue memo.doc ®3- 531 i Carlos A. Gimenez City Manager Christina P. Abrams, Director Conferences, Conventions & Public Facilities ---------t September 29. 2000 Emergency Repair% Orange Bowl Stadium This memorandum serves to request your authorization to proceed with the emergency repair of several cross bracing supports under the Orange Bowl Stadium upper level. The Orange Bowl staff requested an inspection of the cross bracing that ties the opposite support of the trusses that support this upper deck of the stadium and provides lateral stability to the framing of the structure. Juan Ordonez, P.E. Chief Structural Engineer for the Public Works Department, determined that the structure was unsafe an required immediate repairs. The welding of the gussets plate that work as stiffener of the connection, at the intersection of the cross bracing, had failed. This failure requires remedial work to be done on an emergency basis before the next scheduled event to be held on October 7. 2000. The estimated construction work for this project is $15,000. Funds are available from the Orange Bowl Ramp Repair Project Number 324002. Please indicate your approval for this repair by signing below. Approved: Date: 7zity Manager Approved: Date: l`2 Linda Haskins, Budget Director I ' CAG/FKR/CPA/IG 03- 531 `/ CITY OF MIAMI. FLORIDA TO: Carlos A. Gimenez City Manager F40nd :/,Vl f y YJhJackson, Director Works Department INTER -OFFICE MEMORANDUM DATE, SUBJECT REFER-c`iCES : ENCLOSURES August 14, 2002 F;LE : EMERGENCY FINDING Waiver of Formal Bids and Permit Fees for River Drive Warehouse Improvements This memorandum serves to request your authorization for an "EMERGENCY FINDING" Waiver of formal bids and building permit fees for immediate necessary improvements to the River Drive Warehouse located at 1100 NW South River Drive, Miami, FL 33125. This memorandum also includes a request for approval to increase an existing construction contract, to obtain a required 40 -year re .certification report, an updated building survey, and required testing reports. The River Drive Warehouse is a City -owned property, which was formerly leased to the Orange Bowl Committee, and now the City intends to use the warehouse as a leased property and/or as a facility to house certain City operations. Before it can be occupied, the warehouse is in great need of repairs and improvements, which includes but is not limited to the following: 1. A new roof membrane system. 2. Renovations to the existing restrooms to comply with ADA. 3. Replace or repair damaged warehouse doors and windows. 4. Bring existing electric power and lighting systems up to Code. 5. Bring existing fire safety devices and sprinkler systems up to Code. 6. Miscellaneous demolition and building improvements. 7. 40 -year re -certification of the building and required repairs.._ 8. Painting of the building. . One of the intended warehouse uses is for storage for the "X -Games", which is coming to Miami October 1, 2002. Time is of the essence substantially to complete the above improvements by that time. There are only 6 weeks before October 1. It is highly recommended that the existing construction contract between the City and Professional P, 447 General Contractors, Inc., for the Orange Bowl Stadium Structural Repairs (fie o.><cZA�; increased by an amount approved by the City Manager based on a quantified written gArs. proposal to do the above work so that the demolition and improvements immediately begin and the project completed within the City's schedule. Professional General Contractors, Inc. has done the Coconut Grove Convention Center restroom renovations and Orange Bowl Stadium repair projects on time in the past for the City. a3_ 5►31 CAJMyDircctory\ P-EMERG-RIVER DRIVE WAREHOUSE.doc 46 Carlos A. Gimenez EMERGENCY FINDING River Drive Warehouse Improvements August 14, 2002 Page two Because of the urgent need to expedite this project, we recommend approval of the "EMERGENCY FINDING' to authorize waiver of formal bidding "procedures, waiver of building permit fees, increase the existing contract with Professional General Contractors, Inc., and approval to obtain the required 40 -year re -certification report, an updated building survey, and required test reports. The estimate of probable cost of this project is $500,000. There is existing funding available to begin this work immediately under CIP 324002, "Orange Bowl Stadium Improvements' pending appropriation of funds to a new capital project specifically for the River Drive Warehouse Improvements at the next available City Commission meeting scheduled for August 22, 2002. Any expenditures incurred on the River Drive Warehouse Improvements project before the appropriation of funds to the new capital project for the Warehouse project will be subsequently transferred to the appropriate capital project after City Commission _approval of the project., In essence, the Warehouse project will temporarily borrow funds from the Orange Bowl Stadium project until the warehouse account is formally created and funded. This "EMERGENCY FINDING% if approved, will be placed on the next available Commission agenda for ratification and ap al by the City Commission. C.. ARA : APPROVED: DATE: s oz Marcelo A. P ha, irector tOZ 4as rA.GimenAj��) and dget partment e APPROVED ' DATE: ^� City Manager /z .ate FKR/JHJ/JRA/AIP/rjf V. Christina Abrams, Director, Conferences, Conventions & Public Facilities Jorge R. Avino, Assistant Director, Public Works Department Judy Carter. Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department C--WyDir=toryW-EMERG-RIVER DRIVE WAREHOUSEdoc 03- 531 0 CITY OF MIAMI. FLORIDA � Carlos A. Gimenez City Manager 7ROM : ?2oh�n� Jackson, Director Public Works Department INTER -OFFICE MEMORANDUM DATE. August 2, 2002 ME: SUBJECT: Orange Bowl Stadium Renovations REFERENCES: ENCLOSURES: This memorandum is to request your approval of an Emergency Finding to increase the existing contract with Professional Geheral Contractors, Inc. in the amount of $60,000 for the emergency replacement of the air conditioning equipment in the lower press boxes and to waterproof the seating areas above the entrance to the Athletic Club. During the process of making structural repairs and interior improvements to the lower press boxes on the south side of the stadium, it was found that the existing air conditioning equipment was in disrepair and not working efficiently. This equipment is over ten (10) years old and is not cost effective to repair. It is recommended to completely replace the air conditioning condensing units and air handling units at an estimated cost not to exceed $45,000. " In June and July during heavy rains, it was found that cracks and construction joints in the seating areas above the Athletic Club entrance had bad water leaks, which need immediate repairs. It is recommended that the waterproofing work being done over the press boxes be extended to repair the water leaks over the Athletic Club entrance area as well. The estimated cost is under $15,000. These emergency repairs need to be completed before the start of the University of Miami football season, which begins August 31, 2002. It is recommended that the existing contract with Professional General Contractors, Inc. be increased by an amount not to exceed $60,000 to cover the cost of the air conditioning equipment replacement and the cost of waterproofing the seating areas above the Athletic Club entrance. Funds are available from the Orange Bowl Stadium Repair Project, CIP No. 324002. C:\MyDirectory\AP-0 B STADIUM RENOVATIONS.doc 03- 531 Carlos A. Gimenez Orange Bowl Stadium Renovations August 2, 2002 Page two mmzmw�:,.> Please indicate your approval below so that this work can begin immediately, afterwards. Approve Date i5K MV616A. Peno, ActinglPirector Management a d Budget Department Approved - FL /*/� Date: ' u -L Carlos A. Gimenez City Manager I KRIV4�Q/rjf c: Christina P. Abrams, Director, Public Facilities Marcelo A. Penha, Acting Director, Management and Budget Allan I. Poms, Chief Architect, Public Works Department Juan B. Ordonez, Structural Engineer, Public Works Department C:\MyDircctoryWP-0 B STADIUM RENOVATIONS.doc FROM CITY OF MIAMI. FLORIDA ews INTER -OFFICE MEMORANDUM Carlos A. Gimenez City Manager Janet E. Palacino, Director Department of Capital Impr04 DATE SUBJECT. REFERENCES ENCLOSURES. Programs October 31, 2002 FILE Revision to the EMERGENCY FINDING Waiver of Formal Bids and Permit Fees for River Drive Warehouse Improvements This memorandum is to request your authorization for a revision to the "EMERGENCY FINDING" dated August 14, 2002 for the waiver of formal bids and permit fees for the River Drive Warehouse Improvements. The River Drive Warehouse Improvements project was being expedited for possible use by the "X -Games" or by the City departments. At the time of the original "EMERGENCY FINDING", it was contemplated that all of the repairs and improvements would be done by a general contractor already under contract with the City. The general contractor did all of the work except the roof replacement. When the existing roof membrane and the warehouse roof structure were inspected by the City's architect and outside roofing consultants, it was found that the existing roof system was in very poor condition and needed total replacement. The existing roof area is over 50,000 square feet and the roof structure below is of two (2) types of roof deck, concrete or gypsum. The Florida Building Code has strict requirements for re- roofing in Miami -Dade County. Although the general contractor did a good job of making repairs and improvements, the roof replacement is totally independent work. It was decided to receive competitive bids from roofing contractors who are manufacture qualified and large enough to do a roof replacement of this size and complexity. The original "EMERGENCY FINDING" specifically listed a new roof membrane system as part of the scope of work. However, it did not specifically indicate that the City would obtain competitive bids from roofing contractors and award the roof work to the lowest responsive and responsible bidder. The City bid out the roofing work and received bids from four (4) roofing contractors. The low bid was from National Roofing/South Florida, Inc. Based on the low bid, the City is saving over $12,000 by directly contracting the roof work. In addition, the City has obtained better prices on a better roof system. CAMyDircctory\AP-EMERG-RIVER DRIVE WAREHOUSE.doc 03— 531 1P Carlos A. Gimenez Revision to the EMERGENCY FINDING Waiver of Formal Bids and Permit Fees for River Drive Warehouse Improvements October 31, 2002 Page two We are requesting your approval so that a purchase order can be issued to the low bidder, National Roofing/South Florida, Inc. in the amount of $258,700. Funding for the project is in place under CIP No. 311709. The original "EMERGENCY FINDING" (dated August 14, 2002) and revision will be placed on the next available Commission agenda for ratification and approval by the City Commission. APPROVED: DATE: w,P APPS MAL: Marcelo A. Penha, Acting Director i Management and Budget Department e ate APPROVED: DATE:A/If 91 nez t City Manager f FKR/JEP/JRA/A1P/df c: Christina Abrams, Director, Conferences, Conventions & Public Facilities Jorge R. Avino, Assistant Director, Public Works Department �....s Michael Rath, Acting Director, Purchasing Department Marcelo A. Penha, Acting Director, Management & Budget Department CAMyDirectorv\ P-EMERG-RIVER DRIVE WAREHOUSE.doc ,�,�. 03- 5 31 $_ 77-uu-J05 INTER -OFFICE F.IF �ANotJ„ Donald H. Warshaw City Manages - 41- ===" -4� qzohn H. j P.E. ActingDirector Departramt ofPublic Voiles = -= April 20, 2WO --3-==� EMERGENCY FINDING Walls of Formal B• Pa�rlc 1i�ghm3�g Projects The purpose of this memorandum is to request a waiver of formal bid requirements for the seven M pads lighting projects Listed below. The projects as funded boor Community Development Bloch Grant (CDBG) funds and Safe Neighborhood Parks Bond (SNPB) fiords. The funding sources have completion tame constraints on the acpeaditnre of the funds. We need to bid, award and finish the construction within the time -Dotted. Therefore, this request is for your approval. finding this situation as an EMERGENCY,. to solicit informal competitive bids, award to the low bidder and proceed "with the construction". Southside Jose Marti Riverside Robert Bing High Reeves Coral Gate Williams Security and Sport Court Lighting security Court Lighting Security sports Security Septemtiet 30, 2000 September 30, 2000 September 30, 2000 September 30, 2000 September 30, 2000 December 31,20M September 30, 2000 This finding of EMERGENCY and award of the contracts will be,submitted to the City Commission at the eadiest date for ratification and approval. Both Public Voila and Packs and Recreation Departments recommend that this action be takenPDONAL eopardize losing the funding for the listed projects. PRO DATE H. WARSHAW cnT MANAGER Mard, cz, Assistant City Manages . Albert Rader, Director of Par= and Recreation Department RM/JHJ/AD/mp J -03-263 w7072 03- 53,