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Home My WebLink AboutR-03-0526J-03-259 03/19/03 RESOLUTION NO. 03— 526 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBITS) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency (s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. C CITY COMMISSION MEETING OF li�so_ution DIo. 03- 5,0 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 22nd day of _ May , 2003. MANUEL A. DIAZ ,MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing in the designated place prcvi�dird, sa,,id legislation now becomes effective with the elapse of ten ('110) days from the date of commission action regarding same, without the Mayor exercising a vote. ATTEST: PRISCILLA A CITY CLERK e'7 P cilla A. Thompson, City Cerk THOMPSON AND CORRECTNESS: GVHNUKU ViLARELLO TY ATTORNEY W7068:tr:MJC �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 526 RECEIVED MaK 4 Z000 Donald H. Warshaw TO City Manager CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM j 99-n0-On6 _. FROMJohn H. Ja on, Acting Director Public Works Department March 2'I ; 2000 DATE C; -_ E Virrick Water Sports Center SUBJECT. Floating Dock Project, B -3270-A Approval for Increase in Contract REFERENCE ENCLOSURES The Virrick Water Sports Center Floating Docks were approved as an "Emergency" project on May 26, 1999 after a finding that a waiver of the formal competitive bid process would be necessary in order to have the floating docks in place for the 1999 World Blind Sailing Championships which began October 16, 1999. The informal bids received July 1, 1999, were over the architect's estimate and negotiations began with the low bidder to "value engineer" the project to within the architect's estimate. The bid price of $426,000 was reduced to $380,000. The cash allowance was cut in half from $15,000 to $7500.00 and was included in the bid amount accepted by the City on August 18, 1999. After approval by the City Manager, the contract package was submitted to the Financial Oversight Board (FOB) on August 30. FOB's approval was received September 1, 1999. The project schedule was very tight even though the City approved the manufacture of the floating dock components before the construction contract was finalized. Fortunately, the floating docks were substantially completed on time (with a temporary C.O.) and the World Blind Sailing Championships were a great success. Although the floating docks were substantially completed on time, there is some additional unforeseen work required to fully complete this project. The Miami Dade County DERM-Coastal Construction Permit issued August 27, 1999, . after the bid amount was finalized, required 68 tons of riprap boulders to be added to the project as an environmental impact item. There was also unforeseen electrical work required by the electrical inspector needed for the T.C.O. As a result, there is a need to increase the construction contract by a total of $15,207.95. This increase would bring the total cost of the floating dock portion of the overall project to $395,207.95 which is a little less than the architect's original estimate for this work. J -03-259 W7068 03- 526 Vimdc-FbatD0ck-CwVadI=ease INTEP.nccirC %AcMnc r), - I FILE MAY 2 6 1999 _ EMERGENCY FINDING virrick Water Sports Center Floating Dock for World Blind Sailing Championships CROU D�/nald Warshaw REFERENCES City Manager ENCLOSQRES Based on information furnished to me by the Director of the Public Works Department and the Director of the Parks and Recreation Department, 1 have found that a valid EMERGENCY exists on the Virrick Water sports Center project due to the selection of the City of Miami as the host City for the 1999 World Blind Sailing Championships for which new floating docks need to be designed, permitted, and construction by October 16,1999. In mid-February, 1999, the Chairman of the Shake -a -Leg organization informed City officials that the City of Miami's virrick Water Sports Center (formerly Gym) had been selected as the site for the World Blind Sailing Championships starting October 16, 1999. The plans for renovating the Virrick Gym site into a Water Sports Center were approved by the City Commission in July, 1998. The plans include new and larger floating docks to accommodate greater access of the disabled and able bodied public, particularly young people, to the waters of Biscayne Bay for sailing and other water sports activities. The City is supporting the World Blind Sailing Championship event and both the Parks and Public Works Departments have been directed to work closely together and expedite the construction of the new floating docks for this event. The Public Works Department met with the architect, Duany, Plater-Zyberk & Company (DPD, and its, consultants, Environment Development Consultants (EDC), and prepared a schedule for the design, environmental permitting, preparation of bid plans, manufacture of floating docks, shipping, and final construction. Based on this schedule (see Memorandum of May 3, 1999 attached), there is not enough time for the City to follow formal bidding and award procedures and meet the City's commitment to have the new floating docks constructed in time for the World Blind Sailing Championships. To meet the Championships' schedule, both Parks and Public Works Departments are recommending the waiver of formal competitive bidding methods under Section 18-84 of the Miami City Code since a valid emergency essential to the obligations of the City exists. The Department of Public Works proposes to implement informal bidding procedures by submitting the bidding documents to at least three (3) firms that are specialized and experienced in the manufacture and installation of floating docks. upon receipt of bid proposals, the firm with the lowest responsible and responsive bid will be awarded the project. This finding of an EMERGENCY and award of contract will be submitted Commission at the earliest possible date for ratification and approval. I'S low DHW �JJL1Vmm T' C: Raul Martinez, Assistant City Manager Judy S. Carter, Director, Purchasing Department James J. Kay, Director, Public Works Department Alberto Ruder, Director, Parks b Recreation Department EMERG-FloarDOck-Vlrrlck-MEMO. doc 03 - to the City 526 Donald H. Warshaw, City Manager vrrick Water Sports Center — Floating Dock Project — Increase in Contract Page No. 2 There is funding available in the Safe Neighborhood Parks Bond funds for this work under CIP No. 333124. Since this is an 'Emergency' project, which was approved by the FBO at the original contract amount of $380,000, we are requesting your approval for the $15,207.95 increase in contract, which will also require FOB approval. With this increase the construction can be finished, and we will be submitting the final contract to the City Commission for ratification. If this request meets with your approval please indicate bypigning below: Donald H. W rsha , City Manager Date: c: 4aul Martinez, Assistant City Manager Albert Ruder, Director, Parks & Recreation Department Allan I. Poms, Chief Architect, Public Works Department vVrix.FkWtD'x*-c 1n=,x 03— 526 -- - - -- - - - 'M OP 11x11 A. FLoFODA ~ . JUL 18 2002 _ RPS14"CE MEMORANDUM _ 02-03-079 to : Carlos A. Gimenez °ATI ` July 2, 2002 CityMmum sem: Pmagency Repairs sty Raaovations to Bathrooms at mor. (3,rietias P. Abram. Dr:octor Drager Key Matmz Conferaacea„ Conventions & Public FacrMdes e+aosursc Thu memormdmn nerves to rsgveac your aathmization to invesse lira amount for Public Worla Job No. 8-6417 for emergency rgmirs and r=vations to the bathroom faeftes at Din= Rey Marina. The anginal estimate for this Project was $80.000 to bring the fed into complisaea with ADA zegrritemetits, replace tiles and repair pbmibiaj, electrical and ventilation aystemc (please see attached memo). The Dgwtmaot of Public Waarlta bas advised that an mwease in the mom of SIS.000 is required to complete the project. This will include replacearent of wristing H& fmtutea with vandal resistaat Glc, acs, replacearr m of bathroom wrtra w doors. mon of a retractable aarait�g above the camce door, and mon of a new air conditioning system for both bathr+rtoms. Funding in the amount of S 15,000 is available Ecsa ClP Roject 326009. Please indicate your approval for this >twrease by signing blow. Budgetary Review and Approval: VeriScation off ding in the amo= of Sl 5,000 from CIF Project 326009.3593016.830. - Marcelo Peeba. Acting Direerot, Dept By: Pilar ;;KN MUCPry M'r J -03-258 and Budget Dam: Datc: ?"H '9Z Date: A�90- RM JLL 10'02 W7067 03- 526 TO Carlos A.Cimenez City Manager ok CITY OF MIAMI, FLORIDA 41 INTIER-OFFICE MEMORANDUM DATE: December 17, 2002 FILE : SUBJECT. Emergency Find Request/ Repairs and Renovations- Christina DKM Bathrooms FROA1 : Christina P. Abrams REFERENCES : Director Conferences, Conventions & Public Facilities ENCLOSURES. This memorandum serves to request your approval to increase the amount for Publie-Works • Job No. B-6417, for emergency repairs and renovations to the bathroom facilities at Dinner Key Marina. The original estimate for this project WS 95,000. However the actual bid received was $122,000. The Department of is rer xnmending an increase of the original estimate by $35,000, for a total amount of $130,000. This amount would provide the 527,000 needed to bring the total to the actual bid amount, with an additional $9000.00 provided for unforeseen conditions. ' This price would include the replacement of existing light fixtures with vandal resistant fixtures, replacement of bathroom entrance doors, installation of a retractable awning above the entrance door, and installation of a new air conditioning system for both bathrooms. Funding in the amount of $35,000 is available from CIP Project 326009. Please indicate your approval for this increase by signing below. Budgetary Review and Approval: Verification of funding in the a��nt of 535,000 from CEP Project 326009.359301.6.830. Ry. By. By- Funding y Date Made -lo Penba, A dag Director. Dept of Management and Budget (719 2, X CAGtFMCPAhnw avxiur $n,�p n- t�.tt►3 ciP diViSION