HomeMy WebLinkAboutR-03-0522J-03-255
03/19/03
RESOLUTION NO. 03— 522
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5 THS )
AFFIRMATIVE VOTE, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDINGS OF AN
EMERGENCY(S), WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AS
DESCRIBED ON THE EXHIBITS) ATTACHED AND
INCORPORATED; ALLOCATING FUNDS FROM THE
BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a four-fifths (4/5th,) affirmative vote,
the City Manager's findings of an emergency(s), waiving the
requirements for competitive sealed bidding procedures as
described on the exhibit(s) attached are ratified, approved and
confirmed, with funds allocated from the budgets of various user
department accounts.
CITY COMUSSION
r4EET3jc OF
2p�
Resolution Pio.
03- 522
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!'
PASSED AND ADOPTED this 22nd day of May , 2003.
MANUEL A. DIAZ, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indiceite approval of
this legislation by signing in the designated place prcvi;'ed, sad "-+ s :c` I €ora+
becomes effective with the elapse of ten (16) days from the date of coll)Mission acticn
regarding same, without the Mayor exercising a vote.
04T,
ATTEST: P cilia A. Thompson, City Cerk
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED- T F
i0010
NDR75 VIOTARELLO
ATTORNEY
W7064:tr:MJC
AND CORRECTNESS:
�i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the
City Commission.
Page 2 of 2 03— 522
r
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00-01-266
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Carlos A. Gimenez July 12, 2001
TO: City Manager
Christina P. Abrams, Director
FROM: Conferences, Conventions & Public Facilities
DATE :
Revised Cost Estimates
SUBJECT: Coconut Grove Conv Ctr
Renovations
REFERENCES:
ENCLOSURES:
FILE :
This memo serves to request your authorization to increase the funding allocated for the
renovations to the Coconut Grove Convention Center on an emergency basis to $601,400.00.
As you are aware, you had previously approved the expedited renovation plan in the amount of
$340,000. However, due to several factors including higher than expected prices from paint
contractors, ADA requirements, the inclusion of roof work, and the Law Department's request to
bring the catwalk up to code following recent litigation against the City of Miami, we are now
forced to make this request. I have enclosed photographs of the facility's exterior to emphasize
the urgency of these repairs.
The majority of these renovations were already planned for the Convention Center, to be
completed as CIP funds became available. However, due to continued damage due to water
intrusion, wind and use, and with the booking of such high profile events such as the Latin
Grammy, we seek to expedite the renovations within a much tighter time line.
Construction of the restrooms, and repairs to the parking lot has already begun. Your
authorization is urgently needed to complete the remaining phases of the renovation project
before the deadline of September 1, 2001. The additional funding is available through the
Department's CIP account No. 311010 and CIP 311016.
If this request meets with your approval, please indicate said approval via signature below:
Approval: _. , , .t. - Date: z 1 e'/
Linda Haskuis, Director, Management & Budget
A l rov Dat
ar16s A. Gimene - CitX Manager
7ts�: CIP Funding f1
FkR/rPA/C',WW 325006 #170,000 U
J -03-255 311010 423,600
VV"OVA--��� 311016 7,800
W7064 #601,400
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JUL 19 100{
r.IP n1vl.qRnN1
522
Carlos A. Gimenez
City Manager
r;
Christina P. Abrams, Director
Public Facilities Department
June 21, 2001
Emergency Renovations of
the Restrooms at Coconut
Grove Convention Center
This memo serves to request your authorization for a modification to the Emergency Finding
memo dated June 14, 2001, in which you approved renovations of the existing restrooms at the
Coconut Grove Convention Center on an emergency basis.
It is absolutely essential that these restrooms be fully renovated before the Latin Grammys event
scheduled for September 10, 2001. Time is of the essence and we have been informed that the
show's producer will begin the set-up and preparations approximately one week before the event.
After reviewing the project schedule, it was determined that there are time constraints and a
critical need to have a general contractor on -board immediately to begin working on the
demolition and the ordering of long lead-time materials, otherwise, the project cannot be
completed before the event. It is recommended that the general contractor who is finishing the
City Hall Restrooms Renovations have their existing contract increased to immediately start work
on the Convention Center restrooms.
The contractor, Professional Contractors, Inc., was selected by a competitive bidding process and
is already mobilized in close proximity to the Convention Center. They are fully experienced and
have the supervision and ready resources to do restroom renovations. They have performed well
and have fully cooperated with City staff on the City Hall project and are prepared to do the same
on the Convention Center restroom renovations. The estimated cost and the funding approved in
the June 14'" Emergency Finding Memo is sufficient for the project.
The Public Works Department has already started work on the construction plans and will be
done by Monday June 25'". Public Works has met with the Building Department on the
requirements and the expediting of permits. There is only two months to do the renovation of ten
(10) restrooms and we propose to begin demolition while the plans and permits are being
finalized. The contractor needs to immediately order the time critical materials in order to meet
the schedule. The contractor will have to work overtime when necessary and we are confident
that these renovations can be completed under the foregoing plan.
If this proposal meets with your approval, please indicate by your signature below.
APPROVED 2 Date
tzen
:'�.�.�� •`' City Mana
CAG/FK CPA/GW
RestroomRtnov-CGCC.doc
03- 522-
00-01-271
CITY OF MIA ;;i F:GR:DA
INTER�OPFICE �JE'1W'dRANDUM
�YYI r'/•• •.
Carlos A. Gimenez oat :. ' June 1, 2001 F.
City Manager1�;` Fla.
Manuel Artime Center
Christina P. Abrams, Director AE=E:;B!,CE5
Conferences, Conventions & Public Facilities
�•a^::SUAES
This memo serves to request your approval to waive formal bids and proceed with emergency
repairs to the Manuel Artime Community Center. Funds are available, and trust be expended this
fiscal year, from CDBG Allocation, CIP #322060.
Repairs are immediately required to fix damaged floor tile, and install emergency exit stairs at the
office building at 970 S.W. 1s` Street, and to outfit doors at the 900 Building'with panic hardware.
Additionally, it is necessary to replace handrails, and install a lifter and a handicapped ramp to
comply with ADA requirements at the 900 Building and the Theater. These repairs are necessary
to ensure the safety of the tenants, guests and visitors to the buildings and the Theater.
Other repairs, as outlined on the attached list, are critical to the operation of the buildings to
provide uninterrupted service to the tenants, and to ensure the well being and safety of the tenants,
visitors and citizens. served by the Manuel Artime Community Center.
Please indicate youtjahrov;ilfy signing below.
Approved:
Director, Community Development Dept.
Approved:
Manager
FKR/CPA/yp .
J -03-254
Date: 'AC:4
Date: 0//VG
W7063
3— 522
Division: Manuel Ar time Community Center
97o S.W. 1st Street Building
Manuel Artime Renovation Existing Air Condition is
20 years old. Coils need to
be rephced due to nrst.
$
50,000
"Existing the floor is popping.
$
25.000
" Emergemy Exit Stair
$
30.000
" Waterproof and paint - exterior
$
100.000
" Eliminate broken frets and
all lost lamftaping
$
5.000
" Elevator - Frame and doors
S
5.000
900 S.W. 1st Street Building & Theater
Manuel Artime Renovation Air Condition repair (Theater)
Matching Grant Dade
$
95,000
"
" installation of a lifter for
handicapped used
S
25.000
" Replaw all handrails
as Per ADA requirements
$
25.000
" Handicapped Ramp
at main building entrance
S
20.000
" Three double doors (side)
with panic hardware
S
30.000
" Three new panic hardware
$
10.000
Wood paneling repair at
theater
S
6.000
" Caulking. aster & paint
$
40.000
"Carpetirig
S
8.000
" Gutters and Downspouts
$
25.000 ,
Theater Marquee
$
50.000
" Theater seats --
S
42.000
Total for Manuel Artime Renovation $ 591,000
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03- 522