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Home My WebLink AboutR-03-0521J-03-254 03/19/03 RESOLUTION NO. 03— 5 21 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS ( 4 / 5Txs ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS OF AN EMERGENCY(S), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AS DESCRIBED ON THE EXHIBIT(S) ATTACHED AND INCORPORATED; ALLOCATING FUNDS FROM THE BUDGETS OF VARIOUS USER DEPARTMENT ACCOUNTS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5th,) affirmative vote, the City Manager's findings of an emergency(s), waiving the requirements for competitive sealed bidding procedures as described on the exhibit(s) attached are ratified, approved and confirmed, with funds allocated from the budgets of various user department accounts. ATTAC T C A E CITY COMMISSION MEETIM,G QF MAY 2 2 M3 Resolution No. 03- 521 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd day of May , 2003. MANUEL A. DIAZ, MAYOR In accordance with Miami Code Sec. 2-36, since the �1,4ay^r diid not inrli -,t approval of this legislation by signing in the designated place pcv' , d, s i a i ,i i ,:.gin now becomes effective with the elapse of ten (10) days from the date: of oomni! cion action regarding same, without the Mayor exercising a vote. ATTEST: Fw� illa A. Thompson} Oit,� Csrk PRISCILLA A. THOMPSON CITY CLERK NESS: �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 521 C -*.*7'— 00-01-271 CiTY OF 1.11.4::1 F:OR!DA INTER-DPFtCf ME196RANDUM Z71 Carlos A. Gimenez DAT* June 1, 2001 FI:E City Manager CI � 'I „ , ;1. FLA. == Manuel Artime Center Christina P. Abrams, Director ^==a^_'jcES Conferences, Conventions & Public Facilities -.--..SURES This memo serves to request your approval to waive formal bids and proceed with emergency repairs to the Manuel Artime Community Center. Funds are available, and must be expended this fiscal year, from CDBG Allocation, CIP #322060. Repairs are immediately required to fix damaged floor tile, and install emergency exit stairs at the office building at 970 S.W. ls` Street, and to outfit doors at the 900 Building*with panic hardware. Additionally, it is necessary to replace handrails, and install a lifter and a handicapped ramp to comply with ADA requirements at the 900 Building and the Theater. These repairs are necessary to ensure the safety of the tenants, guests and visitors to the buildings and the Theater. Other repairs, as outlined on the attached list, are critical to the operation of the buildings to provide uninterrupted service to the tenants, and to ensure the well being and safety of the tenants, visitors and citizens. served by the Manuel Artime Community Center. Please indicate yourf 9provo(* sigping below. Approved: Director, Community Development Dept. Approved: Manager FKR/CPA/yp . J -03-254 Date: A01 Date: G W7063 03- 5 21 Division: Manuel Artime Community Center 970 S.W. 1st Street Building Manuel Artime Renovation Existing Air Condition is 20 years old. Coils need to be replaced due to rust. $ 50,000 " Existing the floor is popeing. $ 25,000 " Emergency Exit Stair $ 30,000 " Waterproof and paint - exterior $ I 100,000 " Eliminate broken trees and replace all lost landscaping $ 5,000 " Elevator - Frame and doors S 5,000 900 S.W. 1st Street Building & Theater Manuel Artime Renovation Air Condition repair (Theater) Matching Grant Dade $ 95,000 " Installation of a lifter for handicapped used $ 25,000 " Replace all handrails as per ADA requirements $ 25,000 " Handicapped Ramp at main building entrance $ 20,000 " Three double doors (side) with panic hardware $ 30.000 " Three new panic hardware $ 10,000 Wood paneling repair at theater $ 6,000 " Caulking, plaster 8 paint $ 40,000 " Carpeting $ 8.000 " Gutters and Downspouts $ 25,000 , " Theater Marquee $ 50,000 " Theater seats - $ 42.000 Total for Manuel Artime Renovation S 591,000 L 3_63y5 03- 521 5 4 98-99-181 CRY OF MSI. FLORIDA INTER -OFFICE MEMORANDUM Donald H. Warshaw City Manager Christina P. Abrams, Director Conferences, Conventions & Public Facilities SUBJECT: Emergency A/C Air Handlers Replacement This memorandum serves to request your authorization to proceed on an emergency basis to replace the AIC air handlers at the Coconut Grove Convention Center. Further, to direct the Department of Public Works to obtain five informal bids, and to direct the Department of Management and Budget to identify the necessary funds to complete this project. As you are aware, the air conditioning condenser units were recently replaced at the Coconut Grove Convention Center, using CIP funds allocated for the center. Since the amount of CIP funding allocated was half of our original request, our intention was to replace the rooftop condenser units with the funds available, and seek additional CIP funding to replace the air handlers at a later date. However, we .nave now been made aware by Aero. Cooling, the contractor awarded the bid to install the condenser units, that the technology has changed so much between the new equipment and the outdated air handlers that these systems are now incompatible. The major manu£rctiuers contacted about the air handlers have advised that they do not manufacture this equipment anymore. The new condenser units have been modified to accommodate the air handlers, which are operating at low efficiency. We have been warned by both the manuf ictim and the contractor that we will eventually lose compressors in the new equipment, resulting in expensive repairs to the system if the air handlers are not replaced. We have consulted with the City's Mechanical Inspectors, who confirmed these findings. Additionally, I am enclosing reports from Public Wodm and the City's Chief Air Conditioning Mechanic who are all in agreement that the air handlers must be replaced. Upon doing so, the system will operate more efficiently, and will result in savings on electrical usage. Today, we were advised by Aero Cooling that since the new equipment has been installed on May 12th, we have already lost one compressor, and risk additional system failure. J -03-253 W7062 03- 521 C June 7, 1999 Donald H. Warshaw Page Two Due to this new development, and the importance of a fimcdoning air condition system to the convention center operations, we now seek your avtborizatiion to replace the air handlers on an emergency basis. The estimated cost for this project is approximately sm o00.o0. Additionally, we seek your authorization for the Budget Depatnemt to encumber these funds from the appropriate source. If this request meets with your approval, please indicate such approval by signing. A ppNot Approved: Donald H. Warshaw, City Manager City Manager Budget pro' isapproval: Date: ? Funding Source:C= c= _ gztex3=1 . r . S#-kO DHW CPA/GWW:amh 02-- 521 i-� CITY OF L41AK. FLORIDA INTER -OFFICE MEMORANDUM Donald H. Warshaw DATE . April i7; 2000 F" { Ol TO � City i`ianaget CT Change Order to A/C Replacement at Coconut Grove F Christina P. Abrams, Director Convention Center Conferences, Conventions &W4 Public Facilities 04CLOSUMS Please let this memo save to seek.your permission for a change order to increase the emergency air condition replacement project for the Coconut Grove Convention Center. I have enclosed a memo from the Public Works Department that underscores the need for the additional work, estimated at $40,000. The funding has been secured and approved by the City Commission through emergency ordinance 11909. If this change order to increase the air conditioning replacement project by $40,000 meets with your approval, please indicate such approval via signature below. Approv0001110 d H. Warshaw, City Manager Budget Approval: 4&tn. Lure L. Brennan, InViim Director Management and Budget CIP Approval: -Butler 1 PHfi . L�CCAPA/GWW fv 03- 521 G • Carlos Gimenez City Msmgec (V CST'! OF PAIAW FLCRICA IN ER -OFFICE MEMORANDUM Terry Buice, Acting Director Coa6eaces, Co Mwdoas at PubLc Facies 7-e� Dazpaz Februwy 1. 2001 F to Complete A/C Repeat At Coconut Grove CODY. Ctr. Pkaw let this memo mve to request your pion to Cq=d an sdditioaal a30,OW.00 on the as conditionia6 Igplawmew Pw]ed at the Coconui Grove Convention Cerar. This request is needed because at final taspection, City inspectors requested a number of ebwaw and addkiaw that were not pant of the origirseul job specifications, but we needed to bring the new system up to code. Anwag the changes and additions are: 1. A fi>u SUAW test 2. Smoke. detectors an supply and ruetu m on aii units 3. AumTwv dmk pans on AD horizontal unks 4. Vibration Pads under small units S. Turning veins in supplies on the SO ton units 6. And my sdditioml repairs, services and eq*mmt needed to meat indwtry code The funding is avaulabic from the convaetioa centaz's CIP accouat. If the expenditure of S30,000.00 to complete the convention canter's afr condition replevement project meets with your approval. please verify such approval vis signature below: -. �--- 1w! _. Cc: Jona Jackson Akin Pours TOTAL P.02 03- 521