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J -03-230
3/27/03
RESOLUTION NO. 03— 276
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), ADOPTING THE ATTACHED
POLICIES RELATING TO THE PUBLIC SERVICES
CATEGORY OF THE 29TH YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM FUNDS.
WHEREAS, the Administration has proposed policies as
attached for the 29th Year Community Development Block Grant
funding process related to the Public Services category;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The polices related to the Public Services
category of the 29th Year Community Development Block Grant
process are adopted as per the attachment.
Cis T AN3Z
CITY COMUSSION
MEETMG OE
MA(P, 2 7 2003
Resolution No.
03 - 2.76..:;
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!'
PASSED AND ADOPTED this
ATTEST:
P ISCILLA A. tHOMPSON
CITY CLERK
APPROVED AS TO
'VILARELLO
RNEY
36:tr:AS:BSS
27th day of March 2003.
/1NUEL A. DIAZ, MAYO
AND CORRECTNESS/
Page 2 of 2
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29th Year CDBG Policy Attachment (Public Services Category)
Distribution amons Districts:
The funding of CDBG proposals for the 29th Program Year will be divided among Districts
based on the U.S. HUD formula allocation distribution by District provided in the chart below:
District 1 -
20%
District 2 -
16%
District 3 -
23%
District 4 -
15%
District 5 -
26%
Total
100%
Priority Activities by Districts:
The Request for Proposals (RFP) for 29th Program Year funding of public services activities will
be limited to the District -specific priorities identified below. Child care activities will include
daycare and after-school programs.
District ---FPriority
Activities
District 1:
1— Elderly Meals & Transportation
2 — Child Care
District 2:
Oen to all facets of Public Services
District 3:
1 — Elderly
2 — Child Care
District 4:
1— Elderly
2 — Child Care
3 — Pro ams for Persons with Disabilities
District 5:
1— Partnering with City Park Programs
Pre-Schoolers II
2 — After -School Programs
$18.00
3 — Little Haiti Bi -Centennial Activities
Payment for Child Care Services:
Child care providers awarded funding for the 29th Program Year will be paid according to the
following schedule which represents the maximum daily reimbursement rates established by
Miami -Dade County for the City of Miami service area:
Infants
$22.00
Toddlers I
1-2 ears
$18.00
Toddlers II
2-3 ears
$17.00
Pre-Schoolers I
3-4 ears
$17.00
Pre-Schoolers II
4-5 ears
$18.00
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CITY OF MIAMI, FLORIDA 13
INTER -OFFICE MEMORANDUM
TO: The Honorable yor and DATE : !,`An' 1 3 2-03
FILE
embers of he City Comm' on 29 h Year CDBG Funds — Public
-(� SUBJECT: Services Policy
City Commission Agenda
FROM: Jae REFERENCES : March 27, 2003
lty Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution, with
attachment, approving the policies related to the Public Services category of the 29`h Year
Community Development Block Grant (CDBG) Program.
BACKGROUND:
Under the entitlement formula, the U.S. Department of Housing and Urban Development (U.S.
HUD) has advised the City that the Community Development Block Grant (CDBG) entitlement
for the 29th Program Year, which commences October 1, 2003, will be approximately
$10,140,000. In accordance with federal regulations, 15% of this amount, $1,521,000, may be
directed to the Public Services category. Federal regulations further allow a grant recipient to
allocate 15% of its prior year program income for Public Services. In the 28th Year, the
Administration estimates that the City of Miami will earn approximately $1.5 million in program
income, which would provide the option of dedicating an additional $225,000 in the Public
Services category, for a total of $1,746,000 in 29th Year CDBG funds for public services.
The funding of CDBG proposals for the 29th Year will be divided among the Districts based on
the U.S. HUD formula allocation distribution by District provided in the chart below. This chart
is based on the 1990 census.
District 1 -
20%
District 2 -
16%
District 3 -
23%
District 4 -
15%
District 5 -
26%
Total
100%
The level of funding for public service activities, at $1,746,000 for the 29"h Year, has been cut
back severely compared to $3,336,847 in the 27h Year and $3,119,400 in the 28th Year. During
the 28h Year Request for Proposals (RFP) process, the response from agencies competing for
CDBG funds for public service activities included over 80 proposals totaling more than $14
million. It is anticipated that an open, competitive process would elicit similar results.
03- 276,
Therefore, to eliminate the frustration of potential applicants in the RFP process, the
Administration recommends that the public service proposals be limited to programs providing
District -specific priority activities, as shown in the chart below.
District
Priority Activities
District 1:
1 — Elderly Meals & Transportation
2 — Child Care
District 2:
1 — Elderly
2 — Child Care
District 3:
1 — Elderly
2 — Child Care
District 4:
1 — Elderly
2 — Child Care
District 5:
1 — After -School Programs
Although there is obviously an overwhelming demand for services in other categories
historically funded through the City of Miami CDBG Program, these elderly and youth
populations comprise the most vulnerable groups in need of services with the limited funds
available. This does not minimize the service need in other categories, but the recommendation
takes into consideration the needs in these other categories.
According to the 2000 U.S. Census, 10% of City residents living at or below the poverty line are
children age 5 or below. The 2002 Self -Sufficiency Standard for Miami -Dade County developed
by the Human Services Coalition of Miami -Dade, Inc. indicates that a household comprised of a
working adult and one infant would need to earn an annual income of $32,458 to cover the
minimum monthly costs associated with housing, child care, food, transportation, health care,
and other basic living expenses. A household composed of one adult, one pre-schooler and one
infant would need to earn $39,053 and a household composed of two adults, an infant and a pre-
schooler would need to earn $45,737. The median income for a family of four in the City of
Miami is $27,225 which is 60% of the minimum income required to provide all basic living
expenses for a family of four with an infant and a pre-schooler.
It is further recommended that child care programs be funded and paid at the State Maximum
Rate for child care identified in the chart below. Previously, child care programs were funded
based on projected budget requirements rather than a per child served rate. The Administration
recommends that this approach be changed to match the per child served method used by Miami
Dade County (County). Federal and State funds allocated by the County to child care services
are managed by the Miami -Dade County School Readiness Coalition. Child care providers in
the City of Miami service area are managed by Miami -Dade Child Development Division under
contract with the Readiness Coalition. Florida State Statute s. 402.3051 F.S. requires each Local
Area to establish market rates and maximum reimbursement rates. Maximum daily
reimbursement rates established by the County for the City of Miami service area are as follows:
03- 276
s'
Infants
$22.00
Toddlers I
(1-2 years)
$18.00
Toddlers II
(2-3 years)
$17.00
Pre-Schoolers I
(3-4 years)
$17.00
Pre-Schoolers II
(4-5 years)
$18.00
According to the 2000 U.S. Census, 29% of the City's elderly residents (age 65 and over) are
living below the poverty level. The Master Plan on Aging 2002-2004, developed by the Florida
Department of Elderly Affairs (DEA), provides some insights on the importance of nutrition
elderly residents: "Sound nutritional habits are essential to helping elders remain independent,
maintain their quality of life and avoid premature institutionalization. For ill elders, a balanced
diet helps promote healing and can contribute to reduced hospital stays. A national study of
newly hospitalized elderly patients found that recipients of home -delivered meals had one-half
the length of stay of other elders."
District 5 will be focusing on innovative programs to deal with the issue of "F" Schools by
providing after-school care including motivational, work -experience and tutoring programs for
students.
It is recommended that the City Commission adopt the attached Resolution, with attachment,
providing policy direction regarding 29th Year Community Development Block Grant (CDBG)
funding for the Public Services category as identified in this memorandum.
The proposed Resolution does not have a budgetary impact on the General Fund.
Mzri
Rufflullm
03- 276
NOTICE OF ISLIC HEARING RELATING TO
COMMUNITY DEVELOPMENT ISSUES
,iv 4t�
;` 4to n0 �`
The Miami City Commission will hold a Public Hearing to discuss issues relating to
the Community Development Block Grant Program (CDBG) and other HUD
programs. The Public Hearing will be held:
Thursday, March 27,2003,3:00 p.m.
City of Miami Commission Chamber
3500 Pan American Drive
Miami, Florida
The City Commission Meeting Agenda will include the following items relating to the
CDBG Program:
1. Discussion and proposed resolution approving the policies related to the
Housing Development category of the 29th Year CDBG Program and the
HOME Investment Partnership (HOME) Program.
2. Discussion and proposed resolution approving the policies related to the
Economic Development category of the 29th Year CDBG Program.
3. Discussion and proposed resolution approving the policies related to the
Public Services category of the 29th Year CDBG Program.
4. Discussion and proposed resolution directing the allocation of $10,140,000
of the 29th Year CDBG Program funds and $1,000.000 of program income to
support City municipal services and related activities for the 29th Program
Year.
5. Discussion and proposed resolution allocating $440,000 of Fiscal Year 2003-
2004 Emergency Shatter Grant (ESG) funds by specifically allocating
$426,800 to be offered through the Request for Proposals (RFP) process
and $13,200 for the Administration of grant related activities.
6. Discussion and proposed resolution allocating CDBG funds from the District
5 Little Haiti Job Creation Pilot Project set-aside in the amount of $90.000 to
Super Kids Christian Day Care, Inc., $90,000 to Tender Loving Christian Day
Care Center Inc. and $90,000 to Webennan's Traditional Foods, Inc. in the
form of five (5) year deferred, forgivable loans with the provision that the
funds be used to create and maintain new employment opportunities for
residents of the Little Haiti neighborhood for a period of five (5) years.
7. Discussion and proposed resolution certifying that the rehabilitation of the
Lillie Haiti Community Center located at 181 N.E. 82nd Street in the little
Haiti neighborhood and the new construction of a 16-unit affordable rental
housing project located at 6601 N.E. Miami Place in the Little Haiti
neighborhood, as completed and as proposed to be developed. respectively,
by Little Haiti Housing Association, Inc. are consistent with the Five-Year
Consolidated Plan (1999-2004).
8. Discussion and proposed resolution reallocating 28th Year CDBG funds in
the category of Historic Preservation in the amount of $75,000 from the City
of Miami Planning Department — Historic Preservation Activities to City of
Miami Retired Police Officers Community Benevolent Association, Inc.
9. Discussion and proposed resolution amending Resolution No. 02-1133,
adopted at the City Commission Meeting of October 10, 2002, relating to the
allocation of $2,223,400 of 28th Year CDBG Program funds in the Economic
Development category and amending Resolution No. 02-775, adopted July
8, 2002, relating to the allocating of $1,117,500 of 28th Year CDBG Program
funds in the Housing Development category, by transferring District 1 funds
in the amount of $50,000 from the District 1 Economic Development Pilot
Projects reserve fund in the category of Economic Development to
Allapattah Business Development Authority, Inc. in the category of Housing
Development for the 28th Program Year beginning October 1. 2002.
10. Discussion and proposed resolution amending Resolution No. 99-204,
adopted March 23, 1999, which appointed the City's Housing Opportunities
for Persons with AIDS (-HOPWA') Program administrator to serve as a voting
member of the Miami-Dade HIWAIDS Partnership and the Director of the t
Department of Community Development, or designee, to serve as an r
alternate member, by changing said appointments such that the Director of
the Department of Community Development, or designee, is appointed to
serve as a voting member of the Partnership and the Assistant Director of a
the Department of Community Development is appointed to serve as an
alternate member.
Interested individuals are encouraged to attend this Public Hearing. The meeting site
is accessible to the handicapped.
(Ad No. 09842)
uoroAY. autdr 17.2110 www.immid.com The HaraW
5111
03- 276
Proposed Budget Reductions for The
Department of Juvenile Justice FY
2003-2004
Practical Academic Cultural Education Center (PACE) $9.7 Million
ELIMINATION
• All 19 PACE Centers and the 3 outreach locations serving at -risk girls will be
closed with this budget cut
• 4,855 girls will no longer continue to receive the gender specific treatment they
need (2,089 in day program and 2,766 in transition services)
• According to DJJ, girls are the fastest growing segment of the juvenile justice
system. There has been a 67% increase in the number of girls referred for
delinquency over the past decade compared to a 25% for boys
PACE is the national model for successfully addressing the needs of girls who are
in the juvenile justice system or at risk of entering the juvenile justice system. (As
cited by: American Bar & National Bar Associations; NCCD; Federal Office of
Justice; AAUW; & Child Welfare League of America)
• PACE Centers consistently achieve a 92% success rate while earning the highest
quality assurance rating in the state.
Children -in -Need -Of -Services/ $32.7 Million Reduction
Families -In -Need -Of -Services (CINS/FINS) Program ($28.3 Million Gen.
Revenue)
• The CINS/FINS program provides social services and shelters to over 24,000
youths who are runaways, habitually truant, ungovernable, or homeless and works
with the troubled youth and their families
• Transferred to Dept. of Children and Families with $12 Million ($1.6 million in
Gen. Revenue, $10.4 in TANF set asides)
• Many of CINS/FINS services will be eliminated, and could potentially cause the
closing of runaway shelters across the state
• The Hurricane Island Outward Bound (HIOBS) operates 2 FINS programs in
Scottsmore and Key Largo that provide services to at -risk kids in Brevard,
Orange, Volusia, Dade and Monroe Counties. These programs are slated for
elimination ($870,000) under the line item for CINS/Fl�! , BM 1TTE D INTO T
PUBLIC RECORD FOR
ITEM 13 N Afie_103.
MOBS serves males and females ages 13-17 who are habitually truant and
delinquent. Youth continue to be enrolled in school, and each year 26 courses are
provided including a wilderness expedition and 20-90 day follow-up services. The
program consistently reports effectiveness rates of at least 90%.
Day Treatment Programs $14.5 Million ELIMINATION
• Approximately 3,083 youth are served each year throughout the state in day
treatment programs; and about 2,500 youth are served in Associated Marine
Institutes' 19 day treatment programs which will be closed with this budget cut
• DJJ proposes to spend $5.2 Million of the $14.5 Million cut to hire 122 new state
workers (Juvenile Probation Officers) to oversee these youth
• This proposed cut would create a public safety threat to citizens and schools by
eliminating the extensive supervision, education and counseling these youth
currently receive (8-10 hours per day - 5 days per week) and "dumping" youth,
who already have been suspended or expelled, back into public schools, where
they had poor attendance and severe behavior problems
• DJJ's data during the prior two legislative sessions showed AMI's day treatment
programs to be among the state's most highly effective, cost efficient juvenile
rehabilitation programs.
Legislative Initiative/Reduce Juvenile Crime $1 Million Reduction
• Eliminates prevention programs (special members projects).
Administrative Reductions $700,000 Reduction
• Eliminates DJJ Prevention unit, including the Asst. Secretary for Prevention.
Home Detention $3 Million ELIMINATION
• Judges only option for home detention services will be to release youth to their
parents or guardian without any supervision by DJJ
• Existing services will only be available to youths who are awaiting placement in a
residential program meeting specified criteria.
Shift Pre -trail Detention Costs to Counties $64.3 Million Reduction
• This has major policy implications for local governments and youth in the
juvenile justice system
• State would shift almost all pre-trial detention cost to local Counties and local tax-
payers
According to DJJ, The state's financial share for secure detention is 14.3 percent
and the local governments share is 85.7 percent
03- 276
If approved by October 1, 2003, local governments will begin to pay for their
share of cost for secure detention.
Misdemeanor Probation to Counties $9 Million Reduction
• Again, another policy with major implications on local governments and youth in
the juvenile justice system
• State will no longer take responsibility for youth charged with misdemeanors.
• Probation costs for youth charged with misdemeanors would shift to counties and
probationers will also have to be supervised by the counties
• 35% of the youths on probation in the juvenile justice system are for
misdemeanor offenses
• Counties without a current infrastructure to provide this supervision to
misdemeanant juveniles may elect to contract with the Department of Juvenile
Justice for this service for up to a year so the infrastructure can be established
within the county system
These policies would take affect July 1, 2003.
Eliminate Comprehensive Assessments for Youths Referred for Misdemeanors
$fi Million Reduction
• Will limit state funded comprehensive assessments to youths arrested for felony
charges only. Youth arrested on misdemeanor charges would be the responsibility
of the county. This will have a very negative impact on the operations of Juvenile
Assessment Centers.
CJ
03_ 276