HomeMy WebLinkAboutR-03-0452J-03-443
05/07/03
RESOLUTION NO. 03- 452
A RESOLUTION OF THE MIAMI CITY COMMISSION
RELATED TO THE AMERICAN CANCER
SOCIETY/RELAY FOR LIFE TO BE HELD AT
PEACOCK PARK, IN COCONUT GROVE, MIAMI,
FLORIDA, ON MAY 16 AND 17, 2003;
AUTHORIZING THE WAIVER OF ALL FEES AND
PERMITS PERMISSIBLE BY LAW, INCLUDING THOSE
REQUIRED FOR THE USE OF THE PUBLIC RIGHT-
OF-WAY, AND THE PROVISION OF IN-KIND
SERVICES BY THE DEPARTMENTS OF POLICE,
FIRE -RESCUE, MUNICIPAL SERVICES, SOLID
WASTE, AND PARKS AND RECREATION, IN AN
AMOUNT NOT TO EXCEED $4,000; ALLOCATING
FUNDS FROM SPECIAL EVENTS FESTIVAL ACCOUNT
NO. 001000921054.6.289; CONDITIONING SAID
AUTHORIZATIONS UPON THE ORGANIZERS:
(1) OBTAINING ALL PERMITS REQUIRED BY LAW;
(2) PAYING FOR ALL OTHER NECESSARY COSTS OF
CITY SERVICES AND APPLICABLE FEES
ASSOCIATED WITH SAID EVENT; (3) OBTAINING
INSURANCE TO PROTECT THE CITY IN THE AMOUNT
AS PRESCRIBED BY THE CITY MANAGER; AND (4)
COMPLYING WITH ALL CONDITIONS AND
LIMITATIONS AS MAY BE PRESCRIBED BY THE
CITY MANAGER.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The waiver of all fees and permits
permissible by the Code of the City of Miami, Florida, as
CITY COMIMSI0N
MEETING OF
MAY Q S 2003
Resolution No.
03- 45
amended, for the use of the public right-of-way and for the
provision of in-kind services by the Departments of Police,
Fire -Rescue, Municipal Services, Solid Waste, and Parks and
Recreation, in an amount not to exceed $4,000, is authorized for
the American Cancer Society/Relay for Life to be held at Peacock
Park, in Coconut Grove, Miami, Florida, on May 16 and 17, 2003,
with funds allocated from Special Events Festival Account
No. 001000921054.6.289.
Section 2. The herein authorizations are conditioned
upon the organizers: (1) obtaining all permits required by law;
(2) paying for all other necessary costs of City services and
applicable fees associated with said event; (3) obtaining
insurance to protect the City in the amount as prescribed by the
City Manager; and (4) complying with all conditions and
limitations as may be prescribed by the City Manager.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 3 03- 452
PASSED AND ADOPTED this 8th day of May , 2003.
ATTEST:
PRISCILLA A. THOMPS N
CITY CLERK
APPROVED ASoT7V FOR AND CORRECTNESS C/
DRO VILARELLO
ClAf ATTORNEY
W7234:tr:AS:BSS
Page 3 of 3
*ELA. DIAZ,
03-- 452
04/01/03 TUE 14:04 FAX 3055825140 AMERICAN CANCER SOCIETY Q002
a •► �
RELAY
FOR LIFE
April 1, 2003
Joe Arioila
City Manager
City of Miami
3600 Pan American Drive,
Coconut Grove, Florida 33133
Dear Mr. Ariolla
2
We are asking you to tend your support to an exciting community event that is coming to Coconut
Grove — Relay for Life on May 16, 2003 at Peacock Park. The signature fund raising event for the
American Cancer Society, Relay for Life is a unique overnight team event that is more a
ceiebration than a fundraiser. The event brings together neighbors, friends, coworkers and
families to recognize those who have survived cancer and to remember those who have not.
One in three Americans will get cancer in their lifetime. One in eight women w10 be diagnosed
with breast cancer. Everyone is personally affected by cancer sooner or tate. Relay for Life gives
the entire community an opportunity to make a difference.
We have been heartened by the enthusiastic response of our neighbors. Local schools,
businesses, families, civic groups, churches and friends are joining together in teams of 10 to 15
people to fight cancer and celebrate trope. Our Relay Committee is confident that the Coconut
Grove Relay for Life will be a wonderful success because of the number of teams; our neighbors
who will come out to support us; and the contributions of local businesses.
This year the American Cancer Society will do 3300 Relays throughout the United States and
raise more than $220 million through this event. What makes this event truly special is that it
celebrates survivorship. The official opening ceremony consists of c Mcer survivors walking the
W Victory Lap' wearing purple sashes. While the Relay is going on, terra members camping
out, enjoying live entertainment, food and games create a community party atmosphere. Relay
For Life concludes on until Saturday at noon.
By this means we are. asking to be schedule for a personal appearance before the C ft of
NUarni CormmisWon in their next meeting. At that time we would formally petition for the
City to waive any related fees {police, fire department and park tees) for the event. All
other Miami Dade County Relays we not reciulred to pay' any two. This is a icey element to
the success of this fundraising event by helping In keeping our overhead cost under 9%.
Should you have any questions or need additional information, please do not hesitate to contact
us. On behalf of the Board of Directors of the American Cancer Society, and more importantly,
the patients who benefit from the programs and services of the American Cancer Society, thank
you for your support.
Regards,
Elena Carpenter
Chairperson
Carolyn Troche
Special Events Manager
(305) 594-4363 ext. 220
03- 452
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mand
M bers o the ity ComIs Ion
() �U/�"
FROM: O@ Arriola
C 'ef Administrator/City Manager
DATE: APR 2 5 2003
SUBJECT: Request for Fee Waivers
REFERENCES:
ENCLOSURES:
FILE:
RECOMMENDATION
It is respectfully recommended the City Commission approve the American Cancer
Society/Relay for Life's request to appropriate funds in the amount not to exceed
$4,000.00 from the Special Events fund for city services.
BACKGROUND
Ms. Elena Carpenter, Chairperson of the Relay for Life event request a personal
appearance before the City Commission on May 8, 2003 to seek waivers of funds
in the amount not to exceed $4,000.00 for the event to be held at Peacock Park on
May 16 & 17, 2003. The administration recommends $4,000.00 be allocated from
the Special Events fund for the Relay for Life event. This event will bring together
neighbors, friends, co-workers and families to recognize those who have survived
cancer and to remember those who have not.
JAMS/lrb
03- 452
AMERICAN CANCER SOCIETY
RELAY FOR LIFE
MAY 16 & 17, 2003
ESTIMATED COST OF CITY SERVICES AND FEES
CITY WAIVABLE OTHER
SERVICES FEES FEES
Police Department (Security) $1368.00*
(Permit)
(Admin. Fees)
Fire/Rescue (Insp.-Fire & Rescue)
(Permit)
(Admin. Fees)
Solid Waste (Labor/Clean Up)
(Equipment Rental)
(Disposal Cost)
Parks & Recreation (Labor)
(Equipment Rental)
(Permit / Fee)
TOTAL
GRAND TOTAL:
$ 180.00
$ 850.00
$2,398.00
$108.00
$ 55.00
$ 12.00
$ 54.00
$59.50
$1,280.00
$1,509.00 $59.50
**Police based on time and half
SALES TAX IS NOT INCLUDED IN THIS BUDGET. IF THE SPONSOR PUTTING ON THE EVENT
IS A "FOR-PROFIT" ORGANIZATION, SALES TAX WILL HAVE TO BE INCLUDED.
Prepared by Lina R. Blanco on 4/15/03
03 02