HomeMy WebLinkAboutR-03-0191J-03-094
2/03/03
RESOLUTION NO. 03— 191
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING AN INCREASE IN THE CONTRACT WITH
AERO PRODUCTS CORPORATION, APPROVED BY
RESOLUTION NO. 02-357, FOR THE PROCUREMENT OF
THREE ADDITIONAL MEDICAL CARE VEHICLES FOR
THE DEPARTMENT OF FIRE -RESCUE, IN AN AMOUNT
NOT TO EXCEED $127,519 PER VEHICLE, FOR A
TOTAL INCREASED AMOUNT OF $382,557, FROM
$893,333 TO $1,275,890, AND AN INCREASED
CONTINGENCY RESERVE OF $12,000, FROM $38,038
TO $50,038, FOR A TOTAL INCREASE IN THE
CONTRACT NOT TO EXCEED $1,325,928; ALLOCATING
FUNDS FROM CAPITAL IMPROVEMENT PROJECT
NO. 313233, ACCOUNT CODE NO. 29401.6.840, IN
THE AMOUNT OF $320,557, AS FUNDED BY THE FIRE
ASSESSMENT FEE AND THE IMPACT FEE, ACCOUNT
CODE NO. 313246.289401.6.840, IN THE AMOUNT
OF $74,000.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase in the contract with Aero
Products Corporation, approved by Resolution No. 02-357, for the
procurement of three additional medical care vehicles for the
Department of Fire -Rescue, is authorized, in an amount not to
exceed $127,519 per vehicle, for a total increased amount of
$382,557, from $893,333 to $1,275,890, and an increased
CITY COMMISSION
MEETING OF
FEB ? 7 ?P9
Resolution Uo.
93- 191
contingency reserve of $12,000, from $38,038 to $50,038, for a
total increase in the contract not to exceed $1,325,928, with
funds allocated from Capital Improvement Project No. 313233,
Account Code No. 29401.6.840 ($320,557), as funded by the Fire
Assessment Fee, and the Impact Fee, Account Code No.
313246.289401.6.840 ($74,000).
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 27th day of February 2003.
MANUEL A. DIAZ, YOR
ATTEST:
9A;,at�
�.
PR SCILLA A. THOMPSON
CITY CLERK
APPROyJF,D- AS , Ti F06 AND CORRECTNESSe/
fig,EJAN O V I L
CITY TTORNEY
6860:tr:AS
�i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the
City Commission.
Page 2 of 2
�3 191
TO: Honorable May d
Members of e City Commis 'o
/ o
FROM J e Arriola
ity Manager
RECOMMENDATION
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE : I � 0 2
CA=13
r FILE : FM.00I doc
SUBJECT: Amending Resolution No. 02-357, and
authorizing an increase in the existing
contract amount for the purchase of three
REFERENCES :(3) additional rescue vehicles
ENCLOSURES:
Resolution
It is respectfully recommended that the City Commission adopt the attached resolution, amending
Resolution No. 02-357, adopted April 11, 2002, authorizing an increase in the contract amount with Aero
Products Corporation, located at 700 Aero Lane, Sanford, Florida, 32771, a non-minority/non-local
vendor, from an existing Miami -Dade County Contract No. 5472-4/01-4, effective through February 28,
2003, and subject to any extensions by Miami -Dade County, in an amount of $127,519 per vehicle with a
$12,000 contingency fund, for a total amount not to exceed $394,557, thereby increasing the amount for
the Department of Fire -Rescue from $931,371 to $1,325,928, for the acquisition of three (3) additional
rescue units. Funds for this purchase in the amount of $394,557 are available from the Capital
Improvement Project entitled "Fire -Rescue New Apparatus Acquisition", Project No. 313233, Account
Code 289401.6.840 ($320,557); as funded by the Fire Assessment, and Impact Fee Account Code No.
313246.289401.6.840 ($74,000).
BACKGROUND
Resolution No. 01-299, adopted March 29, 2001, approved the procurement of six (6) emergency medical
care vehicles with option #3 from Aero Products Corporation under existing Miami -Dade County
Contract No. 5472-4/03-3, effective through May 31, 2001, and subject to any extensions, in an amount
of $765,714, with a contingency reserve of $32,604, for a total amount not to exceed $798,318.
On January 24, 2002, the City Commission approved amending Ordinance No. 12128 to immediately
deploy (2) two additional rescue units in the Fire -Rescue Department in order to improve the emergency
response time in certain critical areas. As a result, pursuant to Resolution No. 02-357, adopted April 11,
2002, authorizing an increase in the total contract amount not to exceed $931,371, one (1) additional
rescue unit was added to the Fire -Rescue department's truck fleet to replace an older vehicle.
Since then, the Department of Fire -Rescue has a desire to purchase three (3) additional rescue units to
replace three (3) 1995 International rescue vehicles that have logged more than 110,000 miles each, and
required frequent and extensive maintenance and repair.
The Department of Fire -Rescue has twenty-three (23) Rescue units in service. Twenty-three (23) rescue
units are assigned through the fire stations and are utilized as the Department's first line of defense when
deployed in response to emergencies and must be operationally dependable at all times. The Fire -
Rescue Department has two (2) 1995 International rescue units that are currently assigned to two (2) fire
93- 191
Honorable Mayor and
Members of the City Commission
Page 2 of 2
stations. This proposed purchase would allow the Department of Fire -Rescue to equip all emergency
personnel with the same type of rescue units currently in service, and to rotate three (3) emergency
rescue vehicles into the spare fleet, giving a total of eleven (11) spare vehicles available for the
department's use.
In addition, this purchase will not only provide new front-line rescue units, but also will decrease
apparatus downtime and will provide the best services to the citizens and visitors of the City of Miami.
The proposed amount for this particular purchase is $382,557, with a $12,000 contingency fund, for a
total amount of $394,557. Funds for this project are available from the Capital Improvement Project
entitled "Fire -Rescue New Apparatus Acquisition", 313233, ($320,557); as funded by the Fire
Assessment, and Impact Fee Account Code No. 313246.289401.6.840 ($74,000).
Fiscal Impact: None — Funded by the Fire Assessment and Impact Fee.
as
CAG"/MLK/TF/jam
FM.001.doc 01— 1 4 1
Budgetary Impact Analysis
1. Department Fire -Rescue Division: Public Safety/Fire-Rescue New Apparatus
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
Amending Resolution No 02-357 and authorizing an increase in the contract amount for the
purchase of three (3) additional rescue units under existing Miami -Dade County Contract No. 5472-
4/01-4 effective through February 28 2003 and subject to any extensions, in an amount of $127,519
per vehicle with a $12,000 contingency_ fund for a total amount not to exceed $394,557, thereby
increasing the amount for the Department of Fire -Rescue from $931,371 to $1,325,928.
Is this item related to revenue? NO: X YES ! (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: X Index Code 289401 Minor Obj. Code 840 Amount: $394,557
NO: — Complete the following questions:
6. Source of funds: Amount budgeted in the Line Item $
Balance in Line Item $
Amount needed in the Line Item $
QrnfficiPnt filmic will he transferred frnm the fnllnwinw line items:
ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
From $
From $
From
t
1110103
To
_ anet 'Pala'cino
7. Any additional comments?
8. Approved by:
?%,
Director/Designee
r�M
�ja I
S-03
Date
FOR DEPARTMENT OF MANAGEMENT
AND BUDGET USE ONLY
Verified by:
Verified by:
t
1110103
_ anet 'Pala'cino
Chief of S to 'c arming, B eting,
Performance D' ector/Des' ee
CIP Director
Date ! 0 103
Date
Date
03- 191
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Michael A. Rath, Acting Director DATE: January 3, 2003 FILE: FM.002.doc
Department of Purchasing
SUBJECT: Procurement of three (3)
additional rescue vehicles
FROM: Chie`i William W. Bryson, Director REFERENCES: Commission Meeting
Department of Fire -Rescue ENCLOSURES: Resolution
The Department of Fire -Rescue has verified that funding is available to purchase three (3)
additional rescue units from the existing Miami -Dade County Contract No. 5472-4/01-4,
effective through February 28, 2003, and subject to any extensions by Miami -Dade County, in an
amount of $127,519 per vehicle with a $12,000 contingency fund, for a total expenditure not to
exceed $394,557, thereby increasing the amount for the Department of Fire -Rescue from
$931,371 to $1,325,928. Funds for this purchase in the amount of $394,557 are available from
the Capital Improvement Project entitled "Fire -Rescue New Apparatus Acquisition", Project No.
313233, Account Code 289401.6.840 ($320,557); as funded by the Fire Assessment, and Impact
Fee Account Code No. 313246.289401.6.840 ($74,000).
Budget Appr —
'� MaVlo Pehnha, Ac ' g Direct esignee D&e
CIP Approval: C)3
Pi Administrator Date
CIP Approval:
Palacino, CIP Director
-;Ia
WWB/MLK/TF/jam
FM.002.doc
1- 10-03
Date
03 t9l
DEE; -11-02 Oe:3e FROM=FIRE RESCUE ID=3055755290 PAGE 2/6
MEOIC*HT4
saenetvuesar+
December 8, 2002
Tom Flores, Chief
City of Miami Fre Rescue
444 SW 2^d Avenue
Miami, Florida 33130
�mer(ean LaFranee MedicMaster
$705 St. Johne Parkway
�8flfofd, Rodda x2771
hone: (800) 282-2376
x: (800) 642-7895
1mail: modicrostObalmouirt,net
RE: Emergency Medical Vehicle "Piggy Back"
i
Aero Products Corporation offers the City of Miami the opporfunit� to
"Piggy Back" the Mlami-Dade Bid 5472-4/01-4 for Emergency M •��ical
Vehicles. An emergency medical vehicle that meets the base j
requirements of the Miami Fire Rescue Department cost $127,519.00 per
vehicle.
The City of Miami required options are:
I , 280A Neihoff Alternator upgrade - $1,722.00
2. Motorola Radio & installation - $3,650.00
3. Telma Retarder - $4,725.00
4. Modular body difference - $400-00
5. Mercedes MBE900 230HP engine upgrade - $800.00 j
6. Combination 12VDC/120VAC Air Conditioning system upgrade
Above standard system in Miami -Dade specification - $ 1,30.00
Total Cost $ 140,166.00 per unit
If I can provide further information or assistance please call me a�
1-500-292 2376.
zvey
truly,
Florida EMS Sales Manager
CC: John Crawford, Captain
03- 13.E
APR -30-2002 16:06IF
CITY CLERKS OFF I CE��``�"� `° r��f�10
1.An incrccse in the cvr,i rA:,t with
77
Froducts Corporation, for tte yr+pr:urement
of or_c emergency
mcdical care
�r=tii�.:1 r f;,_ the Department of
J-02-213
in en
3/20/02
exc_cd s.127,E19, from $765,114
f
HESOLUTTON NO. 02— Al ► 7 .
ccrtingency of x5,934, from S320EC4
A RESOLUTION or TrE MIAMI CT -Y COMMISSION'
for a
AUTHORIZING AN INCREASE. TN THE CONTMC': 'WITH .
or the contract. not 0.5 Fxcfaed
ALRO PRODUCT.: CORFORAT202V, FOR THE PRC(; UREMENT
under
OF UNI; EMERnENCY MEDICAL CARE Vk:SICLZ FOR -THE
DEPARTMENT Or FIRE -RESCUE, IN AN AMOUNT NOT_TO
P CEED $1271619, FROM 5755,714 TO S6+93,333,
WITH A CUNTIN.-JFNCY RESERVE OF $5, 931, FROM
$32,604 TO 538,033, FOR r TOTAL AMOUNT OF THZ
CONTRACT 140T TO EXCELD $931,371, UNDER
EXISTING MUMI-DA01: CONTFArT NO. 5472 4/01-4,
EFFECT1VL THROUGH MAY 31, 2002, AND ANY
EXTENSIONS; ALLOCATING FUNDS r'K(.)M CAPTT.AL
IMPROVEMENT PROJECT NO. 313233, ACCOUNT CODE
NO. 289401.6-540, AS F77NDED BY TILE F:n
ASSt:SSMENT FEE, AND THE IMPACT FEE, AC•COUuT
CODE )art. _3246, 289401.6. u4u.
NOW, THEREFO!: L, BE IT RESOTAIFD BY TII> COtOlISSION Jt' tr.E CITY
OF MIAMI, FLORTnA:
eoct-:<<
1.An incrccse in the cvr,i rA:,t with
Acro
Froducts Corporation, for tte yr+pr:urement
of or_c emergency
mcdical care
�r=tii�.:1 r f;,_ the Department of
=tre-Resr-�r�,
in en
dmi,unt not to
exc_cd s.127,E19, from $765,114
tc G3"'3,33,,
with a
ccrtingency of x5,934, from S320EC4
to A38,0 8,
for a
total amo.:rt
or the contract. not 0.5 Fxcfaed
0931,3'11,
under
£'�T4 OOti'�i
APR 1 1 2692
zftwbM= *11
02 357
93- 191
-TWF- '�'r'f '
exicting N,iami-Dade Contract tin. 5472-4/01-4, affer,i ivyl throuq^
�. May 31, 2UU2, and d-tv extencions, is ai,t.horized, with funis,
allocated fLom Capital Improytem-nt Projcct No.=13?.'3. Account
:'ode No. 23Y401.6.A40, as funded by the F, --t: Asse=cment lee, rrld
the Impact lee, Account CorIP Nu. 313246.289401.6.840.
Section 2. .his Ra,ulution cthall effective
immediately uprm its adaption and sirma LuLe of the Mayor.:/
EASSFD AND ADOPTED this _III:), _ day of
?WNUEL A. D:Az, MA'toF
ATTEST:
PRISCILLA A. TFOt. SQN
CITY CLERK
L
VE _ TO IR ,RM CCRRECTNLSS /
Q VIT,ARELLO
VIGO65: tr : LB
If tte clayus Lives not Sign this Resolution, i r shai_ Lc:.ome effective .nt
tra and n= telt cd curie..days frons =hc dato it was raaapci lllk. adoptee.
If the M:,roz dila Re�o1�L:on, shall be-
im.T.adla.cly upon cverrihp nt rhe vcLa Ly the City Commisaicn.
?ace 2 of 2
02— S57
TOTAL P.0?
J-01-164
3/22/01
l ; • �/ Wil• L� t C.'
f's+ .
RESOLUTION N0. -
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT OF SIX EMERGENCY
MEDICAL CARE VEHICLES FROM AERO PRODUCTS
CORPORATION FOR THE DEPARTMENT OF
FIRE -RESCUE, UNDER EXISTING MIAMI-DADE COUNTY
CONTRACT NO. 5472-4/01-3, EFFECTIVE THROUGH
MAY 31, 2001, AND SUBJECT TO ANY EXTENSIONS,
IN THE AMOUNT OF $765,714, WITH A CONTINGENCY
RESERVE OF $32,604, FOR A TOTAL AMOUNT NOT TO
EXCEED $798,318; ALLOCATING FUNDS IN THE
AMOUNT OF $537,318 FROM ACCOUNT CODE
NO. 313233.289401.840, AS FUNDED BY THE FIRE
ASSESSMENT FEE, AND IN THE AMOUNT OF $261,000
FROM THE IMPACT FEE ACCOUNT CODE
NO. 313246.289401.6.840.
WHEREAS, the Department of Fire -Rescue
requires the
procurement of six emergency medical care vehicles to replace
older vehicles that are not equipped to handle the extra person
and equipment necessary for patient care; and
WHEREAS, the City Manager and the Chief of Fire -Rescue
recommend that the procure of six emergency medical care vehicles
with Option #3 from Aero Products Corporation, under existing
Miami -Dade County Contract No. 5472-4/01-3, effective through
May 31, 2001, and any extensions, be approved;
MAR ! n101
Resolution No.
03- 191
. uw
WHEREAS, funds are available in the amount of $537,318 frcr,
Account Code No. 313233.289401.840, as funded by the Fire
Assessment Fee, and in the amount of $261,000 from the Impar- Fee
Account Code No. 313246.289401.6.840;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF T'..7- CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated herein as if fully set forth in this Section.
Section 2. The procurement of six emergency medical care
vehicles from Aero Products Corporation for the Department of
Fire -Rescue, under existing Miami -Dade County Contract
No. 5472-4/01-3, effective through May 31, 2001, and subject to
any extensions, in the amount of $765,714, with a contingency
reserve of $32,604, for a total amount not to exceed $798,318, is
approved, with funds allocated in the amount of $537,318 from
Account Code No. 313233.289401.840, as funded by the Fire
Assessment Fee, and in the amount of $261,000 from the Impact Fee
Account Code No. 313246.289401.6.840.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
if the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
if the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 3 V � r
3- 191
PASSED AND ADOPTED this 29th day of March
JOE CAROLLO, MAYOR
1,12=rdanca with k iemi Sec. 2-36. Since the Maycr cid not ind:cam e.ar'. . cl of
Viit la islatcon by signing it in the desi_n—scl p' ace prov:<.-, said i?rg:,,P^.:iVil r::►�:
m=cCmes si`:: ci:ve Y� .i t(i� d': :5r' of ton (101, da C t: the `e of CommisSi^ ^tt n
regarding same, without the Mayor exc c. ing any
L
r
ATTEST:
Walt J. F Clerk
WALTER J. FOEMAN
CITY CLERK
APPROVED A8 TO.
F6RM AND CORRECTNESS:t...--
F
' AL&.O'ANDRO VILARELLO
TY ATTORNEY
W5096:LB:BSS
Page 3 of 3
93- 191
DEC -11-02 0e:3e FROM:FIRE RESCUE ID:30557552S0 PAGE 3/6
Bob Ivey
i
From: -Riddle, Clark (MDFR)" <riddlec@miamidade.gov>
To: <bobivey@medicmaster.net>
Sent: Tuesday, December 03, 2002 1:52 PM
Subject: AW5472-ADD-4 i
AWARD SHEET
REVISED
ADDENDUM NO.4 I�
..... . ... . . ............... • .... ....................... ........... • ... 1. ..............
TO: ALL DEPARTMENTS
FROM: MIAMI-DADE COUNTY
DEPT. OF PROCUREMENT MGMT
DATE: Novembeq 25, 2002
SUBJECT: BID No: 54724101-4
TITLE: EMERGENCY MEDICAL CARE VEHICLES
.......................................................... ........... i...........
....
Please note the following changes:
i
Expiration date has been changed to February 28, 2003.
PMD APPROVAL DATE: 11/21/2002
REVISED CONTRACT VALUE: $2,603,292.63
ALL ELSE REMAINS THE SAME
i
J. CARLOS PLASENCIA, CPPB '
SENIOR PROCUREMENT AGENT
CC: FIRE, BID FILE
I
JCP/ms
I
j 12/3/2002
03- 191
K]
METROIJULI IAN OADE COUNTY, FLORIDA
•. IYIETI:O�OACE
STEPHEN P. CLARK CENTEF
GENERAL SERVICES ADMOMTRATO
PROCUREMENT MANAGEMENT op4ISCr
111 NaA/, �q�
ADDENDUM N0. 3 MSI. FLORIDA 33Q&na
cim Ns.Sft
September 23, 1996
TO: ALL PROSPECTIVE BIDDERS
SUBJECT:_ Bid No. 5472 -4/01 -OTR Emergency Medical Care Vehicles
OPENING DATE: October 2, 1996 at 1:00 p.m.
This Addendum is and does become a part of Bid 5472 -4/01 -OTR
entitled: Emergency Medical Care -Vehicles.
Please note the following change(s):
Bid Opening is -hereby re -scheduled for October 23, 1996 at 1:00 p.m.
for the Technical Response Section of the Bid.
SECTION 2.0 PARAGRAPH 2.6 ADD THE FOLLOWING:
Bidders shall submit CAD Drawings, unflagged SCAAN printout and Fully
Loaded Weight Distribution Chart with the Techical Response Section.
However, Bidders who fail to submit the above -referenced documents as
specified, shall do so within (15) days after bid opens or no later
than November 7, 1996 at 5:00 p.m. Failure to submit these documents
during the extended period, shall render the proposal as "Non Responsive".
SECTION 2.0 PARAGRAPH 2.9 ADD THE FOLLOWING:
Item 2.9.20- EacF'manufacturer that offers a bid shall be required to
submit detailed CAD Drawings depicting its exact offering in response
to the bid specifications. Generic or "standard" CAD drawings from any
bidder that do not depict the interior or exterior configuration (with
minor variations allowed for differences in the manufacturing process)
as indicatedin this bid are not acceptable. At a minimum, views must
include front, rear, streetside and curbside exterior views, including
any special exterior compartment configurations and special equipment.
Interior views of the front bulkhead, rear doors, curbside and street -
side cabinetry shall also be provided with the bid submission.
2.9.21 The successful bidder shall submit within (30) thirty calendar days
after the pre -construction conference, the shop drawings for approval to the
Metro Dade Fire Department.
2.9.22 At the final inspection, the successful bidder shall provide to the
Metro Dade Fire Department "As Built" Drawings for each vehicle.
,o ALL ELSE REMAINS THE SAME
Tony Arroyo, CPPB Supervisor,
GENERAL SERVICES ADMINISTRATION
Procument Management Division
03- 191
of 4RTaml
C O N T RACT A W A R D
AMENDMENT NO.3
MIAMI-DADE NO.547241MI-4
NAME OF BID: EMERGENCY MEDICAL CARE VEHICLE
CONTRACT PERIOD: EFFECTIVE UNTIL AUGUST 31, 2002
ORIG. CONTRACT PERIOD: APRIL 20, 2001 THROUGH MAY 31, 2001
TERM CONTRACT: EFFECTIVE UNTIL MAY 31, 2001, AND SUBJECT TO ANY EXTENSIONS
COMMODITY CODE: 929-39
METHOD OF AWARD: LOWEST FIXED PRICE
AWARD BASED ON MEASURES: Yes ( ) No (X) ( ) Set Aside ( ) BBE ( ) HBE
09- 191
O WBE owned firms O Local Preference
SECTION #1
VENDOR AWARD
F.E.I.N. #
59-1897336
MINORITY DESIGNATION:
(NM — NON -MINORITY)
VENDOR NAME:
AERO PRODUCTS CORPORATION
ADDRESS:
:700 AERO LANE
CITY/STATEIZIP:
SANFORD, FLORIDA 32771
CONTACT PERSON:
SCOTT BARNES
PHONE*
(407) 330-5911
FAX #
(407) 330-9920 .
PAYMENT TERMS:
10/6-20 DAYS; NET 30 DAYS
F.O.B. TERMS:
DESTINATION
DELIVERY:
250 TO 300 DAYS ARO P.O.
SECTION #2
AWARD INFORMATION
C.C. AWARD DATE:
APRIL 11, 2002 AMENDED AMOUNT: YES
AGENDA ITEM M
CA -9 SPECIAL CONDITIONS: YES
RESOLUTION NO:
02-357; 01-299 INSURANCE REQUIREMENTS: YES
TOTAL AWARD AMOUNT:
$931,371.00 PERFORMANCE BOND: WA
SECTION #3
AFFIRMATIVE ACTION POLICY YES
SECTION #4
REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: DEPARTMENT OF FIRE -RESCUE
CONTRACT ADMINISTRATOR: JULIA MARTIN
TELEPHONE NO: (305) 416-1672 FAX NO. (305) 416-1683
SECTION #5
PROCURING AGENCY
SENIOR BUYER:
MARITZA SUAREZ DATE PREPARED: JUNE 5, 2002
TELEPHONE NO:
(305) 416-1907 FAX: (305) 416-1925
PREPARED BY:
STEPHANIE JONES
09- 191
METROPOLITAN DAD- OOUMY. FLORIDA
METRO.OAOE
STEPHEN P. CLARK CENTER
004PAL SERVICER ADWWTnA "
PROCUREMENT MANAGEMENT 01VISION
$WE UN
itt
IM " STpW
ML4M- FLOPWA MIMIM
poi 37SS2l9
ADDENDUM NO. 2 .
September 4, 1996
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: Bid No. 5472 -4/01 -OTR Emergency Medical Care Vehicles
OPENING DATE: Octbber 2, 1996 at 1:00 p.m.
This Addendum is and does become a part of Bid 5472 -4/01 -OTR
entitled: Emergency Medical Care Vehicles..
Please note the following change(s):
Section 3.0:
1) Paragraph 3.2.1.1- delete 73 MPH.
2) Paragraph 3.2.2.13 first paragraph last sentence add after the word
" below " (and pcation # 2720).
Item 5 -Delete 96% add .95.74%. Last sentence after the
word "chart" add (which shall be submitted with the bid.)
ALL ELSE REMAINS THE SAME
L
9To_Arroyo, CPPB Superv' or,
GENERAL SERVICES ADMINI TRATION
Procument Management Division
TA/jcp
03- 191
AWARD SHEET
TO: ALL DEPARTMENTS
FROM: MIAMI DADE COUNTY
GSA/PROCUREMENT MAMAGEMENT DIVISION
DATE: May 8, 1998
SUBJECT: 5472-4/01
TITLE: Emergency Medical Care Vehicles
Please note the following changes:
The following items are hereby deleted from the .1998 Model Year Vehicle:
1. Maintenance Books $263.00--•- - 2. Spare Tire and Wheel $300.00 z ;g
3. Purair System $400.00 4. Tilt Shelf to Fixed Shelf $100.00
5. Apcor Braket $175.00 6. Dri-Deck $100.00
Add the follovring items to the revised vehicle price of $123,479.00:
1. 28 qt. waste basket $100.00
3. A/C Grill Fan $115.00
5. Line -X Interior $1,800.00
7. Remote siren Micropnone $25.00
9. Center seat grab rail $50.00
11.Compt light kill switches $200.00
13.Drug cooling unit $1,400.00
REVISED CONTRACT PRICE: $127,519.00
ALL ELSE REIMAINStiTHE SAME
J. CARLOS PLASENCIA, CPPB
Senior Procurement Agent
cc: GSA/Fleet
Fire
Bid File
2. Spanner Bracket $40.00
4. 3/8 Lexan doors (3) $30.00 %�✓`�
6. Sharps in squad bench $100.00
8. Id Labels on circuit board $100.00
10. 12v Power Outlets $50.00
12. Axe Bracket $30.00
1
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CONTRACT A W A R D
AMENDMENT NO. 2
MIAMI-DADE NO. -942-4/01-4
NAME OF BID: EMERGENCY MEDICAL CARE VEHICLE
CONTRACT PERIOD: EFFECTIVE UNTIL MAY 31, 2002
ORIG. CONTRACT PERIOD: EFFECTIVE UNTIL MAY 31, 2001, AND SUBJECT TO ANY EXTENSIONS
TERM OF CONTRACT: EFFECTIVE UNTIL MAY 31, 2001, AND SUBJECT TO ANY EXTENSIONS
COMMODITY CODE: 929-39
METHOD OF AWARD: LOWEST FIXED PRICE
AWARD BASED ON MEASURES: Yes () No (X) () Set Aside ( ) BBE () HBE
() WBE owned firms () Local Preference
SECTION #1
VENDORS AWARDED
F.E.I.N. #
59-1897336
MINORITY DESIGNATION:
(NM - NON -MINORITY)
VENDOR NAME:
AERO PRODUCTS CORPORATION.
STREET:
700 AERO LANE
CITY/STATEIZIP:
SANFORD, FLORIDA 32771
CONTACT PERSON:
SCOTT BARNES
PHONE #
(407) 330-5911
FAX #
(407) 330-9920
PAYMENT TERMS:
10/-20 DAYS; NET 30 DAYS
DELIVERY:
250 TO 300 DAYS ARO P.O.
F.O.B. TERMS:
DESTINATION
ITEM AWARDED:
ONE (1) ADDITIONAL EMERGENCY MEDICAL CARE VEHICLE
SECTION #2
AWARD INFORMATION
C.C. AWARD DATE:
APRIL 11, 2002 AMENDED AMOUNT: YES
AGENDA ITEM * -
CA -9 SPECIAL CONDITIONS: YES
RESOLUTION NO:
02-357 INSURANCE REQUIREMENTS: WA
TOTAL AWARD AMOUNT:
$931,371.00 PERFORMANCE BOND: N/A
SECTION #3 AFFIRMATIVE ACTION POLICY YES
SECTION #4 _REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: DEPARTMENT OF FIRE -RESCUE
CONTRACT ADMINISTRATOR: JULIA MARTIN
TELEPHONE NO.: (305) 416-1672 FAX NO. (305) 416-1683
SECTION #5 PROCURING AGENCY
SENIOR BUYER: MARITZA SUAREZ DATE PREPARED: MAY 2, 2002
TELEPHONE NO: (305) 416-1907 FAX: (305) 416-1925
PREPARED BY: STEPHANIE JONES
03- 191
METROPOLITAN DADF "OUNTY, FLORIDA
ff MUR"OADE �Mh
STEPHEN P. CLARK CENTEI
GENERAL SERVICES ADMINISTWle
PROCUREMENT MANAGEuENT DMSO
SUITE 215
M AW. FLORIDA 3TI M
ADDENDUM NO. 1 WOS137S5n
September 3, 1996
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: Bid No. 5472 -4/01 -OTR Emergency Medical Care Vehicles
OPENING DATE: October 2, 1996 at 1:00 p.m.
This Addendum is and does become a part of Bid 5472 -4/01 -OTR
entitled: Emergency Medical Care Vehicles.
Please note the following change(s).-
See
hange(s):See Attachment consisting of 17 Pages.
ALL ELSE REMAINS THE SAME ~
Tony Arroyo, CPPB Supervisor,
GENERAL SERVICES ADMINISTRATION
Procument Management Division
TA/ j c p
03- 191
CONTRACT A W A R D
ADDENDUM- N0. 1
MIAMI-DADE NO. 5472-4/01-4
NAME OF BID:
VEHICLES, EMERGENCY MEDICAL CARE
CONTRACT PERIOD:
JUNE 1, 2001 THROUGH MAY 31, 2002
TERM OF CONTRACT:
EFFECTIVE UNTIL MAY 31, 2001, AND SUBJECT TO ANY EXTENSIONS
COMMODITY CODE:
929-39
METHOD OF AWARD:
LOWEST FIXED PRICE
AWARD BASED ON MEASURES: Yes () No ( X) () Set Aside () BBE () HBE
( ) WBE owned fines () Local Preference
SECTION #1
VENDOR AWARD_
F.E.i.N #
59-1897336
VENDOR NAME-
AERO PRODUCTS CORPORATION
STREET:
700 AERO LANE
CITY/STATE/ZIP:
SANFORD, FLORIDA 32771
CONTRACT PERSON:
SCOTT BARNES,
PHONE #
(407) 330.5911
"4X #
(407) 330-9920
YMENT TERMS:
1% 20 DAYS; NET 30 DAYS
_LIVERY.
250 TO 300 DAYS ARO P.O.
F.O.B. TERMS:
DESTINATION
ITEM AWARDED:
SIX (6) NEW VEHICLES
SECTION #2
AWARD INFORMATION
CC. AWARD DATE:
MARCH 29, 2001 AMENDED AMOUNT: NONE
AGENDA ITEM #:
5 SPECIAL CONDITIONS: YES
RESOLUTION NO:
01-299 INSURANCE REQUIREMENT: N/A
TOTAL AWARD AMOUNT: $798,318.00 FINANCIAL OVERSIGHT BOARD: APRIL 20, 2001
SECTION #3
AFFIRMATIVE ACTION POLICY YES
SECTION #4
REOUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION:
DEPARTMENT OF FIRE -RESCUE
CONTRACT ADMINISTRATOR: JULIA MARTIN
TELEPHONE NO.: (305) 416-1672 FAX #: (305) 416-1683
SECTION #5
PROCURING AGENCY
SENIOR BUYER MARTIZA SUAREZ DATE PREPARED: MAY 23, 2001
TELEPHONE NO: (305) 416-1907 FAX: (305) 416-1925
PREPARED BY: STEPHANIE JONES
03- 191
Tt# �rf t�xxi�tt -
V
OF
JUDY S. CARTER
Directorwu ruCARLOS A. GIMENEZ
r
s r , City Manager
�CU R40a
Aero Products Corporation
Attn: Scott Barnes
700 Aero Lane
Sanford, Florida 32771
tam: _II�7
May 25, 2001
Re: CONTRACT AWARD ADDENDUM
Miami -Dade No. 5472-4/01-4
Emergency Medical Care Vehicles
Miami -Dade County has extended the above -reference contract for the procurement of Emergency
Medical Care Vehicles. Pursuant to the above agreement, the City of Miami intends to continue
utilization of this contract with your firm effective until May 31, 2002, at the same price, terms and
conditions.
Enclosed is the City's Contract Award Addendum Sheet. Should you have any questions regarding
this matter, please contact Stephanie Jones at (305) 416-1904.
The City of Miami appreciates your participation in servicing our needs.
Sincerely yours,
JSC/sj
c: Bid File
03- 191
CONTBWWb 0.SlNG/4es S.W. 2nd Avenue, 6th Flcodwami, Florida 33130x3051116.1900/Fu: (305):161925
E -Mail Address: purchase0diniami.fLust Website Address: http 1d miami.flAW
M.iiti— Aht+.s - o n P,— ianTna u; —. cl 77977 nsno
CONTRACT
BID NO.: 5472-4101.4
EMERGENCY MEDICAL CARE VEHICLES
CONTRACT PERIOD: 06/01/01 through 05/31/02
COMMODITY CODE: 929-39
PART. #1_:_ VENDORS AWARDED
FEIN:
594 897336
VENDOR:
Aero Products Corporation
STREET:
700 Aero Lane
CITYISTATEIZIP
Sanford, Florida 32771
F.O.B. TERMS:
Destination
PAYMENT TERMS:
1% 20 Days Net 30
DELIVERY:
250 to 300 Days A.R.O.
PHONE:
(407) 330.5911
FAX:
(407) 330-9920
CONTRACT PERSON: SCOTT BARNES
AWARD SHEET
(Previous Bid No. 5472-4101.3)
OTR YEARS: (4) Four
PART #2: ITEMS AWARDED
Emergency Care Vehicle, Type I, per Bid Specifications, Freightliner 1998
FL60 Extended Cab Chassis 192", Wheelbase 100" Cab to Axle, Module Body
160" Length X 96" Width X 72" Headroom @$127,454.65.
Option 1- $1,626.00 credit per vehicle.
Option 2- $1,175.00 for raised roof cab per unit
Option 3- $1,800.00 Linex Interior of patient compartment per unit
TOTAL VEHICLE PRICE WITH OPTION #3: $129,254.65
PART #3: AWARD INFORMATION
(XX)BCC AWARD DATE: 5106197 AGENDA ITEMS #: WA
BIDS & CONTRACTS RELEASE DATE: 05/22/97 OTR YEAR: Four of Four
ADDITIONAL ITEMS ALLOWED: NONE
SPECIAL CONDITIONS: WA
TOTAL CONTRACT VALUE: $1,542,979.90
USER DEPARTMENT
FIRE
DOLLAR AMOUNT
ALLOCATED
$1,542,979.90
SENIOR PROCUREMENT AGENT: J. CARLOS PLASENCIA, CPPB
05/23/01
03- 191
M
INCREASE OF
MIAMI-DADE COUNTY
CONTRACT NO. 5472-4/01-4
ITEM: Emergency Rescue Vehicles
DEPARTMENT: Fire Rescue
TYPE OF PURCHASE: Increase Contract
REASON: The Department of Fire Rescue has seen a
need to increase said contract for the
purchase of three (3) additional emergency
medical vehicles.
RECOMMENDATION: It is recommended that an increase to the
contract amount awarded to Aero Products,
in the amount of $127,519 per vehicle with
a $12,000 contingency fund, for a total
amount not to exceed $394,557, thereby
increasing the total contract award amount
from $931,371 to $1,325,928 for the
purchase three (3) additional emergency
medical vehicles, utilizing an existing Miami -
Dade Contract No. 5472-4/01-4, effective
through February 23, 2003, subject to any
extensions by Miami -Dade County, for the
Department of Fire Rescue; allocating funds
therefor from the Capital Improvement
Project entitled "Fire -Rescue New Apparatus
Acquisition", Project No. 313233, Account
Code No. 289401.6.840; as funded by the
Fire Assessment, and Impact Fee Account
Code No. 313246.289401.6.840, be
approved, Lkk."J,- Q, 0,9
Michael R. Rath
Acting Director of Purchasing
I I I10�0�
Date
AwardIncrease