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Home My WebLink AboutR-03-0249J-03-204 03/04/03 RESOLUTION NO. 03- 249 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF EL CARIBENO FOR THE PROVISION OF EVENT MAINTENANCE SERVICES AT THE COCONUT GROVE EXPO CENTER FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES, ON A CONTRACT BASIS FOR A ONE-YEAR PERIOD, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $80,000, FOR A TOTAL CONTRACT AWARD AMOUNT NOT TO EXCEED $240,000; ALLOCATING FUNDS FROM THE COCONUT GROVE EXPO CENTER DIVISION BUDGET, ACCOUNT CODE NO. 415000.350201.6.340, SUBJECT TO BUDGETARY APPROVAL; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of El Caribeno for the provision of event maintenance services at the Coconut Grove Expo Center for the Department of Conferences, Conventions and Public Facilities is accepted, on a contract basis, for a one-year period with the option to renew for two additional one-year periods, in an annual amount not to exceed $80,000, for a total contract award amount not to exceed $240,000, with funds allocated from MAR 2 7 7nnl Resolution No. 03- 249 the Coconut Grove Expo Center Division Budget, Account Code No. 415000.350201.6.340, subject to budgetary approval. Section 2. The City Manager is authorizedll to execute all necessary documents, in a form acceptable to the City Attorney, for said purpose. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayoral PASSED AND ADOPTED this 27th day of March 2003. 7 � Q MANUEL A. DIAZ, R ATTEST: PRISCILLA A. HOMPSON CITY CLERK APPROVAS FORND CORRECTNESS.?/' NDRO VILARELLO ATTORNEY W6993:tr:AS:BSS 1/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. zi If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 249 CITY OF MIAMI, FLORIDA CA=3 INTER-OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: 203 FILE: the City mmission IY1tiF► SUBJECT: Award of Bid and Authorization for Events C� Maintenance Services for the FROM:(REFERENCES: CGEC - Bid # 02-03-016 Jo Arriola C 'ef Administrator/City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid of El Caribeno, a N/A/Dade County Vendor, (Nestor Copete, owner), located at 5670 N.W. 116' Avenue, Unit 215, Miami, Florida 33178 as the lowest most responsible and responsive bid to provide Events Maintenance Services at the Coconut Grove Expo Center for the Department of Conferences, Conventions & Public Facilities at a total proposed annual cost of $80,000.00. BACKGROUND: On November 22, 2002, the Purchasing department issued sixty-three (63) bids, of which nine were mailed to local potential bidders. On December 11, 2002, eight (8) responses were received. El Caribeno submitted the lowest most responsive and responsible bid and is therefore recommended for the award of this Contract. This service will be used for the fiunishing of annual events maintenance services at the Coconut Grove Expo Center including the provision of custodial services, setup and dismantling of equipment for events, maintenance services, and removal of trash from grounds. This contract is for a period of one (1) year with the option to extend for two (2) additional one (1) year periods subject to the availability of funds. Funds for this service are available from the 2002/2003 Coconut Grove Expo Center Division Budget, Account Code No. 415000.350201.6.340 in the amount of $80,000. J H/CPA/GWW/amh 03- 249 AWARD RECOMMENDATION AND APPROVAL FORM Date: December 30.2002 Department/Division:COCONUT GROVE EXPO CENTER Department Contact Name/Phone Number: GREG WRIGHT. 305-579-3310 Bid/Contract Number: 02-03-016 Sr. Buyer: Terry Byrnes, CPPB Summary/Description of Purchase: EVENT MAINTENENCE SERVICES FOR CGEC Justification for Award/Contract: CONTRACT NEEDED IN ORDER TO PROVIDE EVENT K%WTUWCE Type of Contract: Method of Purchase: ❑Single Purchase ®Formal Bid (include bid tabulation) ❑Short -Term Contract ❑Competitive Negotiated Purchase (include documentation) QLease ❑Other Governmental Contracts (include documentation) ®Term Contract Contract Period: One Year OTR: Two Additional One -Year Periods (if applicable) Recommended Vendor(s): WNRE/Location Statue Award/Contract Value: EL CAR.IBENO DADE / tt/A _ $80,000.000 Total Value of Award/Contract (inc ding values associat with potential OTR): $ 240, 000.00 Award Recommended By: Department Director/Designee Signature Source(s) of Funds: OUTSIDE CONTRACTUAL SERVICES Account Code(s): 415000.350201.6.340; 46* 7 Funding Approval: Certified By: /i 7W. p val: D AB r or� signee C tef Procurement Officer/Designee City Manager Date (I I AWARDRECOMMDAPPROVAIFORM UV., 24S AWARD SHEET Events Maintenance Services for CGEC BID NO. 02-03-016 No. Description 1 Laborer OPTION: 2 Jobsite Working Supervisor (when required) 3 Days to commence work after PO Prepared by Terry Byrnes 12/30/02 EI Caribeno 5670 NW 116 Av.,Ste.215, Miami, FL Dade/ N/A iourly Rate U/M $ 7.15 /man hour $ 7.50 /man hour E Q3 249 CITY OF MIAMI OF THE CITY CLERIC BID SECUMM LIji BID IT M: EVENTS MAINTENANCE SERVICES - COCONUT GROVE EXPOSITION CENTER BID NO: 02-03-016 DATE BID(S) OPENED: WEDNESDAY, DECEMBER 11, 2002 TIME 2:00 PM BIDDER TOTAL BID BID BOND (ER) AMOUNT CASHIER'S C ECIC �CGle JIREH JANITORIAL SERV., INC. r M & R SERVICES AND MAINTENANCE, INC. !` 11rll JACQUELYN TULLIS CHI -ADA CORPORATION Noe, &/ .d•ode- THE ZONE CLEANING SERVICES ��61e SOUTH FLORIDA MAINTENANCE SERVICES de- EL CARIBEND BEST'S MAINTENANCE C '' 1,CZ62L NO BID: IRELAND CLEANING SERVICE'S SHAMROCK BUILDING SERVICES, INC. N�2 wOt1 MASTER MAINTENANCE, INC. hft�ta�e wOWt .Y CAPITAL CLEANING tt G%IE:'�'01i1 bcN MPE CENTER, INC. It - "Offers from the v-ondors 1: Aed herein eve the only ffers revolved umaiy as of It— ope2ftg other offers submitted in response to this deft U'X-d solicitation, if aay. are hereby rejected as ate. 1 received envelops On behalf Of P n receiving bid(s) PURCHASI14G DEPARTMENT .r on a �Ll / o (City Deparment) (Date) SIGNM Din C" erk 03. 249 ft Description 1 Laborer OPTION: 2 Jobsile Working Supervisor (when required) 3 - Days to commence work after PO Item h9L Description 1 Laborer OPTION: 2 Jobsile Working Supervisor (when required) 3 Days to commence work after PO Item his?, Description 1 Laborer OPTION: 2 Jobsile Working Supervisor (when required) 3 Days to commence work after PO TABULATION OF BIDS Events Maintenance Services for CGEC BID NO. 02-03-816 q0 44 Prepared by Tarty Byrnes 12/30102 Approval: Daprbnenl OlreclorlDaignes Jacquelyn Tullis EI Caribeno Zone Cleaning Services 7035 N. Augusta Dr., Miami, FL 5670 NW 116 Av.,Ste.215, Miami, FL 1950 SW 122Av.,Ste409,Nlami, FL 33175 DadelFemale/Slack Dadel NIA DadelFe111sla Hourly Ratslel Hourly Rate U/M Hourly Rate VM $ 8.00 /man hour $ 7.15 /man hour S 7.15 /man hour $ 10.00 /manhour $ 7.50 /man hour $ 10.00 /man hour 3 2 7 Jirej Janitorial Services Best's Maintenance,lnc. M & R Services and Maintenance, Inc. 3121 NW 100 PL,Miami, FL 33172 3290 NW 29 ST, Miami, FL 33142 1325 NW 93 CL, Miami, FL 33172 Dade/Hispanic Dade/Hispanic Dade/Hispanic Hourly Rate /= Hourly Rate Ulm Hourly Rate UM $ 13.75 /man hour $ 8.08 /man hour $ 9.90 /man hour $ 15.00 /man hour $ 11.50 /man hour $ 11.50 /man hour 7 1 10 Chi -Ada Corp. So.Florida Maintenance Services,lnc. 135 NW 163 SL, Miami, FL 33169 9700 NW 79 Av.,Mlaml, FL 33016 Dade/Black Dade/Hispanic Hourly Rate1/y/l Hourly Rate Ulm $ 12.50 /man hour $ 9.48 /man hour $ 12.50 /man hour $ 11.95 /man hour 5 1 q0 44 Prepared by Tarty Byrnes 12/30102 Approval: Daprbnenl OlreclorlDaignes