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Home My WebLink AboutR-03-0517J-03-436 5/21/03 RESOLUTION NO. 03- 517 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 02-1155, ADOPTED OCTOBER 29, 2002, FOR THE PROVISION OF CUSTODIAL SERVICES, TO INCREASE THE CONTRACT WITH RD WINDOW AND CARPET CLEANING, INC. TO PROVIDE SERVICES FOR THE FLEET SERVICE CENTER TRAILER, BICYCLE DETAIL OFFICE, DOWNTOWN MINI -STATION, AND THE NEW INTERNAL AFFAIRS SECTION FACILITY, THEREBY INCREASING THE CONTRACT, IN AN ANNUAL AMOUNT NOT TO EXCEED $44,270, FROM $273,192 TO $317,462, AND IN A TOTAL CONTRACT AMOUNT FROM $819,462 TO $953,386; ALLOCATING FUNDS FROM THE POLICE DEPARTMENT GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.340, FOR SAID INCREASE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Resolution No. 02-1155, adopted October 29, 2002, is amended in the following particulars::/ "RESOLUTION NO. 02-1155 Section 1. The bid received from RD Window & Carpet Cleaning and General Maintenance, Inc., is accepted to provide custodial services for the Police Department's Headquarters Building, North and South Substations, satellite offices (Marine Patrol, Mounted Unit, and David Herring Center), mini -stations (Omni, 1� Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. MAY 2 2 2003 R"01MWR lip. 03-- 517 Overtown, Edgewater, ai:id Northeast and Downtown) and the Auto Pound, Bicycle Detail Office, Fleet Service Center Trailer, and the new Internal Affairs facility for a period of one year, in an annual amount not to exceed $2273,192 $317,462, with the option to extend for two additional one-year periods, for a total contract amount of $8"�6- $953,386, with funds allocated from General Operating Budget, Account Code No. 001000.290201.6.340. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2/ PASSED AND ADOPTED this 22nd ATTES�T;..,., aRI§ffILLA A. TH PSONfi,6`,CITY CLERK i.ft /0 tr:AS:BSS day of May 2003. EL A. DIAZ, MAY CNESS :t/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 517 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Me bers TO: the Ci o sion O Arriola FROM: ,Chief Administrator/City Manager RECOMMENDATION DATE: CA -5 IVY ; 4 2,003 SUBJECT Proposed Resolution FILE: Increase Contract for REFERENCES: Custodial Services for the ENCLOSURES: Department of Police It is respectfully recommended that the City Commission adopt the attached Resolution amending Resolution No. 02-1155, increasing the annual contract amount by $44,270, from $273,192 to $317,462, under an existing contract with RD Window & Carpet, Inc., for the provision of Custodial Services for the Department of Police. Funding will be provided under the Police General Operating Budget, Account Code 001000.290201.6.340. BACKGROUND The Department of Police is requesting an increase in the contract for custodial services for the Police Headquarters Building, North and South Substations, satellite offices (Marine Patrol, Mounted Unit, and David Herring Center), mini -stations (Omni, Overtown, Edgewater, and Northeast) and the Auto Pound. This increase is necessary to include custodial services to the Fleet Service Center Trailer, Bicycle Detail Office, Downtown Mini -Station and the new Internal Affairs Section facility. Custodial Services are needed to maintain the aforementioned properties in a clean and sanitary condition. FISCAL IMPACT: Minimal. 1 JA/ T JMt'r/GF/lr 41 AGENDA BRIEFING FORM Agenda Date: 5/22/03 Item No: Department Contact Name/Number: Staff Meeting Date: Department/Division: Police Lourdes Rodriguez 575-6413 Agenda Office Received: April 25, 2003 Summary/Description of Purchase: Increase Custodial Services for the Police Department Bid No. Description: 01-02-146 The Department of Police has seen the need to increase the custodial services contract to include services for the Fleet Service Center, Bicycle Detail Office, Downtown Mini -Station and the new Internal Affairs Section facility. Type of Item: ® Resolution ❑ Ordinance ❑ Sole Source ❑ Emergency Ratification ❑ Public Hearing Item Contract Period Term Source of Item: ❑ Commission Directive ❑ Normal Purchase ® Contract Item Discussion Item OTR: Recommended Vendor(s) RD Window & Carpet Cleaning, Inc. No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value N/A N/A $44,270 $953,386 Total Value of Award/Contract (including value associated with potential OTR): AgenftBrefform 03- 517 Budgetary Impact Analysis 1. Department Police Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Amending Resolution No. 02-1155. by increasing the annual contract amount by $44,270, from $273,192 to $317,462, under an existiniz contract with RD Window & Carpet, Inc., for the provision of custodial services for the Department of Police. 4. _- Is this item -related -to revenue? NO: XX YES __ - - I es, s_" to item #7. 5. Are there sufficient funds in Line Item? Account No. 001000.290201.6.340 YES: XXX Index Code 290201 Minor Obj. Code 340 Amount $44,270 NO: _ Complete the following questions: OTHER: 6. Source of funds: Amount budgeted in the Line Item $ /, 0 Re, 03 7 Balance in Line Item $ A 517, & 3 3 = S 1 Amount needed in the Line Item $ 41b R?D Sufficient funds will be transferred from the followins line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Transfer done by: From $ From $ From $ To $ 7. Any additional comments? Approved by: Department rector/De ghee Date FOR D TMENT OF MANAGEMENT AND BUDGET USE ONLY V ri e by: Verified by: Transfer done by: Q� Budget Analyst hief o S ing, Budgeting Budget Analyst and PerfoDate fir Date 4--14-- D_3 Date 03- 51'7 - - WJ G Jt�:.J 11 ' r: = v I :r .305 358 1610 P . 0203 J-02-SS4 10117/02 RESOLUTION NO. 02-1155 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF RD ETZILMOW & CARPET CLEANING, INC., TO PROVIDE CUSTODIAL SERVICES FOR THE POLICE DEPARTMENT'S HEADQUARTERS BUILDING, NORTH AND SOU -1H SUBSTATIONS, SATELLITE OFFICES (MARINE PATROL, MOUNTED UNIT, AND DAVID HERRING CE ITER) , MItiI- STATIONS (OMNIJ, OVERTOWN, EDGEWATER, AND NORTHEAST) AND THE AUTO POUN.b , FOR' A PERIOD OF ONE YEAR, IN AN ANNUAL AMOUNT NOT TO EXCEED S273,192, WITH THE OPTION TO - EXTEND FOR TWO ADDITIONAL ONE-YEAR PERIODS, FOR A TOTAL CONTRACT VALVE OF $819,576; ALLOCATING FUNLS FROM GENERAL, OP.ERA.TING BUDGET ACCOUNT CODE NO. 001000.290201.6.340. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received from RD Window & Carpet Cleaning and General Maintenance, Inc., is accepted to prcvide cusmodial seirices for the Pol-ce Department's Headquarters Build.ins, North and Souch Substations, satellite offices ("sarin Patrol, Mounted Unit, and David Herring Center), mini -stations (Omni, Overtowm, Edgewater and Northeastjand the Auto Pound, for a period of cne year, in an annual amount not to exceed $273,192, with the option to extend for two additiona-1 one-year periods, 1 0 CT 2 9 2002 RMI(Mon ale. 03- 51'7 -Xt b56 1610 0.03/03 for a total contract amount of $619,576, with funds allocated from Genera! Operating Budget Account Code No. 001000.290201.6.340. Section 2. This Resolution shall become effective immediately upon its adoction and signature of the Mayor.11 PASSED AND ADOPTED this 29th ATTEST; PRSSCTT ,LUA A. HOM SON CITY C-LERK :tr:AS;$So^ day of October 2002. FORM AND CORRECTINTESS :It/ 1i :f the Mayor does not Sign thi3 Resolution, it shall become effective at the end of ter_ calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately Spon override of the veto by the City Commission. Page 2 of 2 '' d 4 TOTAL P.03 03- 51 '7 INCREASE OF CONTRACT ITEM: DEPARTMENT: TYPE OF PURCHASE: BID NO. 01-02-146 Custodial Services Police Increase Contract REASON: The Department of Police has seen a need to increase said contract for the provision of custodial services and to include custodial services to the Fleet Service Center Trailer, Bicycle Detail Office, Downtown Mini -Station and the new Internal Affairs Section facility. RECOMMENDATION: It is recommended that an increase to the contract amount awarded to RD Window and Carpet, Inc., in the amount of $44,270 thereby increasing the annual award amount from $273,192 to $317,462, and the total contract amount from $819,462 to $953,386, for the provision of custodial services for the Police Department's Headquarters Building, North and South Substations, Satellite Offices (Marine Patrol, Mounted Unit, and David Herring Center), Mini -stations (Omni, Overtown, Edgewaer and Northeast) and Auto Pound, be approved, for the Department of Police; allocating funds therefor from the Police Department's General Operating Budget Account Code No. 001000.290201.6.340. AwardIncrease 03-- 517