HomeMy WebLinkAboutR-03-0422J-03-332
04/28/03
RESOLUTION NO. 03- 422
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), AUTHORIZING THE CITY
MANAGER TO EXECUTE THE LICENSE AGREEMENT FOR
PROPRIETARY SOFTWARE PRODUCTS, IN
SUBSTANTIALLY THE ATTACHED FORM, WITH B & L
ASSOCIATES, INC. FOR CONTINUED RE -LICENSING,
TRAINING, MAINTENANCE AND PRODUCT SUPPORT OF
ITS PROPRIETARY SOFTWARE FOR THE DEPARTMENT
OF INFORMATION TECHNOLOGY, ON A CONTRACT
BASIS FOR A ONE-YEAR PERIOD, WITH THE OPTION
TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS,
AT AN ANNUAL AMOUNT NOT TO EXCEED $55,000,
WITH ANNUAL MAINTENANCE INCREASES NOT TO
EXCEED FOUR PERCENT (4%) PER YEAR; ALLOCATING
FUNDS FROM ACCOUNT CODE
NO. 001000.460101.6.670, SUBJECT TO BUDGETARY
APPROVAL.
WHEREAS, the Department of Information Technology
("Information Technology") is seeking approval to execute a
License Agreement for Proprietary Software Products
("AGREEMENT"), in substantially the attached form, with B & L
Associates, Inc. for continued maintenance of the software
BL/Lib, BL/Robo, BL/Viewer, BL/Pack, BL/Sched and BL/Dist; and
WHEREAS, Information Technology has used BL/Lib, BL/Pack,
and BL/Sched since 1984 as these products allow the Department to
ATTACNAAE
CONTAIRID I
CITY COMMISSIOIR
Y=TIN,G OF
MAY 0 c 2003
(Resolution 1-1p.W 3 � 4221-_
log and keep track of tapes, archive and recover files, and
automatically schedule jobs in a flexible, efficient, and
effective manner, and BL/Robo, BL/Viewer, and BL/Dist purchased
in 1996 allows the Department to retrieve tapes through the use
of robotic technology and create user reports for reviewing and
distribution with the use of a PC; and
WHEREAS, it is necessary to receive all software maintenance
support for the products from B & L Associates, Inc., as BL/Lib,
BL/Robo, BL/Viewer, BL/Pack, BL/Sched and BL/Dist software
products being utilized by the City of Miami are solely owned and
marketed by B & L Associates, Inc.; and
WHEREAS, funding for the re -licensing and maintenance of
this software is allocated from Account Code
No. 001000.460101.6.670;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Page 2 of 4
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorizedll to execute a
License Agreement for Proprietary Software Products, in
substantially the attached form, with B & L Associates, Inc., for
continued re -licensing, training, maintenance and product support
of its proprietary software for the Department of Information
Technology, on a contract basis for a one-year period, with the
option to renew for two additional one-year periods, in an annual
amount not to exceed $55,000, with annual maintenance increases
not to exceed four percent (4%) per year, with funding allocated
from Account Code No. 001000.460101.6.670, subject to budgetary
approval.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor .21
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 3 of 4 03- 422
PASSED AND ADOPTED this 8th day of
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
NDRO VI
ATTORNEY
137:tr:AS:BSS
May , 2003.
Page 4 of 4
03— 422
Pic
B&I ASSOCIATES
220 ,s,
Needham, MA 02494
(781) 444-1404
LICENSE AGREEMENT FOR PROPRIETARY SOFTWARE PRODUCTS
This Agreement ( #037428-R 1) is made on the 31 day of March, 2003 between
1) B&L Associates, Inc. 220 Reservoir Road Needham, MA 02194 (`B&L")
2) Cityof Miami 400 NW 2nd Avenue Miami, FL 33128 ("Customer").
Whereas
A) B&L is the owner and licensor of the Software as hereinafter described.
B) Customer is desirous of using the Software awned and licensed by B&L .
Now it is hereby agreed as follows:
1. DEFINTTIONS
"Acceptance Period" means the first 30 days after the Effective Date.
"Documentation" means the documentation provided by B&L to Customer for the installation, use and
support of the Software.
Accepted for B&L by:
Accepted for Customer by:
Name Leonard J. DiCarlo
Name
Signature
Signature
Title Treasurer
Title
Date March 31, 2003
Date
Accepted as to form and correctness:
Name
Simtature
Title
Date
Accented as Lo insurance requirement:
Name.
Sienature
Title
Date
03- 422
F.
Agreement: #037428-R1
Page. 2
"Effective Date" means January 1,'J4:
----------------------------------------------------
"Processor " means the processor(s) described in Schedule 1, including model, style and serial number(s) on
which the Software is authorized to operate.
"Product Support" means the work done by B&L to keep the Software current, provide Updates, provide
bug fixes, provide telephone support, and make sure the Software runs on the three most current versions of
the Unisys operating system (MCP).
"Product Support Date" means the January 1,,,2004 and each anniversary thereafter.
"Site" means any Customer location.
"Software" means the licensed software as described in Schedule 1 and the Documentation.
"Subsidiary" means a corporation or other entity more than fifty percent (50%) of whose outstanding voting
shares or securities are, now or hereafter, owned or controlled, directly, or indirectly, by Customer.
"Update" means a release of a Software product, subsequent to the initial delivery, which incorporates (a)
accumulated corrections, or (b) enhancements together with revisions to, or revised, Documentation which
properly describes the updated Software.
"Year 2000 Compliant" means the Software is written to ensure the ability for continued normal use such
that neither the performance nor the functionality of the software will be affected by changes to the date
format caused by the advent of the year 2000.
2. GRANT OF LICENSE
2.1 B&L hereby grants to Customer a permanent non-exclusive right and license to install and use the Software
at the Site on the Processor described in Schedule 1.
2.2 Upon prior written notice to B&L Customer may change the Site.
2.3 Upon prior written notice to B&L Customer may operate the Software on a smaller processor than the one
described in Schedule 1 provided that
b) the Processor described in Schedule 1 is still present at the Site, and
b) the Software will only run on one processor in total
2.4 Customer agrees to refrain from using the Software for other entities or Subsidiaries on a service basis
without the written permission of B&L.
3. CUSTOMER CERTIFICATIONS
3.1 Customer agrees that the Software will always be licensed for the largest MCP based Processor at the Site.
4. LICENSE FEES
4.1 The license fees are shown in Schedule 1.
5 UPGRADE CREDITS
5.1 Credits will be issued toward a new license should Customer upgrade to a larger Processor on which the
Software operates within five years of the Effective Date of this Agreement. The amount of the credit will
be the license fees shown in Schedule 1 prorated over a five year period.
Accepted for B&L by: Accepted for Customer by:
Initials Iitials
Date Date
03r- 422
Agreement: #037428-R1
Page. 3
6. TAXES AND DUTIES
6.1 Customer shall be responsible for remitting to federal and/or state and local tax authorities any applicable
taxes and duties due by Customer to such authorities based on payments made to B&L pursuant to Schedule
1 and 2 and shall hold B&L harmless and indemnify it for any liabilities, cost and expenses, including
attorneys' fees, to any tax authority relating in any way to the tax treatment of the payments made pursuant
to this agreement.
7. TERM AND TERMINATION
7.1 The license offered under this agreement is,for the Software at the Site on the Processor described in
_.
Schedule 1 for the term described in Schedule 2.
7.2 The Customer shall have the right at any time within the Acceptance Period to return the Software for any
reason whatsoever. Should Customer return the Software during the Acceptance Period, all license fees paid
by Customer for the Software being returned will be refunded.
7.3 Notwithstanding paragraph 7. 1, this Agreement may be terminated
a) by either party for material breach of this Agreement by the other party provided that if the breach
is capable of remedy, the innocent party has fust given written notice to the party in breach
identifying the breach concerned and calling for it to be remedied, and the breach has not been
remedied within 45 days of service of such notice --------------------------------------------------- -
b) by Customer for unappropriation of funds, or,
0 by Customer's thirty day notice of termination of the Al,recnnent
7.4 In the event of termination, Customer shall return the Software unencumbered and certify to B&L that all
copies or partial copies have been destroyed.
8. TRANSFER OF SOFTWARE
8.1 The rights and license granted Customer hereunder to hold and use the Software are restricted solely and
exclusively to Customer and may not be assigned, subleased, sublicensed, sold, offered for sale, disposed
of, encumbered or mortgaged.
9.0 PROPRIETARY RIGHTS
9.1 The ownership and all right, title and interest in and to any trademark tradename, patent„ copyright,
technology, know-how or other proprietary interest relating to the Software is and will remain vested solely
in B&L. Customer will use all reasonable efforts to protect all such proprietary rights of B&L, and, upon
request by B&L, will assist B&L at the expense of B&L, to prevent or halt any unauthorized use of B&L
proprietary rights related to the Software. Unless otherwise agreed in writing, copyrighted materials will
not be copied except for archival purposes or as otherwise expressly authorized in this Agreement.
Customer shall not remove or modify any B&L copyright notice or other proprietary notice contained in the
Software or the Documentation.
9.2 Customer agrees to take reasonable steps to protect the confidentiality of the Software. Customer agrees
9.2.1 not to disclose or transfer the Software to any third parties-,
Accepted for B&L by: Accepted for Customer by:
Initials Iitials
Date Date
03- 422
Agreement: #037428-R 1
Page. 4
9.2.2 not to decompile, reverse engineer, modify, reproduce, rent or lease, or otherwise dispose of the
Software; and
9.2.3 not to duplicate the Software except as required for Customer's use at the Authorized Site or for
providing backup of the Software.
10.0 WAIVERS:
10.1 No delay or failure of B&L or Customer in exercising any right hereunder and no partial or single exercise
thereof, shall be deemed of itself to constitute a waiver of such right
10.2 B&L may accept any payments from any person tendering the same without thereby accepting such person
as Customer hereunder or waiving any breach of covenant or provision against assignment or transfer by
Customer.
11.0 WARRANTIES
11.1 B&L represents and warrants that:
a) the Software, when delivered and installed, will operate on the Processor specified on Schedule 1 of this
Agreement;
b) any service rendered by B&L will be performed in a professional manner by qualified personnel; and
c) the Software is the Year 2000 Compliant.
11.2 B&L wan -ants that it will not withdraw the availability of Product Support for five years from the Effective
Date of this Agreement.
11.3 During the time that the Software is under B&L Product Support, B&L will correct or replace it and/or
provide services necessary to remedy any programming error which is attributable to B&L. Such
correction, replacement or services will usually be accomplished within 30 days from the date that
Customer has identified and notified B&L of any such error in accordance with B&L's prescribed reporting
procedures.
As a pre -condition to any action on any warrantee arising out of this Agreement, notice of any defects in any
materials, equipment or services must be given to B&L within thirty (30) days of the discovery of such
defects.
12. DEFAULT
12.1 Default is defined to include Customer's failure to pay any amount within 10 days after notice to Customer
that the same is 45 days or more delinquent; if an assignment, sale, mortgage, sublease or sublicense of the
Software is made or attempted, if any distress, execution, or attachment is levied hereon or upon the
Software or such action is attempted; if Customer shall become insolvent; upon initiation of bankruptcy or
receivership proceedings; upon the execution by Customer of a Deed of Trust or Assignment for the Benefit
of Creditors or any other transfer or assignment of a similar nature; or upon Customer's breach of any of the
other terms or conditions hereof
12.2 In the event of default on the part of the Customer, B&L has the right to terminate this Agreement and to
enforce all its rights and remedies under paragraph 7.3.
13. FORCE MAJEURE
Accepted for B&L by: Accepted for Customer by:
Initials Iitials
Date Date
03- 422
Agreement: #037428-1z1
Page. 5
13.1 Neither party shall be liable to the other for delays or failure of performance due to causes beyond its
control, Such causes include (without limitation) strikes, riots, wars, government regulations, acts of God,
fire, or shortage of materials; provided, however, if such delay or failure continues beyond sixty (60) days,
the other party shall have the option, exercisable by written notice, to terminate the Agreement pursuant to
paragraph 7.3
14. LIMITATION OF LIABILITY
14.1 IN NO EVENT WILL B&L BE LIABLE TO CUSTOMER OR ANY OTHER PERSON OR
ENTITY FOR ANY SPECIAL, INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL
DAMAGES WHATSOEVER
15.0 PRODUCT SUPPORT
15.1 Product Support will be charged for on a yearly basis starting on the Product Support Date. The product
support fees for the Software for the first two years are shown in Schedule 2.
15.2 B&L will use its best endeavors to correct as promptly as possible errors in the Software notified to B&L by
Customer. Code corrections or instructions on work arounds supplied shall be accompanied by adequate
documentation to enable the code correction to be installed and to advise Customer of any operational
differences known to B&L resulting from the code correction or work around, together with any resulting
changes to the Documentation.
15.3 B&L will maintain and as necessary modify the Software so as to be compatible with later releases of the
system software of the Customer computer systems on which the Software is designed to run. Copies of
each new version of the Software (including revised Documentation) in replacement of copies installed with
Customer will be supplied as soon as practicable after the notification by Customer of a new release of the
relevant system software.
15.4 B&L will make available staff knowledgeable in the Software to respond to telephone or telefax queries by
Customer during the hours of 9 am to 5 PM USA Eastern Standard Time, Mondays to Fridays (statutory or
customary holidays in the USA excepted). B&L will use its best endeavors to provide a responsive service
outside those hours. The service to be provided under this paragraph includes responding to queries on the
operational use of the Software, assistance in identifying or verifying the causes of suspected errors or
malfunctions in the Software, advice on work arounds to avoid the effects of identified errors or
malfunctions where possible, information on errors previously reported to B&L, and advice on the features
and capabilities of the Software.
15.5 At the request of Customer, B&L will provide on-site assistance by qualified staff as soon as possible after
the Customer's request in case of emergency, and otherwise at mutually convenient times, to overcome any
problems experienced in the installation and use of the Software which Customer is unable to resolve
locally. For this service Customer shall pay B&L its prevailing day rate for a support person, plus
reasonable travel and hotel expenses provided that all rates and expenses are approved by Customer.
15.6 B&L shall ensure responses to errors or defects in the Software reported by Customer and documented in
accordance with reasonable fault reporting procedures to be provided by B&L, and complete the correction
or operational avoidance of the error or defect (i.e. where the Software is demonstrated not to work in
accordance with B&L's specifications) in accordance with the following schedule
Error Priority (1) Response(2) Closure 3
Emergency (A) 4 hours 5 days
Accepted for B&L by:
Initials
Date
Accepted for Customer by:
litials
Date
0,
Agreement: #037428-R1
Critical (B)
Non -Critical (C)
1 day 20 days
20 days Next update
Page. 6
Time starts to run from receipt by B&L of documentation of the fault, including a desc!iption of the event
that caused the fault, and the Software involved, . However, if documentation received by B&L is
incomplete, B&L must promptly identify errors or omissions in the documentation to the Agent
(I) Priority Codes A Catastrophic system or module failures which
prevent user processing and which do not have a
viable detour or work around available
B Problems that have been substantiated as a serious
inconvenience to the user, including Priority A
problems for which a temporary detour or
work around is available
C. Problems which the user can easily avoid or detour
for which there is no urgency in resolution
(2) Response Response consists of providing the following, in the following order of
priority: an existing correction; a new correction against reported product
level only; a viable work around; a reasonable request for more information
to complete analysis of the problem, provided that for Priority A problems,
B&L shall use its best endeavors to provide at least a viable work around
within 24 hours.
(3) Closure Closure consists of providing a final correction, including by way of update
or maintenance release and revised or new Documentation as appropriate, or
establishing that such closure is not practically possible.
16. MISCELLANEOUS
16.1 No modification or amendment to this Agreement shall be valid unless in writing signed by authorized
representatives of the parties.
16.2 If any provision of this Agreement is held or determined to be invalid or unenforceable, the remaining
provisions shall continue in full force and effect.
16.3 The captions of the articles and sections of this Agreement are for the convenience of the parties only and
shall not be considered in any interpretation of this Agreement.
16.4 In addition to the rights and obligations which survive as expressly provided for elsewhere in this
Agreement, the provisions which by their nature should survive, shall survive and continue after any
termination or cancellation of this Agreement and shall bind the parties, their successors, their permitted
assigns and their legal representatives.
16.5 This Agreement constitutes the complete and final expression of the parties' agreement as to the subject
matter hereof, and shall supersede all prior agreements, expressed or irhplied, whether oral or written, It
may not be released/discharged, changed or modified except by an instrument in writing signed by a duly
authorized representative of each of the parties.
16.6 This Agreement shall be governed by, and subject to, and construed in accordance with the laws of the,
State of Florida in the United States of America.
Accepted for B&L by: Accepted for Customer by:
Initials Iitials
Date _ Date
03- 422
Agreement: #037428-R1
Page. 7
16.7 This Agreement may be executed in two or more counterparts, each of which shall be deemed an original
but all of which together shall be one and the same instrument.
SCHEDULEI
License Fees**
Initial
List
Net
Serial
License
License
License
Product Number
Date
Fee
Fee
Net Totals
CHARGES
NX5822-32
BBARS
Jan -98
0
0
0
BULIB
Mar -99
0
0
0
BUROBO (robotic interface)
Mar -99
0
0
0
BUVIEWER
Mar -99
0
0
0
BUPACK
Mar -99
0
0
0
BUSCHED
Mar -99
0
0
0
BUDIST
Mar -99
0
0
0
Total License Fees
0
0
0
** The licenses for the NX5822-32 processor were originally purchased on
Agreement D986742. The license fees paid were for a permanent license for
the NX5822-32 processor.
Accepted for B&L by:
Initials
Date
Accepted for Customer by:
Iitials
Date
03- 422
Agreement: #037428-R)
Page. 8
* To be billed January 1, 2004.
*• To be billed January 1, 2005
***To be billed January I, 2006
This Agreement is for the intial period beginning January 1, 2004 through December 31, 2004. The
C muy. have tw�_L2j cute wear options to renew this .Ngreemett...,Tq_gxgrcise its_gption_ tq_ renew this
Agreement the City will movide B&L. a renewal notification at least thi tv (301 &Xs prior to the
ofdic tenn.
Accepted for B&L by: Accepted for Customer by:
Initials Iitials
Date
Date
V3-- 422
Schedule 2
Period Covered
Initial Period
Optional Period
Optional
Covered
1
Period 2
1/1/04 -
111105-
1/1/06 -
Product
Processor
12/31/04*
12/31/05•*
12/31/06***
BBARS
NX5822-32
15,234
15,996
16,796
BUDIST
NX5822-32
7,934
8,331
8,748
BULIB
NX5822-32
7,211
7,572
7,951
BULIB (Robotic Interface)
NX5822-32
7,157
7,515
7,891
BUPACK
NX5822-32
4,260
4,473
4,697
BUSCHED
NX5822-32
9,125
9,581
10,060
BUVIEWER
NX5822-32
2,699
2,834
2,976
Total
53,620
56,302
59,119
* To be billed January 1, 2004.
*• To be billed January 1, 2005
***To be billed January I, 2006
This Agreement is for the intial period beginning January 1, 2004 through December 31, 2004. The
C muy. have tw�_L2j cute wear options to renew this .Ngreemett...,Tq_gxgrcise its_gption_ tq_ renew this
Agreement the City will movide B&L. a renewal notification at least thi tv (301 &Xs prior to the
ofdic tenn.
Accepted for B&L by: Accepted for Customer by:
Initials Iitials
Date
Date
V3-- 422
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA -12
TO: The Honorable Mayor and Members DATE : FILE
of'fe City mmiss' ; n �� 2003
SUBJECT: Resolution on B & L
p (�, Software Relicensing,
Maintenance and Support
FROM :e ArrioIa REFERENCES
hi�ef Administrator/City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached resolution
authorizing the City Manager to execute the license agreement for proprietary software
products with B&L Associates, Inc. for continued maintenance of its proprietary software
for the Department of Information Technology. This relicensing, maintenance and
product support shall be provided at an annual cost not to exceed $55,000. The option to
extend the product support for two (2) additional one (1) year periods with yearly
maintenance increases limited to no more than 4% per year is also respectfully requested.
Funds are hereby allocated from account code no. 001000.460101.6.670.
BACKGROUND:
The Information Technology Department has been using BL/Lib, BL/Pack, and BL/Sched
since 1984. These three products allow the Information Technology Department to log
and keep track of tapes, archive and recover files, and automatically schedule jobs in a
flexible, efficient, and effective manner. To complete our integration of system
applications, we purchased BL/Robo, BLNiewer, and BL/Dist in 1996. These three
products allow the Information Technology Department to retrieve tapes through the use
of robotic technology and create user reports for reviewing and distribution with the use
of a PC. It is necessary to receive software maintenance support from B & L Associates,
Inc., as BL/Lib, BL/Robo, BLNiewer, BL/Pack, BL/Sched and BL/Dist software
products being utilized by the City of Miami are solely owned by B & L Associates, Inc.
B & L Associates, Inc., is the sole author and marketing agent for the products in North
America and is responsible for all maintenance for the products.
FISCAL IMPACT: NONE
JA: :jeo
a
03- 422
AGENDA BRIEFING FORM
Agenda Date: 4/10/03 Department/Division: Information Technology
Item No:
Department Contact Name/Number: Jim Osteen 416-1511
Staff Meeting Date: Agenda Office Received: March 14, 2003
Summary/Description of Purchase: Proprietary Maintenance Agreement for B & L Software re -licensing
maintenance and support.
Prop Maint No. Description: 02-03-112
The Department of Information Technology has a need for B & L Software re -licensing and Maintenance in order to log
and keep track of tapes, archive and recover files, and automatically schedule jobs in a flexible, efficient, and effective
manner as it is sole manufacturer and distributor of the B & L Products.
Type of Item:
®
Resolution
❑
Ordinance
❑
Sole Source
❑
Emergency Ratification
❑
Public Hearing Item
Contract Period
Source of Item:
❑
Commission Directive
❑
Normal Purchase
®
Contract Item
Discussion Item
1 year OTR:
2 OTR
Recommended Vendor(s)
Ituran Florida Corp./Life
Trak
No. of Bidders Notified/MWBE Status: No. of Bids Receive/MWBE Status: Award/Contract Value
N/A N/A $55,000
Total Value of Award/Contract (including value associated with potential OTR):
AgeWaBref rm
$55,000
03- 422
Budgetary Impact Analysis
DepartmentDivision _
Commission Meeting Date: -A41 D 0—=2--_
Title and brief description of legislation or attached ordinance/resolution:
1. Is this item related to revenue? NO Y-, Yes ❑ (If yes, skip to item #4)
2. Are there sufficient funds in Line Item?
CIP Project #: (If applicable)
Yes: Index Code: -%teD1 O 1 Minor: nZ- Amount: �j� , C) C)
No: Complete the following information.-
3.
nformation:3. Source of funds: Amount budgeted in the line item: $
Balance in line item: $
Amount needed in line item: $
Ruffie.ient fiords will he transferred from the following line items:
ACTION ACCOUNT NUMBER
TOTAL
Project NO./Index/Minor Object
From
$
From
$
To
$
To
$
4. Comments:
APPROVALS
V
Dept. of Strateg' 1 i Bu e ' &
Performance
Date: 2'' Z-7" PQ3
Verified by CIP: (If applicable)
Director/Designee
Date:
03. 422
6&l ASSOCIATESTM
220 Reservoir Road, Suite 15
Needham, MA 02494
August 4, 2002
Mr. Jim Osteen
City of Miami
Department of Management & Budget
Suite 546
444 SW 2nd Avenue
Miami, FL 33130
Dear Jim:
As per our previous conversations, this document is to serve as certification that B&L is
the sole source supplier for maintenance and support for the B&L Products licensed to
the City of Miami. These products are: BL/LIB, BL/LIB Robotic Interface, BL/SCHED,
BL/PACK, BLNIEWER, BUDIST and BBars.
This software mentioned above is developed and supported by B&L Associates and is not
available from any other source.
If you need further information, please contact me.
Sincerelv.
.v
Leonard J. DiCarlo
B&L Associates, Inc.
BBL ASSOCIATES, INC.
Voice: 781-444-1404 • Fax: 781-444-5805 • Email: info@bandl.com • Web Site: www.bandl.com
03- 422
AWARD
PROPRIETARY MAINTENANCE 02-03-112
ITEM: B 8t L Software Re -Licensing and Maintenance
DEPARTMENT: Information Technology
TYPE OF PURCHASE: Contract for one (1) year with the option to
extend the product support for two (2)
additional one-year periods.
REASON: The acquisition of continued B 81 L software re-
licensing, maintenance, training, and product
support from B 8T L Associates, Inc. is
required to log and keep track of tapes, archive
and recover files, and automatically schedule jobs
in a flexible, efficient, and effective manner as it
is sole manufacturer and distributor of the B 8t L
products, and only it can maintain its own
software.
RECOMMENDATION: It is recommended that award be made to B at
L Associates, Inc. approving the negotiation
and execution of a relicensing, maintenance and
product support agreement for the maintenance
of its proprietary software in accordance with
Chapter 18, Section 18-86 of Ordinance
12271, on a contract basis for a period of one
(1) year, with the option to renew for two (2)
additional one-year periods, for the Department
of Information Technology, at an annual amount
not to exceed $55,000, with annual
maintenance increase(s) limited to no more than
4% per year; allocating funds therefore from
Account Code No. 001000.280601.6.075.
Michael A. Rath
Acting Director of Purchasing
Date
AwardProprietaryMaintenance
03-- 422