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Home My WebLink AboutR-03-0506J-03-334 05/13/03 RESOLUTION NO. 03— 506 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF INSTAFOTO COMPANY OF MIAMI FOR THE PROVISION OF FILM PROCESSING SERVICES TO BE USED CITY-WIDE, ON AN AS -NEEDED CONTRACT BASIS, FOR AN INITIAL TWO-YEAR PERIOD, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS FROM THE BUDGETS OF THE VARIOUS USER DEPARTMENTS AND AGENCIES, SUBJECT TO BUDGETARY APPROVAL. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Instafoto Company of Miami for the provision of film processing services, to be used City-wide is accepted, on an as -needed contract basis, for an initial two-year period, with the option to renew for two additional one-year periods, with funds allocated from the budgets of various user departments and agencies, subject to budgetary approval. CITY COMMIMON MEETING Cid MAY 2 2 2003 Resolution Up. 03- 506 Section 2. This Resolution shall become effective immediately upon adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 22nd day of May 1 2003. {ACL L A. DIAZ, MA ATTEST: PR SCILLA A. THOMPSON CITY CLERK APPROVED AS TQ FORM_5 CORRECTNESS:t/ NDRO VILARELLO ATTORNEY W7139:tr:AS lJ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03 506 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable r and JemberUofthe City Co ssion 0 Arriola ef Administrator/City Manager RECOMMENDATION CA -2 DATE: MAY 13 2M FILE: SUBJECT: Resolution Authorizing Film Processing Services Citywide REFERENCES: Bid No. 02-03-083R ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Instafoto Company of Miami, a Female/Local vendor, located at 48 E. Flagler Street, #8, Miami, Florida 33131, for the furnishing of film processing services, on an as needed contract basis for two (2) years, with the option to renew for two (2) additional one (1) year periods, to be utilized citywide. Allocating funds therefore from the Operating Budgets of the various City departments and agencies, authorizing said purchases, as needed, subject to availability of funds BACKGROUND The Department of Purchasing has analyzed the bids received on February 26, 2003. Pursuant to Bid No. 02-03-083R, eighteen (18) Invitation for Bids were mailed and two (2) responses were received. Instafoto Company of Miami, submitted the lowest responsive and responsible bid and is, therefore, recommended for the award. FISCAL IMPACT: AT TIME OF NEED JA/L /MAR/MS/ms ResoMemo 03- 506 AGENDA BRIEFING FORM Agenda Date: 4/10/03 Department/Division: Purchasing, Citywide Item No: Department Contact Name/Number: Maritza Suarez 416-1907 Staff Meeting Date: Agenda Office Received: March 14, 2003 Summary/Description of Purchase: Film processing services Bid No. Description: 02-03-083R The Purchasing Department has a seen need for film processing services for use by various city departments and agencies on an as needed contract basis Type of Item: ® Resolution ❑ Ordinance ❑ Sole Source ❑ Emergency Ratification ❑ Public Hearing Item Source of Item: ❑ Commission Directive ❑ Normal Purchase ® Contract Item Discussion Item Contract Period 2 years OTR: 2 OTR Recommended Vendor(s) Instafoto Company of Miami No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value 18 bids/0 B/1 H/1 F/11 NM/ 11 Uknown 2 bids/ 1 NM/1 F $N/A $N/A Total Value of Award/Contract (including value associated with potential OTR): AgendaBrefform AWARD RELOMMENDATION AND Al-jeROVAL FORM Date: 3/4/03 Department/Division: Purchasing for Citywide Department Contact Name/Number: Maritza Suarez - 416-1907 Bid/Contract Number: Bid No. 02-03-083R Sr. Buyer: Maritza Suarez, CPPB Summary/Description of Purchase: Film Processing services for various user department. Justification for Award/Contract: The Purchasing Department has determined there is a need to secure a citywide contract for the furnishing of film processing for use by various city departments and agencies on an as needed contract basis. Recommended Vendor(s): MWBE/Location Status: Award/Contract Value Instafoto Company of Miami Female/Local Total Value of Award/Contract (including value associated with potential OTR): Award Recommended By: UI -j,,(2. aD Department Director/Designee Signature Source(s) of Funds: From the various user departments, Account Code(s): authorizing said purchases as needed. Funding Approval: DMB Director/Designee BIDAWARDRECOMFORM Certified By: U I tk-'a Q�� Chief Procurement Officer/Designee Type of Contract: Method of Purchase: ❑ Single Purchase ® Formal Bid (include bid tabulation) ❑ Short -Term Contract ❑ Competitive Negotiation (include documentation) ❑ Lease ❑ Other Governmental Contracts (include documentation) ® Term Contract ❑ Contract Increase Contract Period Two (2) years OTR: Two (2) additional one (1) year periods Recommended Vendor(s): MWBE/Location Status: Award/Contract Value Instafoto Company of Miami Female/Local Total Value of Award/Contract (including value associated with potential OTR): Award Recommended By: UI -j,,(2. aD Department Director/Designee Signature Source(s) of Funds: From the various user departments, Account Code(s): authorizing said purchases as needed. Funding Approval: DMB Director/Designee BIDAWARDRECOMFORM Certified By: U I tk-'a Q�� Chief Procurement Officer/Designee AWARD SHEET FILM PROCESSING - BID NO. 02-03-083R 1. PHOTO PROCESSING SERVICES (COLOR) A. Film (Negative Developinq and Prints From a Fresh Roll) 1. 135MM, 12 Exposures 2. 135MM, 24 Exposures 3. 135MM, 36 Exposures B. Film (Negative Developing and Prints From a Fresh Roll) 1. 135MM, 12 Exposures 2. 135MM, 24 Exposures 3. 135MM, 36 Exposures C. Slides Developed and Mounted 1. 135MM, 12 Exposures 2. 135MM, 24 Exposures 3. 135MM, 36 Exposures II. PHOTO PROCESSING SERVICES (B&1111) A. Film (Negative Developing and Prints From a Fresh Roll) 1. 135MM, 12 Exposures 2. 135MM, 24 Exposures 3. 135MM, 36 Exposures B Film (Negative Developing and Prints From a Fresh Roll) 1. 135MM, 12 Exposures 2. 135MM, 24 Exposures 3. 135MM, 36 Exposures Prepared by Maritza Suarez, 3/4/03 Instafoto Company of Miami 48 E. Flagler Street #8 Miami, FL 33131 Female/Local I 3X5 Machine Prints j Developing $ 0.35 /ea $ 1.25 /roll $ 0.35 /ea $ 1.25 /roll $ 0.35 /ea 1 $ 1.25 /roll 14X6 Machine Prints Developing $ 0.35 /ea $ 1.25 /roll $ 0.35 /ea $ 1.25 /roll $ 0.35 /ea 1 $ 1.25 /roll 13X5 Machine Prints $ 3.00 /roll $ 5.75 /roll $ 6.75 /roll Developino $ 0.35 /ea $ 1.00 /roll $ 0.35 /ea $ 3.00 /roll $ 0.35 /ea 1 $ 3.00 /roll 4X6 Machine Prints Developing $ 0.35 /ea $ 1.00 /roll $ 0.35 /ea $ 3.00 /roll $ 0.35 /ea 1 $ 3.00 /roll Approval: Page 1 of 1 Department Director/Designee 03- 5506 TABULATIO► F BIDS: FILM PROCESSING - BID %. 02-03-083R 03- 506 Instafoto Company of Miami Camera Corner, Inc. 48 E. Flagler Street #8 110 NE 2nd Avenue Miami, FL 33131 Miami, FL 33132 Female/Local Non-Minority/Local I. PHOTO PROCESSING SERVICES (COLOR) Unit Price Unit Price A. Flim (Negative Developing and Prints 3X5 Machine Prints Developing 3X5 Machine Prints Developing From a Fresh Roll) 1. 135MM, 12 Exposures $ 0.35 /ea $ 1.25 /roll $ 0.45 /ea $ 2.50 /roll 2. 135MM, 24 Exposures 3. 135MM, 36 Exposures $ $ 0.35 /ea 0.35 /ea $ 1.25 $ 1.25 /roll /roll $ $ 0.45 /ea 0.45 /ea $ 2.50 $ 2.50 /roll /roll Sub Total: $ 1.05 $ 3.75 $ 1.35 $ 7.50 i B. Film (Negative Developing and Prints 4X6 Machine Prints Developing 3X5 Machine Prints Developing From a Fresh Roll) 1. 135MM, 12 Exposures 2. 135MM, 24 Exposures 3. 135MM, 36 Exposures $ $ $ 0.35 /ea 0.35 /ea 0.35 /ea $ 1.25 $ 1.25 $ 1.25 /roll /roll /roll $ $ $ 0.45 /ea 0.45 lea 0.45 /ea $ 2.50 $ 2.50 $ 2.50 /roll j /roll /roll I Sub Total: $ 1.05 $ 3.75 $ 1.35 $ 7.50 l C. Slides Developed and Mounted Developing 1. 135MM, 12 Exposures 2. 135MM, 24 Exposures $ 3.00 $ 5.75 /roll /roll no bid $ 15.00 I /roll' /roll 3. 135MM, 36 Exposures $ 6.75 /roll $ 15.00 /roll Sub Total: $15.50 $ 30.00 II. PHOTO PROCESSING SERVICES (B&W) A. Film (Negative Developing and Prints 3X5 Machine Prints Developing 3X5 Machine Prints Developing , From a Fresh Ro11) 1. 135MM, 12 Exposures $ 0.35 /ea $ 1.00 /roll $ 0.35 /ea $ 6.00 /roll 2. 135MM, 24 Exposures $ 0.35 /ea $ 3.00 /roll $ 0.35 /ea $ 6.00 /roll 3. 135MM, 36 Exposures $ 0.35 /ea $ 3.00 /roll $ 0.35 /ea $ 6.00 /roll Sub Total: $ 1.05 $ 7.00 $ 1.05 $ 18.00 B Film (Negative Developing and Prints 4X6 Machine Prints Developing 3X5 Machine Prints Developing From a Fresh Roll) 1. 135MM, 12 Exposures $ 0.35 /ea $ 1.00 /roll $ 0.35 /ea $ 6.00 /roll 2. 135MM, 24 Exposures $ 0.35 /ea $ 3.00 /roll $ 0.35 /ea $ 6.00 /roll 3. 135MM, 36 Exposures $ 0.35 /ea $ 3.00 /roll $ 0.35 /ea $ 6.00 /roll Sub Total: $ 1.05 $ 7.00 $ 1.05 $ 18.00 GRAND TOTAL: $ 4.20 $37.00 $ 4.80 $ 81.00 Prepared by Maritza Suarez, 3/4/03 Approval: Department Director/Designee Page 1 of 1 03- 506 Lax Y OF MIAM OF THE CITY CLE, BID SECURITY LIST BID ITEM: Film Processing BID NO.: 02-03-083R DATE BID OPENED: February 26, 2003 TEVIE : 1:00 PM BIDDER TOTAL BID BID BOND (ER) AMOUNT CASHIER'S CHECK Camera Comer, Inc. (submitted original only) See attached bid Instafoto Co. of Miami Ot tf « FRr1Q 1E 1.0 CL - Imo.:. Thomson Photo Imaging, Inc. urnme �V m, Pitman Photo Supply bo wt 69w— Camera Tech. No+ oE�eri r� SUCH "Offers from the t *odors 11rtEd h :re`n are the on12 offers w -111 received timely as of the a ove o, en:a . other offers submitted in raVonse to this solicitation, I any, air are hereby rejected as ate. �1 qv"04 #-n�zat� recei ed 5 env o s on behalf () pe() f of PURCHASING A&= Receiving Bid(s) City Department in Vz PREPARED BY: Today's Date 03- "506