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HomeMy WebLinkAboutR-03-0298J-03-205 03/24/03 RESOLUTION NO. 0 3 — 298 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5 THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PROCUREMENT OF LIFEPAK DEFIBRILLATOR/MONITORS AND ACCESSORIES, FOR THE DEPARTMENT OF FIRE -RESCUE FROM MEDTRONIC PHYSIO -CONTROL CORPORATION, THE SOLE SOURCE PROVIDER OF THIS EQUIPMENT, ON A CONTRACT BASIS FOR A ONE-YEAR PERIOD, WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ESTIMATED ANNUAL AMOUNT OF $89,479.75, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $268,439.25; ALLOCATING FUNDS FROM THE "MIAMI-DADE COUNTY EMS GRANT (FY `2001-02)," PROJECT NO. 104014, ACCOUNT CODE NOS. 280777.6.840 ($70,000) AND 280774.6.840 ($19,479.75), SUBJECT TO AVAILABILITY OF FUNDS. WHEREAS, the Department of Fire -Rescue ("Fire -Rescue") has a need to establish a contract with a reliable source for the procurement of Lifepak Monophasic defibrillators/monitors and accessories to support Fire -Rescue's day-to-day operations; and WHEREAS, since 1984, Fire -Rescue has used various medical equipment provided by Medtronic Physio -Control Corporation ("Medtronic"), as a sole source provider, and has also maintained CITY CQPIKIMN. MEETING OF MAR ? 7 22,03 Resolution No. 03- 298 an equipment maintenance and service agreement with Medtronic; and WHEREAS, extensive field tests of comparable equipment on the market have conclusively proven the superior function and reliability of Medtronic products; and WHEREAS, the required cardiac monitoring and accessories are fully compatible with the systems currently used by Fire -Rescue; and WHEREAS, the Chief Procurement Officer has adopted a finding that Medtronic is the only provider of the requested equipment in this service area; and WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief of Fire -Rescue recommend that the requirements for competitive formal sealed bids be waived and the procurement of the above service as specified be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Page 2 of 4 03— 298 Section 2. By a four-fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding of sole source is ratified, approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and the procurement of Lifepak Monophasic defibrillator/monitors and accessories is approved for the Department of Fire -Rescue from Medtronic Physio -Control Corporation, the sole source provider of this equipment, on a contract basis for a one-year period, with the option to extend for two additional one-year periods, in an estimated annual amount of $89,479.75, for a total contract amount not to exceed $268,439.35, with funds allocated from the "Miami -Dade County EMS Grant (FY 12001-02)", Project No. 104014, Account Code Nos. 280777.6.840 ($70,000) and 280774.6.840 ($19,479.75), subject to availability of funds. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' 1f If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 4 03- 298 PASSED AND ADOPTED this 27th day of March , 2003. M EL A. DIAZ , I�MAYOR ATTEST: $IIS�I�AI14LAA. THOMPSON CITY CLERK APPROVED FORM AND RRECTNESS:8�/ F� Off J DRO VILARELLO C ATTORNEY W6994:tr:AS:BSS Page 4 of 4 03- 298 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and bers of th ity ommis o v� �^- J e ola 'ef Administrator/City Manager RECOMMENDATION DATE: 1V1 R i J 2003 FILE: FM-031.doc SUBJECT: Sole Source Purchase: Lifepak 12 Monophasic Defibrillator/Monitors & Accessories; REFERENCES: Fire -Rescue Department ENCLOSURES: Resolution It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of sole source, waiving the requirements for competitive sealed bids and authorizing the procurement of Lifepak 12 Monophasic defibrillator/monitors and accessories from Medtronic Physio -Control Corporation, a non- local/non-minority vendor, located at 11811 Willows Road NE, P.O. Box 97023, Redmond, WA 98073, the sole source provider, for the Department of Fire -Rescue. This proposed purchase would be on an as -needed, when -needed contract basis for one (1) year with the option to extend for two (2) additional one-year periods, in an estimated annual amount of $89,479.75, for a total contract award amount not to exceed $268,439.25. Funds will be allocated from the "Miami -Dade County EMS Grant (FY `2001-02)", Project No. 104014, Account Code Nos. 280777.6.840 ($70,000) and 280774.6.840 ($19,479.75), subject to availability of funds. BACKGROUND The Department of Fire -Rescue has a need to establish a contract with a reliable source for the procurement of Lifepak 12 Monophasic defibrillator/monitors and related equipment on an as - needed, when needed -contract basis to support the Department's day-to-day operations. These defibrillator/monitors are currently used by the emergency response teams and are necessary for total compatibility of the Department of Fire -Rescue current inventory of defibrillator/monitors. This compatibility is vital to the smooth transfer of patient care from one City of Miami Department of Fire -Rescue unit to another. For the safety and well being of the citizens of the City of Miami it is imperative that the Department is equipped with the most effective tools in the line of duty. Pursuant to Resolution No. 99-186, adopted March 23, 1999, Medtronic Physio -Control Corporation was determined to be the sole source provider of this equipment based upon field test of market comparables, which conclusively proved the superior function and reliability of the Medtronic Physio Control products. 03- 298 Honorable Mayor and Members of the City Commission Page 2 of 2 As the Chief Procurement Officer has deemed Medtronic Physio -Control Corporation as a sole source; it is therefore, recommended at this time that the City Commission ratify the City Manager's finding of sole source and authorize the purchase of this equipment. Fiscal Impact: None — Funded by the Miami -Dade County EMS Grant Award 7V. , a', JA/W WB/MLK/TF/jam fie FM.031.doc 08- 298 9Q Department Fire -Rescue 2. Agenda Item # (if available) Budgetary Impact Analysis Division: Emergency Response Division Title and brief description of legislation or attach ordinance/resolution: Resolution ratifying, approving, and confirming the City Manager's finding of sole source waiving the requirements for competitive sealed bids and authorizing the procurement of Lifepak 12 Monophasic defibrillator/monitors and accessories from Medtronic Physio -Control Corporation the sole source provider, on an as -needed contract basis for one year (1) with the option to extend for (2) additional one (1)} year periods, in an estimated annual amount of $89,479.75, for a total contract award amount not to exceed $268,439.25. Is this item related to revenue? NO: X YES _ (If yes, skip to item #7.) Are there sufficient funds in Line Item? YES: X Index Code 280777 & 290774 Minor Obj. Code 840 Amount: $70,000.00 (280777.6.840) & $19,479.75 (280774 6 840) NO: _ Complete the following questions.- Source uestions: Source of funds: Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. dw- J From $ From $ From $ To $ 7. Any additional comments? 8. Approved by: 11;'/ Department D as Date Verified by: Verified by: �S %Di lq'?{o — 1 CA Transfer Transfer done by: dw- J , 2X011.7 -VR0 — _v100' Chief Str eg' la gg, Bu g, Budget Analyst Budget Analyst Performa ce Direc /Designeejc�l1J . pMA- nAv— Date Date—q 21103 Date 03- 298 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Michael A. Rath, Acting Director Department of Purchasing y��� f=�i21�j FROM: Chief William . Bryson, Director Department of Fire -Rescue DATE: February 14, 2003 FILE: FM-032.doc SUBJECT: Sole Source Purchase: Physio -Control Lifepak 12 Monophasic Defibrillator/Monitors REFERENCES: & Accessories ENCLOSURES: The Department of Fire -Rescue has verified that funds are available to cover the first year cost of the above subject expenditure in the amount of $89,479.75; in the Department of Fire -Rescue's, "Miami -Dade County EMS Grant (FY `2001-02)", Project No. 104014, Account Code Nos. 280777.6.840 ($70,000) and 280774.6.840 ($19,479.75). Budget Approval: Z 2� 't-3 L ng, C'hielJ Strategic Planning, IDate Budgeti d Performance X1 W WB/MLK/TF/jam FM.032.doc 0.3- 298 TO: Joe Arriola Chief Administrator/City Manager FROM: Michael A. Rath, Acting Director Chief Procurement Officer CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: February 26, 2003 FILE : SUBJECT: Sole Source Acquisition of Lifepak 12 Monophasic Defibrillator/Monitors & REFERENCES: Accessories ENCLOSURES: An investigation was conducted by staff to determine Medtronic Physio -Control Corporation, located at 11811 Willows Road NE, P.O. Box 97023, Redmond, WA 98073, is the sole source provider of Lifepak 12 Monophasic defibrillator/monitors and accessories, for the Department of Fire -Rescue. According to the Department of Fire -Rescue, it has a need to establish a term contract for the procurement of Lifepak 12 Monophasic defibrillator/monitors and related equipment on an as -needed, when needed - contract basis to support the Department's day -today operations. These defibrillator/monitors are currently used by the emergency response teams and are necessary for total compatibility of the Department of Fire - Rescue's current inventory of defibrillator/monitors. This compatibility is vital to the smooth transfer of patient care from one City of Miami Department of Fire -Rescue unit to another. For the safety and well being of the citizens of the City of Miami, it is imperative that the Department is equipped with the most effective tools in the line of duty. In addition, per Resolutions Nos. 99-186 and 01-703, Medtronic Physio - Control Corporation was deemed by the City to be the sole source provider of this equipment. According to Medtronic Physio -Control, it is the only source from which to obtain the Lifepak 12 defibrillator/monitor family of products, parts, and accessories in our marketplace. Further, it does not utilize the services of any dealers or distributors in the sale of its products in our marketplace. Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be approved: Medtronic Physio -Control Corporation, located at 11811 Willows Road NE, P.O. Box 97023, Redmond, WA 98073, is the sole source provider of Lifepak 12 Monophasic defibrillator/monitors and accessories, for the Department of Fire -Rescue. This proposed purchase would be on an as -needed, when -needed contract basis for one (1) year with the option to extend for two (2) additional one-year periods, in an estimated annual amount not to exceed $89,479.75, for a total contract award amount not to exceed $268,439.25. Funds will be allocated from the "Miami -Dade County EMS Grant (FY `2001-02)", Project No. 104014, Account Code Nos. 280777.6.840 ($70,000) and 280774.6.840 ($19,479.75), subject to availability of funds. APPROVED BY: JLZ 'f `�" ^ Vg -DATE: //I Joe Arriola Manager JA/LH/MA"EB Oar 298 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Michael A. Rath, Acting Director Department of Purchasing FROM : Chief Wil izm W. Bryson, Director Department of Fire -Rescue DATE: February 14, 2003 FILE: FM-033.doc SUBJECT REFERENCES ENCLOSURES: Request for Sole Source Finding: Authorizing the Purchase of Physio - Control Lifepak 12 Monophasic Defibrillator/Monitors & Accessories This memorandum services to request that you approve a finding that Medtronic Physio -Control Corporation, located at 11811 Willows Road NE, P.O. Box 97023, Redmond, WA 98073, is the sole source provider of cardiac monitoring equipment which is entirely compatible with current components and accessories that are currently used throughout the department. This compatibility is vital to the smooth transfer of patient care from one City of Miami, Department of Fire -Rescue unit to another. Since at least 1984, the Department of Fire -Rescue has been utilizing equipment provided by Medtronic Physio -Control Corporation. The Department has determined through field testing and actual usage that the Medtronic Physio -Control product is superior in function and reliability. It is therefore respectfully requested that you approve a sole source finding for Medtronic Physio - Control Corporation, for this proposed purchase. Please indicate your approval below. i APPROVED: ichael A. Rath, Acting Purchasing Director Daie X� W WB/MLK/TF/jam FM.027.doc 03- 298 TO: Michael A. Rath, Acting Director Chief Procurement Officer FROM: amela Burns, CPPB Sr. Procurement Contracts Officer CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: SUBJECT: REFERENCES: ENCLOSURES: February 26, 2003 FILE: Sole Source Acquisition of Lifepak 12 Monophasic Defibrillator/Monitors & Accessories I conducted an investigation to determine Medtronic Physio -Control Corporation, located at 11811 Willows Road NE, P.O. Box 97023, Redmond, WA 98073, is the sole source provider of Lifepak 12 Monophasic defibrillator/monitors and accessories, for the Department of Fire -Rescue. According to the Department of Fire -Rescue, it has a need to establish a term contract for the procurement of Lifepak 12 Monophasic defibrillator/monitors and related equipment on an as -needed, when needed - contract basis to support the Department's day-to-day operations. These defibrillator/monitors are currently used by the emergency response teams and are necessary for total compatibility of the Department of Fire - Rescue's current inventory of defibrillator/monitors. This compatibility is vital to the smooth transfer of patient care from one City of Miami Department of Fire -Rescue unit to another. For the safety and well being of the citizens of the City of Miami, it is imperative that the Department is equipped with the most effective tools in the line of duty. In addition, per Resolutions Nos. 99-186 and 01-703, Medtronic Physio - Control Corporation was deemed by the City to be the sole source provider of this equipment. According to Medtronic Physio -Control, it is the only source from which to obtain the Lifepak 12 defibrillator/monitor family of products, parts, and accessories in our marketplace. Further, it does not utilize the services of any dealers or distributors in the sale of its products in our marketplace. Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be approved: Medtronic Physio -Control Corporation, located at 11811 Willows Road NE, P.O. Box 97023, Redmond, WA 98073, is the sole source provider of Lifepak 12 Monophasic defibrillator/monitors and accessories, for the Department of Fire -Rescue. This proposed purchase would be on an as -needed, when -needed contract basis for one (1) year with the option to extend for two (2) additional one-year periods, in an estimated annual amount not to exceed $89,479.75, for a total contract award amount not to exceed $268,439.25. Funds will be allocated from the "Miami -Dade County EMS Grant (FY `2001-02)", Project No. 104014, Account Code Nos. 280777.6.840 ($70,000) and 280774.6.840 ($19,479.75), subject to availability of funds. APPROVED��- BY: Michael A. Rath, Chief Procurement Officer DATE: 03- 298 Jan 22 03 08:02a Medtronic Employee 4258674970 +mmurovdc PHYSIO-CONTROL January 22, 2003 Dear CustOnur, In response to your recent request, I :un wasting; to verify that Medtronic Physio -Control Corporation is the only source from which to obtain the LIFEPAKOO 12 defibrillator/ monitor family of products, its parts and accessories in your marketplace. Medtronic Physio -Control does not utilize the services of any do ilcrs or distributors in the sale of our product% in your marketplace. 1 f you have any questions, nleau feel free to contact me :it 8()0-442-1 142 ext. 4551. Sincerely, Murray Lorance Sr. Contract Pricing; Manager MT.DTRON1C PHYSIO -CONTROL 1 3- 298 Jan 22 03 08:02a Medtronic Employee 4258674970 p-3 i 41.. Mocitronic Physio -Control Corp. t- .Z 11811 Willows Road NE P.O. Box 97023 Rudmond, WA 98073-9723 U.S.A www.physiocontrol.com P H Y 5 10 - C 0 N T It 0 L wovw,medtronir.corn hrl 800.442.1142 fax 425.867,414G To. Chi0f Danny Maroo Quote# 1-MVX8 FIRE & RESCUE ADMINISTRATION RwIf. 2 444 SW 2nd Ave Miami. FL t0uoto Qatc: 01!22!2003 ) 41 Phone: (3055) 41 &1651, Salo, Consultant: Debbi Stanfield F:1x: (305) 416-1 WO 800-442-1142 x 2305 cmanw(u)u.rnam0I.us FOB: 00stination Snipping: 30-45 Days Tem1s: Net 30 Contract SNAPS IL 4651957-2 Lino Part# Product Oty Exp Date: Unit Price 03/23/2003 UnitDIsc UnitNatPrice Total 1 99400.000050 LIFEPAK 12 Monophasic 1 $17,80400 $2.896.75 $14.90725 $14,90725 defibrillator/monitor -Config 16 Ship kit included. Hard paddl(m. tl;ittgfw:; ,1nd Carrying carni not includud. Monophasic waveform, AED. Pacing, 12 -lead, Fax, t00mm printer, LCD 2 Writrrin Product Ship KiHN41310-000654 included 1 $0.00 $00.00 $0.00 $00.00 3 11150-000009 Modem Door Assembly 1 $46.00 507.05 538.95 $38.95 4 11150-000006 Internal Modem -for cellular and land 1 $261.00 $35.8') $225.15 S2.2.5. 15 transmission Roquiros Modem Door. --y 5 11141-00002b 'LIFEPAK NiCad battory with fuel 5 5255.00 570.32 $184.63 $923.40 gaugo 2Aamp Rochargoable nickel-cadium 6 11260-000012 Basic Carrying Case 1 $140.00 $18.40 $121.60 $121.60 For the LP 12, Indudrr nhouidor strap, right pouch wo front cover, 7 11220-000027 Left Pouch 1 $31.00 $03.45 $27,55 $27.55 ti 1127.0-000077. Back Pouch - Largo 1 513.00 $05.95 $37.05 $37.05 9 BSS2 Battery Support System 2 (BSS2) 1 S1,785.00 $170.00 $1.615.00 $1,615.00 Includac power cord and opumdnq instructions (b:ritonw; not inciuded) GRAND TOTAL $17.895.95 Pricing Summary Tomas List Price: $21,385.00 SNAPS II, 4651957.2 Contract Di;count: -$2,058.20 C;%, -,.h Discounts: - $1,430.85 GRAND TOTAL FOR THIS QUOTE $17,895.95 3 03- 298 Jan 22 03 08:02a Medtronic Emplo9ee 4258674970 p.4 %(. Codo! MH/0107840211-MVXS Noics• TAXES, FREIGHT AND HANDLING FEES WILL BE ADDED AT TIME OF SHIPMENT, IF APPLICABLE, ABOVE PRICING VALID ONLY IF QUOTE IS PURCHASED IN ITS ENTIRETY. (OPTIONAL ITEMS NOT REQUIRED). IF QUOTE REFLECTS TRADE-IN VALUES.CUSTOMER ASSUMES RESPONSIBILITY FOR SHIPMENT OF TRADE-IN UNITS TO MEDTRONIC PHYSIO -CONTROL. a 03- 298 AWARD SOLE SOURCE 02-03-108 ITEM: Lifepak Defibrillator/Monitors U Accessories DEPARTMENT: Fire -Rescue TYPE OF PURCHASE: Term Contract REASON: The Department of Fire -Rescue is seeking to acquire Lifepak 12 Monophasic Defibrillator/Monotors and Accessories, from Medtronic Physio -Control Corporation. These defibrillator/monitors are currently used by the emergency response teams and are necessary for total compatibility of the Department of Fire - Rescue's current inventory of defibrillator/monitors. This compatibility is vital to the smooth transfer of patient care from one City of Miami Department of Fire -Rescue unit to another. RECOMMENDATION: It is recommended that the Department of Fire - Rescue be authorized to purchase Lifepak Defibrillator/Monitors and Accessories, from Medtronic Physio -Control Corporation, the sole source provider, for one (1) year, with the option to extend for two (2) additional one (1) year periods, in an estimated annual amount not to exceed $89,479.75, for a total contract award amount not to exceed $268,439.25. Funds will be allocated from the "Miami -Dade County EMS Grant (FY `2001-02)", Project No. 104014, Account Code Nos. 280777.6.840 ($70,000) and 280774.6.840 ($19,479.75), subject to availability of funds. SoleSource02-03-108LifepakMedtroniePhysioControI Michael A. Rath Acting Director of Purchasing zk�/'0_5 Date 03- 298 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Priscilla A. Thompson City Clerk FROM: Chief William . Bryson, Director Department of Fire -Rescue DATE : February 14, 2003 SUBJECT: Public Hearing Notice Waive Competitive Bidding Sole Source; Fire -Rescue REFERENCES: ENCLOSURES: FILE: FM-034.doc Attached please find the public hearing notice for a waiver of the requirement of competitive sealed bidding procedures for procurement of Lifepak 12 Monophasic defibrillator/monitors — Config 16, modem door assembly, internal modem for cellular and land transmissions, Lifepak NiCad batteries with fuel gage 2.4 amp, Lifepak 12 basic carry cases, Battery Support System 2 (BSS2) and accessories from Medtronic Physio -Control, the sole source provider of this equipment, for the Department of Fire -Rescue. This item is scheduled for the Commission meeting of egi_ Z Z 26 o::j Contact Assistant Chief Tom Flores at ext. 1692 or Julia Martin at ext. 1672 if you have any questions. Approved: Elvi Alonso, Agenda Coordinator Date �a W WB/MLK/TF/jam FM.034.doc 03— 298 CITY OF MIAMI NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida, on March 27, 2003, at 9:00 a.m., in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering a waiver of the requirement of obtaining sealed competitive bids for the procurement of Lifepak 12 Monophasic defibrillator/monitors — Config 16, modem door assembly, internal modem for cellular and land transmissions, Lifepak NiCad batteries with fuel gage 2.4 amp, Lifepak 12 basic carry cases, Battery Support System 2 (BSS2) and accessories for the Department of Fire - Rescue from Medtronic Physio -Control, Corporation, a non-local/non-minority vendor, located at 11811 Willows Road NE, P.O. Box 97023, Redmond, WA 98073, the sole source provider, for the Department of Fire -Rescue, on an as - needed contract basis for an initial one year term with the option to renew for two additional one-year periods, in an estimated annual amount not to exceed $89,479.75. Inquiries from other potential sources of such a product who feel that they might be able to satisfy the City's requirement for this item may contact Pamela Burns, Sr. Procurement Contracts Officer, City of Miami, Department of Purchasing, 305/416-1905. (City Seal) Priscilla A. Thompson (#10999) City Clerk 03-- 298