HomeMy WebLinkAboutR-03-0424J-03-329
04/28/03
RESOLUTION NO. 03- 424
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT TO THE
SOFTWARE SYSTEM LICENSE AGREEMENT
("AGREEMENT"), IN SUBSTANTIALLY THE ATTACHED
FORM, WITH DECISION SUPPORT, INC. FOR
CONTINUED RE -LICENSING TRAINING, MAINTENANCE,
AND PRODUCT SUPPORT OF ITS PROPRIETARY
SOFTWARE FOR THE DEPARTMENT OF INFORMATION
TECHNOLOGY, ON A CONTRACT BASIS FOR A
ONE-YEAR PERIOD, WITH THE OPTION TO RENEW FOR
TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL
AMOUNT NOT TO EXCEED $14,000, WITH
AUTHORIZATION FOR ANNUAL MAINTENANCE
INCREASES NOT TO EXCEED FOUR PERCENT (4%) PER
YEAR; ALLOCATING FUNDS FROM CAPITAL
IMPROVEMENT PROJECTS ACCOUNT CODE
NO. 001000.460101.6.670, SUBJECT TO BUDGETARY
APPROVAL.
WHEREAS, the Department of Information Technology
("Information Technology") is seeking approval to execute an
amendment to the Software System License Agreement, in
substantially the attached form, with Decision Support, Inc. for
continued re -licensing, training, maintenance, and product
support of its proprietary software; and
CITY COMMISSION
MEETING CW
MAY 0 F 2003
Resolu&n Earp,
WHEREAS, Information Technology has used EZSPEC/DARGAL
software products since 1992, as these products create ad-hoc
query reports in an easy, user-friendly manner and also updates
data records on-line using similar on-line screening as the
ad-hoc reporting tool; and
WHEREAS, it is necessary to receive all software maintenance
support for the products from Decision Support, Inc., as the
EZSPEC/DARGAL software products are solely owned and marketed by
Decision Support, Inc.; and
WHEREAS, funding for the re -licensing and maintenance of the
EZSPEC/DARGAL software is allocated from Capital Improvement
Program, Account Code 001000.460101.6.670.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Page 2 of 4
03- 424
Section 2. The City Manager is authorizedll to execute
an Amendment to the Software System License Agreement with
Decision Support, Inc., for continued re -licensing, training,
maintenance, and product support of its proprietary software for
the Department of Information Technology, on a contract basis for
a one-year period, with the option to renew for two additional
one-year periods, for an annual amount not to exceed $14,000,
with annual maintenance increases not to exceed four percent (4%)
per year, with funds allocated from Capital Improvement Project
Account Code No. 001000.460101.6.670, subject to budgetary
approval.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
zi If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 3 of 4 03- 424
PASSED AND ADOPTED this 8th day of May , 2003.
ATTEST:
"r- - F?w . I 'r -- I
/INUEL A. DIAZ, MAYOR
•
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:e
NDRO VIL
ATTORNEY
134:tr:AS:
PAFM
Page 4 of 4 03- 424
F' KUM : D'-tU I S 1 UN SUPNUK I 1 n-..
A3UMM66t Wf TO BOi!!"i'WAM BYB= LIC3MM! SAT 0 2838
Ilmeadmeat made and entered into as of April 1, 2003
by and between
D=BIOA BUMMT MC. vompaLw-) and
City of Miami, 710rida ( •1
This Amendment emends the Software System License Agreement between
Supplier and Customer referenced above (the "Agreement") to add to or
upgrade the software covered by the Agreement. Except as e3tpressly amended
herein, the Agreement shall remain in full force and effect.
The initial term of this Amendment shall be July 1, 2003 - June 30, 2004.
The license may be automatically renewed annually by the customer beginning
on the Annual Renewal Date July 1, for two successive one-year terms upon
payment of maintenance fees, as outlined in Attachment A.
1. Section 6 of the Agreement and previous Addenda will be replaced with:
FRICM CHANGES
All maintenance fees are guaranteed for the initial 12 months from the
Effective Date of the Amendment. Thereafter, Supplier may make
increases, not to exceed 4% per year, by notifying Customer in writing
at least 90 days prior to the effective date of such increase. Supplier
further agrees that the maintenance fees charged Customer will not
exceed the published fees paid by other Customers of Supplier for the
same package. There will be no increase for the renewal period
beginning July 1, 2005.
2. If there is any conflict between the provisions of this Addendum and the
Agreement or any other addenda thereto, the provisions of this Addendum
shall control.
IN WITNESS WHEREOF, that parties hereto, each acting under due and proper
authority, have caused this Amendment to be executed as of the day and year
first above written as set forth by their respective signatures.
ZrA
(C USWmeft Autttorhod SOUMm)
Name: Joe 602"
(SbnatWA Printed Name)
Title: CRY Manaa�r
(sipnatery a Prkited Title)
DSM:
(t)ate 3ipned)
sY d .Qiv
( s Authorized S�nattma)
Name: PawVAndwftr
(Sipna1ory08 Printed Name)
Title: President
(Si0►ratWS P611 Title)
Dara: ,:as — 'A tqo
(Date SWwM
03- 424
K - o3.23 7
NNW
FROM :DECISION SLPPORT INC.
FAX NO. :704-847-4875 Apr. 23 2003 04:03PM P3
Attachment A
Page 1 of 1
3t=.=CXNU PRODUCT SC$=OLZ
Amendment made and entered into ae of April 1, 2003
by and between
DMCXSXON SUPPORT IMC. wows.-) and
City of Niaml, ylarida (-cwt&k.,r)
Licensed Camaater
CPU style NX5802-32
CPU Serial 4 7145
Licensed eoft3W!R package:
Product URSA infoSuite for A Series
License Level 4
Limited Users 15
License Fee 84,480
Credit from: Previous License (70,400) TWAL MW
Previous Discounts (14,080) LTC7dfsx FM DQa
License Fee Due - $ 0 - $0.00
ML Ma
Annual Fee
July
1,
2003
TOM ANAL
to
$13,178.88
ppm
June
30,
2004
$13,178.88
July 11 2003
July
1,
2004 -
TOTAL AIRMAL
to
$13,706.04
1f71IDiR-jQ
June
30,
2005
$13,704.04
Jaly 1, 2004
July
1,
2005
MAL AMM=
to
$13, 706.04
June
30,
2006
$13,706.04
Only 3, 2003
NOTMS: This amendment establishes the increase in maintenance fees for
the July 1, 2003 and July 1, 2004 renewal period, 8 4% per year. There
will be no increase for renewal. period July 1, 2005.
2aitialed
by: (Customer) Initialed by: (Supplier)
03- 424
TO
FROM
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Hon a r and m + rs
the City ommissi n
C�
Jo I Arriola
of Administrator/City Manager
RECOMMENDATION:
DATE:
SUBJECT:
REFERENCES
ENCLOSURES:
CArw14
APR 2 4 2�`F FILE
Resolution on EZSPEC/
DARGAL Software
Relicensing, Maintenance
and Support
It is respectfully recommended that the City Commission adopt the attached resolution
authorizing the City Manager to execute the license agreement for proprietary software
products with Decision Support Inc., for continued maintenance of its proprietary
software for the Department of Information Technology. This relicensing, maintenance
and product support shall be provided at an annual cost not to exceed $14,000. The
option to extend the product support for two (2) additional one (1) year periods with
yearly maintenance increases limited to no m ore t han 4 % p er y ear i s a Iso r espectfully
requested. Funds are hereby allocated from account code no. 001000.460101.6.670.
BACKGROUND:
The Information Technology Department has been using EZSPEC/DARGAL since 1992.
EZSPEC/DARGAL allows the Information Technology Department to create ad-hoc
query reports in an easy, user-friendly manner. Additionally, this software allows data
records t o b e u pdated o n -line t hrough t he u se o f s imilar o n -line s creens a s the ad-hoc
reporting tool; thus, increasing the timeliness of correcting records in an easy manner. It
is necessary to receive software maintenance and product support from Decision Support
Inc. as the EZSPEC/DARGAL software product being utilized by the City of Miami is
solely owned by Decision Support Inc. Decision Support Inc. is the sole author and
marketing agent for the product in North America and is responsible for all maintenance
for the product.
FISCAL IMPACT: NONE
JA: :j eo
03- 424
Agenda Date: 4/10/03
Item No:
AGENDA BRIEFING FORM
Department/Division: Information Technology
Department Contact Name/Number: Jim Osteen 416-1511
Staff Meeting Date:
Agenda Office Received: March 14, 2003
Summary/Description of Purchase: Proprietary Maintenance Agreement for EZSPEC/DARGAL software re-
licensing maintenance, training and support.
Prop Maint No. Description: 02-03-114
The Department of Information Technology has a need for EZSPEC/DARGAL Software re -licensing, maintenance,
training and product support is required to create ad-hoc query reports in an easy, user-friendly manner in addition to
allowing data records to be updated on-line through the use of similar on-line screens as the ad-hoc reporting tool.
Type of Item: Source of Item: Recommended Vendor(s)
Decision Support, Inc.
®
Resolution
❑
Commission Directive
❑
Ordinance
❑
Normal Purchase
❑
Sole Source
®
Contract Item
❑
Emergency Ratification
Discussion Item
❑
Public Hearing Item
Contract Period I year
OTR: 2 OTR
No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value
N/A N/A $14,000
Total Value of Award/Contract (including value associated with potential OTR):
AgendaBreftorrn
$42,000 (annual
maintenance increase
limited to no more than 4%)
03— 424
Budgetary Impact Analysis
Department Division
Commission Meeting Date: I C)
Title and b 'ef desc ption of le islation or attached ordinance/resolut;Qki: ,
J�
1. Is this item related to revenue? NO Yes ❑ (If yes, skip to item 94)
2. Are there sufficient funds in Line Item?
CIP Project #: (If applicable)
Yes: �, Index Code: 41OO\O\ Minor: 1p-?� Amount: 4? C) O
No: Complete the following information:
3. Source of funds: Amount budgeted in the line item: $
Balance in line item: $
Amount needed in line item: $
Sufficient funds will be transferrer) frnm the fnllnwina line itPmc-
ACTION ACCOUNT NUMBER
TOTAL
Project No./Index/Minor Object
From
$
From
$
To
$
To
$
4. Comments:
/Designee
APPROVALS
Veri d by-
Dept.
yDept. of Strategicu get' &
Performance
Date: 1^Z�-
2,1Z lz�
Date
Verified by CIP: (If applicable)
Director/Designee
Date:
FROM :DECISION SUPPORT INC. FAX NO. :704-847-4875 7eb. 19 2003 02:28PM P2
Post Office Sox 1058 • Matthews, NC 28106
DECISION S U P P O RT I N C 624 Matthews -Mint Hill Road, Suito 100 • Matthews, NC 26105
Intelligent Reporting Solutiong
February 19, 2003
James Osteen
City of Miami
444 S.W. 2"" Avenue
Suite 546
Miami, FL 33130
Dear Mr. Osteen:
Per our conversation this afternoon I wanted to document in writing that Decision
Support Inc is a sole source vendor for the URSA infoSuite software, which includes the
EZSPEC/DARGAL suite of products, running on the NX5802-32 s/n 7145. Licensing,
maintenance and support for this software is provided by Decision Support Inc.
If you have questions, please feel free to contact me. Thanks for your time and assistance.
Sincerely,
U/
7eWinchester
President
(704) 845-1000 • Fax (704) 647-4875 • www.DocisionSupport.com
0,3—
AWARD
PROPRIETARY MAINTENANCE 02-03-114
ITEM: EZSPEC/DARGAL Software Re -Licensing and
Maintenance
DEPARTMENT: Information Technology
TYPE OF PURCHASE: Contract for one (1) year with the option to
extend the product support for two (2)
additional one-year periods.
REASON: The acquisition of continued EZSPEC/DARGAL
software re -licensing, maintenance, training, and
product support is required to create ad-hoc
query reports in an easy, user-friendly manner in
addition to allowing data records to be updated
on-line through the use of similar on-line screens
as the ad-hoc reporting tool.
RECOMMENDATION: It is recommended that award be made to
Decision Support, Inc., approving the
negotiation and execution of a relicensing,
maintenance and product support agreement for
the maintenance of its proprietary software in
accordance with Chapter 18, Section 18-86 of
Ordinance 12271, on a contract basis for a
period of one (1) year, with the option to renew
for two (2) additional one-year periods, for the
Department of Information Technology, at an
annual amount not to exceed $14,000, with
annual maintenance increase(s) limited to no
more than 4% per year; allocating funds
therefore from Account Code No.
001000.46 0101.6.6 70.
V Michael A. Rath
Acting Director of Purchasing
21 l�
Date
03- 424