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Home My WebLink AboutR-03-0528J-03-261 03/19/03 RESOLUTION NO. 03— 528 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBITS) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency (s) waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. CITY COMMISSION MEETINI G OF M T v MAY 2 2 2nn3 WV I �" n � t Resolution No. j pec 03- 528 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by s;g ging in the designated place provid d, said legislation nm', becomes effective wi h t? is c-! 7�se of ten (10) drays from tho da ce of camrnission actio! regarding same, without the Mayor exercising a vote. ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVED—s'-TJQAORN-`AND CORRECTNESS: LLO -- - ATTORNEY 7070:tr:MJC P cilla R. Thomason, City Cerk �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 528 INTER -OFFICE MEMORANDUP ,�- 99-00-175 ponald H. Warshaw "-_ City Manager X/ hn H. n Acting Dir r Of Public Works DATE: January 31, 2000 Ll I rn 3: 13 FILE: SUBJECT EMERGENCY FINDING Buena Vista Restrooms Building Project, B-6 j REFERENCES: v ENCLOSURES: This memorandum serves to request your authorization to proceed with the Informal bidding and award to the lowest responsible bidder of the Buena Vista Restrooms Building Project, B-6333. This is a Safe Neighborhood Parks Bond project, which consists of the coristruction of a new 1200 square foot building to house a park office, restrooms and a limited storage area at Buena Vista Park In the Little Haiti area. The Parks and Recreation Department, with the cooperation of the Communities United neighborhood organization, has determined that a crucial need exists to have the restroom building completed for use for the summer lunch program by June 2000.. in order to meet the above schedule, construction must be under way by March 2000. The Public Works Department has the plans ready for bid, with an estimated cost of $100,000. Funds are available from the Safe Neighborhood Parks Bond Program. _ This request is for your approval in establishing that emergency circumstances exist, necessitating taking informal bids, awarding and executing a contract with the low bidder, and proceeding with the building construction so as to finish by June 2000. The award of the contract will be placed on the next available Commission agenda for ratification and approval by the City Commission. If this requests meets with your JHJ/rjf indicate by signing below. k City Manager c: Raul Martinez, Assistant City Manager Albert Ruder, Director, Parks and Recreation Department J -03-261 W7070 03— 528 • Cr'rY OF MIAMI. FLORIDA '� MAR 2 9 M OF FN a! INTER -OFFICE MEMORANDUM c + 99-00-229 UU .+ —_._.. .- Donald H. Warshaw DATE: March 28, 20M r, -c. To : City Manager FROMPJo . Acting Directorworks Department SO jECT : EMERGENCY PI DING Waiver of Formal Bids for Stormwater Pump Station Maintenance REFERENCES: ENCLOSURES: MDWSD Letter Based on my investigation, and an, evaluation by the Miami -Dade Water and Sewer Department, of the condition of the City's four stormwater pumping stations, I have found that an EMERGENCY exists concerning maintenance of the pump stations which justifies the selection of a maintenance contractor by informal bids. The City has four stomvwater pumping stations (1 each) located at 1301 NW 6 Street, 1701 NW 7 Street, 1630 NW 4 Avenue and 342 SW 7 Avenue. Since 1975, the Miami -Dade Water and Sewer Department has been operating and maintaining the City's stormwater pump stations under an informal agreement. Certain operating and safety deficiencies have caused the Director of the Miami -Dade Water and Sewer Department to issue a letter of notice to the City on February S. 2000, that his department has discontinued operational and maintenance service of the pump stations. The Public Works Department has retained a consultant to immediately prepare plans and specifications for the upgrading of the pump stations, with the safety improvements given priority status. However.. due to the approaching rainy season, it is essential that a maintenance contractor be retained to operate and maintain the pump stations during the renovation period in order to avoid any interruption in service. The estimated cost of the operational and maintenance service is $8,000 per month for all four pump stations until the i npi ovements are complete, at which time a permanent operation and maintenance program will be implemented. Such conditions indicate the need for extraordinary meawres to pnoted the health. safety and welfare of the community and the residences in the floor prone areas of the City. In order to initiate the interim operation and maintenance service as soon as J -03-260 W7069 03- 428 Donald H. Warshaw City Manager Emergency Finding/Waiver of Formal Bids/Stormwater Pump Station Maintenance Page No. 2 possible. formal competitive sealed bid procedures shall be waived for the procurement of contracting services required for said emergency pursuant to sections 1843 and IS. 84 of the City Code. Informal bids shall be obtained and a contract shall be awarded by the City Manager to the bwest responsive and qualified bidder. This action shall be ratified at the next available City Commission meeting. Funds for the aforesaid pump station maintenance and operations service costs are available from the Stormwater Utility Trust Funds. The amount required for the balance of FY'00 is $48,000. It is requested that the Budget Department be directed to provide the required funds from the Stonmwater Ut6Tdy Trust Funds for this emergency expenditure. JHJ H/mm 7y Manager Date �► �1 c: Raul Martinez, Assistant City Manager Leonard J. Helmers, Chief Civil Engineer, Public Works Department Yvette Smith, Senior Accountant, Public Works Department cc OZ7; 'T� W