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Home My WebLink AboutR-03-0505J-03-331 05/13/03 RESOLUTION NO. 0'3 — 5 05' A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF MUNICIPAL EQUIPMENT COMPANY FOR THE PROCUREMENT OF FIREFIGHTER BOOTS, GLOVES, HELMETS AND RELATED ACCESSORIES FOR THE DEPARTMENT OF FIRE -RESCUE, ON AN AS -NEEDED CONTRACT BASIS FOR A TWO-YEAR PERIOD, WITH THE OPTION TO RENEW FOR ONE ADDITIONAL ONE-YEAR PERIOD, IN AN ANNUAL AMOUNT NOT TO EXCEED $57,050, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $171,150; ALLOCATING FUNDS FROM ACCOUNT CODE NO. 001000.280601.6.075. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Municipal Equipment Company for the procurement of firefighter boots, gloves, helmets and related accessories for the Department of Fire -Rescue is accepted, on an as -needed contract basis, for a two-year period, with the option to renew for one additional one-year period, in an annual amount not to exceed $57,050, for a total contract amount not to exceed $171,150, with funds allocated from Account Code No. 001000.280601.6.075. ---------------- My COMMISSION MEETING OF j MAY z 2 4093 Resolution No. �03- 505 Section 2. This Resolution shall become effective immediately upon adoption and signature of the Mayor.!' PASSED AND ADOPTED this 22nd ATTEST: PRgtCILLA A. THOMPSON CITY CLERK day of May 2003. t -Z- NUEL A. DIAZ, MAY APPROVED -,AS TQ,/FORM�AND CORRECTNESS: e/ 4��0 V7LARELLO C ATTORNEY W7136:tr:AS:BSS �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 505 CIN OF MIAMI, FLORIDA CAmi INTER-OFFICE MEMORANDUM TO: Honorable Mayor and DATE : M/�Y 13 Luw FILE: FM-036.doc ]emberso e 1 Co ssion SUBJECT: Accepting bids for firefighter boots, ':. ' gloves, helmets and accessories; L� Department of Fire -Rescue FROM: Joe Amola REFERENCES : Bld No. 01-02-209 Chief Administrator/City Manager 1 ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Municipal Equipment Company, located at 1124 S. Woods Avenue, Orlando, FL 32805 (Non-Minority/Non-Local vendor) for the procurement of firefighter boots, gloves, helmets and related accessories, for the Department of Fire -Rescue, on an as -needed contract basis, for two (2) years with the option to renew for an additional one-year period, at an estimated annual amount of $57,050, for a total contract award not to exceed $171,150. Funds for this purchase will be allocated from the Department of Fire -Rescue Account Code No. 001000.280601.6.075, subject to availability of funds. BACKGROUND The Department of Fire -Rescue needs to establish a contract with a provider, on an as -needed contract basis for the acquisition of firefighter boots, gloves, helmets and related accessories. The requested firefighting garments will be used by the Department of Fire -Rescue to replace worn and damaged firefighter boots, gloves, helmets and related accessories. These firefighting garments are essential to protect fire -rescue personnel from the many hazards encountered during structural firefighting and emergency response operations. For the safety and well being of our fire personnel and citizens and visitors of the City of Miami, it is imperative that the Department of Fire -Rescue is fully equipped by assuring that a reliable source for aforementioned garments is secured. The Department of Fire -Rescue has analyzed the bids received pursuant to Bid No. 01-02-209. The bid from Municipal Equipment Company was deemed as the lowest responsible and responsive bidder, meeting specifications and is therefore recommended for award. Fiscal Impact: None — Budgeted Item �r J zk� JAd LK/TF/'am FM.036.doc 03- 505 AGENDA BRIEFING FORM Agenda Date: 4/10/03 Department/Division: Fire Rescue Item No: Department Contact Name/Number: Julia Martin 416-1660 Staff Meeting Date: Agenda Office Received: March 14, 2003 Summary/Description of Purchase: Firefighter boots, gloves, helmets and accessories Bid No. Description: 01-02-209 The Fire Department has a need for firefighter boots, gloves, helmets and related accessories to replace worn and damaged garments. Type of Item: ® Resolution ❑ Ordinance ❑ Sole Source ❑ Emergency Ratification ❑ Public Hearing Item Source of Item: ❑ Commission Directive ❑ Normal Purchase ® Contract Item Discussion Item Contract Period 2 years OTR: 1 OTR Recommended Vendor(s) Municipal Equipment Co. No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value 66 bids/2 Blk/8 Hisp/8 Fem/48 NM 6 bids/ 6 NM/ 0 minority $57,050 $171,150 Total Value of Award/Contract (including value associated with potential OTR): AgendaBrefrorm 03- 505 1 2. 3. Department Fire -Rescue Agenda Item # (if available) OF * 1■i//I /4Tl 9 1 Budgetary Impact Analysis Division: Emergency Response Division Title and brief description of legislation or attach ordinance/resolution: Resolution to accept the bid of Municipal Equipment Company, for the procurement of firefighter boots gloves helmets and accessories for two (2) years with the option to extend for one (1) additional one (1) year period for the Department of Fire -Rescue in an annual amount of $57,050, for a total contract award not to exceed $171,150. Is this item related to revenue? NO: X YES ! (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: X Index Code 280601 Obj. Code 075 Amount: $57,050 (Annually) NO: _ Complete the following questions: 6, Source of funds: Amount budgeted in the Line Item $ 7 Balance in Line Item $ Amount needed in the Line Item $ Sufficient fiinrls will he transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Verified by: From $ From $ From $ To $ Any additional comments? 8. Approved by: as Department 2 d� Date FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE ONLY Verified Verified by: Transfer done by: Chief f Stratc P , Budgeting, and Budget Analyst Budget Analyst Performancedec r/Designee Date Date Date 03- 505 AWARD RL ,OMMENDATION AND�s PROVAL FGRM Date: 2/25/03 Department/Division: Fire Rescue — Support Services Department Contact Name/Number: Julia Martin — 416-1672 Bid/Contract Number: 01-02-209 Sr. Buyer: Maitiza Suarez, CPPB Summary/Description of Purchase: Purchase of Firefighter boots, gloves, helmets and accessories on an as needed contract basis. Justification for Award/Contract: The Department of Fire -Rescue needs to secure a contract with a provider for the acquisition of firefighter boots, gloves, helmets and related accessories on an as -needed contract basis. The requested firefighting garments will be used by the Fire -Rescue Department to replace worn and damaged garments. These firefighting garments are essential to protect fire -rescue personnel from the many hazards encountered during structuralrighting and emergency response operations. Type of Contract: Method of Purchase: ❑ Single Purchase ® Formal Bid (include bid tabulation) ❑ Short -Term Contract ❑ Competitive Negotiation (include documentation) ❑ Lease ❑ Other Governmental Contracts (include documentation) ® Term Contract ❑ Contract Increase Contract Period One (1) year OTR: Two (2) additional one year periods Recommended Vendor(s): Municipal Equipment Company MWBE/Location Status: Award/Contract Value Non-Minority/Non-Local $57,050.00/annually Total Value of Award/Contract (including value associated with potential OTR): $171,150.00 Award Recommended By: % / 14--- Da 4---Da Department Director/Designee Signature Source(s) of Funds: Department of Fire -Rescue General Funds Account Code(s): 001000.280601.6.075 Funding Approval: Certified Chief Procurement Officer/Designee City Manager Date Q3-- 505 AWARD SHEET FIREFIGHTEI OOTS, GLOVES, HELMETS AN' CCESSORIES BID NO. 01-02-209 0 3 - 50Z) Municipal Equipment 1124 S. Woods Avenue Orlando, FL 32805 Item No. Description Unit Price 1 Firefighter Boots $ 76.00 /pair NFPA (1974) Certified, Ranger, Model 331240 2 Firefighter Gloves $ 34.00 /pair Viral Protective Compliant Shelby Firewall Gloves #H3-WOL5225 3 Firefither Helmets $ 145.00 /pair Cairns and Bro Metro 660-C 4 Firefighter Helmet Accessories ' (For Cairns and Bro Metro 660-C)` a. Calms 4" High Pivot Tuffshield $ 33.00 /each Part #S905P b. Retaining Buttons (10 pcs.) $ 5.00 /each Part #M102P c. Sweat Liner, Part #L21 P X $ 15.50 /each d. Jumbo NOMEX Earlap, Part #L655 $ 17.50 /each e. Reflexite Bars (16 per sheet) $ 10.00 /each Part #RP16 f. Ratchet Band with buttons, $ 28.00 /each Cushion Liner, Part #R9P g. Faceshield Harware Kit $ 15.00 /each including screws, rentention tabs, washers, mounting brakcets, D -washers, handwheeis, C -clip Part #5910 0 3 - 50Z) TABULATION OF BIDS: FIREFIGHTER BOOTS, GLOVES, HELMETS AND ACCESSORIES - BID NO. 01-02-209 Item No. Municipal Equipment 1 Ten -8 Fire Equipment, Inc. CSV USA Corporation NFPA (1974) Certified, 1124 S. Woods Avenue Ranger, Model 331240 2904 59th Ave. Dr. E 6501 NW 36 Street, #375 $ Orlando, FL 32805 /each Bradenton FL 34203 Virginia Gardens, FL 33166 Firefither Helmets Non-Minority/Non-Local Cairns and Bro Metro 660-C Non-Minority/Non-Local Non-Minority/Non-Local Item No. Description 1 Firefighter Boots $ NFPA (1974) Certified, $ Ranger, Model 331240 2 Firefighter Gloves $ Viral Protective Compliant Shelby /each Firewall Gloves #H3-WOL5225 3 Firefither Helmets 5.48 Cairns and Bro Metro 660-C 4 Firefighter Helmet Accessories 15.50 (For Cairns and Bro Metro 660-C) a. Cairns 4" High Pivot Tuffshield $ Part #S905P b. Retaining Buttons (10 pcs.) $ Part #M102P c. Sweat Liner, Part #L21 P d. Jumbo NOMEX Earlap, Part #L655 e. Reflexite Bars (16 per sheet) each Part #RP16 f. Ratchet Band with buttons, $ Cushion Liner, Part #R9P g. Faceshield Harware Kit /each including screws, rentention tabs, $ washers, mounting brakcets, /each D -washers, handwheels, C -clip 1,400.00 Part #S910 33.07 Sub -Total: (Item 4) CR $ 15.00 GRAND TOTAL (ITEMS 1-4) $ 750.00 Prepared by Maritza Suarez, 2/25/03 Est. Annual Qtvl UOM 200 1 pair 300 130 250 50 50 50 50 50 50 Extended Unit Price Price Unit Price 76.00 /pair $ 15,200.00 $ 78.98 /pair pair I $ 34.00 /pair 1 $ 10,200.00' $ 33.13 /pair I pair I $ 145.00 /pair 1 $ 18,850.00 f $ 146.82 /pair each $ 33.00 /each $ 8,250.00 $ 37.33 /each each $ 5.00 /each $ 250.00 $ 5.48 /each each $ 15.50 /each $ 775.00 $ 17.58 /each each $ 17.50 /each $ 875.00 $ 21.11 /each each $ 10.00 /each $ 500.00 $ 9.98 /each each $ 28.00 /each $ 1,400.00 $ 33.07 /each each $ 15.00 /each $ 750.00 $ 17.60 /each Extended Price $ 15, 796.00 $ 9,939.00 $ 19,086.60 $ 9,332.50 $ 274.00 $ 879.00 $ 1,055.50 $ 499.00 $ 1,653.50 $ 880.00 Unit Price $ 134.09 /pair $ 30.00 /pair $ 202.00 /pair $ 43.05 /each I $ 52.80 /each $ 18.82 /each $ 90.83 /each $ 1.56 /each $ 36.00 /each $ 19.51 /each Extended Price $ 26,818.00 is 9,C 10 $ 26,260.00 $ 10,762.50 $ 2,640.00 $ 941.00 $ 4,541.50 $ 00 $ 1,800.00 $ 975.50 $ 12, 800.00 $ 14, 573.50 $ 21, 738.50 $ 57, 050.00 $ 59, 395.10 $ 83,816.50 2% discount if awarded $ (1,676.33) all items: $ 82,140.17 Page 1 of 2 Approval by Department Director/Designee,; TABULATION OF BIDS: FIREFivk . R BOOTS, GLOVES, HELMETS AND ACCESSORIES - BID NO. 01-02-209 Item No. Description 1 Firefighter Boots 4.89 NFPA (1974) Certified, $ Ranger, Model 331240 2 Firefighter Gloves 19.44 Viral Protective Compliant Shelby $ Firewall Gloves #H3-WOL5225 3 Firefither Helmets 30.48 Cairns and Bro Metro 660-C 4 Firefighter Helmet Accessories /each (For Cairns and Bro Metro 660-C) a. Cairns 4" High Pivot Tuffshield Part #S905P b. Retaining Buttons (10 pcs.) Part #M102P c. Sweat Liner, Part #L21 P d. Jumbo NOMEX Earlap, Part #L655 e. Reflexite Bars (16 per sheet) Part #RP16 f. Ratchet Band with buttons, Cushion Liner, Part #R9P g. Faceshield Harware Kit including screws, rentention tabs, washers, mounting brakcets, D -washers, handwheels, C -clip t Part #S910 Sub -Total: (Item 4) GRAND TOTAL (ITEMS 1-4) Prepared by Maritza Suarez, 2/25/03 Est. Annual City, UOM 200 pair 300 pair 130 250 50 50 50 50 50 i 50 pair l each each each each each each I each Fire Apparatus Service Team, Inc. Chief Supply Corporation Fisher Scientific 16 Pecan Run Drive 1400 Executive Parkway #220 6507 N. Harney Rd. Ocala FL 34472 1 Eugene OR 97401 Tampa, FL 33610 Non-Minority/Non-Local I Non-Minority/Non-Local Non-Minority/Non-Local Unit Price no bid /pair no bid /pair j $179.80 /pair $ 37.95 /each $ 4.89 /each $ 16.39 /each $ 19.44 /each $ 10.29 /each $ 30.48 /each $ 16.68 /each Extended Price no bid no bid $ 23,374.00 $ 9,487.50 1 $ 244.50 $ 819.50 $ 972.00 $ 514.50 $ 1,524.00 $ 834.00 Unit Price no bid /pair $ 27.00 /pair no bid /pair no bid /each no bid /each no bid /each no bid /each no bid /each no bid /each no bid /each Extended Price no bid $ 8,100.00 no bid no bid no bid no bid no bid no bid no bid no bid Unit Price $ 76.28 /pair $ 35.54 /pair no bid /pair j no bid no bid no bid no bid no bid no bid no bid /each /each /each /each /each /each /each Extended Price $ 15,256.00 $ 10,66: - I no bid no bid no bid no bid no bid no bid no bid no bid $ 14, 396.00 $ - $ - $ 37,770.00 $ 8,100.00 $ 25,918.00 did not bid on all items did not bid on all items did not bid on all items Page 2 of 2 Approval by Department Director/Designee: - _: Y OF MIAMI OF THE CITY CL. K BID SECURITY LIST BID ITEM: Firefighter Boot, Gloves, Helmet & Helmet Accessories BID NO.: 01-02-209 DATE BID OPENED: February 19, 2003 TIME: 1:00 PM BIDDER TOTAL BID BID BOND (ER) AMOUNT CASHIER'S CHECK Chief Supply Corporation See attached bid N �A ncnlc'o� CSV USA Corp. 46 66 N � A ) nN-1 Uco� Fire Apparatus Service Team, Inc. 66 66' Fisher Scientific 66 64" Municipal Equipment Ten -8 Fire Equipment " NO BID: Fascut Industries t>�- lvov C 'K �(- Lehigh Safety Shoe Co. Sunshine Cordage Co. AO itUTRr f)r Technical Rescue.Com, Inc. nit o ey' 7erC (3 S✓L Code Red Fire Equipment S�+ fiy 1t bc:,,e+rrrdiE. ArcduC-l-- ABACO : +c-,-- -�5ht Florida Police Products "w-10 �+1c iz" n tt s Miami Cordage bo nC* o ftod 20flars IT -em. received other offors 94,b. t _. .. .... .. 1. a aifv.a.. core hg.ehy reiec!ed ^s lwte:' ing Bid(s) City Department on ;�:- ` . PREPARED BY: T6day's Date Deputy 0 3- 5 0511